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HomeMy WebLinkAbout2006-12-21 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING DECEMBER 21, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, December 21, 2006 commencing at 10:02 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman ~~ A. Eckert H. Wutzke STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant ~` 1. OTHERS IN ATTENDANCE: R. Brown, Brooks Bulletin EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES Council Minutes -December 7, 2006 The following changes were made to the December 7, 2006 minutes: Page 3, Item 6b, second paragraph -remove the word "Park" after Emerson Bridge; and Page 6, Motion C-593/06 -insert the word "acres" after 2.0. ;~" C-610/06 MOVED BY COUNCILLOR I. SCHROEDER that the December 7, 2006 Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes December 21, 2006 3. 4. C-611 /06 5. C-612/06 Page 2 CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA MOVED BY COUNCILLOR A.M. PHILIPSEN that we adopt the agenda as amended. BUSINESS FROM MINUTES a. AMEC -Water Pipeline Study MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that Motion C-556/06 be lifted from the table. An email from AMEC Infrastructure Ltd. providing further information on a treated water pipeline system study was presented to Council. Council requested Administration obtain additional information from AMEC on a cost estimate to go from this study to preparing tender documents. C-613/06 MOVED BY COUNCILLOR I. SCHROEDER that Motion C-556/06 be tabled. MOTION CARRIED MOTION CARRIED b. Electrical Power and Sani-Dump Site Costs -Emerson Park Campground There is no further information on this item. c. Gem Community Association -Gem School Playground Public Reserve Trust Fund Application A letter from the Gem Community Association, advising that due to funds they have received from a CIP grant and a donation received from Encana that they no longer require further funding from Council, was presented to Council and accepted as information. 6. C-614/06 CHEQUES FOR PAYMENT MOVED BY COUNCILLOR C. VERMEEREN that cheques 157586 to 157694 in the amount of $1,558,921.71, be approved. MOTION CARRIED Regular Council Minutes December 21, 2006 ,.-_ 7. TREASURER'S REPORT Page 3 The Treasurer's Report for November 2006 was presented to Council. C-615/06 MOVED BY COUNCILLOR A. EASTMAN that the Treasurer's Report for November 2006 be accepted. MOTION CARRIED 8. CORRESPONDENCE a. Strom & Associates Ltd. Jackson Subdivision A letter from Strom and Associates Lfd. on behalf of the Jackson light industrial subdivision advised the last condition to fulfill of the subdivision prior to endorsement is the completion of the Storm Water Management Plan was presented to Council. He would like to prepare as built drawings of the subdivision and use this as a basis to do the Storm Water Management Plan and is requesting the Storm Water Management Plan requirement be added to the Development Agreement with a completion date of March 31, 2007. This would allow for the subdivision to be endorsed and registered earlier. ~' C-616/06 MOVED BY COUNCILLOR M. NESBITT that the request from Strom & Associates Ltd. on behalf of the Jackson Light Industrial Subdivision to add the Storm Water Management Plan requirement to the Development Agreement with a completion date of March 31, 2007 be approved. MOTION CARRIED 9. OTHER BUSINESS a. SPEC Safe and Free Proiect Information from the SPEC Safe and Free Project on `Toward a Safe and Caring Community" workshop series was presented to Council. C-617/06 MOVED BY COUNCILLOR C. VERMEEREN that the Reeve and Deputy Reeve be permitted to attend the SPEC Safe and Caring Communities Workshop as a function of Council and that ten staff as decided by Administration attend. MOTION CARRIED Regular Council Minutes December 21, 2006 b. Regional Water Treatment Plant -City of Brooks Page 4 An email received from the City of Brooks is requesting support to apply for 100% funding from Alberta Infrastructure & Transportation under the Water for Life Program was presented to Council. The purpose of the study would be to complete a final cost and benefit analysis of implementing a Regional Water System and to review options to arrive at the best solution. Administration reviewed the MPE Engineering Ltd, proposal which included project