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HomeMy WebLinkAbout2007-02-22 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING FEBRUARY 22, 2007 C-74/07 1. 2. The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 22, 2007 commencing at 10:00 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: N. Moriyama, County Administrator B. Keith, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle J. Brown, Fox 101.1 EXCUSED FROM MEETING All members were in attendance at this meeting. MINUTES Council Minutes - February 8. 2007 The following changes were made to the February 8, 2007 minutes: Page 10, Item 11 b, 7rh sentence -change `provide" to `provider'; and Page 12, Item 12b, last sentence -replace the words "open border" with "crossing': MOVED BY COUNCILLOR A.M. PHILIPSEN that the February 8, 2007 Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes February 22, 2007 Arrived at Meeting S. Stanway arrived at the meeting at 10:05 a.m. 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA Page 2 C-75/07 MOVED BY COUNCILLOR C. VERMEEREN that we adopt the agenda as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT C-76/07 .MOVED BY COUNCILLOR I. SCHROEDER that cheques 157931 to 158061 in the amount of $572,500.24 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES a. Newell 911 - GPS Request There is no further information on this item. b. Canadian Badlands -County Letterhead Council reviewed a sample of proposed letterhead showing the inclusion of the Canadian Badlands logo at the bottom. Changes to the letterhead were to choose the green color base as the standard version and that the logo measure no more than 1.25 inches in width. C-77/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 approve the new letterhead with the recommended changes. MOTION CARRIED 7. CORRESPONDENCE a. M.D. of Taber -Letter of Support to Telus on Implementation of Rural Addresses Regular Council Minutes February 22, 2007 Page 3 '^' A letter from the M. D. of Taber requesting County support in the form of a letter to Telus on the implementation of Rural Addresses was presented. Council discussed the type of rural addressing system to implement. Administration will forward a letter of support to Telus and provide further information on an air photo project at a future meeting. b. Art Johnston, MLA -Draft Report on Safe Communities & Neighbourhoods A letter from Art Johnston, MLA for Calgary Hays, and a draft background document on Safer Communities and Neighbourhoods was presented. Administration will send a letter to the MLA affirming Council's support of this proposal. c. ORRSC -Time Extension Request - 05 NL 027 Brooks Airport An email request forwarded by Diane Horvath, Planner - ORRSC, from Midwest Surveys requesting a deadline extension for subdivision 05 NL 027, City of Brooks Airport Subdivision, and a letter from ORRSC with the same request, was presented. C-78/07 MOVED BY COUNCILLOR H. WUTZKE that Midwest Surveys be granted their request for a subdivision approval extension to application 05 NL 027 of one year to February 6, 2008, and that a $500.00 fee for time extension be waived. MOTION CARRIED 8. OTHER BUSINESS a. Newell Regional Services Partnership Committee A proposed resolution from Brian Austrom, Director of Austrom Consulting Ltd., requesting that Council endorse the creation of a for- profit corporation under the Business Corporation Act was presented. C-79/07 MOVED BY COUNCILLOR C. VERMEEREN that the County of Newell No. 4 supports in principle the creation of a regional for-profit corporation under the Business Corporation Act; to own and operate the regional water and wastewater utility services and to provide these services to the City of Brooks, the Town of Bassano, the Villages of Rosemary and Tilley, and the County of Newell. MOTION CARRIED ~~ Regular Council Minutes February 22, 2007 b. 2006 Year End Suralus Page 4 A memo was presented from the Finance Manager on the allocation of 2006 proposed surplus into reserves for future expenditures. Arrived at Meeting Finance Manager, S. Shigehiro, arrived at the meeting at 10:23 a.m. C-80/07 MOVED BY COUNCILLOR I. SCHROEDER that we allocate from the 2006 proposed surplus $31,625.71 to the ASB Capital Reserve for Future Machinery and Equipment, $31,625.71 to the ASB Capital Reserve for Future Vehicle Replacement, and $1,652,941.28 to the Municipal Surplus Reserve. MOTION CARRIED The Finance Manager left the meeting at 10:32 a.m. 9. POST AGENDA ITEMS a. City of Brooks -Water & Wastewater Shared Service A letter from the City of Brooks outlining their concerns with the County Water & Wastewater Treatment Systems was presented and accepted as information. b. Brownlee LLP Training Session Administration advised that Brownlee LLP will provide an SDAB training session which will include SDAB jurisdiction, their procedures and preparing decisions. Training will be available to Council members, members-at-large from the SDAB and MPC Committee and staff. Proposed dates for the training are Apri! 16, i7 or 18. Further details will be provided by Administration. c. Invitations to Conferences/Events Reeve Douglass stated that she has received invitations to attend various conferences and other events and requested clarification on if it is required to always request Council's permission to attend these events as a function of Council. She was informed to attend those events that she is able to. Q ~,~ Regular Council Minutes February 22, 2007 ~- 10. COMMITTEE REPORTS Page 5 a. Agricultural Pest Act/Weed Control Act Appeal Committee No report. b. Airport Commission No report. c. Assessment Review Board No report. d. Bow River Basin Council Councillor Vermeeren provided brief updates on a Board meeting and a Bow Basin Watershed Management Committee meeting. e. Brooks & District Chamber of Commerce Councillor Philipsen provided a written report. Mayor Weisbeck and .