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HomeMy WebLinkAbout2007-06-21 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING JUNE 21, 2007 1. The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, June 21, 2007 commencing at 10:04 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: N. Moriyama, County Administrator B. Keith, Assistant Administrator C. Jakobsen, Administrative Secretary OTHERS IN ATTENDANCE: R. Brown, Brooks Bulletin S. Stanway, Brooks & County Chronicle Lynn Pye-Matheson, Grasslands FCSS Tom Rose, Bassano Community Enhancement Society Kelly Christman, Bassano Community Enhancement Society EXCUSED FROM MEETING All members were in attendance at this meeting. Doug Erdman, Economic Development & Tourism Coordinator introduced the new Administration/Project Coordinator, Sarah Meggit to Council. Doug Erdman and Sarah Meggit left the meeting at 10:06 a.m. ~~ ,, 1, Regular Council Minutes June 21, 2007 2. MINUTES Council Minutes -June 7, 2007 Page 2 The following changes were made to the June 7, 2007 minutes: Page 7 -Motion C270/07 -should read bylaw 153 i -05 not 1631-05. C-272/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the June 7, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-273/07 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT C-274/07 MOVED BY COUNCILLOR I. SCHROEDER that cheques 158716 to 158718 in the amount of $78,633.94 and Direct Debit Batch 12076 in the amount of $58,597.62 be approved. MOTION CARRIED 6. TREASURER'S REPORT -MAY 2007 The Treasurer's Report for May 2007 was presented to Council. C-275/07 MOVED BY COUNCILLOR M. NESBITT that the Treasurer's Report for May 2007 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES a. Bylaw 1618-07 -Subdivision and Development Appeal Board C-276/07 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1618-07, to create a new Subdivision and Development Appeal Board, receive second reading. ,~~ MOTION CARRIED .~ Regular Council Minutes June 21, 2007 Page 3 C-277/07 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1618-07 receive third and final reading. MOTION CARRIED b. Bylaw 1619-07 -Subdivision and Development Authority C-278/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1619-07, to create a new Subdivision and Development Authority, receive second reading. MOTION CARRIED C-279/07 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1619-07 receive third and final reading. MOTION CARRIED c. Patricia Rodeo Security CouncillorA.M. Philipsen indicated that the Patricia Rodeo Association will bring a formal request to Council at a later date. d. Brooks & District Museum Councillor A. M. Philipsen informed Council that the Brooks & District Museum has been approved to become the official community Visitors Information Centre for the area. Councillor A.M. Philipsen indicated that the E.I.D Historical Park has been approached to see if they would like to become a credited Visitors Information Centre. C-280/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell send a letter of support endorsing the E.I.D. Historical Park as the official community Visitor Information Centre for Division 4. MOTION CARRIED 8. CORRESPONDENCE a. Scandia Community Centre Lease A letter from the Scandia Community Centre regarding a lease renewal for the land that the Scandia Community Centre sits on was presented to Council. The Assistant Administrator presented a new lease agreement for the Scandia Community Centre. ~_.. Regular Council Minutes June 21, 2007 Page 4 C-281/07 MOVED BY COUNCILLOR C. VERMEEREN that the lease agreement between the County of Newell No. 4 and the Scandia Community Centre for Block R of Plan 4111 E.A. and Parcel X of Plan 6657 F.J. for the period commencing July 1, 2008 for 25 years be approved. MOTION CARRIED Arrive at Meeting Susan Shigehiro, Manager of Finance, arrived at 10:18 a.m. 9. OTHER BUSINESS a. Annual Lake Newell Resort & Hamlet Utility Billing Review S. Shigehiro presented the annual utility billing review for Lake Newell Resort and Hamlets. A discussion followed on each hamlets water and sewer rates. C-282/07 MOVED BY COUNCILLOR W. DANIELS that the 2007 vacant and occupied residential water and sewer rates for hamlets be set at $250.00 for water and $100.00 for sewer and that the remaining funding be financed from the Municipal Surplus Reserve. C-283/07 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-282/07 be tabled. MOTION CARRIED Susan Shigehiro left the meeting at 10:50 a.m. b. Assessor Appointment C-284/07 MOVED BY COUNCILLOR I. SCHROEDER that Benchmark Assessment Consultants Inc. be appointed County of Newell No. 4 assessor. MOTION CARRIED c. Oasis Service Road Councillor C. Vermeeren indicated that this