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HomeMy WebLinkAbout2005-02-10 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 ~, MINUTES OF COUNCIL MEETING FEBRUARY 10, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 10, 2005 commencing at 10:00 a.m. MEMBERS PRESENT Reeve M. Douglass Councillors W. Daniels I. Schroeder C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert Administrator A. Martens Assistant Administrator N. Moriyama Executive Assistant C. Isaac MEMBERS ABSENT Councillors H. Wutzke A. Philipsen .-- Information Technologist, Darin Crapo, and Kathy Weiss arrived at 10:00 a.m. Kathy Weiss was presented with a plaque commemorating her 35 years of employment with the County of Newell. Council thanked Ms. Weiss for her dedication throughout the years. Information Technologist, Darin Crapo, left the meeting at 10:03 a.m. Kathy Weiss left the meeting at 10:05 a.m. 1. EXCUSED FROM MEETING C-49/05 MOVED by Councillor Daniels that Councillors Wutzke and Philipsen be excused from the meeting. MOTION CARRIED ,---- ` ~~~ Point Of Order Councillor Vermeeren raised a Point of Order on the proceedings related to recording conversations during Council meetings. Councillor Vermeeren asked that Council be made aware when recording is taking place in the room and that any guests be informed that their conversations may be recorded. Council discussed the legislative obligations that may apply to recording of public meetings, and that perhaps a policy may be required. Council referred this item to the next Workshop Session to be held on March 7, 2005. 2. MINUTES Council Minutes -January 20, 2005 Minutes of the January 20, 2005 Council meeting were presented. C-50/05 MOVED by Councillor Eastman that we adopt the minutes as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-51/05 MOVED by Councillor Nesbitt that we adopt the agenda as amended. MOTION CARRIED 5. ASSISTANT ADMINISTRATOR'S REPORT The Assistant Administrator presented his report for January to Council. C-52/05 MOVED by Councillor Daniels that we accept this report. MOTION CARRIED ~ntil~ February 10, 2005 Council Page 2 6. ADMINISTRATOR'S REPORT The Administrator presented his report for January to Council. C-53/05 MOVED by Councillor Eckert that we accept this report. MOTION CARRIED Arrived at Meeting Brian Crumblehulme arrived at 10:24 a.m. 7. BUSINESS FROM MINUTES 1. Village of Duchess -Landfill Reclamation Cost Sharing This item was not lifted from the table. 2. Newell Community Action Group C-54/05 MOVED by Councillor Daniels that the following motion be lifted from the table: ,,,,~. "MOVED by Councillor Vermeeren that the County contribute $15,000.00, in 2005, to the Newell Community Action Group for the building of a new Community Service Centre." MOTION CARRIED C-55/05 MOVED by Councillor Eastman that we postpone voting on the motion until after the Newell Community Action Group delegation. MOTION CARRIED 3. Alberta Municipal Affairs -Roles & Responsibilities Workshop 2005 Administration was directed to organize the 2005 Roles and Responsibilities Workshop, to be hosted in Brooks on March 30, 2005, at 5:30 p.m. and that we invite the surrounding municipalities. 8. DELEGATION -BRIAN CRUMBLEHULME -NEWELL COMMUNITY ACTION GROUP Brian Crumblehulme distributed a flyer, to Council, summarizing the ~ programs and services that the Newell Community Action Group offers. The flyer also promoted the building of a Brooks Community Services Centre. February 10, 2005 Council Page 3 Mr. Crumblehulme outlined the services that are provided by the Newell Community Action Group, which included children with disabilities, senior citizens and people with brain injuries. The Town of Bassano, Villages of Rosemary, Duchess and Tilley also receive services from the Newell Community Action Group. Mr. Crumblehulme reported that vocational counselling has been utilized for at least 64 adults, and 736 youth. Assistance in resume creation and disability support is also provided on an on-going basis. Mr. Crumblehulme explained that there is a need to inform the community about services that the Newell Community Action Group offers, as their programs have the potential to improve lives. C-56/05 February 10, 2005 Mr. Crumblehulme mentioned that the sharing of resources with other agencies is encouraged, but they are careful not to overlap other local services. A support house is currently being run in Brooks, but the individuals must be capable of