- Reeve Douglass attended a Chamber of Commerce breakfast meeting at which was discussed the accomplishments of 2006 and plans for 2007. The Chamber is preparing for the Citizen of the Year event and upcoming Tradeshow. College Advisory Committee Councillor Nesbitt provided an update on a meeting held at the Medicine Hat College, and reported that the Brooks Campus has undertaken an initiative to promote more local involvement in this committee and more positive advertising of the Brooks Campus. g. Crime Stoppers Board Councillor Nesbitt reported that the Board is preparing for the Tradeshow and it is hoped their booth will provide more exposure of them to the public. h. Disaster Services Committee Administration reported that the disaster trailer will be ordered today through Airdrie and delivered within approximately ten weeks. The 8 ~,.._ foot by 30 foot trailer will be modified to the specifications of the Disaster Services Committee, and Councillor Nesbitt provided details of these. Regular Council Minutes February 22, 2007 ~'~` i. Economic Development Page 6 Councillor Philipsen provided a written and verbal report on an Alberta Sugar Beet Growers meeting held in Lethbridge and an overview on the EID Land Holders Association meeting held in Patricia on February i6t''. As well Councillor Eckert added to the discussion on the Alberta Sugar Beet Growers meeting. j. Environmental Protection Committee No report. k. Foothills Little Bow Municipal Association No report. I. Grasslands Regional FCSS Councillor Wutzke reported that both the operational policy and procedures manual and the personnel policy manual have been approved, and the Volunteer Centre will be opening on March 1St ,^-- m. Grievance Committee No report. n. Mayors & Reeves No report. o. Municipal Budget Committee Council were reminded of the Budget Committee meeting on March 15th at 10:00 a.m. in Council Chambers. p. Municipal Library Board No report. q. Newell Foundation Councillor Evans reported that the February meeting has been postponed to March. ,~- Regular Council Minutes Page 7 February 22, 2007 ~"' r. Newell Regional Solid Waste Management Authority Councillor Eckert reported a request was received from Taber to handle their solid waste as they do not have their own landfill. The NRSWMA has also agreed to accept waste from Hays and Enchant. A request to accept waste from Vauxhall is being considered. s. Newell Regional Tourism Association Councillor Philipsen provided a written report. Their Strategic Management Plan was presented to the City of Brooks, and will be presented to Bassano and Duchess. A Partnership with the Museum to share summer student employees and to promote the Museum as the Visitors Information Centre for Brooks and area is being worked on. The NRTA is looking at options for Crawling Valley Campground and how they can be part of that development. She circulated information from Canadian Badlands on driving tours. t. Palliser Economic Partnership No report. ~- u. RCMP Committee No report. v. Road Ban Committee No report. w. Route 36 Development Safety Association Councillor Eckert reported that a meeting in Viking on February 16th was well attended. Councillor Daniels requested that Route Development Safety Association minutes be provided to PEP and Councillor Nesbitt requested minutes be provided to Dr. Oberg, Minister of Finance. J. Brown left the meeting at 11:03 a.m. x. Salary Negotiating Committee Reeve Douglass reported a meeting will be held on March 9t" to continue with negotiations. This item will be discussed further during ,~.. the In Camera portion of the meeting. Regular Council Minutes Page 8 February 22, 2007 ~' y. Shortgrass Library Board Councillor Philipsen provided a written report. A meeting will be held with the Duchess Village Council on February 26th to discuss joining the Shortgrass Library System. A Board meeting was held at the Medicine Hat College Library, and a tour was given. A policy on lntemet Use was approved, and a Plan of Service for 2008 - 2010 was reviewed. z. Transportation Committee A meeting with Dr. Lyle Oberg to discuss transportation issues was rescheduled for February 23'°' at 3:00 p.m, in the MLA's office. Councillors Daniels, Wutzke, Vermeeren and Philipsen will be attending. aa. 9-1-1 Committee No report. bb. 2006 Awards Night Ad Hoc Committee ,~- Councillor Wutzke reported the event went very well and he received a lot of favourable comments. He thanked all those who provided help in organizing the event. 11. QUESTION PERIOD/NOTICE OF MOTION There were no questions or notices of motions. 12. INFORMATION ITEMS a. Newell Minibus Report -January 2007 b. Safety Minutes 13. IN CAMERA C-81/07 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 11:13 a.m. MOTION CARRIED R. Brown and S. Stanway left the meeting at 11:13 a.m. .-- ~~ ~_.~~ Regular Council Minutes February 22, 2007 Page 9 C-82/07 MOVED BY COUNCILLOR I. SCHROEDER that we move out of camera at 11:59 a.m. MOTION CARRIED C-83/07 MOVED BY COUNCILLOR I. SCHROEDER that the salary ranges and salaries for the Utility Operator/Supervisor position and the Utility Operator II position be approved as recommended by the Salary Review Committee. MOTION CARRIED 14. ADJOURN C-84/07 MOVED BY COUNCILLOR I. SCHROEDER that the meeting adjourn at 12:05 p.m. MOTION CARRIED eve 1 .: 'County Administrator