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HomeMy WebLinkAbout2007-01-25 Council (Regular) Minutes,~- COUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING JANUARY 25, 2007 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, January 25, 2007 commencing at 9:58 a.m. MEMBERS PRESENT: COUNCILLORS: W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: N. Moriyama, Acting Administrator B. Keith, Acting Assistant Administrator S. Wylie, Agricultural Fieldman B. Broomfield, Executive Assistant ~-- OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: A. Skorobohach, Brooks & County Chronicle PRESENTATION Rob Brown, reporter for the Brooks Bulletin, presented a framed picture to Council. 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES Council Minutes -January 11.2007 The following changes were made to the January 7 T, 2007 minutes: r- Page 5, Item 9a -replace "Eckert" with "Schroeder'; and Page 10, Item 93e -delete the words "based on the County's emissions': M. Douglass, Reeve Regular Council Minutes January 25, 2007 Page 2 ~- C-33/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the January 11, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-34/07 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Beautification Awards for Non-Rural Yards There is no further information on this item. c. ATCO Electric -Vision for the Future Symposium A brochure from ATCO giving information on a Vision for the Future community symposium was presented to Council. C-35/07 MOVED BY COUNCILLOR C. VERMEEREN that all Councillors be permitted to attend a Vision for the Future Symposium being held on April 10 or 12, 2007 as a function of Council. MOTION CARRIED The registration deadline is April 2"d and interested Councillors were requested to return their registrations to the Executive Assistant before that date. b. Electrical Power and Sani-Dump Site Costs - Emerson Park Campground The Agricultural Fieldman presented quotes and cost breakdowns to install electric power, a sani-dump site and a customer information sign at Emerson Park. This item was referred to the next ASB meeting. County Agricultural Service Board members will tour Emerson Park Campground after an ASB meeting on May 22, 2007. `~ Regular Council Minutes Page 3 January 25, 2007 ~^ 6. CORRESPONDENCE a. AAMD&C -Surface Rights Act Review Task Force A Member Bulletin from AAMD&C requesting recommendations on a Sun`ace Rights Act Review Task Force Consultation was presented to Council. Administration reviewed recommendations with Council and provided comments. Administration noted that this item will be included on the agenda at a joint EID/County meeting being held on January 29th. This item will be discussed further following item 9. 8. DELEGATION - CRAWLING VALLEY RECREATION SOCIETY - FUNDING REQUEST Marilyn Bloye, Treasurer, and Roy Eisler, Vice President, arrived at the meeting at 10:30 a.m. A funding request in the amount of $120,000.00 for expansion of services and upgrades to the camping area at Crawling Valley Campground, unaudited 2006 financial statements and a boat launch price quote were presented to Council. Ms. Bloye provided some background information, and reviewed the projects and price quotes to improve the camping area at Crawling Valley Campground as follows: Phase One - redevelop the original beach area and improve the irrigation system, Phase Two -new boat docks and repairs to fhe boat launch, Phase Three - purchase of equipment to maintain the campground, and Phase Four - development of an area to supply electrical power to camping sites. Council asked questions pertaining to increased campground usage, income sources, monetary reserves, site fee increases and what services are provided, support from other agencies, recording of the number of people renting permanent sites, and provincial grant funding. Ms. Bloye stated that they are included in the Travel Alberta website and at the request of Council, will provide an updated phofo of fhe campground. The delegation left the meeting at 10:58 a.m. Recess Council recessed from 10:58 a.m. to 11:04 a.m. 9. DELEGATION - NEWELL REGIONAL TOURISM ASSOCIATION - STRATEGIC PLAN Bob Cromwell, President, and Barbara Clarke, Office Administrator, both of the Newell Regional Tourism Association (NRTA), and Doug Erdman, the °~ County Economic Development and Tourism Coordinator, arrived at the meeting at 11:00 a.m. The NRTA strategic plan, Canadian Badlands 2005 Regular Council Minutes January 25, 2007 Page 4 .-- and Red Deer River Round-Up 2006 cd's, a proposed NRTA brochure cover page, 2006 financial statements and a NRTA powerpoint presentation were presented to Council. Mr. Cromwell answered questions from Council on Dinosaur Provincial Park, road improvements, area campgrounds, getting the smaller communities more involved in tourism, and advocating wide open spaces for tourism, and stated their website will soon be available. Bob Cromwell, Barbara Clarke and Doug Erdman left the meeting of 11:36 a.m. 6. CORRESPONDENCE CON'T b. AAMD&C -Surface Rights Act Review Task Force After the joint EID/County meeting occurs on January 29t", feedback from Council will be forwarded to AAMD&C. LUNCH Council recessed for lunch from 11:57 a.m. fo 12:56 p.m. 7. CHEQUES FOR PAYMENT C-36/07 MOVED BY COUNCILLOR A. EASTMAN that cheques 157752 to 157860 in the amount of $821,986.89, be approved. MOTION CARRIED 10. OTHER BUSINESS a. Division 5 and 10 Recreation Requisition Increase