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Home My WebLink About2004-09-09 Council (Regular) Minutes~~ County of Newell No. 4 Minutes of Council Meeting September 9, 2004 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 9, 2004 commencing at 10:02 a.m. ,i" Members Present Reeve C. Baksa Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett Administrator A. Martens Executive Assistant C. Isaac 1. Excused from Meeting All members were in attendance at this meeting. 2. Minutes Council Minutes -August 19, 2004 Minutes of the August 19, 2004 meeting were presented. Moved by Councillor Vermeeren that we adopt the minutes as presented. Carried. 3. Call for Post Agenda Items The Reeve called for post agenda items. 4. Adoption of Agenda Moved by Councillor Musgrove that we adopt the agenda as amended. Carried. September 9, 2004 Council Page 1 ~~ 5. Assistant Administrator's Report The Administrator presented the Assistant Administrator's report for August to Council. Moved by Councillor Fabian that we accept this report. Carried. 6. Administrator's Report The Administrator presented his report for August to Council. Moved by Councillor Moss that we accept this report. Carried. Shiela Evans, was in attendance at the meeting and amved at 10:15 a.m. 7. Business From Minutes 1. Fire Bylaw 1461-04 No further information was presented. 2. Village of Duchess -Landfill Reclamation Cost Sharing Moved by Councillor Daniels that the following motion be lifted from the table: "Moved by Councillor Moss that the County cost share the reclamation of the Duchess landfill at 75% County and 25% Duchess, with the County using its own equipment and forces and charging the project at our established charge out rates. " Carried. Moved by Councillor Loewen that we table this motion. Carried. 3. ASB -Southern Regional Conference 2004 -Resolutions No resolutions were brought forth at this time. 4. Bylaw #1480 -Town of Brooks/County of Newell Intermunicipal Development Plan County Planner, Tammy Henry, was in attendance at the meeting and arrived at 10:23 a.m. _% September 9, 2004 Council Page 2 ~,~ ~'"' The County Planner presented information on a request from the Eastern Irrigation District to change approximately 13.08 acres of land on the Northwest corner of NW 20- 18-14-W4 from future AgriculturelRecreational Use to future Industrial Use in the Intermunicipal Development Plan. Moved by Councillor Daniels that bylaw #1480-04 receive third and final reading. Moved by Councillor Vermeeren that we amend the Town of Brooks/County of Newell Intermunicipal Development Plan by changing approximately 13.08 acres on the Northwest corner of NW 20-18-14-W4 from future Agriculture/Recreational Use to future Industrial Use." Councillors Daniels and Harbinson abstained from voting as they were not in attendance at the public hearing. Vote on amendment -Defeated. ~- Councillors Daniels and Harbinson abstained from voting as they were not in attendance at the public hearing. Vote on motion -Carried. County Planner, Tammy Henry left the meting at 10:40 a.m. 8. Correspondence 1. AAMD&C -Board Executive Member A letter was presented to Council, from the AAMD&C, regarding AAMD&C Members running as candidates for Director positions on the board of the Federation of Canadian Municipalities (FCM). Moved by Councillor Musgrove that we sponsor the "AAMD&C support for an Executive Member" resolution, as presented, at the September 17, 2004, Foothills Little Bow Municipal Association meeting. Carried. September 9, 2004 Council Page 3 Moved by Councillor Musgrove that we request the Foothills Little Bow Municipal Association support sending a member to Federation of Canadian Municipalities Board meetings. Carried. Shiela Evans, left the meeting at 11:00 a.m. 7. Business From Minutes - Cont'd 5. Newell Community Action Group -Brian Crumblehuhne Brian Crumblehulme, Newell Community Action Group, was in attendance at the meeting and arrived at 11:05 a.m. Brian reviewed the types of services the Newell Community Action Group provides to the community, funding assistance from the Provincial and Federal government, and intended benefits and costs of building a new Community Service Centre. Brian Crumblehulme left the meeting at 11:20 a.m. 8. Correspondence - Cont'd 1. AAMD&C - Boazd Executive Member - Cont'd Moved by Councillor Eckert that we send a letter to the Federation of Canadian Municipalities asking that they put forth a conscious effort to have rural representation on their Boazd of Directors and that provincial member-at-lazge positions not be available to municipalities that receive an automatic member on the Boazd of Directors. Carried. 