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HomeMy WebLinkAbout2007-11-08 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING ~--- NOVEMBER 8, 2007 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 8, 2007 commencing at 10:02 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong ABSENT: H. Wutzke STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator ~'~ A. Clapton, Executive Assistant D. Horvath, Oldman River Regional Services Commission D. Crapo, Information Technologist S. Shigehiro, Manager of Finance OTHERS IN A. McCuaig, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Tonja Douglass, Gem Jubilee Library Art Paetkau, Gem Jubilee Library 1. EXCUSED FROM MEETING C-465/07 MOVED BY COUNCILLOR A. EASTMAN that Councillor H. Wutzke be excused from the meeting. MOTION CARRIED 2. MINUTES C-466/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the October 25, 2007 Council minutes be adopted as presented. MOTION CARRIED /~.~~ Regular Council Minutes November 8, 2007 3. 4. C-467/07 CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA Page 2 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the agenda as amended. MOTION CARRIED 5 CHEQUES FOR PAYMENT C-468/07 MOVED BY COUNCILLOR A. EASTMAN that cheques 159666 to 159754 in the amount of $200,962.08 and Direct Debit Batch 12697 in the amount of $92,254.90 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES a. November 23, 2007 Council Meeting -Cancellation C-469/07 MOVED BY COUNCILLOR I. SCHROEDER that the November 23, 2007 Council meeting be cancelled. MOTION CARRIED b. Report on Water & Sewer Upgrades in Scandia B. Keith presented a report on the water and sewer upgrades that were done in Scandia, and indicated that there is no grant funding available as the equipment is in the name of the individual who is operating it, not the municipality. After December 31, 2009, the County of Newell and the landowner will enter an agreement for an annual irrigation fee. 8. BYLAWS a. Bylaw 1629-07 - 07 LUA 015 Devon Buteau (Owner/Applicant) A -Agricultural District to SH -Small Holding District (1St Reading) D. Horvath provided background information on this application. C-470/07 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1629-07, to amend Land Use Bylaw 1626-07 by rezoning approximately 4.04 hectares (10.0 `~ ~~ Regular Council Minutes Page 3 November 8, 2007 acres) of land in NW '/a 24-17-14-W4M from A -Agricultural District to SH -Small Holding District, be given first reading. MOTION CARRIED b. Bylaw 1630-07 - 07 LUA 016 Cheryl Hyland (Owner/Applicant) A -Agricultural District to CR -Country Residential District (1St Reading) D. Horvath provided background information on this application. C-471/07 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1630-07, to amend Land Use Bylaw 1626-07 by rezoning approximately 3.0 hectares (7.5 acres) of land in SW '/a 29-21-14-W4M from A -Agricultural District to CR -Country Residential District, be given first reading. MOTION CARRIED 9. OTHER BUSINESS b. Recommendation from October 30, 2007 MPC Meeting Re: Inter Municipal Development Plan Council discussed the following motion, which was brought forward from the October 30, 2007 Municipal Planning Commission meeting: MOVED BY COUNCILLOR W. DANIELS that the Municipal Planning Commission recommend to Council that the County proceed with negotiations with the City of Brooks for the Intermunicipal Development Plan. MOTION CARRIED Council was given the opportunity to ask questions. C-472/07 MOVED BY COUNCILLOR J. HARBINSON that, whereas consensus was reached at a joint meeting held earlier this year between the County of Newell No. 4 and the City of Brooks and both municipalities have agreed in principle to partner together on updating the Inter Municipal Development Plan (IMDP) as set out in Section 631 of the Municipal Government Act, and whereas through the "City/County Joint Services Committee," both municipalities have agreed to utilize one planning agency, being the Oldman River Regional Services Commission (ORRSC), to complete the work on updating the IMDP that will include future land uses and needs, therefore, be it resolved that County of Newell No. 4 formally appr ve entering into a contract and partnership with the City of Brooks and OR 1 Regular Council Minutes Page 4 November 8, 2007 to complete the updates to the IMDP, and further that the working group for ORRSC and the IMDP be delegated to that of the City/County