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HomeMy WebLinkAbout2008-03-06 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING MARCH 6, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, March 6, 2008 commencing at 10:04 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson A. Eastman B. de Jong H. Wutzke ABSENT: S. Evans STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator A. Clapton, Executive Assistant S. Shigehiro, Manager of Finance OTHERS IN A. McCuaig, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Mark DeBlois, KPMG Michelle Gibb, KPMG Scott Briggs, Brooks Pistol & Small Bore Club C-69108 1. EXCUSED FROM MEETING MOVED BY COUNCILLOR H. WUTZKE that Councillor S. Evans be excused from the meeting. MOTION CARRIED C-70108 2. MINUTES MOVED BY COUNCILLOR A.M. PHILIPSEN that the February 21, 2008 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. Regular Council Minutes March 6, 2008 4. C-71 /08 5. C-72/08 6. ADOPTION OF AGENDA Page 2 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. CHEQUES FOR PAYMENT There were some questions from Council. MOTION CARRIED MOVED BY COUNCILLOR J. HARBINSON that cheques 161750 to 161856 in the amount of $362,675.02 be approved. BUSINESS FROM MINUTES MOTION CARRIED a. Bassano Rural Fire Protection -Request for Funding Motion C-41/08 from the February 7, 2008 Council meeting reads as follows: MOVED BY COUNCILLOR S. EVANS that the County of Newell No. 4 support this request from the Bassano Rural Fire Association and consider it for funding from the Fire Fund in 2010 as per the Fire Truck Donations policy. 8. Keith indicated that the motion passed at the February 7, 2008 Council meeting was to consider this request for funding in 2010, but the intent was to approve this request for funding in 2010. Therefore, a new motion is required. C-73/08 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 support this request from the Bassano Rural Fire Association and approve funding in the amount of $50,000.00 from the Fire Fund in 2010 as per the Fire Truck Donations policy. MOTION CARRIED b. Shortgrass Library System - 2008 Budget Request Motions C-59/08 and C-60/08 from the February 21, 2008 Council meeting read as follows: MOVED BY COUNCILLOR W. DANIELS that the 2.5% budget increase for the Shortgrass Library System be approved for 2008. MOVED BY COUNCILLOR W. DANIELS that Motion C-59/08 be tabled. MOTION CARRIED Regular Council Minutes Page 3 March 6, 2008 B. Keith indicated that this budget increase had been approved and was r, included in the 2008 Operating Budget. A letter of notification has been sent to the Shortgrass Library System. 8. OTHER BUSINESS a. 2008 Recreation Requisition Increase -Division 6 B. Keith presented to Council the notice of the Recreation Requisition Increase for Division 6. This notice had been circulated to the ratepayers in the area and advertised in the papers, and B. Keith indicated that there had been no objections to the requisition increase. There were some questions from Council. C-74/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 approve a recreation requisition increase in that the mill rate be set at 0.2018 for the Division 6 Recreation Board. MOTION CARRIED b. Policy Review -Benefit Plan -Optional Life K. Stephenson presented an amended version of the Benefit Plan - ~- Optional Life policy. The maximum amount that could be purchased by an employee has been removed. C-75/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Benefit Plan - Optional Life policy be adopted as presented. MOTION CARRIED d. Clean-Up Costs for Lot 6 Block 4 Plan 8111991 B. Keith presented a report to Council indicating that the tender for the clean-up of this property had been awarded to Hillside Excavating in the amount of $19,987.00. Since this approval, oil barrels have been removed and the soil has been cleaned up. C-76/08 MOVED BY COUNCILLOR J. HARBINSON that, in accordance with Section 553(1)(c) of the Municipal Government Act, all costs in relation to the clean up order for Lot 6 Block 4 Plan 8111991 be added to the corresponding tax roll account. MOTION CARRIED 9. PUBLIC HEARINGS ._ a. Road Closure & Lease -Pickett Ranching (Bylaw 1633-08) This public hearing was postponed until the April 10, 2008 Council meeting. Regular Council Minutes Page 4 March 6, 2008 10. BYLAWS a. Bylaw 1634-08 (Off-Site & Development Levy) (2nd & 3`d Reading) B. Keith provided background information on this Bylaw, indicating that the policy that makes up Schedule A of the bylaw includes the amendments suggested at the March 3, 2008 Council Workshop session. There was some discussion regarding this item. C-77/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1634-08, being a Bylaw to establish off-site and development levies, receive second reading. MOTION CARRIED C-78/08 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1634-08 receive third and final reading. MOTION CARRIED b. Bylaw 1635-08 (Special Tax Bylaw) (1St 2"d & 3`d Reading) B. Keith provided background information on this bylaw, indicating that the purpose was to cooperate with the Eastern Irrigation District in charging small subdivisions for household water usage. Councillor B. de Jong asked if this bylaw should be more open-ended to accommodate future subdivisions. B. Keith indicated that, according to the Municipal Government Act, special tax bylaws need to be specific to certain areas. C-79/08 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1635-08, being a Bylaw to impose a special tax on lots within subdivisions that are receiving waterworks from the Eastern Irrigation District, receive first reading. MOTION CARRIED C-80/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1635-08 receive second reading. MOTION CARRIED C-81/08 MOVED BY COUNCILLOR I. SCHROEDER that consent be given for Bylaw 1635-08 to receive third reading this 6th day of March, 2008. MOTION CARRIED UNANIMOUSLY C-82/08 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1635-08 receive third and final reading. MOTION CARRIED Regular Council Minutes March 6, 2008 c. Bylaw 1636-08 (08 LUA 001) - (1St reading) Page 5 D. Horvath provided background information on this bylaw, indicating that this was the Bantry Bay development that had been discussed at the last