functioning within the community. Certification and extensive training is required of staff, depending on the particular needs. The total project cost to build the Brooks Community Services Centre is approximately 1.2 million (not including the land), for a total estimated cost of 1.4 to 1.5 million dollars. $575,000.00 has been raised to-date and the goal is to raise approximately 50% by the time the project starts. General operating funds are obtained through a contract with various government agencies, and capital funding is not covered under these contracts. The Newell Community Action Group has obtained full support from the Town of Brooks Mayor and Council, and Dr. Lyle Oberg, Minister of Infrastructure and Transportation. Alberta Premier, The Honourable Ralph Klein, will attend a ground breaking ceremony in April, 2005. Mr. Crumblehulme left the meeting at 10:45 a.m. Vote on postponed motion which reads: "MOVED by Councillor Vermeeren that the County contribute $15,000.00, in 2005, to the Newell Community Action Group for the building of a new Community Service Centre." MOVED by Councillor Daniels that we amend the motion by adding "and the money is to be raised by the fundraising efforts of County Councillors". Vote on amendment -MOTION DEFEATED ~~ Council ~--- ~~ Page 4 Vote on original motion -MOTION CARRIED ~-^ C-57/05 MOVED by Councillor Nesbitt that Council work together to fundraise additional dollars to increase awareness of the services provided by the Newell Community Action Group. MOTION CARRIED 9. PUBLIC HEARINGS County Planner, Tammy Henry, and Gordon Olsen arrived at 11:05 a.m. 1. #02 LUA 018 - Pt. SE 3-19-14-W4 CR2 - Country Residential 2 District to HWY C -Highway Commercial District Reeve Douglass called the Public Hearing to order at 11:06 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw #1497-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. SE 3-19-14-W4 from CR2 -Country Residential 2 District to HWY C -Highway Commercial District. ,~"' The County Planner gave the background on this application. Reeve Douglass reviewed the procedures that would be followed for the hearing. Gordon Olsen stated his concerns regarding the road approach access imposing on the flow of trafFc at the intersection of One Tree Road and Range 14, Road 2. Mr. Olsen also mentioned that he would like the One Tree Road Area Structure Plan followed when considering new applications. Council was given the opportunity to ask questions of the County Planner. Council would prefer to have the road approach moved further north from the corner of the intersection. The County Planner stated that the road approach will be discussed in greater detail at the development permit stage. Reeve Douglass declared that the Public Hearing be adjourned at 11:19 a.m. February 10, 2005 Council '' ~./yrt..~ Page 5 Mr. Olsen left the meeting at 11:19 a.m. 2. #04 LUA 028 - Pt. NW 6-18-14-W4, Plan 9411167, Block 9 MR & E'/z 1-18-15-W4, Plan 9411167, Block 10 MR A -Agricultural District to PO -Public/Semi-Public Open Space District Reeve Douglass called the Public Hearing to order at 11:20 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw #1498-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. NW 6-18-14-W4, Plan 9411167, Block 9 MR & E '/2 1-18-15-W4, Plan 9411167, Block 10 MR from A -Agricultural District to PO -Public/Semi-Public Open Space District. The County Planner gave the background on this application. As there was no public in attendance, Reeve Douglass did not review the procedures that would be followed for the hearing. Council was given the opportunity to ask questions of the County Planner. It was clarified that the condominium association maintains the lots. Administration was directed to research if there is appropriate coverage under our public liability insurance for the use of the County land. Reeve Douglass declared that the Public Hearing be adjourned at 11:23 a.m. 10. BYLAWS 1. Bvlaw #1497-05 - #02 LUA 018 C-58/05 MOVED by Councillor Vermeeren that Bylaw #1497-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. SE 3-19-14-W4 from CR2 -Country Residential 2 District to HWY C - Highway Commercial District, receive second reading. MOTION CARRIED C-59/05 MOVED by Councillor Daniels that Bylaw #1497-05, receive third and final reading. MOTION CARRIED February 10, 2005 Council \~// 6~ ~ Page 6 2. Bylaw # 1498-05 - #04 LUA 028 ~ ;-60/05 MOVED by Councillor Vermeeren that Bylaw #1498-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. NW 6-18-14-W4, Plan 9411167, Block 9 MR & E ~/z 1-18-15-W4, Plan 9411167, Block 10 MR from A -Agricultural District to PO -Public/Semi-Public Open Space District, receive second reading. MOTION CARRIED C-61/05 MOVED by Councillor Eckert that Bylaw #1498-05, receive third and final reading. MOTION CARRIED County Planner, Tammy Henry, left the meeting at 11:24 a.m. 12. CORRESPONDENCE 1. Town of Brooks -Joint Centennial Barbeque An a-mail was presented to Council, from the Town of Brooks, inquiring about the possibility of the County joint sharing a Centennial Barbeque in ,~,., September. ~-62/05 MOVED by Councillor Daniels that the County joint share with the Town of Brooks in the hosting of a Centennial Barbeque to be held on September 1, 2005. MOTION CARRIED 2. Town of Brooks -Crime Stoppers Request for Council Member to Sit on Local Board A letter was presented to Council, from the Town of Brooks, requesting that at least one member of County Council sit on the local Crime Stoppers Board. C-63/05 MOVED by Councillor Vermeeren that we refer this item to the next Council meeting to be held on February 24, 2005. MOTION CARRIED 3. Brooks Public Library -Information Session & Reception A letter was presented to Council, from the Brooks Public Library, inviting all ,,^, County Councillors to an information session and reception at the Brooks Public Library. i February 10, 2005 Council ~~ . ,, 4 ~ ~ Page 7 C-64/05 MOVED by Councillor Schroeder that Divisions 5 & 10 Councillors (Nesbitt and Wutzke) and the Reeve be permitted to attend the information session and reception at the Brooks Public Library, as a function of Council, and that the County recommend that this event be held on March 15, 2005. MOTION CARRIED 11. DELEGATION -SGT. GORDON MEBS -BROOKS R.C.M.P & CPL. GORDON TUDOR - BASSANO R.C.M.P. Sgt. Gordon Mebs, Brooks R.C.M.P. and Cpl. Gordon Tudor, Bassano R.C.M.P. arrived at 11:37 a.m. Sgt. Mebs distributed a report to Council, from the Brooks R.C.M.P., on the 2004 Rural Crime Statistics. Sgt. Mebs reviewed the detailed statistics for 2004, the statistical synopsis of nine categories for the years 2000-2004, and the summary of current and future staffing positions. Council was given the opportunity to ask questions of Sgt. Mebs. Councillor Daniels asked if there could be some type of community service group established to deal with juvenile offenders. Sgt. Mebs explained some of the conditions for the "Alternative Measures Program". The first condition is that the offender has to admit that they did the crime. The second condition is that the offender must have the ability to complete the program. Sgt. Mebs mentioned that there is funding available for this type of program under the Provincial Youth Justice System, as a volunteer initiative, and that perhaps we should explore these types of options further. Cpl. Tudor distributed a summarized Mayors Report to Council, from the Bassano R.C.M.P., regarding the Rural 2004 Police Operational Statistics. Cpl. Tudor reviewed this report with Council, and mentioned that the Bassano R.C.M.P. is also working on the Vision 2010 Initiative that the Federal government is implementing. On March 11, 2005, at 9:00 a.m. at the Community Hall in Bassano, there will be a community meeting on how we can prevent crime in our community. Council discussed the Rural Crime Watch and Crime Stoppers Associations with both Sgt. Mebs and Cpl. Tudor. The Rural Crime Watch is in the rural area which is similar to Citizen's on Patrol or a neighbourhood watch program. The Rural Crime Watch fan-out system is currently in place in Brooks, but is no longer active in Bassano. The Rural Crime Watch can be difficult to maintain if there is not a large crime rate. Crime Stoppers is across Alberta, which operates primarily on tips that are called in. The awards are being generated in Calgary. Crime Stoppers is asking the County to be a part of their board so that we can locally support this service, as it is currently very active with providing press releases and tips in the rural area. February 10, 2005 Council ( ~~,~,~ Page 8 Sgt. Gordon Mebs, Brooks R.C.M.P. & Cpl. Gordon Tudor, Bassano R.C.M.P. ,~.., left the meeting at 12:12 p.m. Lunch Council recessed for lunch from 12:12 p.m. to 12:57 p.m. 12. CORRESPONDENCE - CONT'D 4. Rollin4 Hills Golf Club -Request for Extension to Use Public Reserve Funds A letter was presented to Council, from the