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Home My WebLink About2008-04-24 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING APRIL 24, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, April 24, 2008 commencing at 10:03 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: I. Schroeder A.M. Philipsen S. Evans B. de Jong H. Wutzke ABSENT: W. Daniels R. Andrews J. Harbinson A. Eastman STAFF: K. Stephenson, County Administrator A. Clapton, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Fitzgerald, Q-13 Fox Radio Sgt. G. Ericson, Brooks RCMP Corp. D. Nelson, Brooks RCMP 1. EXCUSED FROM MEETING C-151/08 MOVED BY COUNCILLOR H. WUTZKE that Councillor W. Daniels, Councillor R. Andrews, Councillor J. Harbinson, and Councillor A. Eastman be excused from the meeting. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. K. Stephenson reminded Council about the Budget Meeting that has been scheduled for April 29th, 2008 at 1:00 p.m. following the Municipal Planning Commission meeting. ~_ n~ Regular Council Minutes Page 2 April 24, 2008 4. ADOPTION OF AGENDA C-152/08 MOVED BY COUNCILLOR S. EVANS that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT K. Stephenson responded to several questions from Council. C-153/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that cheques 162177 to 162292 in the amount of $647,032.06 be approved. MOTION CARRIED 2. MINUTES The following changes were made to the April 10th, 2008 Council minutes: Page 7-should read "...and J. Wettiskind left the meeting at 11:40 a.m." Page 15 -Motion C-146/08 should list the divisions instead of the Hamlets, to read "...that Divisions 1, 3, 4, and 9 be permitted..." C-154/08 MOVED BY COUNCILLOR I. SCHROEDER that the April 10, 2008 Council minutes be adopted as amended. MOTION CARRIED 6. BUSINESS FROM MINUTES a. Planning Retreat -General Discussion K. Stephenson indicated to Council that the meeting room has been booked at the Medicine Hat Lodge for Monday, May 12, 2008 starting at 9:00 a.m. until Tuesday, May 13, 2008 at 5:00 p.m., and that he is currently working with the facilitator, J. Penrod, to draft an agenda. Council decided that the meeting should begin of 10:00 a.m. on Monday and go through to 7:00 p.m., and Then begin at 8:00 a.m. on Tuesday with the goal of finishing by 2:30 p.m. Meal options were also discussed. Council discussed the agenda for the Planning Retreat, which includes annexation, the Inter Municipal Development Plan, shared services, contract services, the budget process. K. Stephenson indicated that they will also be examining the existing Corporate Retreat documents ,, with the goal of creating something more detailed with definite timelines ~'~~ and solid plans for each item. Council suggested further items for the Regular Council Minutes Page 3 April 24, 2008 agenda, including the 10-year paving plan, a new building, economic development, and the Municipal Sustainability Initiative funding. ARRIVED AT MEETING Sgt. G. Ericson and Corp. D. Nelson of the Brooks RCMP arrived at 10:32 a.m. 7. DELEGATIONS a. RCMP Quarterly Reports Sgt. G. Ericson introduced Corp. Don Nelson, who has recently been promoted within the Brooks detachment. Sgt. G. Ericson of the Brooks RCMP presented the quarterly report for January to March 2008 and clarified some items for Council. He indicated that service calls were down significantly compared to the same quarter of last year. He also explained to Council a new process that had been implemented for dealing with cattle that are killed by vehicles, and gave an overview of the current staff situation and the results of the recent Checkstop program in the County and the City of Brooks. Sgt. G. Ericson responded to several questions from Council. LEFT THE MEETING Sgt. G. Ericson and Corp. D. Nelson left the meeting at 10:54 a.m. b. Alberta Electric Systems Operator This delegation was rescheduled for the May 22, 2008 Council meeting. 8. BYLAWS a. Bylaw 1645-08 -Well Drilling Bylaw (1St 2nd & 3rd Reading) K. Stephenson presented Council with the background information on this item, indicating that an update was necessary since it has been ten years since the last rates were established. This current bylaw reflects the new rates as provided in the Well Drilling Equipment Tax Rate Regulation (Alberta Regulation 263/2007). C-155/08 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1645-08, being a bylaw to provide for the imposition of a tax on persons engaged in drilling of ~---~~ ~ Regular Council Minutes Page 4 April 24, 2008 a well for which a permit is required pursuant to the Oil & Gas Conservation Act, and/or engaged in the servicing of existing wells, be given first reading. MOTION CARRIED C-156/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1645-08 receive second