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HomeMy WebLinkAbout2006-11-09 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING NOVEMBER 9, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 9, 2006 commencing at 10:02 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: 1. EXCUSED FROM MEETING No members asked to be excused from the meeting. 2. MINUTES Council Minutes -October 19, 2006 C-516/06 MOVED BY COUNCILLOR S. EVANS that the October 19, 2006 Council minutes be adopted as presented. MOTION CARRIED Arrived at Meeting Councillor Eastman arrived at the meeting at 10:03 a.m. ~'~7 Regular Council Minutes Page 2 November 9, 2006 C-520/06 C-517/06 MOVED BY COUNCILLOR C. VERMEEREN that the October 17, 2006 Organizational minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-518/06 MOVED BY COUNCILLOR W. DANIELS that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Bylaw 1590-06 -Local Improvement Bylaw -Patricia Lagoon Discharge Upgrade C-519/06 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1590-06, being a bylaw to authorize the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Patricia Lagoon Sewer Discharge Upgrade" Local Improvement Project, receive first reading. MOTION CARRIED C-521 /06 MOTION CARRIED Organizational Minutes -October 17, 2006 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1590-06 receive second reading. MOVED BY COUNCILLOR H. WUTZKE that consent be given to proceed with third and final reading of Bylaw 1590-06. MOTION NOT CARRIED UNANIMOUSLY ,-- b. Electrical Power and Sani-Dump Site Costs -Emerson Park Campground There is no further information on this item. '~, V~ ~.~_ Regular Council Minutes Page 3 November 9, 2006 ~^ c. Canadian Badlands Ltd. -Representation Councillor Philipsen will provide a recommendation to Council at the December 7, 2006 Council meeting. 6. STAFF DELEGATION a. Darin Crapo, Information Technologist -November/December 2006 Newsletter Darin Crapo, Information Technologist, arrived at the meeting at 10:22 a.m. Council reviewed the proposed County newsletter for the months of November and December and suggested a number of changes. D. Crapo advised he will be receiving quotes for next year's newsletter publishing and delivery rates. The Information Technologist left the meeting at 10:32 a.m. 7. CHEQUES FOR PAYMENT C-522/06 MOVED BY COUNCILLOR W. DANIELS that cheques 157222 to 157384 in the amount of $1,659,842.14, and Direct Debit Batches 11180 and 11313 in the amount of $156,893.47 be approved. MOTION CARRIED 10. CORRESPONDENCE a. Red Deer River Watershed Alliance - 2007 Funding Request A memorandum from the Red Deer River Watershed Alliance requesting 50 cents per capita financial support for 2007, and providing a list of 2005 - 2006 significant steps and successes to date and a draft work program for 2007/08 was presented to Council. C-523/06 MOVED BY COUNCILLOR A. ECKERT that we provide financial support to the Red Deer River Watershed Alliance in the amount of $1500.00 for 2007. --~ C-524/06 MOVED BY COUNCILLOR A. ECKERT that we table Motion C-523/ 06. MOTION CARRIED ~._ ~~~ ~ Regular Council Minutes November 9, 2006 b. Brooks Public Library - 2007 Funding Request Page 4 A letter from the Brooks Public Library requesting that (heir current level of funding from the County be maintained for 2007 and providing a 2007 budget plan was presented to Council. C-525/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County support this request from the Brooks Public Library and approve the funding request in the same amount as 2006. MOTION CARRIED c. Brooks & District Museum - 2007 Funding Request A letter from the Brooks & District Museum requesting that their current level of funding in the amount of $5000.00 be maintained for 2007, and providing a 2006 - 2009 Operating Budget and 2005 unaudited financial statements were presented to Council. C-526/06 MOVED BY COUNCILLOR M. NESBITT that the County support this request from the Brooks & District Museum and approve funding in the amount of $5000.00 for the year 2007. MOTION CARRIED d. Request for Public Reserve Trust Fund Funding An application requesting Public Reserve Trust Fund dollars from Alcoma School was presented to Council. C-527/06 MOVED BY COUNCILLOR C. VERMEEREN that we grant $3012.44 from the Public