understanding and detailed work scope. The estimated cost to complete the study is $37, 500.00. C-618/06 MOVED BY COUNCILLOR A. ECKERT that the County of Newell No. 4 supports the MPE Engineering Ltd. study in the amount of $37,500.00 financed 100% from Alberta Infrastructure & Transportation under the Water for Life Program. MOTION CARRIED 10. POST AGENDA ITEMS a. Shergill Consulting Ltd. -Development Agreement and Letters of Credit r--. A letter from Shergill Consulting Ltd. regarding the Development Agreements and Letters of Credit for Kingfisher Bay (Block 3) and Sandpiper Estafes (Block 5) at Lake Newell Resort was presented to Council for consideration. The letter requests the County sign off on the Construction Completion Certificates, reduce and discharge the Letters of Credit to $200,000.00 and discharge of caveat for the Development Agreement. Administration reported and recommended to Council that we will sign off the Construction Completion Certificate for the curb and gutter but we are not prepared to sign off the Construction Completion Certificate for the paved roads as the final lift of asphalt has not been done. Administration reported and recommended fo Council that the Letter of Credit which represents 125% of outstanding work should total $300, 000.00 and not $200, 000.00 as is being requested. Administration reported and recommended to Council that provided a Letter of Credit in the amount of $300,000.00 is received then the County would release the Development Agreement caveat and allow the issuance of development permits for the remainder of the lots in '"' Block 3 and Block 5. `~ Regular Council Minutes December 21, 2006 Page 5 ,.-._ C-619106 MOVED BY COUNCILLOR H. WUTZKE that the County sign off the Construction Completion Certificate for the curb and gutter, that the County obtain a Letter of Credit in the amount of $350,000.00 and that provided the Letter of Credit in the amount of $350,000.00 is received, then the County would release the Development Agreement caveat and allow the issuance of development permits for the remainder of Block 3 and Block 5 at Lake Newell Resort. MOTION CARRIED b. AAMD&C -Municipal Land Use Planning Focus Groups A Member Bulletin from AAMD&C inviting one representative per municipality fo a AAMDC Municipal Land Use Planning Discussion Paper Focus Group was presented to Council. C-620/06 MOVED BY COUNCILLOR C. VERMEEREN that Councillor Schroeder be appointed as our representative to attend the AAMDC Municipal Land Use Planning Discussion Paper Focus Group being held at the AAMDC office in Nisku on January 9, 2007 as a function of Council. MOTION CARRIED c. Mobile Emergency Operations Center -Disaster Services ,.- C-621/06 MOVED BY COUNCILLOR M. NESBITT that the amount of $35,000.00 approved in the 2006 capital budget funded from Operating Revenues for the purchase of a Mobile Emergency Operation Centre , be moved to the ~)~s~~~'~-'y Sc~~~c, C~~t /'CTC7v~~ ~~~ MOTION CARRIED 11. COMMITTEE REPORTS a. A.S.B. Councillor Evans reminded Council that the Farm Family Awards deadline is January 75, 2007. b. Municipal No report. c. Municipal Planning Commission No report. r__ . _, Regular Council Minutes December 21, 2006 Page 6 ,,.^ d. Subdivision and Development Appeal Board Councillor Daniels advised of a meeting being held on January 18, 2007 at 10:00 a.m. e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. i. Bow River Basin Council .- Councillor Vermeeren provided brief reports on the Watershed Stewardship forum in Cochrane, and the Bow Basin Management Steering Committee meeting. j. Brooks & District Ambulance Association No report. k. Brooks & District Chamber of Commerce No report. I. College Advisory Committee No report. m. Crime Stoppers Board No report. n. Disaster Services Committee '' Councillor Nesbitt reported a meeting was held on December 6th and there is a lot of work that needs to be done. Regular Council Minutes Page 7 December 21, 2006 ,,,~ o. EID/Legion Scholarship Committee No report. p. Economic Development Councillor Daniels advised of the annual meeting held in Bassano, and Councillor Philipsen advised there was a good response for several vacant division representative positions. q. Environmental Protection Committee No report. r. Foothills Little Bow Municipal Association Reeve Douglass advised of a meeting being held