Municipal Planning Commission meeting. Council was given the opportunity to ask questions. C-83/08 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1636-08, being a bylaw to redesignate approximately 163 acres (65.9 hectares) of land within Pts. W 32-17-14-W4 and Pt. SE 31-17-14-W4 from the A -Agricultural District to the RR1 - Resort Residential, RR2 - Resort Multi-Family Residential, and RC -Resort Commercial Districts, receive first reading. MOTION CARRIED d. Bylaw 1637-08 (08 LUA 002) Text Amendment: Sandblasting (1St Reading) D. Horvath provided background information on this item, which is a recommendation from the Municipal Planning Commission to add a text amendment to the Land Use Bylaw 1626-07 to include sandblasting as a discretionary use in the LI -Light Industrial District. Councillor W. -- Daniels asked whether painting shops were listed separately as a discretionary use as well. D. Horvath indicated that, in the autobody and paint shop definition, the description of paint shop was not specific to vehicles, but that the bylaw could be amended after first reading to include paint shop as a separate discretionary use. This item was postponed until later in this meeting. ARRIVED AT MEETING M. DeBlois and M. Gibb, auditors from KPMG, and S. Shigehiro, Manager of Finance, arrived at 10:32 a.m. 7. DELEGATIONS a. KPMG -Presentation of the 2007 Year End Financial Statement M. DeBlois and M. Gibb from KPMG presented the 2007 Year End Financial Statement to Council. M. DeBlois indicated that no significant weaknesses or issues had been identified and some housekeeping .. issues for the changing standards were reviewed. M. DeBlois summarized the key points in the financial statements, including financial assets, physical assets, liabilities, capital assets, Regular Council Minutes Page 6 March 6, 2008 revenues, and cash flows. He also covered the notes made, which included no change in accounting policies this year and that, effective January 1, 2009, Tangible Capital Assets will be required to be accounted for in a different manner than they are now, particularly thaf they will have to be depreciated over time against the assets. Council was given the opportunity to ask questions. There were several questions from Council regarding the Tangible Capital Assets program and whether or not the County keeps a list of trade and ofher receivables. C-84/08 MOVED BY COUNCILLOR I. SCHROEDER that we accept the Financial Statements for the year ended December 31, 2007 as presented. MOTION CARRIED LEFT THE MEETING M. DeBlois, M. Gibb, M. Fitzgerald, and S. Shigehiro left the meeting at 10:50 a.m. 10. BYLAWS -continued d. Bylaw 1637-08 (08 LUA 002) Text Amendment: Sandblasting (1St Reading) There was further discussion regarding the addition of paint shops as a discretionary use under the LI -Light Industrial District. C-85/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1637-08, being a bylaw to add Sandblasting Facilities as a discretionary use and to add Painting Facilities as a discretionary use to the LI -Light Industrial District, receive first reading. MOTION CARRIED 11. POST AGENDA ITEMS a. AAMDC Spring 2008 Convention -Meetings with Ministers K. Stephenson asked Council which Ministers they would like to try and arrange meetings with during the AAMDC Spring 2008 Convention. Administration was directed to schedule meetings with the Ministers of Alberta Infrastructure & Transportation and Alberta Environment, when they are appointed. Suggested topics for discussion were the SCADA water treatment plant requirements and an update on the secondary highways on the paving plan. Regular Council Minutes March 6, 2008 b. Annual General Meeting Date Page 7 Reeve M. Douglass requested that a date be chosen for the County of Newell No. 4 Annual General Meeting so that it can be advertised in advance. Council discussed a new format for this meeting, which would include presentations, information booths, and a question and answer period for ratepayers. Council suggested inviting P. Brouwer and D. McIntyre for the Regional Water System, D. Erdman for Economic Development, D. Horvath for updates on the Inter Municipal Development Plan, and L. Pye-Matheson on the Grasslands Regional FCSS and the Newell Regional Expo. The planning committee for the Annual General Meeting will consist of Reeve M. Douglass, Councillor W. Daniels, and Councillor 1. Schroeder. Administration was directed to contact the various potential presenters and determine whether the 8th, 15th, or 22"d of May are acceptable dates. LEFT THE MEETING D. Horvath left the meeting at 11:29 a.m. 8. OTHER BUSINESS -continued c. Public Reserve Funding Request Brooks Pistol & Small Bore Club Facility Upgrade B. Keith explained the public reserve to the new Councillors. There were some questions from Council on how funding was added to this reserve. ARRIVED AT MEETING S. Briggs, Brooks Pistol Club President, arrived at 11:37 a.m. Council was presented with an application from the Brooks Pistol & Small Bore Club for public reserve funding to assist in the upgrade of their facility. S. Briggs, President of the Brooks Pistol Club, gave some background on their organization and explained that the funding was to add gravel to their new shooting bays for an upcoming provincial competition. Council was given the opportunity to ask questions. C-86/08 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell No. 4 approve this request from the Brooks Pistol & Small Bore Club and provide funding in the amount of $1,530.00 for the upgrade of their facility, and that this request be financed out of the Public Reserve. MOTION CARRIED Regular Council Minutes March 6, 2008 LEFT THE MEETING S. Briggs left the meeting at 11:47a.m. 12. QUESTION PERIOD/NOTICE OF MOTION A question period was held. 13. INFORMATION ITEMS Page 8 a. Oldman River Regional Services Commission - Executive Committee Meeting Minutes (January 10, 2008) This item was accepted as information. b. Palliser Health Region Board -Meeting Minutes (February 6, 2008) This item was accepted as information. 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN C-87/08 MOVED BY COUNCILLOR J. HARBINSON that the meeting adjourn at 11:48 a.m. MOTION CARRIED ~~ ~-~d Reeve '""~ Courtly Administrator