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Home My WebLink About2004-10-07 Council (Regular) Minutes County of Newell No. 4 Minutes of Council Meeting October 7, 2004 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, October 7, 2004 commencing at 10:00 a.m. Members Present Reeve C. Baksa Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett Administrator A. Martens Assistant Administrator N. Moriyama Executive Assistant C. Isaac .~^ 1. Excused from Meeting No members asked to be excused from this meeting. 2. Minutes Council Minutes -September 20, 2004 Minutes of the September 20, 2004 meeting were presented. Moved by Councillor Moss that we adopt the minutes as presented. Carried. 3. Call for Post Agenda Items The Reeve called for post agenda items. 4. Adoption of Agenda Moved by Councillor Musgrove that we adopt the agenda as amended. Carried. October 7, 2004 Council Page 1 5. Assistant Administrator's Report The Assistant Administrator presented his report for September to Council. Moved by Councillor Harbinson that we accept this report. Carried. 6. Administrator's Report The Administrator presented his report for September to Council. Moved by Councillor Daniels that we accept this report. Carried. 7. Business From Minutes 1. Village of Duchess -Landfill Reclamation Cost Sharing This item was not lifted from the table. 2. Newell Community Action Group This item was not lifted from the table. 8. Correspondence 1. CUPE -Contract Negotiations A letter was presented to Council, from the Canadian Union of Public Employees, serving notice of their intention to commence collective bargaining for the purpose of negotiating and concluding a memorandum of agreement for ratification. 2. Town ofBrooks -Request for Increase in Airport Operating Grant A letter was presented to Council, from the Town of Brooks, requesting that the County of Newell increase the Annual Airport Operating Grant from $4,000.00 per year to $5,000.00 per year. Moved by Councillor Moss that we refer this item to a future meeting when financial information for the Town ofBrooks Airport is avail able. Carried. October 7, 2004 Council ,n Page 2 \~~ ,~- 3. Diabetes Association -Diabetes Week Proclamation A letter was presented to Council, from the Diabetes Association, requesting that Council proclaim October 18 to 25, 2004, as "Diabetes Week -Help Find a Cure." Moved by Councillor Vermeeren that the County of Newell No. 4 hereby proclaims October 18 to 25, 2004, as "Diabetes Week -Help Find a Cure." Carried. 4. Town of Sylvan Lake - Management of Provincial Parks A letter was presented to Council, from the Town of Sylvan Lake, regarding lack of provincial support to manage provincial parks. Council directed Administration to respond to the questions in the letter. 5. AAMD&C - Rural/Urban Cost Sharing ,,._ A letter was presented to Council, as information, from the Alberta Association of Municipal Districts & Counties, with a report entitled "Cost Sharing for Success: A Proactive Approach" which will be put forward for formal consideration at the AAMD&C fall convention. 9. Other Business 1. Policv -Councillor Expense and Per Diem Reviews Policy No. M-01-01 entitled "Councillor Expense and Per Diem Reviews" was presented to Council. Moved by Councillor Loewen that we adopt Policy No. M-Ol-O1 entitled "Councillor Expense and Per Diem Reviews," as presented. Moved by Councillor Loewen that we amend the motion by adding a guideline that states "Nothing in this policy shall preclude the Reeve or any Councillor from bringing any concerns directly to the table." Carried. '~ Moved by Councillor Daniels that we table this motion. Defeated. October 7, 2004 Council Page 3 ~~ Councillor Loewen read a prepared statement to Council, regarding per diems and expense sheets. Vote on motion asamended -Carried. 2. Workshop Session Date Moved by Councillor Vermeeren that we cancel the Workshop Session on October 18, 2004. Carried. 3. Fall A.AMD&C Convention - Meetinr~s & Items for Ministers Council agreed that the following items should be discussed with the Ministers at the Fall AAMD&C Convention: 1. Minister of Health and Wellness - Handling of volunteer ambulance operators following the transition of ambulance service to the Province - Transfer of ambulance equipment to the Province that was funded by community fund raising - 9-1-1 service delivery after the transition period 2. Minister of Transportation - Partnering to work on provincial highways - Highway Priority Lists and the preservation of existing pavement - Highway 876 and Highway 561 paving - Highway 525 - Highway 530 - Highway 550 from Highway 36 west - Resource Road Funding - Triaxle Configuration Permits and confusion caused by the registration of these vehicles - Mile markers on major provincial highways - Directional signage to Dinosaur Provincial Park on the TransCanada Highway east of Highway 876 indicating access to the Park via Highway 876 October 7, 2004 nc Page 4 r- 11. Cheques for Payment Moved by Councillor Fabian that Cheques #151393-151518, #151520-151523, #151525- 151599, in the amount of $1,382,290.03, and Direct Debit Batch #8511 in the amount of $88,450.14 be approved. Carried. 