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HomeMy WebLinkAbout2007-06-07 Council (Regular) Minutesr" COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING JUNE 7, 2007 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, June 7, 2007 commencing at 10:03 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen M. Nesbitt S. Evans A. Eckert ABSENT: C. Vermeeren A. Eastman H. Wutzke STAFF: N. Moriyama, County Administrator B. Keith, Assistant Administrator C. Jakobsen, Administrative Secretary D. Horvath, Planner - ORRSC OTHERS IN ATTENDANCE: R. Brown, Brooks Bulletin S. Stanway, Brooks & County Chronicle Stewart Jangnk, 07 LUA 002 Henry Najda, 07 LUA 002 1. EXCUSED FROM MEETING C-259/07 MOVED BY COUNCILLOR S. EVANS that Councillors Vermeeren, Eastman and Wutzke be excused from the meeting. MOTION CARRIED Arrived at Meeting S. Stanway, Brooks & County Chronicle arrived at 10:05 a.m. `n ^ at Y ~~ t Regular Council Minutes June 7, 2007 2. MINUTES Council Minutes - Mav 24, 2007 Page 2 The following changes were made to the May 24, 2007 minutes: Page 4 -item 9 (a) -spelling correction for intersection Page 7 -item 11 (e) -change tons to tonnes Page 11 -item 10 (v) -put period after refurbishing, put a period after completed, and remove the rest of the wording Page 11 -item 10 (x) -add "th"after 24 C-260/07 MOVED BY COUNCILLOR I. SCHROEDER that the May 24, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA The following changes were made to the June 7, 2007 agenda: Page 1 -delete item 7 (a) C-261/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that we adopt the agenda as amended. MOTION CARRIED Arrived at Meeting Councillor W. Daniels arrived at 10:10 a.m. 5. CHEQUES FOR PAYMENT C-262/07 MOVED BY COUNCILLOR I. SCHROEDER that cheques 158626 to 158712 in the amount of $416,525.85 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES a. Lake Newell Resort -Hamlet Status Councillor M. Nesbitt informed Council that the Condominium Association will be holding a meeting on June 11 rh. A question was raised that the letter received from the Condominium Association is Regular Council Minutes Page 3 June 7, 2007 not signed and is only from Block 1, and whether the other Blocks are .~ in agreement with this hamlet status. A discussion followed on the purpose of the Hamlet status and whether the County is ready to support this. The letter from the Block 1 Condominium Board was received as information. Councillor W. Daniels left the meeting at 10:21 a.m. 10. STAFF DELEGATIONS a. Diane Horvath, Planner - ORRSC Municipal Planning Commission -Items 1. 06 NL 022 - Pt. SE 31-14-14-W4M Wayne & Karen Daniels (Owner) / Wayne Daniels (Applicant) Subdivision of an agricultural quarter section D, Horvath advised Council to continue to table this subdivision until the Planning Work Plan has been completed. Administration was directed to have this subdivision placed back on the Council agenda once the Planning Work Plan has been completed. 2. Cassils Area Structure Plan D. Horvath advised Council to continue to table this Area Structure Plan until the Land Use Bylaw has been amended. D. Horvath indicated that one of her main concerns with this Area Structure Plan is that they are requesting to create a new zoning. Councillor 1. Schroeder indicated that the Municipal Planning Commission was most concerned about the large borders. Administration was directed to have this proposed Area Structure Plan placed back on the Council agenda once the Planning Work Plan has been completed. b. Municipal Planning Commission -New Items 1. 2007-0-186 - NE 6-20-14-w4M Rock Lake Dairy Ltd. (Owner) /Brian de Jong (Applicant) Subdivision of a previously unsubdivided quarter section D. Horvath provided the background information for this ~"' subdivision. ~iti~ Regular Council Minutes Page 4 June 7, 2007 C-263/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that Subdivision 2007-0186 be recommended for approval to the Subdivision Authority subject to the following conditions: 1. That all outstanding property taxes shall be paid to the County of Newell. 2. That the applicant or owner or both enters into a Development Agreement with the County of Newell, which shall be registered concurrently with the final plan against the title(s) being created. 3. That the applicant submit to the Subdivision Authority a copy of a sketch from an Alberta Land Surveyor that certifies the location and dimensions of the existing buildings and the exact dimensions of the lot to be subdivided. MOTION CARRIED 12. POST AGENDA ITEMS 6. Subdivision and Development Appeal Board -Bylaw 1618-07 D. Horvath presented the bylaw for the Subdivision and Development Appeal Board to Council. Clarification was made that the secretary for an appeal would be contracted to the Oldman River Regional Services Commission. It was the consensus of Council that the fiffh member of the Subdivision and Development Appeal Board would not commence until after the organizational meeting in the fall. Councillor Daniels returned at 10:32 a.m. C-264/07 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1618-07, to create a new Subdivision and Development Appeal Board, be given first reading. MOTION CARRIED Administration was directed to bring Bylaw 1618-07 back to the June 21ST Council meeting for second and third readings. 7. Subdivision and Development Authority -Bylaw 1619-07 D. Horvath presented the bylaw for the Subdivision and Development Authority to Council. The following change was made to condition five, that the appointments to the Subdivision and Development Authority shall be made for a term of three years. C-265/07 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1619-07, on the Subdivision and Development Authority, be given first reading. MOTION CARRIED Regular Council Minutes June 7, 2007 Page 5 ,,_. A discussion followed on Land Use Amendments and whether they will be taken to the Municipal Planning Commission. It was the consensus of Council that Land Use Amendments will go directly to Council. Administration was directed to bring Bylaw 1619-07 back to the June 21Sr Council meeting for second and third readings. 