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HomeMy WebLinkAbout2006-05-25 Council (Regular) Minutes COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING MAY 25, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 25, 2006 commencing at 10:00 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt A. Eastman A. Eckert STAFF: A. Martens,. County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: K. Rothbauer, Brooks Bulletin R. Kiedrowski, Brooks & County Chronicle C-222/06 1. EXCUSED FROM MEETING MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillors Evans and Wutzke be excused from this meeting. MOTION CARRIED ~ ~-.. 2. MINUTES Council Minutes - Agril 6, 2006 The following change was made to the May 11, 2006 minutes: a. Pg 8 -bottom of page -insert "Vote on Motion C-209/06 -MOTION CARRIED': ~~' Regular Council Minutes May 25, 2006 Page 2 o'- C-223/06 MOVED BY COUNCILLOR C. VERMEEREN that the May 11, 2006 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-224/06 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES There was no business from the minutes. 6. CORRESPONDENCE a. Tilley & District Fire Association -Request for Pumper Truck Replacement Funding A letter was presented to Council from the Tilley & District Fire Association requesting funds toward a new pumper truck. C-225/06 MOVED BY COUNCILLOR I. SCHROEDER that we support the Tilley & District Fire Association by providing a fire truck donation in 2007 in the amount of $30,000.00 or 50% of the total cost, whichever is less, toward the purchase of a new pumper truck. MOTION CARRIED b. AAMD&C -Input on EUB Trial Process on Resolving Conflicts A draft EUB trial process on resolving conflicts between surface and subsun`ace rights' owners was presented to Council. Reeve Douglass and Councillor's Eckert, Eastman and Schroeder will meet after Council to respond to the draft EUB trial process. -- ~~~~ Regular Council Minutes May 25, 2006 7. CHEQUES FOR PAYMENT Page 3 C-226/06 MOVED BY COUNCILLOR W. DANIELS that cheques 156174 to 156277, in the amount of $857,395.53, be approved. MOTION CARRIED 10. TREASURER'S REPORT -APRIL 2006 The Treasurer's Report for Apri12006 was presented to Council. C-227/06 MOVED BY COUNCILLOR W. DANIELS that the Treasurer's Report for April 2006 be accepted. MOTION CARRIED 11. OTHER BUSINESS a. Study to Compare Costs of Living in the County of Newell versus the City of Brooks r- Council discussed the idea of conducting a study to compare cosfs of living in the County versus the City of Brooks. This item will be included on the June 73, 2006 Workshop Session agenda. b. Presentation on Rural Development Strategy Cancellation MLA Doug Griffiths is unable fo attend Council on July 6, 2006 for a presentation on the Rural Development Sfrafegy. Administration will reschedule Mr. Griffiths for a later Council meeting or Workshop Session date. 12. POST AGENDA ITEMS a. Resolution for West Nile. Program A West Nile Virus Targeted Mosquito Larval Control Program Grant Application Form and Resolution was presented to Council. C-228/06 MOVED BY COUNCILLOR M. NESBITT that Council authorizes the County of Newell No. 4 to participate in, and submit a grant application under the Province of Alberta West Nile Virus Targeted ,.-. Mosquito Larval Control Program; further ~~) Regular Council Minutes May 25, 2006 Page 4 r-- That the County of Newell No. 4 agrees that the County of Newell No. 4 be designated the managing partner for the purposes of receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of the County of Newell No. 4; and further That the County of Newell No. 4 agrees to enter into, or agrees to abide by the terms of a Conditional Grant Agreement signed by the County of Newell No. 4 on behalf of the other partner municipalities and/or approved participants governing the purpose and use of the grant funds. MOTION CARRIED b. Policies Update The Administrator provided information on the progress of the policy manual update. K. Rothbauer left the meeting at 10:40 a.m. 13. COMMITTEE REPORTS ,-- d. Subdivision and Development Appeal Board No report. e. Workshop Session No report. f. Agricultural Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission Councillor Eastman reported on the following from a meeting held on May 16, 2006 in the terminal building: the terminal building requires work; the possible sale of fwo lots; NAV Canada has requested a sife for a radio tower; and calcium for the Brooks Airport road. h. Assessment Review Board Reeve Douglass and Councillor's