Loading...
HomeMy WebLinkAbout2005-11-24 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING .-- NOVEMBER 24, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 24, 2005 commencing at 10:00 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Secretary OTHERS IN ATTENDANCE: M. Ocol, Brooks Bulletin R. Kiedrowski, Brooks & County Chronicle 1. EXCUSED FROM MEETING C-686/05 MOVED BY COUNCILLOR C. VERMEEREN that Councillor Wutzke be excused from the meeting. MOTION CARRIED 2. MINUTES The following changes were made to the November 10, 2005 minutes: a. Page 12, Item 10.a.1.a, last sentence of Motion C-674/05 -change the word "geological" to "hydrogeological'; ,.- b. Page 13, Item 10. a.2. d. -insert "Motion Carried" at the end of the seven conditions; and Regular Council Minutes Page 2 November 24, 2005 c. Page 15, Item 14.a.2 -change Councillor Wutzke to Councillor Schroeder. Council Minutes -November 10, 2005 C-687/05 MOVED BY COUNCILLOR C. VERMEEREN that the November 10, 2005 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-688/05 MOVED BY COUNCILLOR M. NESBITT that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Meetings with Nei_ghbourin_g Municipalities The Administrator was directed to send lefters to adjacent municipalities asking if they would be interested in a meeting to discuss any items of mutual concern. b. PFRA -Water Study Program C-689/05 MOVED BY COUNCILLOR C. VERMEEREN that we proceed with the PFRA water study program. Council directed Administration to contact the EID to inquire as to fhe water study reports that they have and to ask if they would be interested in partially funding this PFRA study. C-690/05 MOVED BY COUNCILLOR C. VERMEEREN that we table Motion C- 689/05. MOTION CARRIED ~ti~ Regular Council Minutes Page 3 November 24, 2005 ,,-- 6. CORRESPONDENCE a. Village of Tilley- Joinin_g the Shortgrass Library System A letter was presented to Council from the Village of Tilley requesting that we support the Tilley and District Public Library in joining the Shortgrass Library system. C-691/05 MOVED BY COUNCILLOR I. SCHROEDER that we support the Tilley and District Public Library in their efforts to join the Shortgrass Library system and that we support the inclusion of Division 2 in the Shortgrass Library System. MOTION CARRIED 7. CHEQUES FOR PAYMENT C-692/05 MOVED BY COUNCILLOR W. DANIELS that cheques 155006 to 155154 in the amount of $1,619,051.60, and Direct Debit Batch 10051 in the amount of $37,402.67, be approved. MOTION CARRIED 8. TREASURER'S REPORT -OCTOBER 2005 The Treasurer's Report for October 2005 was presented to Council. C-693/05 MOVED BY COUNCILLOR W. DANIELS that the Treasurer's Report for October be accepted. MOTION CARRIED 10. POST AGENDA ITEMS a. Stop Sign and Approach Concern Councillor Daniels provided information on a 4-way stop sign and an approach concern on the Jo Ann Trucking Road. C-694/05 MOVED BY COUNCILLOR W. DANIELS that the Superintendent of Public Works investigate the 4-way stop sign and approach concern on the Jo-Ann Trucking Road and that this item be referred to the December Municipal Committee meeting. '~` MOTION CARRIED Regular Council Minutes November 24, 2005 b. RTG Page 4 Councillor Daniels presented copies of the proposed Rural Transportation Grant allocations. He expressed his concern That the formula is not fair for some municipalities and outlined a process he feels would be fairer. This item was referred to the December Municipal Committee meeting. c. Disaster Services Councillor Nesbitt stated that Randy Tiller, Emergency Management Alberta, Soufh Central District, has arranged a pandemic planning session, to include Bassano, Brooks, Duchess, Tilley, Rosemary and the County, on December 19, 2005 of 10:00 a.m. The location will be determined at a later date. d. Gravel Pit Councillor Vermeeren expressed concern on a gravel pit operation that does not have an existing development permif. This item will be referred to the Municipal Committee and Municipal Planning Commission for further investigation. e. Duchess Fire Hall Councillor Eckert reported on the opening of the new Duchess Fire Hall. The official opening will take place in May 2006. The Fire Hall was $30, 000.00 over budget. A detailed explanation of the over run is forthcoming. Councillor Eckert stated the Fire Hall is prepared to cover the over budgeted amount from their reserve fund, which they will replenish over the next several years. 