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HomeMy WebLinkAbout2005-06-23 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 `~ MINUTES OF COUNCIL MEETING JUNE 23, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, June 23, 2005 commencing at 10:01 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke '`~ STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: Kerry Volk, Brooks & County Chronicle Rob Brown, Brooks Bulletin 1. EXCUSED FROM MEETING All members were in attendance at this meefing. _~ 2. MINUTES ~~ a) Council Minutes -June 9.2005 C-407/05 MOVED BY COUNCILLOR C. VERMEEREN that the June 9, 2005 --^ Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes June 23, 2005 3 4. C-408105 Page 2 CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA MOVED BY COUNCILLOR A.M. PHILIPSEN that we adopt the agenda as amended. MOTION CARRIED 5. 6. BUSINESS FROM MINUTES There was no business from minutes. CORRESPONDENCE a) 239 Royal Canadian Air Cadet Squadron Re: Request for Laminator Services °^ Council reviewed a letter requesting the use of a hard laminator capable of laminating poster size copies, and that the price of the laminating be donated to the Air Cadets. C- 409105 MOVED BY COUNCILLOR M. NESBITT that the County laminators be used for internal purposes only. MOTION CARRIED b) 239 Royal Canadian Air Cadet Squadron Re: Reduction of Camping Fees and Use of Emerson Bridge Campground Council reviewed a letter requesting County of Newell authorization to use the Emerson Bridge Campground as a Base Facilit~r fora Survival Training weekend scheduled for October 14, 15 and 16t ,and that they be charged a nominal fee. Administration was directed to inform the writer that they must contact the contract operator of the campground with regard to this request. c) Grasslands Regional FCSS Re: Telling Our Story Celebration --~ti~ Council reviewed information regarding the Alberta Centennial Telling Our Story Celebration, scheduled for the end of September at the Regular Council Minutes Page 3 June 23, 2005 Brooks Kinsmen Rodeo Grounds. Administration advised (here are ~- several items in relafion to this event for Council to consider: 7) the Reeve or designate has been invited to speak at this evenf; 2) Administration is planning to set up a display booth, fo include fhe County display unit and materials from the 50th Anniversary celebrations, which will be updafed for the event; and 3) a request for funding to cover the cost of portable washrooms, totalling $668.75. C-410/05 MOVED BY COUNCILLOR C. VERMEEREN that the Reeve be authorized to attend this event as a function of Council, that the County arrange a display booth as discussed, and that the funding request in the amount of $668.75 be approved. MOTION CARRIED 7. OTHER BUSINESS a) 2005 Summer Meetin_g Schedule C-411/05 MOVED BY COUNCILLOR C. VERMEEREN that the August Stn Municipal Committee meeting and Council Workshop session be rescheduled to August 22"d and that the August 11tH Council meeting be cancelled. MOTION CARRIED b) Prairie Finds Trade Show Councillor Philipsen advised thaf the Lake Newell Resort developer will have a booth at this trade show and is hoping for Town of Brooks and County interest. Administration expressed concern that there isn ~ sufficient time to arrange for promotional items, or other printed materials. C-412105 MOVED BY COUNCILLOR A. EASTMAN that the County not participate in the 2005 Prairie Finds Trade Show, due to time constraints and lack of materials. MOTION CARRIED ~~ _. ~~~~ Regular Council Minutes June 23, 2005 .