Reserve Trust Fund to the Alcoma School to develop green space for their Junior High students. MOTION CARRIED 12. POST AGENDA ITEMS a. AAMD&C -Elected Officials Training Program Survey An Elected Officials Training Program Survey from AAMD&C was presented to Council. Councillors were given time to complete the surveys and return them to Administration. Recess ~ Council recessed from 10:55 a.m. to 11:03 a.m. Regular Council Minutes November 9, 2006 -~~ Arrived at Meeting Page 5 Ray Juska, Regional Landhll Authority, and David Wipf, Springside Hufterian Brethren, arrived at the meeting at 11:03 a.m. 8. PUBLIC HEARINGS a. 06 LUA 023 -Bylaw 1593-06 - Pt. NW 29-20-13-W4M -Division 3 Springside Hutterian Brethren Ltd/Newell Regional Solid Waste Management Authority Ltd (Owner/Applicant) (Approx. 2.65 ac) A -Agricultural to P-WTS -Public Waste Transfer Site Reeve Douglass called the Public Hearing to order at 11:05 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1593-06. Bylaw 1593-06 is a bylaw to amend Land Use Bylaw 1443-03 by rezoning a portion of the NW 29- 20-13-W4M from the Agricultural District to the Public -Waste Transfer Site District. The County Administrator presented background information on this application. A letter was received from E1D requesting information on .- the types of waste that will be handled at fhe facility, and the activities to take place at the facility. Mr. Juska stated he had not received this letter. Reeve Douglass reviewed the procedures that would be followed for the hearing. Mr. Juska, speaking in favor of this application, stated he will arrange to meet with the EID to discuss matters outlined in their letter sent to the County. He stated the area for the Patricia/Millicent site is ok for the nature of materials being received. There will be no bulk storage of any waste, nor any pits. A liner will be installed in the burn area to prevent contaminants from leeching into the site. He presented and reviewed information regarding siting of aPatricia-Millicent transfer station and an aerial photo of the Rainier Transfer Station. Council was given the opportunity to ask questions. Councillor Vermeeren noted that to the south of the proposed site is an open drainage channel and asked Mr. Juska if any landscaping has been undertaken to prevent runoff from that channel. The Administrator pointed out that this will be handled at the development permit stage. There were no persons in attendance in opposition to the proposed rezoning. ~~~ ~... _..-~ 4. Regular Council Minutes November 9, 2006 Page 6 C-528106 MOVED BY COUNCILLOR C. VERMEEREN that the Public Hearing adjourn at 11:20 a.m. MOTION CARRIED 9. BYLAWS a. Bylaw 1593-06 - 06 LUA 023 C-529/06 MOVED BY COUNCILLOR A. ECKERT that Bylaw 1593-06, to rezone approximately 1.07 hectares (2.65 acres) of land within Pt. NW 29-20- 13-W4M from A -Agricultural District to P-WTS -Public -Waste Transfer Site, receive second reading. MOTION CARRIED C-530/06 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1593-06 receive third and final reading. MOTION CARRIED Ray Juska and David Wipf left the meeting at 11:21 a.m. 12. POST AGENDA ITEMS CON'T b. Gem Community Association -Gem School Playground Public Reserve Trust Fund Allocation A letter from Gem Community Association staffing they have received grants in addition to the $19,000.00 and requesting if they can retain these funds enabling them to expand their playground, was presented to Council. Administration will request a formal application. c. AAMD&C 2006 Fall Convention Resolutions AAMD&C Fal! 2006 Convention Resolutions were presented to Council. Council indicated they would review the resolutions individually and meet at the AAMD&C Fall 2006 Convention in Edmonton on Monday, November 14th at 4:30 p.m. in the Afrium to decide which resolutions will be supported at the Convention. d. Minibus Service C-531/06 MOVED BY COUNCILLOR W. DANIELS that we dissolve our ,,,,,,, agreement with the Newell Community Action Group for the provision of minibus services within the County. ~`q Regular Council Minutes November 9, 2006 Page 7 C-532/06 MOVED BY COUNCILLOR W. DANIELS that Motion C-531/06 be ~" postponed until after the in camera session. MOTION CARRIED e. Duchess School Councillor Eckert requested Council's advice