A copy of the notice requesting a recreation requisition funding increase by setting the mill rate of 0.2253 for the Division 5 and 10 recreation board was presented to Council. Administration reported that no objections were received from the public regarding this notice. C-37/07 MOVED BY COUNCILLOR H. WUTZKE that the County approve a recreation requisition funding increase in that the mill rate be set at 0.2253 for the Division 5 and 10 Recreation Board. MOTION CARRIED \~ Regular Council Minutes Page 5 January 25, 2007 ~- b. Development -Brooks Area An email from Cory Baksa regarding development around Brooks was presented to Council. This item will be discussed at the joint EID/County meeting on January 29tH 11. POST AGENDA ITEMS a. Alberta Infrastructure & TransportationNolker Stevin -April 5, 2007 Discussion Topics Alberta Infrastructure & Transportation and Volker Stevin will attend the April Stn Council meeting to discuss highway maintenance within the County's boundaries. Proposed agenda items are: a) What is the future plan for improvements to Secondary Highways? b) Why are some areas of SH 862 oiled and other areas not? c) Grading on Secondary Highways within the County of Newell. d) Issue of slow turnaround time for snow removal on Secondary Highways. ,., e) Potential of trading services. Further items can be forwarded fo the Assistant Administrator. b. County/EID Agenda An agenda for a joint County/EID meeting being held on January 29tH at 10:00 a.m. was presented to Council. The meeting will take place in the SID Boardroom. The Acting Administrator reviewed the agenda with Council. c. Meeting with Dr. Lyle Oberg, MLA Strathmore -Brooks Council indicated they would like to arrange a meeting with Dr. Lyle Oberg, MLA. Proposed agenda items are: a) b) c) d) e) Any new programs that are going to be announced. Advice on Secondary Highway 561. Improvements to Secondary Highways. Partnering on Secondary Highways. Mixed messages around regional water issues between Alberta Environment and Alberta Infrastructure & Transportation. Update on Regional water project. g) More information on Education Tax. Regular Council Minutes Page 6 January 25, 2U07 Councillor Nesbitt will report back at the February 8t" meeting regarding Dr. Oberg's schedule. 12. COMMITTEE REPORTS a. A.S.B. 1. Meeting Date Change The ASB meeting scheduled for March 13, 2007 will be changed to April 3, 2007. 2. 2007 Provincial ASB Conference An email advising of various Ministers confirmed for the ministerial forum on February 2, 2007 was presented fo Council. Council indicated (here were no topics they would like to address with Ministers at the 2007 Provincial ASB Conference. 3. Agriculture and Agri-Food Policv Public Consultations An email from Alberta Agriculture and Food on Agriculture Policy Framework public consultation meetings was presented to Council. C-38107 MOVED BY COUNCILLOR M. NESBITT that a maximum of three Councillors be permitted to attend the Agriculture and Agri-Food policy public consultation being held in Lethbridge, February 2, 2007 from 9:00 a.m. to 4:15 p.m. as a function of Council. MOTION CARRIED 4. Farm Family Awards Nomination Councillor Nesbitt provided an update on the Farm Family Awards nomination from the County of Newell No. 4. c. Subdivision and Development Appeal Board No report. d. Agriculture Pest Act /Weed Control Act Appeal Committee No report. e. Airport Commission ,-- No report. Regular Council Minutes January 25, 2007 f. Assessment Review Board No report. g. Bow River Basin Council Page 7 Councillor Vermeeren reported on a Total Loading Management Update that he atfended in Calgary on January 22"d. Arrived at Meeting Superintendent of Public Works. R. Sudeyko, and Project Manager, 8. Penner, arrived at the meeting at 1:52 p.m. h. Brooks & District Chamber of Commerce No report. b. Municipal 1. 2007 Public Works Road Plan ,,._ The Superintendent of Public Works presented the 2007 Public Works Gravel, Construction and Drainage Plan to Council for approval. Council reviewed their respective 2007 divisional road work plans. C-39/07 MOVED BY COUNCILLOR C. VERMEEREN that the 2007 Public Works Gravel, Construction and Drainage Plan be approved as presented. MOTION CARRIED The Superintendent of Public Works presented the 2007 Calcium Work Plan to Council for approval. Council discussed the calcium program. C-40/07 MOVED BY COUNCILLOR C. VERMEEREN that we finalize our Calcium policy at the February 5, 2007 Municipal Committee. MOTION CARRIED For the February 5, 2007 Municipal Committee meeting, Administration will arrange to include on the 2007 Calcium Workplan - 100% County paid, 100% Industry Paid, and Shared Costs. ,~-~ Regular Council Minutes January 25, 2007 Page 8 2. Bassano Airport Road Paving Councillor Evans provided the background on this item. The Superintendent of Public Works presented four options to pave the Airport Road in Bassano. This item was referred to the Municipal Committee meeting on February Stn. The Superintendent of Public Works was direcfed to cost the paving of the Bassano Airport road to non-ban status. R. Sudeyko and 8. Penner left the meeting at 3:15 p.m. College Advisory Committee Councillor Nesbitt reported that a meeting will be held on Monday, January 29tH. J• Crime Stoppers Board Councillor Nesbitt reported that several projects are being expanded, there will be more visibility in the community, and there will be a news release announced very