- 8. DELEGATION Arrived at Meeting Page 4 Brooks and District SPCA representatives Naomi Jondreau, Shannon Morrison and Trina Mitchell were in attendance at the meeting and arrived at 10:33 a.m. a) Brooks and District SPCA Re: Services in the County The delegation was in attendance to explain to Council services they do and do not provide and to provide information on surrender fees. The delegation explained the adoption fees for dogs and cats, and the services provided from this fee, which include spaying or neutering, deworming, micro-chipping and first shots. The Brooks and District SPCA are changing their name to the Brooks Animal Protection Society and their new website reflects Phis change. Al! services presently in place will remain the same. Another change is the construction of a new building, which will provide more space, but this is dependent upon volunteer help. A bi-annual newsletter is also published. The SPCA is interested in providing animal control within the County, but have to honour their Town of Brooks contract first. Administration will arrange a meeting with the Brooks and District SPCA to discuss a possible agreement between (heir group and the County. The delegation left at 10:57 a.m. 9. CHEQUES FOR PAYMENT C-413/05 MOVED BY COUNCILLOR I. SCHROEDER that cheques #153100-153254, in the amount of $717,503.26, be approved. MOTION CARRIED 10. TREASURER'S REPORT -MAY 2005 The Treasurer's Report for May 2005 was presented to Council. C-414/05 MOVED BY COUNCILLOR S. EVANS that the Treasurers Report for May ,-- be accepted. MOTION CARRIED ~ ilh~~ Regular Council Minutes June 23, 2005 ,-- Arrived at Meetin_g Page 5 County Planner, Tammy Henry, was in attendance at the meeting and arrived at 11:01 a.m. 11. STAFF DELEGATIONS a) Tammy Henry, Planner 1. Municipal Planning Committee -Old Items a. #05 LUA 007 - Pt. S'/2 5-19-15-W4 -Division 5 Dick Dick (Owner) Cory Baksa (Applicant) (Approx. 39.72 ac) From A -Agricultural District to CR -Country Residential District C-415105 MOVED BY COUNCILLOR C. VERMEEREN that Motion C- 315/05, which reads as follows: "MOVED BY COUNCILLOR C. VERMEEREN that first reading of a bylaw to change approximately 16.07 hectares (39.72 acres) of land in Pt. S % 5-19-15-W4M from A -Agricultural District to CR -Country Residential District be denied" be lifted from the table. MOTION CARRIED The County Planner advised that the applicant is requesting postponement of Phis application until the geotechnical report is available later this fall. C-416/05 MOVED BY C. VERMEEREN that Motion C-315/05 be tabled. Tammy Henry left the meeting at 11:12 a.m. Arrived at Meeting MOTION CARRIED Superintendent of Public Works, Rick Baine, was in attendance at the meeting and arrived at 11:13 a.m. ~,,~,i~ Regular Council Minutes Page 6 June 23, 2005 ,_. b) Rick Baine, Superintendent of Public Works 1. Municipal Committee Meeting a. Bylaw 1535-05 -Speed Limit Bylaw C-417105 MOVED BY COUNCILLOR M. NESBITT that Bylaw #1535-05, being a bylaw to set various speed limits within the County of Newell No. 4, receive first reading. MOTION CARRIED C-418/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw #1535- 05 receive second reading. C-419/05 MOVED BY COUNCILLOR W. DANIELS that Bylaw #1535-05 be amended by replacing "from Highway 542 to 135 metres south of the southerly limit of Lot 1, Block 1, Plan 8911256 - 90 kph; from 135 metres south of the southerly limit of Lot 1, Block 1, Plan 8911256 to the Jo-Ann Trucking Road - 50 kph" with "from Highway 542 to the Jo-Ann Trucking Road - 90 kph". MOTION CARRIED C-420/05 MOVED BY COUNCILLOR W. DANIELS that Bylaw #1535-05 be further amended by replacing "from the Jo-Ann Trucking Road to 680 metres north of the Jo-Ann Trucking Road - 70 kph" with "from the Jo-Ann Trucking Road to 680 metres north of the Jo- Ann Trucking Road - 90 kph". MOTION DEFEATED C-421/05 MOVED BY COUNCILLOR W. DANIELS that Bylaw #1535-05 be further amended by replacing "from the Jo-Ann Trucking Road to 680 metres north of the Jo-Ann Trucking Road - 70 kph; and from 680 metres north of the Jo-Ann Trucking Road to the Trans Canada Highway - 50 kph" with "from the Jo-Ann Trucking Road to 1100 metres north of the Jo-Ann Trucking Road - 70 kph; and from 1100 metres north of the Jo-Ann Trucking Road to the Trans Canada Highway - 50 kph". MOTION CARRIED Vote on Motion No. C-418/05 as amended. MOTION CARRIED ~,~ti Regular Council Minutes June 23, 2005 Page 7 C-422/05 MOVED BY COUNCILLOR C. VERMEEREN that consent be given to proceed