12. Post Agenda Items Sale of 2000 Volvo Grader Moved by Councillor Harbinson that we sell the 2000 Volvo grader, as recommended by Administration, to the Canadian Public Auction for $125,000.00. Carried. 2. Municipal Planning Commission County Planner, Tammy Henry, and Marinus and Phyllis Smit were in attendance at the meeting and arrived at 11:31 a.m. .- 2) New Items a) #04 NL 016 - Pt. NW 24-14-14-W4 -Division 1 Marinus & Phyllis Smit (Owners & Applicants) Subdivision of recently approved 9.99-acre Rural Residential parcel from agricultural land Moved by Councillor Musgrove that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 016, to allow for the subdivision of the recently approved 9.99-acre Rural Residential parcel from agricultural land, subject to following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation, upgrade and/or removal of any required road approaches to the proposed and/or remnant parcels. 4. The applicant providing and receiving approval of construction plans, if required by the County's Public Works Department. Such plans may include: storm water management plan, lot grading plan, infrastructure plan, and drawings depicting r" ditch and road profiles. October 7, 2004 ` ~ ~~ Council \.,.J\ Page 5 5. The applicant meeting any requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. That all outstanding municipal taxes be paid prior to the endorsement. Carried. County Planner, Tammy Henry, and Marinus and Phyllis Smit, left the meeting at 11:35 a.m. 3. Canada West Foundation -Water Consultations Moved by Councillor Vermeeren that, as a representative of Council, he attend the consultation to be held on October 12`h, 2004, in Calgary, hosted by the Canadian West Foundation and that he be paid as per County policy. Carried. 4. Scandia Surface Irrigation Councillor Vermeeren gave a report on the progress of this project. 5. Bow River Council Councillor Vermeeren gave a report on the meeting that took place on September 8, 2004. 6. Camrose Chamber of Commerce Bar-B-O Councillor Moss informed Council that the City of Camrose Chamber of Commerce is hosting a Guinness World Book of Record Beef Bar-B-Q in support of BSE. Moved by Councillor Loewen that we withdraw the proposed funding to the FCM mission and re-direct those funds to the Camrose Chamber of Commerce Beef Bar-B-Q as the federal and provincial governments have not committed to the FCM mission as per the condition of our contribution. Carried. Lunch Council recessed for lunch from 11:54 a.m. to 1:10 p.m. October 7, 2004 Co nc' Page 6 ~,__~ 12. Post Agenda - Cont'd 7. Councillor Compensation for October 4, 2004 A discussion was held on how individuals were to charge for the water/wastewater seminar. Moved by Councillor Daniels that Councillors charge no more than '/2 a day per diem for travel to the planning conference in Red Deer. Carried. Moved by Councillor Daniels that Councillor Musgrove reduce his charge for mileage to 690 KM for the planning conference in Red Deer. Carried. Moved by Councillor Musgrove that three meals be charged for the planning conference. Carried. Moved by Councillor Daniels that we amend the motion by changing "three" to state "four". Carried. Vote on motion as amended -Carried. 10. In Camera Moved by Councillor Vermeeren that we move in camera. Carried. Moved by Councillor Vermeeren that we move out of camera. Carried. Moved by Councillor Fabian that we approve the request of the Social Club Committee regarding the Christmas Dinner. Carried. 12. Post Agenda - Cont'd 8. Dinosaur Park Moved by Councillor Loewen that Reeve Baksa attend the groundbreaking ceremony at Dinosaur Park to be held on October 1St, 2004, as a function of Council and that she be '~ paid as per County policy. Carried. October 7, 2004 Council Page 7 `~.