7. Business From Minutes - Cont'd 5. Newell Community Action Groun -Brian Crumblehulme - Cont'd Moved by Councillor Vermeeren that the County contribute $15,000.00, in 2005, to the Newell Community Action Group for the building of a new Community Service Centre. Moved by Councillor Hazbinson that we table this motion. Carried. September 9, 2004 Council Page 4 (',~ ~"' 8. Correspondence - Cont'd 2. AANID&C - 2004 Fall Convention Call A letter was presented to Council, from the AAMD&C, containing the Annual Fall Convention registration package. 3. Foothills Little Bow Municipal Association A memo was presented to Council, from the Foothills Little Bow Municipal Association, regarding the next meeting to be held on September 17, 2004. Council directed Administration to research if a resolution of Council was made regarding mile markers for Provincial Highways in assisting Emergency Response, and if not, that a resolution be drafted by September 14, 2004. 4. The Honourable Judy Sgro -Canada's Citizenship Week, October 18 - 24, 2004 A letter was presented to Council, from the Minister of Citizenship and Immigration, The ~-- Honourable Judy Sgro, requesting Council to proclaim October 18 - 24, 2004 as "Citizenship Week." Moved by Councillor Vermeeren that we make the following proclamation: WHEREAS Canada's Citizenship Week will be held from October 18 - 24, 2004; AND WHEREAS Canada's Citizenship Week provides an opportunity to reflect on the value of citizenship and immigration and to focus on the privileges, rights, responsibilities and obligations of citizenship; AND WHEREAS new Canadians bring a strong sense of commitment to their new home, make many valuable contributions to Canada and play an important role in our economic strength and cultural diversity; AND WHEREAS the themes and values of Canadian citizenship reinforce an important message for all Canadians -that newcomers are welcome in Canada and that we all belong; AND WHEREAS all Canadians, old and new, can join together in reaffirming their commitment to Canada; THEREFORE, I, Reeve Baksa, do hereby proclaim the week of October 18-24, 2004, as ,_._ "Canada's Citizenship Week" in the County of Newell No.4. Carried. September 9, 2004 Council Page 5 v~ 5. Robert Holt -Tirol Gas Co-op -Request for Interest Payment A letter was presented to Council, from Robert Holt, requesting that the County pay Tirol Gas Co-op interest on the Linear Tax money that was received by the County on June 2, 2004, and refunded by the County on August 4, 2004, due to Tirol Gas being wrongfully assessed by the Province. Moved by Councillor Daniels that we comply with the request. Moved by Councillor Moss that we amend the motion by changing "we comply with the request" to state "we pay Tirol Gas Co-op the amount of money we earned on their $11,942.18 for the period of June 2 -Aug 4, 2004." Carved. Vote on motion as amended. Carried. Lunch Council recessed for lunch from 12:00 a.m. to 1:15 p.m. 9. In Camera Moved by Councillor Vermeeren that we move in camera. Carried. Moved by Councillor Loewen that we move out of camera. Carried. 8. Correspondence - Cont'd 6. CitiFinancial Canada Inc. - Outstanding Property Taxes A letter was presented to Council, from CitiFinancial Canada, Inc., requesting that the County take title to Plan 1217BA, Block 7, Lot 1 in consideration for the taxes owing on the property. Moved by Councillor Loewen that we deny the request. Carried. September 9, 2004 Council Page 6 - 10. Other Business 1. Gem Access Road -Speed Limit Further information on this item will be brought back to the next meeting. Council directed Administration to put a speed limit discussion on the next Workshop Agenda. 2. Organizational Meeting Date Moved by Councillor Vermeeren that the Organizational Meeting be set for Wednesday, October 20, 2004, commencing at 10:00 a.m. Carried. 