road is being used as an overflow and parking !ot for trucks getting off of Highway 36. Council ~~\~ discussed maintenance of this road and received the backup ~_, documentation as information Regular Council Minutes June 21, 2007 ,~ Arrived at Meeting Page 5 Lynn Pye-Matheson, Executive Director for Grasslands Regional FCSS Society arrived at 11:03 a.m. 10. DELEGATIONS a. Grasslands FCSS Lynn Pye-Matheson reviewed highlights of the 2006 year for Grasslands FCSS Society. Questions and discussion were given throughout the presentation. Lynn Pye-Matheson thanked the County of Newell for the support they provide to Grasslands FCSS. Lynn Pye-Matheson left the meeting at 11:29 a.m. Arrived at Meeting ,_. Tom Rose and Kelly Christman arrived at 11:31 a.m. b. Bassano Community Enhancement Society Kelly Christman and Tom Rose provided a PowerPoint presentation to County Council. Included in the presentation as an overview of the outdoor swimming pool, new joint use facility, project cost and fundraising. This presentation was received as information. Councillor S. Evans thanked Kelly and Tom for all of the hard work that the volunteers have put into the Society. Tom Rose and Kelly Christman left the meeting at 11:59 a.m. S. Stanway left the meeting at 12:00 p.m. LUNCH Council recessed for lunch at 12:01 p.m. and reconvened at 1:00 p.m. '~~ ~" Regular Council Minutes June 21, 2007 9. OTHER BUSINESS -Continued d. Color Air Photo Project Page 6 The Assistant Administrator indicated that currently the County of Newell is involved with the Central Alberta Aerial Survey Project, which involves the collection of aerial photographs of fourteen municipalities within southern and central Alberta. C-285/07 MOVED BY COUNCILLOR C. VERMEEREN that Administration continue participation in the Central Alberta Aerial Survey Project at an estimated cost of $34,250.00 funded from the 2007operating revenue. MOTION CARRIED 11. POST AGENDA ITEMS a. Diabetes Association (Brooks & District) newsletter The Diabetes Association Summer 2007 newsletter was presented to Council as information. b. Palliser Health Region Board Minutes The Palliser Health Region Board minutes of June 6rh was presented to Council as information. c. Brooks Animal Protection Society The Assistant Administrator presented an agreement for the Animal Services with Brooks Animal Protection Society (BAPS). C-286/07 MOVED BY COUNCILLOR M. NESBITT that the agreement between the County of Newell No.4 and the Brooks Animal Protection Society be approved as presented. MOTION CARRIED d. Two Notebook Computers The Administrator indicated that the Public Works department requested purchasing two notebooks, one for the Operations Manager and one for the Public Works Technologist. Funds were set aside in 2006 into the Public Works Operating Reserve. C-287/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the purchase of two notebook computers be approved at an estimated cost of $6,000.00 financed from the Public Works operating reserve. MOTION CARRIED ~~ . .~ Regular Council Minutes June 21, 2007 Page 7 e. Update on AAMDC meeting Councillor 1. Schroeder presented a copy of the AAMDC Cost Sharing Position Paper draft outline to Council. Administration was directed to provide Council with a copy of the draft outline. f. Letter to the residents of Rolling Hills C-288/07 MOVED BY COUNCILLOR W. DANIELS that the letter dated June 7m 2007 sent to the residents of Rolling Hills be signed and that Councillor Daniels receive a signed copy. MOTION CARRIED g. Public Engagement Policy C-289/07 MOVED BY COUNCILLOR W. DANIELS that the County of Newell develop a Public Engagement policy which incorporates concepts of engagement standards such as: 1. The public should have a say in decisions that affect their lived. 2. Public participation should include an intention that the public's contribution will influence the decision. 3. The process should reflect the level of public concern and the public's preference about the way it is engaged. "' 4. The process should ensure that people affected are helped to be involved. 5. Participants should be involved in defining how they should participate. 6. The process should include providing people with all the information they need to participate fully. 7. The process should inform people about how their input affected the decision and this policy outline methods of engaging residents such as surveys, community meetings, committees that include community representatives, etc. C-290/07 MOVED BY COUNCILLOR W. DANIELS that Motion C-289/07 be referred to a future Workshop meeting. MOTION CARRIED Administration was directed to add this item to the September Workshop meeting. h. Job Description .