Eckert and Daniels will be attending `^ an Assessment Review Board training session at Lethbridge City Hall on May 31, 2006. ~~~ ~i, Regular Council Minutes May 25, 2006 ,~- i. Bow River Basin Council Councillor Vermeeren reported on the following: Page 5 • He participated in a conference call for a board meeting; • There will be an informational forum on June 14tH; • The BRBC conference and gala fundraiser will be held on June 16tH at the Telus Convention Centre in Calgary, and Councillor Vermeeren requested permission to attend this event. C-229/06 MOVED BY COUNCILLOR M. NESBITT that Councillors Vermeeren and Eckert be permitted to attend the BRBC Conference and Icebreaker Gala on June 16, 2006 at the Telus Convention Centre in Calgary as a function of Council. MOTION CARRIED K. Rothbaurer returned to the meeting at 10:49 a.m. j. Brooks & District Ambulance Association Reeve Douglass provided a writfen report noting that: ~" There is still some final paperwork to be filed; • All final requisitions have been received from the participating municipalities; • A refund was received from WCB; and • Monies remaining in the Ambulance Account will be transferred to 9-1-1 when the account is closed, hopefully by the end of June 2006. k. College Advisory Committee No report. I. Crime Stoppers Board Councillor Nesbitt commented everything is going well, that there are plans to include a float in the Rodeo parade, and that they are looking to increase visibility. m. Disaster Services Committee Councillor Nesbitt stated the pandemic table top exercise held on May 24tH was well attended by community members. ,-- ,~ Regular Council Minutes May 25, 2006 Page 6 ,-~ A written report was presented to Council providing details of a Disaster Forum held in Banff from May nth to 10th that was attended by Councillor Nesbitt. She requested permission to be reimbursed for additional costs incurred at the Disaster Forum for apre-conference workshop. C-230/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor Nesbitt be reimbursed a total of $312.44 for additional costs incurred at a Disaster Forum held in Banff from May 7 to 10, 2006 to attend a pre- conference workshop. MOTION CARRIED Arrived at Meeting County Planner, Tammy Henry, and Cory Baksa arrived at the meeting at 11:05 a.m. 8. PUBLIC HEARINGS a. 06 TA 001 -Bylaw 1563-06 -Various Amendments to Land Use Bylaw 1443-03 r Reeve Douglass called the Public Hearing to order at 11:07 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1563-06. Bylaw 1563-06 is a bylaw to amend Land Use Bylaw 1443-03 by rezoning Plan 0313006, Block 1, Lot 1 from the Direct Control District to the Light Industrial District; by rezoning Pt. NW 1-19-14-4 from the Agricultural District to the Country Residential District, and by making various text amendments. The County Planner gave the background on this application. A review of the proposed textural corrections and land use changes was provided to Council. One letter was received from an adjacent landowner with concerns on changing the land use from agricultural fo country residential. Reeve Douglass reviewed the procedures that would be followed for the hearing. There were no persons in attendance speaking either in favour or in opposition to the proposed rezoning. ,•-- Council was given the opportunity to ask questions of the County Planner. There were no questions. ~~~ ~.~~h Regular Council Minutes May 25, 2006 Page 7 ~-- C-231/06 MOVED BY COUNCILLOR C. VERMEEREN that the Public Hearing adjourn at 11: 12 a.m. MOTION CARRIED 9. BYLAWS a. Bylaw 1563-06 - 06 TA 001 C-232/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1563-06, being a bylaw to amend Land Use Bylaw 1443-03 by rezoning Plan 0313006, Block 1, Lot 1 from the Direct Control District to the Light Industrial District; by rezoning Pt. NW 1-19-14-4 from the Agricultural District to the Country Residential District, and by making various text amendments, receive second reading. MOTION CARRIED C-233/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1563-06 receive third and final reading. MOTION CARRIED The County Planner and Cory Baksa left the meeting at 11:19 a.m. 13. COMMITTEE REPORTS CON'T n. Economic Development Councillor Philipsen stated a meefing scheduled for May 17t~' had been cancelled. R. Kiedrowski left the meeting at 11:20 a.m. b. A.S.B. Arrived at Meeting Agricultural Fieldman, Steve Wylie, arrived at the meeting at 11:23 a.m. 7. 