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HomeMy WebLinkAbout2006-11-23 Council (Regular) MinutesCOUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING NOVEMBER 23, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 23, 2006 commencing at 10:00 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert ABSENT: H. Wutzke STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant I'~ OTHERS IN R. Brown, Brooks & County Chronicle ATTENDANCE: A. Skorobohach, Brooks Bulletin 1. EXCUSED FROM MEETING C-544/06 MOVED BY COUNCILLOR C. VERMEEREN that Councillor Wutzke be excused from the meeting. MOTION CARRIED 2. MINUTES Council Minutes -November 9.2006 The following changes were made to the November 9, 2006 minutes: Page 10 -replace "he received a bill for approximately $3500.00" with "he received a bill of $3540.00, which was considered his share of the total bill of '^ $12,000.00. This part covered a curb stop and shut-off value, the man hours and equipment to install al! of Phis. Regular Council Minutes Page 2 November 23, 2006 ""' C-545/06 MOVED BY COUNCILLOR W. DANIELS that the November 9, 2006 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-546/06 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Bylaw 1590-06 -Local Improvement Bylaw -Patricia Lagoon Discharge Upgrade C-547/06 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1590-06, being a bylaw to authorize the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Patricia Lagoon Sewer Discharge Upgrade" Local Improvement Project, be given third and final reading. MOTION CARRIED b. Electrical Power and Sani-Dump Site Costs -Emerson Park Campground There is no further information on this item. c. Canadian Badlands Ltd -Representation Councillor Philipsen will provide a recommendation to Council at the December 7, 2006 Council meeting. d. Red Deer River Watershed Alliance - 2007 Funding Request C-548/06 MOVED BY COUNCILLOR A. ECKERT that Motion C-523/06, which reads as follows, be lifted from the table: ,,_.. \.._..~~ Regular Council Minutes November 23, 2006 Page 3 .-- MOVED BY COUNCILLOR A. ECKERT that we provide financial support to the Red Deer River Watershed Alliance in the amount of $1500.00 for 2007. MOTION CARRIED An information sheet from the Red Deer River Watershed Alliance listing the contribution amounts from various municipalities was presented fo Council. Administration noted that further information is forthcoming. C-549/06 MOVED BY COUNCILLOR W. DANIELS that Motion C-523/06 be amended by replacing "$1500.00" with ".50 cents per capita". MOTION CARRIED C-523/06 Vote on Motion C-523/06 as amended -MOTION CARRIED e. Gem Community Association -Gem School Playground Public Reserve Trust Fund Allocation Administration has forwarded a letter to the Gem Community Association requesting further information. f. Minibus Service This item was referred to the December 7, 2006 meeting. g. Water Servicing Bill This item will be discussed during the in camera portion of the meeting. 6. CHEQUES FOR PAYMENT C-550/06 MOVED BY COUNCILLOR W. DANIELS that cheques 157385 to 157503 in the amount of $1,006,503.85 be approved. MOTION CARRIED 7. TREASURER'S REPORT The Treasurer's Report for October 2006 was presented fo Council. C-551/06 MOVED BY COUNCILLOR I. SCHROEDER that the Treasurer's Report for October 2006 be accepted. ''"~ MOTION CARRIED \ ~`~ Regular Council Minutes November 23, 2006 ~-- 8. OTHER BUSINESS Page 4 a. Councillor's Compensation & Expenses Policy -Proposed A proposed Councillor's Compensation and Expenses policy was presented to Council. C-552/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we accept this policy as amended. MOTION CARRIED b. Minimum Size Requirements for Agricultural Parcels C-553/06 MOVED BY COUNCILLOR W. DANIELS that this item be referred to the Municipal Planning Commission for further discussion. MOTION CARRIED c. Patricia Community Hall Association -Water/Sewer Tax Levy A letter from the Patricia Community Hall Association requesting a change in the water/sewer tax levy for 2007 was presented to Council. Council preferred that the home on the property be removed so that the property would be assessed as a vacant property in 2007. d. Brooks Rotary Club -County Interest in Proposed Trail Proiect A letter from the Brooks Rotary Club requesting fhe County's thoughts and level of commitment on a paved trail from Brooks to Lake Newell was presented to Council. C-554/06 MOVED BY COUNCILLOR M. NESBITT that we support this project in principle and that any financial commitment would be considered when a proposal has been