with third and final reading of Bylaw #1535-05. b) Street Name Change in Patricia MOTION DEFEATED C-423/05 MOVED BY COUNCILLOR C. VERMEEREN that Mayo Street in Patricia be renamed to King Street. MOTION CARRIED c) Scandia Surface Irrigation System Rick Baine provided Council with details of this project. C-424/05 MOVED BY COUNCILLOR W. DANIELS that the contractor for this project be paid 50% of the total cost of the project up front, to a maximum of $55,000.00. MOTION CARRIED d) Rollin_g Hills -Surface Drainage Councillor Daniels discussed a proposal to install an underground drainage system in Rolling Hills. The proposal is meeting with opposition from residents and he has received a petition signed by approximately 70 people. He stated it would be beneficial fo hold a public meeting in Rolling Hills. Rick Baine left the meeting at 12:15 p.m. Kerry Volk and Rob Brown left the meeting at 12:15 p.m. LUNCH Council recessed for lunch from 12:15 p.m. to 12:45 p.m. 11. STAFF DELEGATIONS CON'T Arrived at Meetin_g Agricultural Fieldman, Steve Wylie, was in attendance at fhe meeting and '~ arrived at 12:47 p.m. Regular Council Minutes June 23, 2005 c) Steve Wylie, Agricultural Fieldman 1. Prices on Concrete Picnic Tables Page 8 The Agricultural Fieldman gave an update on the condition of Emerson Bridge Park, since the flooding. Some of the picnic tables have disappeared, and clean up of the Park will be carried out. Quotes for concrete picnic tables were received as follows: a. MacKay Precast -precast 6 ft. concrete table, $575.00 per table, freight costs of $2617.00 would be incurred for 10 tables FOB Brooks; and b. Burnco, Edmonton - 8 ft. tables, $990.00 per table, freight charges of $950.00 total FOB Brooks. Costs do not include GST. Council accepted the above details as information. „_ Steve Wylie left the meeting at 12:55 p.m. 12. POST AGENDA ITEMS a) Brooks Evangelical Free Church -Thank You for Pancake Batter Donation A Thank-You card was received from the Brooks Evangelical Free Church thanking Council for their donation of pancake batter. b) 2005 Municipal Sponsorship Program Administration advised that the County is eligible for a Basic Grant under the Municipal Sponsorship Program of $17,842.50, based on a population of 7137 at a per capita rate of $2.50. There is also a new special application for up to $40,000.00 for the collection of municipal infrastructure data. C-425/05 MOVED BY COUNCILLOR W. DANIELS that the County of Newell apply for the 2005 Municipal Sponsorship Program -Basic Grant, in the amount of $17,842.50 for the replacement of the postage machine and wireless network. MOTION CARRIED, ~~~ Regular Council Minutes June 23, 2005 Page 9 ,-- C-426105 MOVED BY COUNCILLOR W. DANIELS that Administration apply for the special $40,000.00 grant for the collection of municipal infrastructure data, and that we state we wish to use our own infrastructure management system instead of the MIMS system. MOTION CARRIED c) Financial Server Council reviewed information on acquiring a financial server and financial software. C-427/05 MOVED BY COUNCILLOR C. VERMEEREN that an IBM 270 server, in the amount of $16,752.00, to be financed from the Capital General Administration Future Expenditure Reserve, be purchased. MOTION CARRIED d) Eastern Irrigation District -Request Use of Handi-Bus Council reviewed a request from the Eastern Irrigation District to rent the handi-bus for the Grand Opening of the Rolling Hills Reservoir ~- Campground, on July 24tH C-428/05 MOVED BY COUNCILLOR A. ECKERT that the use of the County Handi-bus and a driver be donated to the Easter Irrigation District for the grand opening of the Rolling Hills Reservoir Campground celebration on July 24tH MOTION CARRIED g) Joint BBQ Councillor Nesbitt extended a reminder to those helping out of the Joint BBQ today. 