3. Annexation Plans -Joint Services Committee Administration presented correspondence from the City of Brooks regarding Annexation Plans. A discussion followed on the different approaches that could be taken to work through the annexation. D. Horvath explained the process of an annexation to Council. It was the consensus that even though the City wants to annex the land it really is the County ratepayers decision. Arrived at Meeting Stewart Jangnk and Henry Najda arrive at 11:04 a.m. 8. PUBLIC HEARINGS a. 07 LUA 002 Reeve Douglass called the Public Hearing to order at i 1:06 a.m. The County Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1605-07. Bylaw 1605- 07 is a bylaw to amend Land Use Bylaw 1443-03 by rezoning a portion of Pt. SW 27-18-14-W4M from the A -Agricultural District to the 1-Industrial District. The County Administrator indicated that a letter was received from Alberta Justice requesting a recess of the public hearing until July 5rn at 11:00 a.m. The Administrator indicated that the representative for the applicant stated that he did not want to make his presentation to Council until Alberta Justice has made a presentation. C-266/07 MOVED BY COUNCILLOR 1. SCHROEDER that Council recess the public hearing of Bylaw 1605-07 until July 5th at 11:00 a.m. MOTION CARRIED D. Horvath reminded Council that no information can be taken on outside the public hearing. Administration was directed to send a letter to adjacent property owners informing them of the new date for the Public Hearing. Regular Council Minutes Page 6 June 7, 2007 C-267/07 MOVED BY COUNCILLOR A. ECKERT that the Public Hearing adjourn at 11:11 a.m. MOTION CARRIED Stewart Jangnk and Henry Najda left the meeting at 11:13 a.m. 12. POST AGENDA ITEMS -Continued 3. Annexation Plans -Joint Services Committee Discussion continued on the annexation plans. The Administrator indicated that this item will be on the agenda for the Shared Services Meeting. This item will then be brought back to Council for further discussion. D. Horvath left the meeting at 11:24 a.m. 1. Use of County Truck Policy The Assistant Administrator presented information regarding the Use of County Truck Policy and indicated that the policy states the following `The use of County trucks by other employees to travel between their residence and place of work shall only occur at the approval of County Council or the Municipal Committee': C-268/07 MOVED BY COUNCILLOR A. ECKERT that County Council allow the Superintendent of Public Works the right to approve the use of a County vehicle for the use of the Heavy Equipment Operator I I MOTION CARRIED The Assistant Administrator clarified the use of trucks for grader men to Council. 2. Per Diem Rates for Election Workers The Assistant Administrator presented his report on the Per Diem Rates for election workers to Council. C-269/07 MOVED BY COUNCILLOR M. NESBITT that the County of Newell approve the following Per Diem and mileage rates: Deputy Returning Officer - $160.00 per diem Poll Clerks - $140.00 per diem Mileage as per the County rate - $0.45 per kilometre ~~. Regular Council Minutes June 7, 2007 Page 7 MOTION CARRIED 4. 2010 Alberta Summer Games The Administrator presented a letter from Alberta Tourism, Parks, Recreation and Culture inviting the County of Newell to submit a bid for the right to host the 2010 Alberta Summer Games. This letter was taken as information. 5. Road Closure -Bylaw 1531-05 The Assistant Administrator indicated that this Road Closure request was in 2005 and only first reading was given. (~ . ~ . C-270/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw ~f'r3#-05, being a bylaw for a road closure of Plan 9512765 Block 2, receive second reading MOTION DEFEATED 8. Patricia Rodeo Security Councillor A.M. Philipsen informed Council that the Patricia Rodeo `- Association is looking into having the RCMP control the security. The RCMP have indicated that they will only go forward with this if there is a formal request from the municipality. Council agreed with supporting the enhanced policing program that the RCMP are offering to the Patricia Rodeo Association. Councillor A.M Philipsen will discuss this issue with the Patricia Rodeo Association. 9. Census Issue Councillor M. Nesbitt indicated that the County of Newell should look at the Census numbers and whether a recount should be completed. A discussion followed on this matter with clarification given in the grant money that the County receives from directed to look into this matter and meeting. 13. COMMITTEE REPORTS a. Municipal Committee No report. b. Municipal Planning Commission the census. Administration was report to the July 5t~' Council No report. ~, Regular Council Minutes Page 8 June 7, 2007 c. Workshop No report. d. Disaster Services Committee Councillor M. Nesbitt reported on the Joint Disaster Services Committee meeting. 14. QUESTION PERIOD/NOTICE OF MOTION Councillor A. Eckert presented the Red Deer River Watershed Atlas to Reeve Douglass. Councillor A. Eckert updated Council on the Tilma meeting he attended and indicated Administration should attend the next meeting held in Calgary. 15. INFORMATION ITEMS a. Safety Minutes b. SPEC Association for Children and Families -Certificate of Appreciation 16. IN CAMERA There were no In Camera items. 17. ADJOURN C-271/07 MOVED BY COUNCILLOR S. EVANS that the meeting adjourn at 11:54 p.m. MOTION CARRIED Reeve --__ County Administrator