developed. C-555/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-554/06 be amended by removing the word "financial". MOTION CARRIED Vote on Motion C-554/06 as amended -MOTION CARRIED e. Brooks & District Chamber of Commerce -Citizen/Junior Citizen of the Year Partnership Request A letter from the Brooks & District Chamber of Commerce, requesting a partnership with the County of Newell to annually host the Citizen of the Year and Junior Citizen of the Year Awards Gala and requesting ~ti~9 Regular Council Minutes Page 5 November 23, 2006 monetary assistance in the amount of $1000.00 annually, was presented to Council. This item was accepted as information. f. AMEC -Water Pipeline Study A proposal from AMEC Infrastructure Limited on a Brooks to Rainier, Scandia and Rolling Hills Treafed Water Pipeline System Study was presented fo Council. C-556/06 MOVED BY COUNCILLOR C. VERMEEREN that we accept the proposal from AMEC Infrastructure Limited in the amount of $48,000.00. C-557/06 MOVED BY COUNCILLOR M. NESBITT that Motion C-556/06 be tabled. MOTION CARRIED 10. POST AGENDA ITEMS a. Grasslands FCSS Agreement ,-- Copies of an amended Grasslands Regional FCSS Inter-Municipal Agreement were presented to Council for consideration and approval. Administration was directed to inform Grasslands Regional FCSS of our concerns regarding appointment and term of membership on the Board. b. FCM Conference Administration stafed an information package had been received on the FCM 70th Annual Conference and Expo to be held on June 1 to 4, 2007 at the Telus Convention Centre in Calgary. Councillors Vermeeren and Wutzke will confrrm their attendance at the conference with Administration. c. Budget Meeting Reminder Council was reminded of the budget meeting to be held on November 27t" and were asked to bring their budget packages. d. Upcoming Water Conventions/Conferences Councillor Vermeeren advised of the following upcoming water conventions and conferences: ,ryv~~~ Regular Council Minutes Page 6 November 23, 2006 .-- 7. Stakeholder Workshop on Water & Climate C-558/06 MOVED BY COUNCILLOR C. VERMEEREN that one Councillor attend a Stakeholder Workshop on Water and Climate on December 1, 2006 in Lethbridge from 9:00 a.m. to 4:45 p.m. as a function of Council. MOTION CARRIED 2. Communities as Water Stewards I! Workshop C-559/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillors Vermeeren and Schroeder be permitted to attend a Communities as Water Stewards II Workshop on December 12 and 13, 2006 in Cochrane as a function of Council. MOTION CARRIED 3. Alberta Irrigation Proiect Association Conference C-560/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor Vermeeren be permitted to attend an Alberta Irrigation Project Association Conference being held from March 4 to 6, 2007 at the Calgary Hyatt Regency Hotel, as a function of Council. C-561/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C- 560/06 be amended by adding "and two additional Councillors" after the words "Councillor Vermeeren". MOTION DEFEATED C-562/06 MOVED BY COUNCILLOR A. EASTMAN that Motion C-560/06 be amended by adding "and one additional Councillor" after the words "Councillor Vermeeren". MOTION CARRIED Vote on Motion C-560/06 as amended -MOTION CARRIED e. Encana Open House -November 28, 2006 C-563/06 MOVED BY COUNCILLOR M. NESBITT that the Reeve be permitted to attend an Encana open house on November 28, 2006 in Room "C" at the Heritage Inn and Suites, as a function of Council, and that other Councillors may attend on their own. MOTION CARRIED ~.~ Regular Council Minutes November 23, 2006 Page 7 ,-- f. Remembrance Day Wreaths Council discussed the County's participation at Remembrance Day ceremonies wifhin the County. C-564/06 MOVED BY COUNCILLOR S. EVANS that the County participate in all Remembrance Day ceremonies within the County beginning in 2007. MOTION CARRIED R. Brown and A. Skorobohach left the meeting at 12:00 p.m. LUNCH Council recessed for lunch from 12:00 p.m. to 1:07 p.m. R. Brown and A. Skorobohach arrived at the meeting at 1:07 p.m. 11. COMMITTEE REPORTS ~^ b. Municipal No report. c. Municipal Planning Commission Councillor Vermeeren advised a meeting was held on November 20, 2006 and another is taking place on November 28th. d. Subdivision and Development Appeal Board No report. e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission Councillor Eastman will provide a report during the in camera session. 