11. COMMITTEE REPORTS a. Municipal No report. ~ b. A.S.B. Councillor Eastman reported on the following: • The Southern Alberta Grazing School for Women • Three resolutions from the Regional ASB Meeting held in Oyen • Justification for purchase of drills and the drill rental program Regular Council Minutes Page 5 November 24, 2005 ~-- Sfafus of the Coyote Control Program • Wesf Nile spray program and mosquito surveillance update • GPS'ing of weed sites over the winter Ryan Kiedrowski left the meeting of 11:07 a.m. c. Municipal Planning Commission No report. d. Subdivision and Development Appeal Board Councillor Daniels reported that the decisions from a Subdivision and Development Appeal Board meeting held on November 8, 2005 have been circulated. e. Workshop Session 7. Draft Water Management Plan Mary Anne Ocol left the meeting at 11:30 a. m. A draft Water Management Plan for the South Saskatchewan River Basin in Alberta and a questionnaire, from the Alberta Irrigation Projects Association, was presented to Council. Council commenced reviewing the questionnaire until the subsequent motion was made. Councillor Daniels excused himself from the meeting at 11:50 a.m. C-695/05 MOVED BY COUNCILLOR I. SCHROEDER that Councillors Vermeeren, Eckert and Eastman respond to the Water Management Plan questionnaire on behalf of the County. MOTION CARRIED LUNCH ~~ Council recessed for lunch from 12:16 p.m. to 1:15 p.m. Rob Brown, Brooks Bulletin, was in attendance for this portion of the meeting. Councillor Daniels returned to the meeting at 1:15 p.m. Regular Council Minutes November 24, 2005 ,-- 9. Page 6 DELEGATIONS a. Newell Regional Solid Waste Management Authority Ltd, - Recyclin_g Fees Ray Juska -Newell Regional Solid Waste Management Association; Doug Shanks -Manager Newell Recycling; Dave Whitfield -Alberta Environment, Calgary; Vicki Stafford, NRSWMA Board and Florence Juska, Newell Recycling Board, arrived at the meeting at 1:30 p.m. Ray Juska and Doug Shanks provided further information to Council to explain their operating costs and to further clarify their funding request. Updates were provided on present recycling services and activities in Gem, Rainier, Scandia, Rosemary, Duchess, Tilley and Rolling Hills. Council was informed of the twine and plastics programs, and a proposed Styrofoam program, and of the costs involved to carry out these programs. Their shredding program provides employment opportunities for special needs persons and work experience for high school students. Information was shared on several of their revenue generator projects, and public awareness plans. „~,, Dave Whitfield spoke of the benefits of recycling and in response to a question from Council, stated that grant funds from grant programs are still in place for NRSWMA. The Administrator asked how the organizational structure would be set up under the per capita funding format. Ray Juska responded That the Authority would assume responsibility for financing the recycling operations with the existing recycling agencies still operating as stand alone organizations. The delegation left the meeting at 1:55 p.m. Recess ,~'. Council recessed from 1:55 p.m. to 2:02 p.m. b, Silver Sage Agricultural Society -Request for Public Reserve Trust Fund Fundin_g Tracy Fyfe arrived at the meeting at 1:58 p.m. She provided a report on the history of Silver Sage Agricultural Society, ongoing renovations, upcoming projects and fund raising events. Regular Council Minutes November 24, 2005 Page 7 .- Council asked questions and received information on the Silver Sage Agricultural Society building account, mortgage amount, deferred liability, GIC account, and funding sources. Tracy Fyfe left the meeting at 2:23 p.m. 9. DELEGATIONS CON'T a. Newell Regional Solid Waste Management Authority Ltd. - Recyclin_g Fees C-696/05 MOVED BY COUNCILLOR I. SCHROEDER that we approve the Newell Regional Solid Waste Management Authority Ltd. request for a per capita recycling fee up to $6.00 per capita. MOTION CARRIED b. Silver Sage Agricultural Society -Request for Public Reserve Trust Fund Fundin_g Councillor Nesbift will contact the Silver Sage Agricultural Society to ,..., request they submit an application listing a specific capita! project or projects. 11. COMMITTEE REPORTS CON'T f. Agricultural Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. ~~ ,~~~ _,,,. i. Bow River Basin Council ~ Councillor Vermeeren attended and reported on a retreat held at Kananaskis and also reported on a Bow River Basin Steering Committee meeting. Regular Council Minutes November 24, 2005 j. Brooks & District Ambulance Association Page 8 Reeve Douglass reported they are still trying to finalize the remaining costs and that all ambulances within the Palliser Health Region now have GPS systems installed. k. College Advisory Committee No report. I. Crime Stoppers Board Councillor Nesbitt reported that ads are being published by the Crime Stoppers Board. m. Disaster Services Committee Councillor Nesbitt reminded