~~~ 13. Committee Reports Municipal No report. ASB Councillor Loewen provided this report. Municipal Library Board Councillor Pickett gave this report. Shortgrass Library Councillor Moss gave this report. Excused From Meeting Councillor Pickett excused himself from the remainder of the meeting at 2:15 p.m. 9-1-1 Reeve Baksa gave this report. Municipal Planning Commission County Planner, Tammy Henry, was in attendance at the meeting and arrived at 2:19 p.m. 1) Old Items a) By-law 1427-03 -Bantry Bay Land Use Amendment This item was not lifted from the table. October 7, 2004 Council Page 8 C~-~~ ,.- Moved by Councillor Vermeeren that we recommend to the Municipal Planning Commission that they try to move this application forward. Carried. 2) New Items - Cont'd b) #04 NL 018 - Pt. SW 25-18-15-W4 -Division 5 Robert & Elsie Strach (Owners & Applicants) To subdivide a Light Industrial parcel into one lot of 4.37 acres and another into 4.37 acres Moved by Councillor Musgrove that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 018, to allow for the subdivision of a Light Industrial parcel into one lot of 4.37 acres and another into 4.37 acres, subject to the followi ng conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing an easement to franchise utilities for services to the proposed parcels. The applicant maybe responsible for the costs associated with the installation, removal or modification of services. 3. The applicant registering on title, a joint access agreement to the light industrial ,,., parcels, if Public Works approves the construction of one approach. , 4. The applicant providing and receiving approval of construction plans, if required by the County's Public Works Department. Such plans may include: stormwater management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles. 5. The applicant entering into an agreement with the County of Newell for the installation, upgrading and/or removal of any required road approaches to the proposed and/or remnant parcels. 6. The applicant meeting all requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements for all affected parcels. 7. The applicant entering into a Rural Purposes Water agreement with the Eastern Irrigation District. 8. All irrigation acres shall be removed from the proposed lots in a manner acceptable and approved by the Eastern Irrigation District. 9. The applicant providing municipal reserve in the form of a deferred reserve caveat to be registered against the remnant agricultural parcel in the SW 25-18-15-W4. The amount required for the deferred reserve will be calculated at the time the applicant provides a plan of subdivision to the municipality for endorsement. 10. The dedication of a 20-metre strip of land for the future development of a service road with access from Silver Sage Road to the service road for the affected parcels. 11. The applicant providing a 3.5-metre utility easement to the Town of Brooks for future servicing from the Town. This utility easement will be just north of the 20- '- metres required for a future service road. October 7, 2004 Council ( ~ Page 9 \~ 12. That all outstanding municipal taxes be paid prior to the endorsement. Carried. c) #04 LUA 23 - Pt. N'/2 & SE 34-18-14-W4 -Division 5 Dick Dick (Owner & Applicant) From A -Agricultural District to HWY C - Highway Commercial District A letter was presented to Council, from Sandra Hajash, regarding comments on this item. Moved by Councillor Musgrove that first reading be given to Bylaw #1486-04, being a bylaw to re-designate approximately 143 acres in N %2 & SE 34-18-14-W4 from A - Agricultural District to HWY C -Highway Commercial District. Carried. d) #04 LUA 24 - Pt. S W 17-19-14-W4 -Division 10 Wells Ranching Company (Owner) Bill & Linda Wells (Applicants) From A -Agricultural District to LI -Light Industrial District Moved by Councillor Musgrove that first reading be given to Bylaw #1487-04, being a bylaw to re-designate approximately 9.89 acres of land in SW 17-19-14-W4 from A - - Agricultural District to LI -Light Industrial District. Carried. .. e) Collection of Additional Fees for Document Items Moved by Councillor Musgrove that we revise the Development Permit Fee Schedule to charge additional fees for document searches at $3.00 each. Carried. f) Land Use Bylaw -Text Amendments A letter was presented to Council, from the Town of Brooks, regarding comments on this item. Moved by Councillor Moss that first reading be given to bylaw #1489-04, being a bylaw to amend Land Use Bylaw #1443-03, as presented by the County Planner. Carried. 14. Question Period/Notice of Motion A question period was held. October 7, 2004 Council Page 10 1~~~ ~-- 15. Information Items There were no information items. 16. Adi ourn Moved by Councillor Moss that the meeting adjourn at 2:55 p.m. Carried. .~- ~-- October 7, 2004 REEVE %. ~~~ COUNTY ADMINISTRATOR Council Page 11