2005/2006 ASB Grant Surplus -Proposed Expenditures A letter from Alberta Agriculture, Food and Rural Development ,--~ advising of a surplus grant allocation, and a request from the ~~ Regular Council Minutes Page 8 May 25, 2006 ,-- Agricultural Fieldman for proposed expenditures, was presented to Council. Arrived at Meeting Superintendent of Public Works, Rick Baine, arrived at the meeting at 19:25 a.m. C-234/06 MOVED BY COUNCILLOR M. NESBITT that additional funds from the 2005/2006 ASB Grant Program be used to purchase two Mobile GPS Mappers and one digital camera, to fund any West Nile Virus program shortfall, and that the remaining funds be transferred to the ASB reserve. MOTION CARRIED 2. ASB Strategic Plan The ASB Strategic Plan was presented to Council. C-235/06 MOVED BY COUNCILLOR A. EASTMAN that the ASB Strategic Plan be adopted. MOTION CARRIED 3) Shelter Belt Program -Landowner Agreement The Shelterbelt Program Landowner Agreement was presented to Council. C-236/06 MOVED BY COUNCILLOR A. ECKERT that the Shelterbelt Program Landowner Agreement be accepted. MOTION CARRIED 4) Insecticide Sprayer Rental Agreement The Insecticide Sprayer Rental Agreement was presented to Council. C-237/06 MOVED BY COUNCILLOR W. DANIELS that the Insecticide Sprayer Rental Agreement be accepted. MOTION CARRIED 1\~ ~~ Regular Council Minutes May 25, 2006 ~-- 5) ASB Weed Control Program Page 9 Policy No. ASB-8, Private Weed Control, was presented to Council. C-238/06 MOVED BY COUNCILLOR C. VERMEEREN that Policy ASB- 8, Private Weed Control, be accepted as presented. MOTION CARRIED The Agricultural Fieldman provided a verbal update on Emerson Park Campground. Councillor Eckert suggested that an article on Burdock be included in the July/August edition of the County Newsletter. Councillor Eastman reported on the following from an ASB meeting held on May 23~d: • the 2006 South Region ASB Conference being held at Bassano this fall; • there are available, left over trees from this year's Shelterbelt Program; • provided a coyote update; • West Nile program; • Weed inspection update; • New safety forms and regulations were circulated to the ASB; • The 2006 Provincial ASB Tour in Leduc in July; • New Rural Beautification Award forms; and • Funding forAESA has been approved. The Agricultural Fieldman, Superintendent of Public Works and K. Rothbauer left the meeting at 12:00 p.m. LUNCH Council recessed for lunch from 12:00 p.m. to 12:45 p.m. Arrived at Meeting Superintendent of Public Works, Rick Baine, arrived at the meeting at 12:45 .-- p. m. ~~.~ Regular Council Minutes Page 10 May 25, 2006 13. COMMITTEE REPORTS CON'T a. Municipal 1. Road Closure and By/aw The Administrator indicated he is awaiting land titles information prior to developing the bylaw. 2. 2006 Roadwork Program C-239/06 MOVED BY COUNCILLOR W. DANIELS that we adopt the 2006 Roadwork Program with Public Works free to cutback the gravelling program where appropriate and that the re-allocation of any of these savings be brought back to the Municipal Committee for re-allocation approval. MOTION CARRIED Council will look at long range planning for construction and drainage at the next Workshop Session meeting. 3. Oil Test Sections ,~-- The Superintendent informed the Committee of the areas that will be used to test an oil product. 4. Calcium on Airport Road The Superintendent of Public Works requested Council Direction on providing calcium on the Airport Road. C-240/06 MOVED BY COUNCILLOR A. ECKERT that the County pay 1/3 towards the cost of calcium on the Airport Road, and that the Airport Commission be approached to arrange the collection of the other 2/3 of the cost. MOTION CARRIED 5. Road Bans Councillor Nesbitt advised of a concern regarding heavy trucks travelling on roads 15-0 and 15-1. The Road Ban Committee will meet after Council to discuss this item further. Regular Council Minutes May 25, 2006 Page 11 ~-- 6. Centennial Signs The Superintendent advised that Volker Stevin has hired a new manager, who has indicated he will begin installation of the centennial signage. 