Council of the upcoming Pandemic Planning Session scheduled for December 19, 2005. n. Economic Development Committee A report from Doug Erdman, the Economic Development and Tourism Coordinator, was presented to Council. C-697/05 MOVED BY COUNCILLOR A.M. PHILIPSEN that we pre-approve an expenditure from the Economic Development/Tourism 2006 budget in the amount of $10,000.00 for an investment readiness project. MOTION CARRIED Council was also reminded that the Economic Development Course #5 will be delivered on December 7th from 3:00 to 9:00 p.m. and that anyone wishing to attend should inform Doug as soon as possible. o. EID / Legion Scholarship Committee No report. p. Environmental Protection Committee ,~ No report. q. Foothills Little Bow Association Councillor Daniels reported the next meeting will be held on January 20, 2006. Regular Council Minutes November 24, 2005 .- r. Grasslands Regional FCSS No report. s. Grievance Committee No report. t. Luscar Ad Hoc Committee No report. u. Medicine Hat Police Academy Proposal Committee No report. v. Municipal Budget Committee No report. w. Municipal Library Board Page 9 Councillor Philipsen reported that there will be a supper meeting held '^ November 29, 2005, Duchess currently has an opening for a Librarian, and the Tilley and District Public Library will be joining the Shortgrass Library System. x. Newell Foundation Councillor Evans reported that the Newbrook Lodge and Dr. Scott Apartments are full, funding is available for upgrading older lodges, and Michael Glynn McDonald is fhe new president of ASCHA. y. Newell Regional Solid Waste Management Authority Councillor Eckert reported that the NRSWMA is in the process of applying for a licence renewal, and that the next meeting will be held on December 22, 2005. z. Palliser Economic Partnership No report. aa. RCMPCommittee ~~ The RCMP from Brooks and Bassano will be invited to a Council meeting in December or January to provide their reports. Regular Council Minutes Page 10 November 24, 2005 bb. Red Deer River Basin Watershed Alliance Committee Councillor Eckert reported on a meeting held November 78, 2005. cc. Regional Services Ad Hoc Committee Councillor Daniels reported that Administration is currently working on a structure for regional services, and that a meeting will be held on November 29, 2005. He asked that all Councillors think about the direction they would like to see in regard to regional water services. dd. Road Ban Committee No report. ee. Route 36 Development Safety Association ff. 99• hh. ii. Jl• Councillors Eckert and Nesbitt will be attending a meeting in January 2006. Salary Negotiating Committee No report. Shared Services/Urban Fringe Committee No report. Shortgrass Library Board No report. Tourism Committee Councillor Philipsen reported that an organizational meeting was held to create a stand alone organization. A meeting will be held on December 1, 2005 for official nominations and appointing of directors. Transportation Committee No report. \ ~~ , Regular Council Minutes Page 11 November 24, 2005 kk. 9-1-1 Committee Reeve Douglass reported on a meeting at which concerns from Tilley were presented regarding communications being an ongoing concern. She also noted That Palliser Health Authority will be switching their dispatch from Foothills to Medicine Hat. II. 2006 Awards Night Ad Hoc Committee Councillor Nesbitt requested information on arranging this event. 12. QUESTION PERIOD/NOTICE OF MOTION a. Council agreed that we invite Doug Griffith to a future meeting to discuss the Rural Development Initiative. b. Reeve Douglass requested permission to attend a future Palliser Health Authority meeting and a South East Alberta Child and Family Services meeting. C-698105 MOVED BY COUNCILLOR A. EASTMAN that Reeve Douglass be permitted to attend a South East Alberta Child and Family Services meeting, and a Palliser Health Authority meeting, as functions of Council. MOTION CARRIED C-699/05 MOVED BY COUNCILLOR C. VERMEEREN that the Reeve and Councillors of the County of Newell No. 4 who sit on committees affiliated with the City of Brooks be permitted to attend the City Christmas party as a function of Council. MOTION CARRIED 13. INFORMATION ITEMS a. Minibus Report b. Safety Minutes 14. IN CAMERA C-700!05 MOVED BY COUNCILLOR W. DANIELS that we move in camera at 3:30 p. m. MOTION CARRIED Regular Council Minutes November 24, 2005 Page 12 Councillor Daniels excused himself from the remainder of the meeting at 3:50 p. m. C- 701105 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 3:51 p.m. MOTION CARRIED 15. ADJOURN C-702105 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 3:52 p.m. MOTION CARRIED Reeve ~- ~~ ~~~ County Administrator