Joint Services Committee. MOTION CARRIED Administration was directed to forward a copy of this resolution to the City of Brooks for their consideration. c. Subdivision Approval Extension Request - 06 NL 004 - Pt. SW ~/a 10-19-14-W4M Alex & Linda Currie (Owner/Applicant) D. Horvath provided background information on this application, indicating that the original application had been approved on June 8, 2006 and that the deadline had passed for registration with the Land Titles Office. She also told Council that this was the first time extension request received from this applicant and that it was still a viable subdivision. C-473/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County grant a one year time extension to subdivision application 06 NL 004 to June 8, 2008. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 10:21 a.m. ARRIVED AT MEETING D. Crapo, Information Technologist, arrived at 10:23 a.m. 9. OTHER BUSINESS -continued a. County Newsletter Review -November/December 2007 Council reviewed the proposed County newsletter for November and December 2007 and suggested a number of changes. LEFT THE MEETING D. Crapo left the meeting at 10:31 a.m. ~` ~- Regular Council Minutes November 8, 2007 10. POST AGENDA ITEMS a. Duchess & District Fire Hall -Funding Request Page 5 A letter was presented to Council from the Duchess & District Fire Department, requesting $30,000.00 from the Fire Fund in 2009 towards the purchase of a new water pumping truck. C-474/07 MOVED BY COUNCILLOR A. EASTMAN that the County support this request from the Duchess & District Fire Hall and approve funding in the amount of $30,000.00 from the Fire Fund in 2009. C-475/07 MOVED BY COUNCILLOR A. EASTMAN that Motion C-474/07 be tabled. MOTION CARRIED This item will be discussed further during the December 6, 2007 Council meeting. ARRIVED AT MEETING A. Paetkau and T. Douglass, representing the Gem Jubilee Library, arrived at 10:58 a.m. S. Shigehiro, Manager of Finance, arrived at 11:02 a.m. 7. DELEGATIONS 11:00 a.m. a. Gem Library - Re: Shortgrass Library System A. Paetkau and T. Douglass presented to Council the concerns that the Gem Jubilee Library has with joining the Shortgrass Library System. A. Paetkau indicated that the library currently has a good volunteer base that provides quality library service to the residents of Division 9. He admitted that a switch to the Shortgrass Library System would give them access to more resources and funding, but the staff would require training on a new cataloguing system and he was unsure that the Gem Jubilee Library could meet the Shortgrass service criteria. Council was given the opportunity to ask questions. Councillor J. Harbinson asked if the Gem Jubilee Library had researched other Shortgrass Libraries that would be in similar situations. T. Douglass replied that the Irvine library had become a Book Deposit, meaning that their resources stay within that library and are not shared with other Shortgrass libraries, and that might be an option for Gem. B. Keith explained how the library funding was distributed to the Shortgrass Library System, and indicated that the Gem Jubilee Libra ~~ Regular Council Minutes Page 6 November 8, 2007 would have to join the Shortgrass Library System at least as a Book Deposit to benefit from the extra funds that are going to Shortgrass. A. Paetkau inquired about the reasoning behind all divisions being part of the Shortgrass Library System. Councillor W. Daniels replied that the non-resident user services were likely going to be discontinued, and that they were striving towards a consistent level of library service throughout the Counfy of Newell. LEFT THE MEETING M. Fitzgerald left the meeting at 11:17 a.m. A. Paetkau and T. Douglass left the meeting at 11:36 a.m. 10. POST AGENDA ITEMS -continued b. Policy Review: Fire Truck Donations Council discussed the updates to the Fire Truck Donations Policy as proposed in the November 6, 2007 Budget Meeting. S. Shigehiro explained that, if no applications are received for funding from the operating reserve, the funds in the account accumulate at a rate of $30,000.00 per year. Currently, the account balance is just over $67,000.00, with $60,000.00 earmarked for fire departments that have not received funding yet. The amendments to the policy that Council discussed included preventing the reserve from accumulating funds from year-to-year, capping the amount of funds held in the reserve, evaluation of