0 Regular Council Minutes November 23, 2006 Page 8 h. Assessment Review Board No report. i. Bow River Basin Council Councillor Vermeeren reported that the Board will be hiring a Coordinator, and will be working with First Nations on wafer related issues. The Siksika Nation has established the Siksika Water Advsory Panel, "SWAP': The Board were invited to a cultural awareness evening with the Tsuu Tina Nation. j. Brooks & District Ambulance Association No report. k. Brooks & District Chamber of Commerce Councillor Philipsen reported that the Chamber discussed roles and responsibilities. I. College Advisory Committee No report. m. Crime Stoppers Board Councillor Nesbitt advised that the Board continues fo work on awareness. n. Disaster Services Committee Councillor Nesbitt advised of a meeting on December 6tn at 90:00 a.m. in the County EOC room. o. EID/Legion Scholarship Committee No report. p. Economic Development Councillor Nesbitt reported there was an Economic Development meeting held last evening. Councillor Daniels reported that the Economic Development Committee are investigating the possibility of a bio-digester. ry~~'~ Regular Council Minutes Page 9 November 23, 2006 ,.-. q. Environmental Protection Committee No report. r. Foothills Little Bow Municipal Association Councillor Vermeeren reported a new director, Brian Hammond, has been chosen for this region. s. Grasslands Regional FCSS No report. t. Grievance Committee No report. u. Luscar Ad Hoc Committee No report. v. Municipal Budget Committee Administration advised of a meeting on November 27tt' w. Municipal Library Board No report. x. Newell Foundation Councillor Evans provided the following report: a meeting was held on November 21St ; there have been cases of a flu virus at Playfair Lodge and Newbrook Lodge; Ed Moss is the new member-at-large for the Bassano area; and she will be attendin an Alberta Seniors Housing Association conference on November 27~ and 28rn y. Newell Regional Solid Waste Management Authority Councillor Eckert reported there will be a meeting held this evening, and the Authority is looking at a 4 percent requisition increase for both 2007 and 2008. ~ r a i~,.,.... ., 1' Regular Council Minutes Page 10 November 23, 2006 ,.-. z. Palliser Economic Partnership Councillor Daniels advised of a `Thinking Outside the Tank" seminar being held in Brooks on November 29rn C-565/06 MOVED BY COUNCILLOR W. DANIELS that Councillors attending the "Thinking Outside the Tank" seminar in Brooks at The Heritage on November 29, 2006 be permitted to attend as a function of Council. MOTION CARRIED aa. RCMP Committee Councillor Nesbitt advised there have been no meetings scheduled to date and she was unable to attend a City of Brooks Policing Committee meeting. bb. Red Deer River Basin Watershed Alliance Councillor Eckert advised that the manager is presently visiting Kenya, and that an open house was held in Red Deer on November 22, 2006. cc. Red Deer River Municipal Users Group Councillor Eastman advised that the group is opposing the water license application near Balzac. dd. Regional Services Ad Hoc Committee Councillor Daniels provided a brief report on a meeting held November 22, 2006 which outlined funding criferia and requirements for our funding application. ee. Road Ban Committee No report. ff. Route 36 Development Safety Association Councillor Eckert reported that an annual meeting held in Hanna on November 3~ was well attended. gg. Salary Negotiating Committee The Salary Negotiating Committee is meeting with CUPS on November 29rn ~~C~ ,-~ Regular Council Minutes November 23, 2006 Page 11 hh. Shared Services/Urban Fringe Committee Councillor Nesbitt reported on a meeting that was held on November 22"a She advised of a supper meeting scheduled for December 4th at the Herifage Inn & Suites commencing at 5:30 p.m. All City of Brooks and County of Newell Councillors are invited to attend. An update and the potential of shared services will be presented at this meeting. ii. Shortgrass Library Board Councillor Philipsen reported on a meeting held on November 22"a at the Brooks Library. Elections were held at the meeting and partnerships with other library systems were discussed. jj. Tourism Committee Councillor Philipsen provided a written report, the highlights of which are: Strategic Management was discussed; the Canadian Badlands Board of Directors was elected and she is one of the Directors, there will be a meeting held on November 24th; and she attended an Aboriginal Awareness Training session at Bassano on November 76tH kk. Transportation Committee No report. II. 9-1-1 Committee Reeve Douglass reported the requisition will remain the same for 2007 and that there are still communication problems in some areas. 12. 