to provide information to the Duchess School on the proper procedure to be followed for submitting an application for Public Reserve Trust Fund funding. The Assistant Administrator provided the information. f. Rural Post Offices Councillor Vermeeren provided information on correspondence from the Canadian Union of Postal Workers requesting that municipalities pass a resolution that Canada Post act like a public institution, not a profit driven commercial enterprise and that rural post offrces not continue to be closed. C-533/06 MOVED BY COUNCILLOR C. VERMEEREN that we write a letter to our Member of Parliament, Monte Solberg, and to Moya Greene, President of Canada Post, supporting continued rural postal services and post offices, and suggesting the service be considered and ~-- operated as a public service. MOTION CARRIED 13. COMMITTEE REPORTS a. A.S.B. South Region Conference Councillor Eastman reported the conference was a success, went well for Bassano, and that County staff should be commended. b. Municipal The Administrator noted that requested changes to the speed limit bylaw were not required but that some signage needed to be changed. C-534/06 MOVED BY COUNCILLOR A. EASTMAN that a letter be sent to Alberta Infrastructure and Transportation, requesting the speed zone approaching the intersection of Highways 875 and 550 from the south be increased from 50 kph to 70 kph as the County has paved the north ,,_._ side of this intersection and the speed limit on the north side is set at 70 kph. MOTION DEFEATED ~~ Regular Council Minutes November 9, 2006 r'- LUNCH Council recessed for lunch from 11:55 a.m. to 12:55 p.m. 13. COMMITTEE REPORTS CON'T c. Municipal Planning Commission Page 8 1. Recommendation on Number of Lots for CR Subdivisions C-535106 MOVED BY COUNCILLOR C. VERMEEREN that we amend the wording in our planning documents with respect to the number of lots required in country residential subdivisions such that the minimum number of lots be preferred to consist of three. MOTION CARRIED 2. Recommendation on Home Industries in the Absence of a Residence C-536/06 MOVED BY COUNCILLOR 1. SCHROEDER to add two new uses being industry major and industry minor, that definitions for these uses ,~ be developed, that schedules for these uses be developed mirroring those of the home industry major and home industry minor schedules but without any references to homes and that these be added as discretionary uses to the agricultural and agricultural industry land use districts. MOTION CARRIED d. Subdivision and Development Appeal Board Councillor Daniels reported that a hearing scheduled for November 2"d was recessed until December 8, 2006 at 10:00 a.m. e. Workshop Session No report. f. Economic Development No report. g. Grasslands Regional FCSS No report. ;~,~ Regular Council Minutes Page 9 November 9, 2006 '^ h. Municipal Budget Committee No report. i. Newell Regional Solid Waste Management Authority Councillor Eckert thanked Council for their support in approving the transfer site land use amendment for the Patricia/Millicent area. Salary Negotiating Committee Administration advised there will be a negotiations session with CUPS on November 29rn 14. QUESTION PERIOD/NOTICE OF MOTION Councillors Daniels, Vermeeren and Eckert will meet with AMEC during the AAMD&C Fall 2006 Convenfion to discuss the proposal to install a water line to Rainier and Scandia. ,,-.. 11. DELEGATION -DIRECTOR OF GRASSLANDS REGIONAL FCSS, LYNN PYE-MATHESON AND CANADIAN RED CROSS, PEGGY SPRINGER Lynn Pye-Matheson, Director of Grasslands Regional FCSS and Peggy Springer, Canadian Red Cross, arrived at the meeting at 1:30 p.m. Lynn Pye-Matheson provided information on the evolution of the volunteer centre, which is located in the old travel agency in the downtown area, and presented information to Council of the purpose of a volunteer centre. Councillor Nesbitt asked a question on funding and information was provided by Lynn Pye-Matheson. Peggy Springer spoke of her involvement with the Red Cross, and stated that her speciality with the Red Cross is with disaster services. Information was presented and reviewed with Council on the services provided by the Red Cross. There are approximately twenty active members in the Brooks area, and many immigrants in Brooks are Red