applications according to need, and deadlines for use of the funds. LEFT THE MEETING S. Stanway left the meeting at 11:52 a.m. LUNCH Council recessed for lunch at 12:07 p.m. and reconvened at 1:07 p.m. 10. POST AGENDA ITEMS -continued b. Policy Review: Fire Truck Donations ~~ Council continued discussions on the Fire Truck Donations policy amendments. B. Keith was directed to amend the policy further and bring back to Council for approval at a later date. Regular Council Minutes Page 7 November 8, 2007 c. E.I.D. Historical Park -Operating Budget & Funding Request A letter was presented from the E. 1. D. Historical Park, requesting $5, 000.00 of funding to be used for Park maintenance for 2008. The letter also included operating budgets for 2006 - 2008. C-476/07 MOVED BY COUNCILLOR R. ANDREWS that the County support this request from the E.I.D. Historical Park and approve funding in the amount of $5,000.00 for the year 2008 plus $2,000.00 for the price of a water pump, for a total of $7,000.00. MOTION DEFEATED C-477/07 MOVED BY COUNCILLOR A. EASTMAN that the County support this request from the E.I.D. Historical Park and approve funding in the amount of $5,000.00 for the year 2008. MOTION CARRIED d. Meeting with Alberta Transportation at AAMD&C Convention Re: Bridge Maintenance -Division 6 Councillor S. Evans requested that the maintenance of the Fisher Bridge and the other bridge west be added to the agenda of the meeting with Alberta Infrastructure & Transportation at the Fall 2007 AAMD&C Convention. e. County of Newell All Departments - Closure on December 24, 2007 C-478/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that all departments of the County of Newell be closed on Monday, December 24, 2007. MOTION CARRIED f. Policy Review: Roads -Construction on Road Allowances at the Request of Individuals Council discussed the updates to the Roads -Construction on Road Allowances at the Request of Individuals Policy. C-479/07 MOVED BY COUNCILLOR S. EVANS that the Roads -Construction on Road Allowances at the Request of Individuals Policy be adopted as presented. MOTION CARRIED '~ Regular Council Minutes November 8, 2007 g. Red Cross Agreement -Tabled Motion C-453/07 Page 8 Council discussed the circumstances that led up to this proposed agreement with the Red Cross and the City of Brooks. C-480/07 MOVED BY COUNCILLOR J. HARBINSON that Motion C-453/07 be lifted from the table. MOTION CARRIED C-453/07 MOVED BY COUNCILLOR J. HARBINSON that a one year agreement with the Red Cross be approved for providing volunteer disaster training, subject to the County share not exceeding $4,000.00 and subject to the City of Brooks executing the same agreement with the Red Cross. MOTION CARRIED h. Investing in Sustainability: Conservation, Efficiency and Productivity Conference This item was received as information. i. E.I.D. Classic Sheepdog Competition -Letter of Thanks This item was received as information. j. Palliser Economic Partnership Board Retreat C-481/07 MOVED BY COUNCILLOR S. EVANS that Councillor W. Daniels be permitted to attend the Palliser Economic Partnership Board Retreat in Elkwater, AB, on December 7-8, 2007, as a function of Council. MOTION CARRIED k. Councillor Laptop Computers Councillor W. Daniels requested that the Councillors' computers be purchased as soon as possible. K. Stephenson indicated that Councillors would have to be involved in the computer and software selection process. C-482/07 MOVED BY COUNCILLOR W. DANIELS that either laptop or tablet computers with wireless Internet capability be purchased for Council immediately, and that the funds for this be supplied by the Municipal Surplus Reserve. MOTION CARRIED Regular Council Minutes November 8, 2007 11. 12. C-483/07 C-484/07 13. C-485/07 Page 9 QUESTION PERIOD/NOTICE OF MOTION Councillor A. Eastman indicated that the Rural Beautification Awards Luncheon will be held at the Heritage Inn on Tuesday, November 13t" after the ASB meeting, and requested attendance confirmations from Council. Councillor S. Evans inquired about the parking stall assignment system. B. Keith replied that everyone will receive a map of the parking lot when the stalls have been assigned. IN CAMERA MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 1:44 p.m. MOTION CARRIED MOVED BY COUNCILLOR A. EASTMAN that we move out of camera at 2:00 p.m. MOTION CARRIED en_in~ iQN MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 2:01 p.m. MOTION CARRIED e I "'