13. mm. 2006 Awards Night Ad Hoc Committee No report. QUESTION PERIOD/NOTICE OF MOTION A question period was held. INFORMATION ITEMS Minibus Reports -April to October 2006 \_/V~'~ Regular Council Minutes Page 12 November 23, 2006 ~-- 9. DELEGATION -ECONOMIC DEVELOPMENT COMMITTEE Doug Erdman, Economic Development & Tourism Coordinator, Joe Chomistek, Chairman, Economic Development Committee, and Vice Chair, Kelly Chrisfman, representing Division 6 (Bassano), arrived at the meeting at 1:57 p.m. An Economic Development and Tourism Advisory Committee Annual Report dated November 2006 was presented to Council. Joe Chomistek, in his introductory comments, reviewed the activities of the Economic Development Committee for the past year, their vision for the future, where they are right now, and stated they have grown in the past year as a committee. Doug Erdman reviewed and reported on the highlights of the report with Council. Council asked several questions of the Committee on improving economic development services to someone trying to operate a business in the County, and what they are doing to help businesses stay in the County. Council expressed its appreciation for the work the Economic Development Committee is doing. The delegation left the meeting at 2:37 p.m. 11. COMMITTEE REPORTS CON'T Steve Wylie, Agricultural Fieldman, arrived at the meeting at 2:38 p.m. a. A.S.B. 1. Trees in right of way - NW 32-20-14-W4 A map and photos depicting the trees in the right of way were presented to Council. Vote on Motion C-471/06 which reads as follows: C-471106 MOVED BY COUNCILLOR A. ECKERT that a waiver be granted subject to the owner removing the trees at the owner's expense if requested to do so by the County for any purpose deemed necessary by the County. C-565/06 MOVED BY COUNCILLOR W. DANIELS that Motion C-471/06 be amended by adding "for any trees not in the road allowance" after the ~' word "waiver". ~~ Regular Council Minutes Page 13 November 23, 2006 ,~--- Councillor Daniels requested a Recorded Vote. In favour: Division 1 -Councillor Daniels Division 2 -Councillor Schroeder Division 3 -Councillor Philipsen Division 4 -Councillor Vermeeren Division 6 -Councillor Evans Division 7 -Councillor Eastman Division 8 -Councillor Eckert Division 9 -Reeve Douglass Opposed: Division 5 -Councillor Nesbitt Absent: Division 10 -Councillor Wutzke MOTION CARRIED Vote on Motion C-471/06 as amended. Councillor Vermeeren requested a Recorded Vote. In favour: Division 1 -Councillor Daniels Division 3 -Councillor Philipsen Division 6 -Councillor Evans Division 7 -Councillor Eastman Division 8 -Councillor Eckert Division 9 -Reeve Douglass Opposed: Division 2 -Councillor Schroeder Division 4 -Councillor Vermeeren Division 5 -Councillor Nesbitt Absent: Division 10 -Councillor Wutzke MOTION CARRIED 2. Roadside Brush Control -Policy ASB-3 Proposed Policy ASB-3, Roadside Brush Control, was presented to Council. C-566/06 MOVED BY COUNCILLOR A. ECKERT that Policy ASB-3, Roadside Brush Control, be adopted as presented. MOTION CARRIED ~Vv~~ Regular Council Minutes Page 14 November 23, 2006 ~-- 3. Transfer of ASB Surplus Funds C-567/06 MOVED BY COUNCILLOR M. NESBITT that we transfer from the ASB Reserve $48,802.71 to the ASB Reserve for Future Vehicle Replacement and $48,802.71 to the ASB Reserve for Future Machinery and Equipment; and that future transfers to Reserve that result from a positive difference in the ASB function actual deficit over the budgeted deficit be transferred 50% to the ASB Reserve for Future Vehicle Replacement and 50% to the ASB Reserve for Future Machinery and Equipment. MOTION CARRIED The Agricultural Fieldman left the meeting at 3:39 p.m. 14. IN CAMERA C-568/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 3:40 p.m. MOTION CARRIED C-569/06 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 4:42 p.m. MOTION CARRIED C-570106 MOVED BY COUNCILLOR A. EASTMAN that we accept the ASB Fieldman's recommendation on an employee's outstanding vacation because of the employee's service record. MOTION CARRIED C-571/06 MOVED BY COUNCILLOR A. ECKERT that the Assistant Agricultural Fieldman be paid mileage for use of his own vehicle for after hour or weekend call outs. MOTION CARRIED C-572106 MOVED BY COUNCILLOR S. EVANS that the County be closed at 12:00 p.m. on December 22, 2006. MOTION CARRIED C-573106 MOVED BY COUNCILLOR C. VERMEEREN that we enter into the Service Agreement for assessment services with Benchmark Assessment Consultants Inc. as presented. MOTION CARRIED ~'yv~M~ Regular Council Minutes Page 15 November 23, 2006 15. ADJOURN Reeve Douglass declared the meeting adjourned at 4:44 p.m. Reeve l,~l'~~ County Administrator .--