Rolling Hills Golf Club, requesting an extension of one year to finish the golf club improvements as part of the Public Reserve Trust Fund Grant. C-65/05 MOVED by Councillor Vermeeren that the Rolling Hills Golf Club be granted their request for an extension of one year to finish the golf club improvements as part of the Public Reserve Trust Fund Grant. MOTION CARRIED 5. Bow Slope Recreation Board - Request to Increase Recreation Requisition A letter was presented to Council, from the Bow Slope Recreation Board, requesting a requisition increase from $1,770 to $6,000. A notice will be advertised for two weeks in both the Brooks Bulletin, the Bassano Times and mailed to ratepayers in Division 4. Any comments received will be reported at the February 24, 2005, Council meeting. 6. Tilley Fire Department - Request for Corporate Sponsorship of Sweetheart Banquet A letter was presented to Council, from the Tilley Fire Department, requesting that the County purchase a table (at the cost of $150.00/table) to help support the 4th Annual Valentine's Sweetheart Banquet. C-66/05 MOVED by Councillor Eckert that we accept this item as information. MOTION CARRIED February 10, 2005 Council Page 9 7. Rosemary Community Aaricultural Society - Request for Public Reserve Trust Funds to Uearade Tennis Courts A letter was presented to Council, from the Rosemary Community Agricultural Society, requesting public reserve trust funds for a project to expand and upgrade the tennis courts in the Village of Rosemary. Administration was directed to request more detail on the funding and expenses for this project. 8. AAMD&C - 2005 Spring Convention A package was presented to Council, from the Alberta Association of Municipal Districts & Counties (AAMD&C), containing the Convention Call, "Draft" Convention Program, Hotel Reservation Form, and Credentials Form for the Spring 2005 Convention to be held from April 4-6, 2005. Council was asked to confirm their attendance for the convention. 9. Grasslands Regional FCSS -Request to be Added as an Additionally Named Insured Under the County's Insurance A letter was presented to Council, from the Grasslands Regional FCSS, requesting that they be added as an "Additional Insured" under the County of Newell's current insurance policy. C-67/05 MOVED by Councillor Eckert that the Grasslands Regional FCSS be added as an "Additional Insured" under the County of Newell's current insurance policy with coverage's that include: General Liability (Minimum $2,000,000 Board Liability), $50,000 Content Value (Leased Building - No Building Coverage required), and $50,000 Bond & Crime (Theft, Fire, Fraud, and Employee Dishonesty). MOTION CARRIED 13. C-68/05 OTHER BUSINESS 1. 2005 Annual Meetina MOVED by Councillor Daniels that we hold a 2005 Annual Meeting. MOTION CARRIED C.____.: - ~ ~~ February 10, 2005 __ Council Page 10 C-69/05 MOVED by Councillor Vermeeren that the 2005 Annual Meeting be held on ,~._, April 14, 2005, at 7:00 p.m. at the Heritage Inn. MOTION CARRIED 2. Joint Town of Brooks/County Meeting C-70/05 MOVED by Councillor Daniels that we host a Joint Town of Brooks/County Meeting to be held on March 28, 2005, at 6:30 p.m., that we cover the cost of a dinner, and that the location is to be determined by Administration. MOTION CARRIED Arrived at Meetin4 Agricultural Fieldman, Steve Wylie, arrived at 1:21 p.m. 3. Wheatland Surface Rights Action Group Proposal An a-mail was presented to Council, from the Wheatland Surface Rights Action Group (WSRAG), with a copy of the proposal that they will be presenting to the Standing Policy Committee on February 15, 2005. Council ~-- was requested to review the presentation and to write a letter of support to the Wheatland Surface Rights Action Group (WSRAG). C-71/05 MOVED by Councillor Eckert that we send a letter of support to the Wheatland Surface Rights Action Group (WSRAG) stating that we support the initiatives described in their presentation. MOTION CARRIED Agricultural Fieldman, Steve Wylie, left the meeting at 1:33 p.m. 4. Bylaw #1502-05 -Borrowing for the Purpose of Financing Operatin4 Expenditures C-72/05 MOVED by Councillor Daniels that Bylaw #1502-05, being a bylaw to provide for borrowing for the purpose of financing operating expenditures, receive first reading. MOTION CARRIED C-73/05 MOVED by Councillor Vermeeren that Bylaw #1502-05, receive second reading. s- j;'~, MOTION CARRIED February 10, 2005 Council f.J Page 11 C-74/05 MOVED by