Cross volunteers; also, if the Red Cross were a physical presence in the area there would be a larger group of volunteers available. A confidential municipal agreement was also presented to Council for review. Councillor Vermeeren asked what the County can do to help the Red Cross establish presence in the area; this information was provided by Lynn Pye-Matheson. She advised that Grasslands FCSS has agreed to support the facility to the end of 2007 by funding the rent and "~ utilities. ~. ~ Regular Council Minutes November 9, 2006 Page 10 ,~ Both Ms. Pye-Matheson and Ms. Springer stated that al! donafions made to the Red Cross will remain in the Brooks area if people giving the donation so specify. Councillor Nesbitt asked how the Red Cross would lend support if called in a disaster situation; fhis information was provided by Ms. Springer. Lynn Pye-Matheson and Peggy Springer left the meeting at 2:09 p.m. Support for a local branch of the Red Cross will be further discussed by the Disaster Services Committee. Recess Council recessed from 2:09 p.m. to 2:15 p.m. Arrived at Meefing Norm Thies, Water/Wastewater Manager, arrived at the meeting at 2:10 p.m. Wendy and Lindsay Potter arrived at the meeting at 2:11 p.m. 12. POST AGENDA ITEMS CON'T g. DELEGATION -LINDSAY POTTER -WATER SERVICING BILL Mr. Potter stated that he was informed by County staff the installation would total approximately $300.00 for a curb stop and shut-off valve to service his property but as a result of a water leak in the back alley behind his property in Patricia, he received a bill of $3540.00, which was considered his share of the total bill of $12,000.00. This part covered a curb stop and shut-off valve, the man hours and equipment fo install all of this. He stated that when he originally purchased the lot nine years ago he was under the impression the lot was serviced and has been paying the water billing since he owned the land. He provided the details of the repair work undertaken to ftx the water leak. Norm Thies provided copies of a breakdown of materials, costs, labor, and invoices pertaining to the water leak repair. Administration stated that the real estate purchase contract for Mr. Potter's property to ascertain if this lot was sold serviced or unserviced would be investigated. ~^ Wendy and Lindsay Potter left the meeting at 2:28 p.m. Norm Thies left the meeting at 2:29 p.m. Regular Council Minutes Page 11 November 9, 2006 ~-- 14. QUESTION PERIOD/NOTICE OF MOTION CON'T Council discussed further details on a meeting with AMEC. 16. IN CAMERA C-537/06 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 2:37 p.m. MOTION CARRIED Rob Brown and Bev Broomfield left the meeting at 2:37 p.m. C-538/06 MOVED BY COUNCILLOR A. EASTMAN that we move out of camera at 2:42 p.m. MOTION CARRIED Bev Broomfield returned to fhe meeting at 2:42 p.m. 12. POST AGENDA ITEMS CON'T h. DELEGATION - RITCH SUDEYKO - FLEURY/BOSWELL INTER- SECTION TREATMENT PROJECT CLARIFICATION Ritch Sudeyko, Superintendent of Public Works, arrived at fhe meeting at 2:42 p.m. An update on the intersection treatment and paving in the Fleury/Boswell subdivision including a cost estimate for Option 1 b was presented to Council. C-539/06 MOVED BY COUNCILLOR C. VERMEEREN that we apply for Resource Road funding to pave all the Smith Trucking Road minus the last easterly mile plus to pave one mile of the Baksa Road. MOTION CARRIED The Superintendent of Public Works left the meeting of 3:10 p.m. 16. IN CAMERA CON'T C-540/06 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 3:10 ,^ p.m. MOTION CARRIED \, Regular Council Minutes November 9, 2006 Page 12 '" C-541/06 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 3:45 p.m. MOTION CARRIED Vote on postponed Motion C-531/06 which reads: C-531/06 MOVED BY COUNCILLOR W. DANIELS that we dissolve our agreement with the Newell Community Action Group for the provision of minibus services within the County. MOTION DEFEATED C-542/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we invite the Newell Community Action Group to meet with Council during an in camera session. MOTION CARRIED 15. INFORMATION ITEMS Safety Minutes 17. ADJOURN C-543/06 MOVED BY COUNCILLOR A. EASTMAN that the meeting adjourn at 3:50 p.m. MOTION CARRIED Reeve fd> c ~.-. County Administrator