January 99th in Lethbridge. s. Grasslands Regional FCSS Councillor Wutzke advised the volunteer centre is being prepared, and interviews for the Coordinator position are taking place. ,-- t. Grievance Committee No report. u. Luscar Ad Hoc Committee No report. v. Municipal Budget Committee No report. w. Municipal Library Board Councillor Philipsen attended a recent Christmas supper meeting, at which elections were held with no changes in positions. She spoke on a program that was cancelled by Canada Post for returning library books from within the Province, and the Library Boards will be monitoring costs. Regular Council Minutes December 21, 2006 ,.... x. Newell Foundation Page 8 Councillor Wutzke reported a meeting was held on December 12th and Ed Moss is back on the Board. A wage review will be conducted by the Wage Review Committee. Councillor Evans stated that a forthcoming funding requisition will remain the same as last year. y. Newell Regional Solid Waste Management Authority Councillor Eckert reported thaf the last meeting of the year will be held on December 21St. The manager of Newell Recycling will be travelling to China again, and Newell Recycling maybe moving operations to the Newell Regional Solid Waste Management Authorify site. z. Palliser Economic Partnership Councillor Daniels reported there will be a meeting on January 12th aa. RCMP Committee No report. bb. Red Deer River Basin Watershed Alliance Councillor Eckert advised of a meeting held on December 1St in Lethbridge sponsored by PFRA. cc. Red Deer River Municipal Users Group Councillor Eastman advised of a meeting scheduled for January 2007. dd. Regional Services Ad Hoc Committee Councillor Daniels advised of a meeting being held on January 24th with Brian Austrom. ee. Road Ban Committee No report. ff. Route 36 Development Safety Association No report. Regular Council Minutes December 21, 2006 Page 9 gg. Salary Negotiating Committee The Administrator advised that the CUPS contract has been ratified by both the County and the Union. hh. Shared Services/Urban Fringe Committee Councillor Schroeder updated Council on Economic Development, the Fire Director position, the regional calendar, and stated that the airport expansion will not proceed. Councillor Nesbitt updated Council on water treatment, the bylaw officers, the safety officer position, planning and employee sharing. Councillor Philipsen will discuss joint economic development initiatives at the next County of Newell Economic Development and Tourism Committee meeting. ii. Shortgrass Library Board No report. jj. Tourism Committee Councillor Philipsen advised that the Newell Regional Tourism Association is working with the County's Economic Development and ...-. Tourism Coordinator on a Strategic Management Plan, which will be presented to Council on January 25, 2007. There will be a proposal coming to Council from Newell Regional Tourism Association regarding tourism signs and calendars. kk. Transportation Committee No report. II. 9-1-1 Committee Reeve Douglass advised the next meeting will be on January 24rn, there will be a surplus at year end, reserve accounts and reserve contingency planning will be developed in the new year, and Palliser Health has plans to update ambulances within the Palliser region with GPS equipment. mm. 2007 Awards Night Ad Hoc Committee Councillor Wutzke advised that the 2007 Awards Night Ad Hoc Committee will be meeting after Council has concluded. .~ ~_ Regular Council Minutes Page 10 December 21, 2006 12. QUESTION PERIOD/NOTICE OF MOTION A question period was held. Councillor Nesbift questioned cheques issued to Christ the Redeemer School Division and Myles Desserre. Councillor Vermeeren requested the dust issues from the Bow City gravel pit be put on the next Municipal Committee agenda. Reeve Douglass will talk to Wheatland County on the degazetting of SH 561. 13. INFORMATION. ITEMS There were no information items. LUNCH R. Brown left the meeting at 11:56 a.m. Council recessed for lunch from 11:56 a.m. to 12:56 p.m. 14. IN CAMERA C-622/06 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 12:56 p.m. MOTION CARRIED C-623/06 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 4:30 p.m. MOTION CARRIED 15. ADJOURN C-624/06 MOVED BY COUNCILLOR C. VERMEEREN that the meeting adjourn at 4:30 p.m. MOTION CARRIED Reeve /V ~~ ~- County Administrator