Councillor Daniels that consent be given to proceed with third and final reading of Bylaw #1502-05. MOTION CARRIED UNANIMOUSLY C-75/05 MOVED by Councillor Schroeder that Bylaw #1502-05, receive third and final reading. MOTION CARRIED 14. CHEQUES FOR PAYMENT C-76/05 MOVED by Councillor Schroeder that cheques #152169-152229, #152231- 152314, in the amount of $475,464.16, and Direct Debit Batches #8965 & #8999, in the amount of $40,121.46 be approved. MOTION CARRIED 15. POST AGENDA ITEMS 1. Foothills Little Bow Municipal Association President -Representative to sit on AAMD&C Ad Hoc Committee to Review the Executive Committee Structure An a-mail was presented to Council, from the Foothills Little Bow Municipal Association, requesting Council to nominate a representative to sit on the Alberta Association of Municipal Districts & Counties (AAMD&C) Ad Hoc Committee to review the Executive Committee Structure. C-77/05 MOVED by Councillor Schroeder that the County nominates Ian Sundquist to represent our District on the AAMD&C Ad Hoc Committee to review the Executive Committee Structure. MOTION CARRIED 2. AAMD&C - Representative for the AAMD&C Rural Transportation Grant Review Committee An a-mail was presented to Council, from the Alberta Association of Municipal Districts & Counties (AAMD&C), requesting Council to nominate a member to sit on the AAMD&C Rural Transportation Grant Review Committee to review the Rural Transportation Grant formula. C-78/05 MOVED by Councillor Eastman that we nominate Councillor Daniels to sit on the AAMD&C Rural Transportation Grant Review Committee. MOTION CARRIED February 10, 2005 Council Page 12 3. Bow River Council -Sponsorship as a Gala Founder at the Icebreaker ~,., Ga I a A letter was presented to Council, from the Bow River Basin Council, inviting the County to be a founding sponsor of the Bow River Basin Council's Icebreaker fundraising gala to be held on April 29, 2005. C-79/05 MOVED by Councillor Nesbitt that we donate a picture depicting the County for a silent auction item, up to a maximum value of $500.00, to the Bow River Basin Council for the Icebreaker fundraising gala, that we send our representatives from the Bow River Basin Council and the Red Deer River Basin Watershed Alliance Committee, and if the representative(s) cannot attend, that the alternate(s) attend. MOTION CARRIED 4. Brian & Cheryl Guttmann -Offer to Purchase Lot 1 Block 3 Plan 7811389 -Scandia A letter was presented to Council, from Brian and Cheryl Guttmann, offering to purchase Lot 1, Block 3, Plan 7811389 for the amount of $3500.00. Council was also presented with a summary of adjacent vacant land selling prices in Scandia. ~C-80/05 MOVED by Councillor Eckert that the County counter offer this offer at $4000.00, plus GST. MOTION CARRIED 5. Rosemary Fire Department - 2005 Requisition Increase A copy of the Rosemary Fire Department 2005 operating budget and financial statements for the years 2001-2004 were distributed to Council. This information was submitted in support of a requisition increase which will now be advertised. Council accepted this as information. 6. Councillor Compensation and Expenses This item was referred to the Council meeting to be held on February 24, 2005. February 10, 2005 Council Page 13 7. Members-at-Large C-81/05 MOVED by Councillor Nesbitt that we create an ad hoc committee to research and draft a potential policy for members-at-large and that we appoint two Councillors and the Administrator, or Assistant Administrator, to this committee. MOTION CARRIED C-82/05 MOVED by Councillor Daniels that we appoint Councillors Nesbitt and Schroeder and the Administrator, or Assistant Administrator, to the Members-at-Large Ad Hoc Committee. MOTION CARRIED 8. Small Communities Meetin4 Council briefly discussed some of the issues that they thought should be addressed at the "Small Communities Meeting" to be held on February 11, 2005. 16. COMMITTEE REPORTS Municipal No report. Salary Negotiating Committee This item will be dealt with during the In Camera Session. Disaster Services • An exercise is being planned regarding Pandemic Influenza. • Councillor Daniels mentioned that the Palliser Economic Partnership is recommending that the Partnership apply for the grant, sponsored by Alberta Municipal Affairs, regarding the creation of a regional plan for dealing with Pandemic Infuenza. Foothills Little Bow Association No report. ~..... ~~ February 10, 2005 Council Page 14 Arrived at Meeting ,.