3. Assessment Review Board Date Moved by Councillor Vermeeren that the Assessment Review Board Date be set for October 12, 2004, commencing at 2:00 p.m. Carried. Moved by Councillor Vermeeren that we request a 30-day extension from the Minister of Alberta Municipal Affairs for the making of decisions on assessment complaints in 2004. Carried. 4. AAMD&C Workshop September 13 -15 2004 - Methamphetamine -Red Deer Moved by Councillor Vermeeren that Councillor Loewen attend the AAMD&C Workshop to be held on September 13 - 15, 2004, on the topic of Methamphetamine as an Officer of County Council and that she receive per diems for her representation. Carried. 5. Items for September 16 2004 meeting with MLA Dr. Lyle OberQ Council requested that the following be placed on the Agenda for the meeting with Dr. Lyle Oberg: • Provincial Highway #530 • Funding for Tourism Roads • Scheduled Meetings with the County of Newell ~-- • Meetings at Spring and Fall Conventions September 9, 2004 Council Page 7 G~ • BSE -Update and the Province's Future Aid • Attendance at Foothills Little Bow Municipal Association Meeting to be Held on September 17, 2004 • Other Items • Luncheon Barbecue -12:00 p.m. -1:15 p.m. • 1:15 p.m. -Delegations -Provincial Highway #561 and Provincial Highway #876 11. Cheques for Payment Moved by Councillor Moss that Cheques #151228-151339, #151341-151344, #151346- #151392, in the amount of $721,076.31, and Direct Debit Batch - #8433 in the amount of $94,085.65 be approved. Carried. 12. Treasurer's Report - July 2004 Moved by Councillor Harbinson that the Treasurer's Report for July, 2004 be accepted. Carried. 13. Post Agenda Items 1. Dog Issues Councillor Vermeeren mentioned that there is still a problem with dogs running loose in Scandia, and that there is an issue with county residents having to pay fees to surrender dogs to the SPCA for stray and abandoned dogs that people drop off in the County. Council directed Administration to investigate what guidelines the SPCA in Brooks follows in charging County residents surrender fees. 2. Foothills Little Bow Municipal Association -Seat 17, 2004 Moved by Councillor Daniels that no Councillor shall charge more than one-day per diem for the attendance of the Foothills Little Bow Municipal Association meeting on September 17, 2004. Carried. September 9, 2004 Council Page 8 L~ r' 3. Invitation to Tumbleweed Theatre Moved by Councillor Vermeeren that Reeve Baksa attend the Tumbleweed Theatre Saturday, September 11, 2004, as an Officer of Council, that the $30.00 admission fee be paid by the County of Newell, and that she be reimbursed as per County Policy. Carried. 4. Edmonton Minister of Community Development Moved by Councillor Vermeeren that Reeve Baksa's attendance at the 2005 Centennial Celebration kick off be approved, as an Officer of Council, and that she be reimbursed as per County Policy. Carried. 5. Havre Days Moved by Councillor Moss that we not send representation to Havre Days on September 18, 2004. Carried. 6. Brooks and District Chamber of Commerce ,~-~ Council agreed that it will be the decision of individual Candidates as to whether or not they wish to attend the Brooks and District Chamber of Commerce Forum for Candidates of the Municipal election. 7. Breakfast for Learning -Susan Ellingson Council discussed the upcoming breakfast for learning. 8. Smokie Promo It was agreed that any smokies left over will be sold at cost. 14. Committee Reports Disaster Services Councillor Loewen provided this report. .-- September 9, 2004 Council Page 9 f.J'i' Moved by Councillor Loewen that we proceed with the renovations to the Emergency Operation Centre (EOC) room to a maximum of $11,329.00, plus GST, and that the __. expenses are to be to be covered by the office maintenance account, and any balance from the office maintenance reserve account if required. Carried. Municipal Planning Commission County Planner, Tammy Henry, was in attendance at the meeting and arrived at 2:28 p.m. 1) Old Items a) By-law 1427-03 -Bantry Bay Land Use Amendment This item was not lifted from the table. County Planner, Tammy Henry left at 2:29 p.m. Newell Regional Solid Waste Management Authority Councillor Fabian provided this report. Municipal Planning Commission - Cont'd County Planner, Tammy Henry, was in attendance at the meeting and arrived at 2:31 p.m. 2) New Items a) #04 NL 017- NW 31-18-14-W4, Plan 9811297, Block 1, Lot 2 West of the Town of Brooks -Division 5 Erwin & Sylvie Ochsner (Owner) Erwin Ochsner (Applicant) Subdivision of a 2.77-acre Country Residential parcel into parcels of 1.5-acres and 1.27 acres Moved by Councillor Musgrove that we recommend to the Subdivision Approval Authority approval of Subdivision #04 NL 017, to allow for the subdivision of a 2.77- acre Country Residential parcel into parcels of 1.5-acres and 1.27-acres, subject to the following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. _ September 9, 2004 Council Page 10 C '" 2. The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant maybe responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation, removal and/or upgrade of any required road approaches to the proposed and/or remnant parcels. 4. The applicant providing a 3.5-metre utility easement to the Town of Brooks for future servicing from the Town. The applicant providing and receiving approval of construction plans, if required, by the County's Public Works Department. Such plans may include: storm water management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles. 5. The applicant entering into a joint access agreement with the proposed parcel. 6. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 7. The applicant entering into a Rural Water Use Purposes Agreement with the Eastern Irrigation District and providing evidence of this agreement. 8. The applicant providing municipal reserve in the form of cash-in-lieu. The amount will be determined at the time of endorsement by the municipality. The applicant may provide an appraisal conducted by a certified professional to determine the market value of land. This will include the amount of land that was deferred in the prior subdivision case 97 NL 24. 9. That all outstanding municipal taxes be paid prior to the endorsement. ,--, Carried. Moved by Councillor Musgrove that the motion be amended by changing condition #4 by removing "The applicant providing and receiving approval of construction plans, if required, by the County's Public Works Department. Such plans may include: storm water management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles" and that the following condition be added "The applicant providing and receiving approval of construction plans, if required, by the County's Public Works Department. Such plans may include: storm water management plan, lot grading plan, infrastructure plan, and drawings depicting ditch and road profiles." Vote on amendment -Carried. Vote on motion as amended -Carried. b) Area Structure Plan Proposals The County Planner presented Council with a background report showing the results of proposals, from planning consultants, for four (4) Area Structure Plans. ,~... September 9, 2004 Council Page 11 Moved by Councillor Musgrove that we accept the contract proposal from UMA Engineering to produce Area Structure Plans for the Urban Referral Areas of the Town of _ Bassano, Village of Duchess, Village of Rosemary and Village of Tilley in the amount of $56,518.00, plus GST. Carried. c) Subdivision #03 NL 009 -Barbara Lawson - Request for Waiver of Condition A letter from Barbara Lawson was presented to Council requesting that Condition #6 for Subdivision File #03 NL 009 be waived. Moved by Councillor Loewen that we recommend to the subdivision approval authority to deny the request to waive condition #6 for Subdivision File #03 NL 009. Carried. County Planner, Tammy Henry, le$ the meeting at 2:51 p.m. 9-1-1 Reeve Baksa provided this report. Excused from Meeting Councillor Moss excused himself from the remainder of the meeting at 2:50 p.m. Newell Regional Solid Waste Management Authority - Cont'd Councillor Fabian provided this report. Grasslands Regional FCSS Councillor Loewen provided this report. Palliser Economic Partnership Councillor Daniels provided this report. September 9, 2004 Council Page 12 .r' 15. Question Period/Notice of Motion A question period was held. 16. Information Items Handibus drivers were contacted to reaffirm the regulations for drop off s within Town of Brooks limits. Information was provided on a fundraising event on Friday, Oct. 1, 2004,. at 6:00 p.m. at the Heritage Inn for Habitat for Humanity. 17. Adi ourn Moved by Councillor Harbinson that the meeting adjourn at 3:00 p.m. Carried. C,,~--- . ,_,. REEVE COUNTY ADMINISTRATOR September 9, 2004 Council Page 13