reading. MOTION CARRIED C-157/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given for Bylaw 1645-08 to receive third reading this 24th day of April, 2008. MOTION CARRIED UNANIMOUSLY C-158/08 MOVED BY COUNCILLOR S. EVANS that Bylaw 1645-08 receive third and final reading. MOTION CARRIED 9. OTHER BUSINESS a. 2009 & 2010 Southern Alberta Summer Games Council was presented with a letter from the Southern Alberta Recreation Association, inviting Counties and Municipal Districts to submit bids to host the 2009 and 2010 Southern Alberta Summer Games. Council discussed this item and Reeve M. Douglass indicated that she would take this item to the joint Southeast and Southwest Alberta Mayors' & Reeves' Association meeting on Friday, May 2, 2008 in Taber. LEFT THE MEETING M. Fitzgerald left the meeting at 11:03 a.m. b. Regional Water Documents -Bylaws, Unanimous Shareholders Agreement, Corporation Documents, and Business Plan K. Stephenson indicated that these documents had been approved in principle by the Newell Regional Services Partnership Committee, but they are still waiting for some required information. This item will be brought back to Council when these documents are complete. ~~ Regular Council Minutes April 24, 2008 10. POST AGENDA ITEMS a. Kinsmen Rodeo Pancake Breakfast (June 6, 2008) Page 5 A letter from the City of Brooks inviting the County of Newell No. 4 to participate in the Kinsmen rodeo pancake breakfast was presented to Council. C-159/08 MOVED BY COUNCILLOR I. SCHROEDER that we accept the invitation from the City of Brooks to participate in the Kinsmen Rodeo Pancake Breakfast being held on June 6, 2008 at 7:00 a.m., and that the County of Newell No. 4 agrees to cover 50% of the costs. MOTION CARRIED b. Staff Appreciation Breakfast Councillor S. Evans indicated that, since Public Works was currently operating under summer hours, that they would prefer a Staff Appreciation Breakfast instead of a lunch. The date has been set for Monday, May 5, 2008 and Council decided to set up in the Public Works Shop at 6:00 a.m, with breakfast served to all County of Newell No. 4 staff between 7:00 and 8:00 a.m. 11. COMMITTEE REPORTS a. Associate Dean Advisory Council Reeve M. Douglass indicating that the next meeting of the Associate Dean Advisory Council would be held Friday, April 25th, 2008, but that she would not be attending due to a scheduling conflict. b. Disaster Services Committee Councillor Philipsen presented a written report to Council. Reeve M. Douglass commented on the Emergency Preparedness Course mentioned in Councillor Philipsen's report, indicating that it had been very worthwhile to attend. c. Mayors & Reeves Reeve M. Douglass requested that the Executive Assistant distribute the minutes of the April 4, 2008 meeting to Council, and indicated that there will be a joint meeting between the Southeast and Southwest Alberta Mayors and Reeves on Friday, May 2, 2008 in Taber, AB. ~. Regular Council Minutes April 24, 2008 d. 9-1-1 Committee Page 6 Reeve M. Douglass reported that on March 25, 2008 they had a meeting with IPPLUS and Foothills Regional Emergency Medical Services regarding the communications system. They currently have a consultant looking into how the current system can be improved. She also indicated that K. Swanson had reported that the Newell 911 dispatch was to be included in the Alberta First Responders system. e. Tourism Representative Councillor A.M. Philipsen presented a written report to Council, which included updates from the Annual General Meetings of fhe Newell Regional Tourism Association and Canadian Badlands, as well as notes from the Community Planning Alberta Conference. f. Newell Foundation Councillor H. Wutzke indicated that they were currently looking to hire a new Manager for P/ayfair Lodge, and that the possibility of minibus service between the lodge and the long-term care facility was still being discussed. Councillor S. Evans reported that new linoleum will be installed in Playfair Lodge next week. g. Strategic Planning Conference Councillor H. Wutzke indicated that the AAMDC course on Effective Planning and Strategy that he and Councillor W. Daniels had recently attended was very good, and covered developing strategies for creating plans in general. 12. 13. \~~ QUESTION PERIOD/NOTICE OF MOTION A question period/notice of motion was held. INFORMATION ITEMS a. Palliser Health Region Board -Meeting Minutes (April 2, 2008) Reeve M. Douglass commented on Dr. D. Myhre's report on the Rural Integrated Clinical Clerkship Program. This item was accepted as information. Regular Council Minutes Page 7 April 24, 2008 .- 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN C-160/08 MOVED BY COUNCILLOR S. EVANS that the meeting adjourn at 11:27 a.m. MOTION CARRIED C.~._- eeve