-- County Planner, Tammy Henry, arrived at the meeting at 2:24 p.m. Municipal Planning Commission 1. Old Items a) Bylaw #1486-04 -File #04 LUA 23 A -Agricultural District to HWY C - Hi hway Commercial District This item was not lifted from the table. 2. New Items a) #04 LUA 029 - Pt. SE 5-20-14-W4 -Division 8 Doug & Sherri Barg & Doug & Judy Larson (Owners) Fred Barg (Applicant) From A -Agricultural District to CR - Country Residential District C-83/05 MOVED by Councillor Vermeeren that Bylaw #1499-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. SE 5-20-14-W4 from A .-1 -Agricultural District to CR -Country Residential District, receive first reading, and that we waive the condition of the third lot requirement. C-84/05 MOVED by Councillor Eckert that we table this motion. MOTION DEFEATED Vote on original motion -MOTION CARRIED b) #05 LUA 001 - Pt. SW 9-19-14-W4 -Division 10 Richard Smith (Owner & Applicant) From I -Industrial District to DC -Direct Control District C-85/05 MOVED by Councillor Vermeeren that Bylaw #1501-05, being a bylaw to amend Land Use Bylaw #1443-03 to re-designate Pt. SW 9-19-14-W4 from I -Industrial District to DC -Direct Control District, receive first reading. Arrived at Meetina February 10, 2005 MOTION CARRIED Superintendent of Public Works, Rick Baine, arrived at 3:08 p.m. Council ~ Page 15 c) Block 3, Block 5, Plan 9411167 -Development Agreements Correspondence was presented to Council, from Shergill Consulting and Superintendent of Public Works, Rick Baine, regarding the letter of credit release and development agreements for Lake Newell Resort, Blocks 3 & Block 5, Plan 9411167. The County Planner also submitted a report to Council listing additional amendments that are required to the development agreements. The irrevocable letter of credit, in value totalling at least 125% of the cost of proposed improvements, was discussed regarding procedures that will be followed in the release. Administration was directed to investigate if a joint maintenance bond can be created where both the County and the Developer are listed on the bond so that either party can enforce the bond. Council also noted that they would prefer a maintenance period of two years. C-86/05 MOVED by Councillor Schroeder that we accept the development agreements for Block 3, Plan 9411167, and Block 5, Plan 9411167, in principle, with the changes presented and discussed, and that we have these agreements reviewed by legal council when our proposed changes are incorporated. MOTION CARRIED Councillor Nesbitt expressed some concerns regarding the development _ agreements for Blocks 3 & 5, Plan 9411167. These concerns included: • The need for a fence around the retention pond to ensure that appropriate safety measures are taken. The County Planner noted that this pond was on Eastern Irrigation District lands and this would be the responsibility of the Eastern Irrigation District. • The importance of appropriate measures being taken to ensure that the developer cooperates with the Lake Newell Condominium Association regarding architectural details. The County Planner noted that we cannot enforce the cooperation of the existing Land Owners Association and the Condominium Homeowners Associations. Architectural controls and bylaws for the new Home Owners Associations are available for viewing and further information may be obtained from the developer. The enforcement of architectural controls is not the jurisdiction of the County, but of the Home Owners Association. • The appropriate security should be in place to ensure that the County is protected against any potential financial pressures related to the developments. The County Planner noted that the development agreements note the requirement of an irrevocable letter of credit of 125% of the costs of improvements and the cost estimate was reviewed and approved by Rick Baine, Superintendent of Public Works. February 10, 2005 Council Page 16 County Planner, Tammy Henry, and Superintendent of Public Works, Rick ,.