- Councillor W. Daniels requested that he receive a copy of the Utility Officer's job descriptions. Administration was directed to provide this information to Councillor W. Daniels. ( ~~ ,'j/~,, Regular Council Minutes June 21, 2007 12. COMMITTEE REPORTS a. ASB No report. b. Subdivision and Development Appeal Board No report. c. Agriculture Pest Act/Weed Control Act Appeal Committee No report. d. Airport Commission No report. e. Assessment Review Board No report. f. Bow River Basin Council Page 8 Councillor C. Vermeeren provided information including the Bow River Basin Council Budget, a news release from Alberta Water Smart and a news release from the Bow River Basin Council. g. Brooks & District Chamber of Commerce Councillor A.M. Philipsen reported that a new map has been created, with a City map on one side and a County map on the other. This map will be available at all businesses that are members of the Chamber of Commerce. The topic at the next Chamber of Commerce meeting will be "money laundering" The Chamber is also looking into starting the "business of the week" program. ;~\~~-. ~,~_,; h. College Advisory Committee No report. Regular Council Minutes Page 9 June 21, 2007 i. Crime Stoppers Board No report. j. Economic Development No report. k. Environmental Protection Committee No report. I. Foothills Little Bow Municipal Association Reeve Douglass reported that a meeting will be held on September 21 Sr in Lethbridge. m. Grasslands Regional FCSS No report. n. Grievance Committee No report. o. Mayors & Reeves Reeve Douglass will provide a report in July. p. Municipal Budget Committee No report. q. Municipal Library Board Councillor A.M. Philipsen reported that no meeting will be held until September. y~:i~ Regular Council Minutes June 21, 2007 r. Newell Foundation Page 10 Councillor H. Wutzke reported that the head cook has left, and they are using internal resources, there is leaking in the roof and windows and renovations in Bassano are being looked into. s. Newell Recycling Association Councillor A. Eckert reported that things are going well. t. Newell Regional Solid Waste Management Authority Councillor A. Eckert reported that a meeting will be held on June 28th. u. Newell Regional Tourism Association Councillor A. M. Philipsen reported that NRTA has partnered with the Brooks Bulletin in a summer photo contest that will highlight areas around the County. Councillor A.M. Philipsen indicated that the calendars will be coming out the end of July. v. Palliser Economic Partnership Councillor W. Daniels reported that the Annual General Meeting was held on June 15th and that a "ready to move" kit is being developed. w. RCMP Committee Councillor M. Nesbitt reported that Rural Crime Watch is in the process of being established again. x. Red Deer River Bain Watershed Alliance No report. ti~ ~,~~ y. Red Deer River Municipal Users Group Councillor A. Eastman reported that a meeting will be held in July. Regular Council Minutes June 21, 2007 z. Regional Services Ad Hoc Committee No report. aa. Road Ban Committee No report. bb. Route 36 Development Safety Association No report. cc. Salary Negotiating Committee No report. Page 11 dd. Shared Services/Urban Fringe Committee Councillor M. Nesbitt reported that this wiN be discussed in camera. ee. Shortgrass Library Board Councillor A. M. Philipsen reported that they just celebrated 100 years of libraries and presented an application fora Rural Information Service Initiative. ff. Transportation Committee No report. gg. 9-1-1 Committee Reeve Douglass reported that a meeting will be held on June 27`h. 13. QUESTION PERIOD/NOTICE OF MOTION Councillor C. Vermeeren informed Council that rural addressing signs are up along Highway 36 in the M. D. of Taber. .__. ~r~~-~.~ Regular Council Minutes Page 12 June 21, 2007 14. INFORMATION ITEMS a. Mini-bus Summary -May 2007 b. Emerson Bridge Park Pictures R. Brown left the meeting at 1:56 p.m. 15. IN CAMERA C-291/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 1:56 p.m. MOTION CARRIED C-292/07 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 4:05 p.m. MOTION CARRIED C-293/07 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 provide consent to the removal of the modular home and other property located at #44 Prins Trailer Court pursuant to Section 436.05 of the Municipal Government Act at no cost to the County of Newell No. 4. MOTION CARRIED C-294/07 MOVED BY COUNCILLOR M. NESBITT that the County of Newell No. 4 write off the amount of $780.92 representing uncollectible property taxes on Roll No. 601905. MOTION CARRIED 16. ADJOURN C-295/07 MOVED BY COUNCILLOR C. VERMEEREN that the meeting adjourn at 4:06 p.m. MOTION CARRIED ~-~--~ ~~..__ ~ Reeve LR ~~ ounty Adminis rator