soon. k. Disaster Services Committee Councillor Nesbitt reported that a meeting and things are progressing very well. Administrator, is now the Deputy Director Committee. Economic Development was held on January 24rn Bevin Keith, Assistant of the Disaster Services Councillor Philipsen reported that a meeting was held on January 24rn A letfer will be presented fo Council to approve several new members, there was discussion on biodiesel, and shared services with the City was discussed.. At the present time the Committee would look at doing projects for the City. They could not come up with a viable operating structure and suggested the City come up with a proposal. m. n. Environmental Protection Committee No report. Foothills Little Bow Municipal Association A meeting was held on January 19tH in Lethbridge. f ''~~. Regular Council Minutes Page 9 January 25, 2007 . ,~-~ o. Grasslands Regional FCSS Councillor Wutzke reported that a meeting was held. on January 10rn. A coordinator has been hired for the Volunteer Centre and the office has been renovated, and also the first draft of a personnel and policy and procedures manual has been completed. p. Grievance Committee No report. q. Municipal Budget Committee A 2007 Operating Budget meeting is being held March 15, 2007 at 10:00 a.m. in Council Chambers. r. Municipal Library Board No report. s. Newell Foundation ,,_, Councillor Wutzke reported that a meeting was held on January 9rn The Playfair Lodge has hired an activity coordinator and maintenance manager, and the wage committee is conducting a wage review. t. Newell Regional Solid Waste Management Authority Councillor Eckert reported that a meeting will be held at 7:00 p.m. on January 25rn. Their license renewal is up and is being advertised, the transfer site at Springside Colony is in order, and access to a new pit was found to be too steep and is being addressed. u. Palliser Economic Partnership Councillor Daniels reported that a meeting will take place tomorrow. PEP will be addressing the recruitment of foreign workers. v. RCMP Committee No report. w. Red Deer River Basin Watershed Alliance No report. ~-- Regular Council Minutes January 25, 2007 ,-~- Page 10 x. Red Deer River Municipal Users Group Councillor Eastman reported that there is a lot of concern around the Balzac project, and this group is working closely with the Watershed Alliance. A consensus was reached on a per capifa fee of 50 cents for their members, and a Special Areas project has been approved by the Province. y. Regional Services Ad Hoc Committee Councillor Daniels reported that a meeting was held on January 24th. Brian Ausfrom will provide information on forming a for profit corporation or a not for profit corporation. The Committee selected Brownlee LLP to provide organization structure documents. The Committee may amend the implementation grant by deleting property assessment and adding tangible capital asset projects. A meeting with the Minister of Finance is planned for February 2"d. The next meeting will be held on February 7t . z. Road Ban Committee No report. aa. Route 36 Development Safety Association Councillor Eckert reported that he will be attending a meeting in Viking on February 16th. He attended a meeting in Vauxhall to give a presentation on the major issues of Highway 36. bb. Salary Negotiating Committee Reeve Douglass reported that the Salary Negotiating Committee met before Council this morning ,and forma! negotiations for 2007 are beginning. Further reports will follow. cc. Shared Services/Urban Fringe Committee Councillor Nesbitt reported that a meeting will be held on January 31Sr dd. Shortgrass Library Board No report. ee. Tourism Committee Councillor Philipsen reported that there will be a Canadian Badlands `~' meeting in Medicine Hat tomorrow, and that fhe Newell Regional Tourism Association has been doing a lot of work. ~~ Regular Council Minutes Page 11 January 25, 2007 r- ff. Transportation Committee No report. gg. 9-1-1 Committee Reeve Douglass reported that there will be a meeting on January 39Sr A proposal may be coming before Council to purchase GPS systems for ambulances and fire vehicles in the County. hh. 2006 Awards Night Ad Hoc Committee Councillor Wutzke reported this event is progressing well and will take place on February 9th beginning at 6:30 p.m. at the Heritage Inn in Brooks. 13. QUESTION PERIOD/NOTICE OF MOTION A question period was held. Reeve Douglass inquired as to the status of the Centennial signs. Councillor Eastman noted that the turn off signs to Bassano heading north on Highway 36 are missing. Also, reflecting maferial should be placed on intersection posts to make for easier intersection identiftcation. Councillor Daniels indicated the computer and projector screen should be centered in Council Chambers. Councillor Daniels advised that the County water license application was turned down and inquired why we did not appeal this decision. 14. INFORMATION ITEMS a. Safety Minutes b. Minibus Report c. Palliser Health Region Board Minutes -January 3, 2007 15. IN CAMERA C-41/07 MOVED BY COUNCILLOR H. WUTZKE that we move in camera at 3:45 p.m. MOTION CARRIED R. Brown and A. Skorobohach left the meeting at 3:45 p.m. C-42/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at ~"' 4:26 p.m. MOTION CARRIED ~/VV~~ Regular Council Minutes January 25, 2007 16. ADJOURN Page 12 C-43/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 4:26 p.m. MOTION CARRIED C.~- '~. ounty Administrator