^ Baine left the meeting at 3:39 p.m. Workshop Session a) Bylaw #1500-05 C-87/05 MOVED by Councillor Daniels that Bylaw #1500-05, being a bylaw to establish a Road Ban Committee and to establish the authority and responsibilities of the Road Ban Committee, receive first reading. MOTION CARRIED C-88/05 MOVED by Councillor Vermeeren that Bylaw # 1500-05, receive second reading. MOTION CARRIED C-89/05 MOVED by Councillor Schroeder that consent be given to proceed with third and final reading of Bylaw #1500-05. MOTION CARRIED UNANIMOUSLY ~'~-90/05 MOVED by Councillor Vermeeren that Bylaw #1500-05, receive third and final reading. MOTION CARRIED b) Council Meeting -March 10, 2005 C-91/05 MOVED by Councillor Vermeeren that we reschedule the Council meeting on March 10, 2005, to Marchl4, 2005. MOTION CARRIED Brooks & District Ambulance Association Councillor Daniels asked the Reeve to investigate why the Rolling Hills Fire Department was dispatched to an isolated incident where two ambulances were sent out. The Reeve will mention this at the next Brooks & District Ambulance meeting. t~ February 10, 2005 Council Page 17 Newell Regional Solid Waste Management Authorit • The next meeting date is February 24th, 2005. • There may be a request to increase the requisition amounts for 2006. • A transfer station close to Millicent was proposed and is currently being reviewed. 9-1-1 • IP Plus is supposed to send an account summary of all financial transactions. • The Reeve was asked to investigate the protocol used in calling out the Rolling Hills Fire Department. Regional Services • A draft copy of the Newell Intermunicipal Services Partnership Committee Terms of Reference was circulated and reviewed. • The next meeting date is February 10, 2005. C-92/05 MOVED by Councillor Daniels that we support the draft Terms of Reference and that we appoint three members of County Council to the Newell Intermunicipal Services Partnership Committee. MOTION CARRIED Recess C-93/05 MOVED by Councillor Vermeeren that we recess the meeting at 4:05 p.m. and that we reconvene on February 16, 2005 at 10:00 a.m. MOTION CARRIED Excused from Meeting Councillor Daniels excused himself from the remainder of the meeting. 16. COMMITTEE REPORTS - Cont'd 2005 Awards Night Ad _Hoc Committee • The Awards Night expenses are approximately $3,000.00 which is in line with the budgeted amount. • Councillor Eastman thanked Council for the gift certificate. • Council thanked Councillor Eastman for providing excellent _ entertainment at the Awards Night. February 10, 2005 Council ~ ,//~ ~~ Page 18 Provincial ASB Conference ~- The members of the Agricultural Service Board updated Council on items that were discussed at the Provincial Agricultural Service Board Conference held in Red Deer. These items included: • A discussion on how vulnerable all our crops are when it comes to cross pollination, • A debate on how flaring may have an indirect influence on trace minerals that are present in the soil and how this may affect cattle feed, • Noxious/nuisance weeds, • Brown bagging -the right for producers to use their own seed, • The speaker on water management clearly communicated that we do have to take the water situation very seriously, and • Discussion on the Provincial Resolution Committee being the 1St level of contact for the Agricultural Service Board. The following resolutions that County Council supported were not passed: • The allowance of private testing for BSE, • The overweight carcass penalty, and • Pesticide availability to acreage owners. .•-- 17. QUESTION PERIOD/NOTICE OF MOTION A question period was held. Administration asked Council if they would like to have a special meeting with Luscar on one of the dates that Luscar is holding public meetings. Luscar will be invited as a delegation to a future meeting. Councillor Schroeder inquired about the procedures for attending conferences that may cross over on items between more than one committee that Council may represent. 18. INFORMATION ITEMS 1. Lesley Burton -Letter of Resignation 2. December -Minibus ~.~~ February 10, 2005 Council Page 19 19. IN CAMERA C-94/05 MOVED by Councillor Vermeeren that we move in camera at 10:28 a.m. MOTION CARRIED C-95/05 MOVED by Councillor Schroeder that we move out of camera at 12:10 p.m. MOTION CARRIED Excused from Meeting Councillor Eckert excused himself during the In Camera Session at 11:53 a.m. C-96/05 MOVED by Councillor Nesbitt that we ratify the 2005/2006 C.U.P.E. agreement as presented. MOTION CARRIED C-97/05 MOVED by Councillor Vermeeren that we accept the recommendation of administration and work with UMA to obtain value for the money that we -- have spent to date on our area structure plans. , MOTION CARRIED 20. ADJOURN C-98/05 MOVED by Councillor Schroeder that the meeting adjourn at 12:11 p.m. MOTION CARRIED C~- ~ ~ REEVE G~C~~~~~~~~. COUNTY ADMINISTRATOR February 10, 2005 Council Page 20