13. COMMITTEE REPORTS a) Workshop Session 1. Electronic Recording of County Meetings Proposed Policy - M-05-01 C429/05 MOVED BY COUNCILLOR C.VERMEEREN that Policy No. M-05- ~"' 01, Electronic Recording of County Meetings, be accepted with the deletion of clause 3. MOTION CARRIED t ~` t~ Regular Council Minutes Page 10 June 23, 2005 „^ 2. Local Preference Tender Proposed Policy - M-04-01 C-430105 MOVED BY COUNCILLOR H. WUTZKE that Policy No. M-04-01, Local Preference Tender Policy, be accepted with the replacement of "will" with "may" in clause 3. MOTION CARRIED 2. Use of County Trucks Proposed Policy - M-06-01 C-431/05 MOVED BY COUNCILLOR A.M. PHILIPSEN that Policy No. M- 06-01, Use of County Trucks, be accepted as presented. MOTION CARRIED b) FCM Report Reeve Douglass, Councillor Eastman and Councillor Eckert will provide (heir report at fhe July 6th Council meeting. c) Other Committee Reports 1. Bow River Basin Council Councillor Vermeeren provided fhe following highlights: • Water conversation loading limits • Licence transfers • Water management in business plan • Promotion of watershed stewardship • Calgary Health has a Power Point presentation which can be utilized for presentations to other groups 2. Brooks & District Ambulance Association The Finance Manager's position is redundant as of June 30th. The Association would like the County to take over any remaining financial matters after this date. C-432/05 MOVED BY COUNCILLOR W. DANIELS that the County take over any remaining accounting duties of the Brooks & District Ambulance Association after June 30, 2005. MOTION CARRIED 3. College Advisory Committee ,-- • With all of the real estate in Brooks, discussion took place on offering courses for real estate and assessors /~ ~ ~~ ~_.., ~ V ~ Regular Council Minutes June 23, 2005 Page 11 • Overall registration is down • The average age for students registering is getting lower • Reeve Douglass suggested to Councillor Philipsen to suggest that trades courses be offered 4. Disaster Services Dinosaur Provincial Park's staff was appreciative of the help offered by the County with the recent flood threat. The Emergency Broadcast system was put in place and worked well 5. Economic Development C-433105 MOVED BY COUNCILLOR A. EASTMAN that Councillor Philipsen attend the Economic Development Committee meetings as anon-voting member, and as a function of Council. MOTION CARRIED 6. Grasslands Regional FCSS Councillor Wutzke provided information on an art program for youth 6 to 78 years of age through the Global Immigration Centre ~~ , ~ ~0(~,~ 7. Luscar Ad Hoc Committee'"' A meeting will be held today in Bow Cify on noise, air and health issues A meeting is being held tomorrow in the Administration office in regard to transportation issues 8. Newell Foundation The Town will help with sidewalks at Newbrook Lodge 9. Newell Regional Solid Waste Management Authority A letter is forthcoming regarding a per capita requisition increase of 4%, from $25.00 to $26.00, and of the implementation of a per capita recycling fee of $5.33. This fee will come into effect in 2006. 10. Palliser Economic Partnership Recently held a mini AGM Regular Council Minutes June 23, 2005 11. Regional Services Page 12 • The County will fund the non-grant portion of an update to the MPE study • Cypress County is puffing in a water line to Seven Persons • The Village of Duchess is concerned about losing autonomy in a regional sysfem 12. Shortgrass Library Board • Wil! be holding a meeting and a BBQ on June 29th at 6 p.m. 13. Tourism Committee • Committee feels thaf gateway communities must have promotional materials available • The Committee discussed the Prairie Finds Trade Show 14. QUESTION PERIOD/NOTICE OF MOTION ,- There were no questions or notices of motion. 15. INFORMATION ITEMS a) Newell Minibus Report b) Safety Committee Minutes c) Brooks Public Library 16. IN CAMERA C-434/05 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 2:07 p.m. MOTION CARRIED C-435/05 MOVED BY COUNCILLOR M. NESBITT that we move out of camera at 3:30 p.m. MOTION CARRIED Regular Council Minutes June 23, 2005 17. ADJOURN Page 13 C-436/05 MOVED BY COUNCILLOR C. VERMEEREN that the meeting adjourn at 3:31 p.m. MOTION CARRIED r C UNTY ADMINI TRATOR