7. Municipal Committee Meetin_g Location C-241/06 MOVED BY COUNCILLOR W. DANIELS that the June 13, 2006 Municipal Committee meeting be held in Rolling Hills at 10:00 a.m. at a location to be determined. MOTION CARRIED The Superintendent of Public Works left the meeting at 2:25 p.m. 13. COMMITTEE REPORTS CON'T c. Municipal Planning Commission No report. ,-- o. EID / Legion Scholarship Committee No report. p. Environmental Protection Committee No report. q. Foothills Little Bow Municipal Association No report. r. Grasslands Regional FCSS No report. s. Grievance Committee No report. t. Luscar Ad Hoc Committee No report. ~~'vS Regular Council Minutes May 25, 2006 ,-- u. Medicine Hat Police Academy Proposal Committee No report. v. Municipal Budget Committee No report. w. Municipal Library Board Page 12 Councillor Philipsen stated she received athank-you card from the Library Board for funding received from the County, stating how the money will be spent. Summer reading programs will be starting soon and several students have been hired. x. Newell Foundation The following highlights were included from a written report submitted to Council by Councillor's Wutzke and Evans from a board meeting held May 9, 2006: • The financial statements and auditor's report were presented to the Board, and a copy was also presented to Council; ,-- $90,000.00 was received from Alberta Senior Housing Association to replace the roof at Playfair Lodge; • $14,000.00 was received from the Provincial Government for general repairs and maintenance; • Newbrook Lodge is currently full with a waiting list of 14 applications; and • Playfair Lodge has several rooms available. y. Newell Regional Solid Waste Management Authority Councillor Eckert provided the following information from a meeting held on May 18rn_ • A copy of the financial position of the Newell Regional Solid Waste Management Authority as of March 31, 2006; • Transfer station agreement with Springview Colony; • Problems with compost; • NewAlta will move out of the County for business reasons; and • The next meeting will be June 22, 2006. z. Palliser Economic Partnership ~--- Councillor Daniels advised the annual meeting will be held in Redcliff on June 16, 2006 at 7:00 p.m. ~,C~1 Regular Council Minutes Page 13 May 25, 2006 ~-- aa. RCMP Committee No report. bb. Red Deer River Basin Watershed Alliance Committee Councillor Eckert advised of the annual meeting being held of lnnisfai! on June 9, 2006. cc. Regional Services Ad Hoc Committee Councillor Daniels advised there will be a meeting on June 6, 2006. dd. Road Ban Committee The Road Ban Committee will meef today after the Council meeting adjourns. ee. Route 36 Development Safety Association Councillor Eckert advised there will be a meeting on August 2, 2006 at 10:30 a.m. in the County Boardroom. '1 ff. Salary Negotiating Committee No report. gg. Shared Services/Urban Fringe Committee Councillor's Schroeder and Nesbitt advised a meeting was held on May 23~°' in the County Boardroom, and another meeting is scheduled for June 14th. Potential services that could be shared were discussed. hh. Shortgrass Library Board No report. ii. Tourism Committee Councillor Philipsen commented on a Toyota commercial that involved Dinosaur Provincial Park. jj. Transportation Committee Councillor Daniels advised of a recent meeting he attended where .- there was discussion on how work is progressing. ~~ti~ Regular Council Minutes May 25, 2006 ~-- kk. 9-1-1 Committee Page 14 The following highlights were included in a written report submitted by Reeve Douglass to Council at a meeting held April 26, 2006: • requisitions will remain the same, at $4.61 per capita, in the 2006 budget; • the 2004 audited financial statements were discussed; • Glenbrie Consultants have been working with the Palliser Health Region (PHR); • The PHR dispatch system is now up and running; • A volunteer recognition for the 10th anniversary of Newell was held; and • Meetings will now be held at City Hall. II. Red Deer River Municipal Users Group Councillor Eastman provided the following information from a meeting he attended on May 18th in Drumheller.• • An Executive Administrator has been hired for a one year term; • Number of wells drilled in the last three years as compared to ~-- the last 50 years; • Coal bed methane; • Testing of water wells; and • Htili seismic to close off drill holes with cement. GI.S/G.n ,`~ U~o~/4Ac-rS 14. QUESTION PERIOD/NOTICE OF MOTION `~ ~ ``~' There were no questions or notices of motion. 15. INFORMATION ITEMS a. NCAG Minibus Report -April 2006 b. Safety Minutes 16. IN CAMERA C-242/06 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 2:44 p.m. MOTION CARRIED v~~ Regular Council Minutes May 25, 2006 Page 15 ~-- Excused from Meeting Councillor Philipsen excused herself from the meeting at 3:30 p.m. C-243/06 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 4:15 p.m. MOTION CARRIED 17. ADJOURN C-244/06 MOVED BY COUNCILLOR C. VERMEEREN that the meeting adjourn at 4:16 p.m. MOTION CARRIED Reeve ~`...s ~ 1 County Administrator