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HomeMy WebLinkAbout2008-01-29 Council (Regular) MinutesCOUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING JANUARY 29, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Tuesday, January 29, 2008 commencing at 1:08 p.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator A. Clapton, Executive Assistant T. Green, Agricultural Fieldman D. Crapo, Information Technologist OTHERS IN A. McCuaig, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Wanda Mortensen, CAO, City of Brooks Martin Shields, Mayor, City of Brooks Terry Welsh, Director of Parks & Recreation, City of Brooks Rolf Bander, Councillor, City of Brooks Norm Gerestein, Councillor, City of Brooks Clayton Johnson, Councillor, City of Brooks Noel Moriyama, Councillor, City of Brooks Bill Prentice, Councillor, City of Brooks Kimberley Sharkey, Councillor, City of Brooks Cindy Amos, Executive Director, Canadian Badlands 7. DELEGATIONS a. City of Brooks -Multi-Use Facility Presentation T. Welsh, Director of Parks and Recreation for the City of Brooks, gave a presentation to Council on the progress of the Multi-Use Arena project. He gave an explanation of the functional drawings, indicating that it has been designed to be in keeping with the `agribition grounds' idea for the area. .. 4 ~; ,f~ ~ _...: ~~' Regular Council Minutes Page 2 January 29, 2008 The site plan shows where the Multi-Use arena is to be located next to the existing Silver Sage grounds. T. Welsh noted that the entrances have been situated well away from the intersection to avoid traffic issues, and the complex has been sited to avoid water table problems. He also indicated where the future facility expansion would be constructed. With regards to the building design, the Council of the City of Brooks had wanted the building to be similar to the Okotoks facility. The combination of corrugated metal, concrete, and brick is attractive and keeps the project on budget. T. Welsh pointed out that the sides of the building offer plenty of room for sponsored signs and advertisements and this could be a source of revenue. Council was shown the layout of the interior of the facility, and T. Welsh explained that it was designed to be compact, functional, and wheelchair accessible. Councillor J. Harbinson inquired about the acoustics, and T. Welsh replied that they had spoken to acoustical engineers and acoustics have been included in the budget. T. Welsh noted that, once the working drawings are completed, they will be tendering the project. The largest element of the construction will be the concrete work. Council was given the opportunity to ask questions. Reeve M. Douglass asked about the slope of the roof, and T. Welsh replied that they had demanded a 2% slope with minimal flat areas for improved drainage. K. Stephenson inquired about the long-term plan for the twinning of the arena, and T. Welsh replied that the need for the arena's expansion will be dictated by usage patterns. LEFT THE MEETING W. Mortensen, M. Shields, T. Welsh, R. Bander, N. Gerestein, Moriyama, B. Prentice, and K. Sharkey left the meeting at 1:41 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES C. Johnson, N. p.m. C-18/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the January 10, 2008 Council minutes be adopted as presented. MOTION CARRIED ' ~^~~ , ~.~. ,;t Regular Council Minutes January 29, 2008 3. 4. C-19/08 5. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA Page 3 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. CHEQUES FOR PAYMENT There were some questions from Council. MOTION CARRIED C-20/08 MOVED BY COUNCILLOR J. HARBINSON that cheques 161448 to 161452 in the amount of $77,394.12, cheques 161453 to 161568 in the amount of $503,783.95, cheques 161580 to 161588 in the amount of $800,261.00, and Direct Debit Batch 12904 in the amount of $75,054.12 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES There was no business from the minutes to discuss. 8. BYLAWS a. Bylaw 1632-08 Shortgrass Library System Requisition Rates (1St Reading) B. Keith indicated that Bylaw 1632-08 is a bylaw that rescinds Bylaw 1616-07 which set the previous Shortgrass Library System Rates for Requisitions for Divisions 1, 2, 4, 5, 6, 7, and 10. He requested that Council provide three readings for this Bylaw. C-21/08 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1632-08, being a bylaw to rescind Bylaw 1616-07 which set the Shortgrass Library System Rates for Requisitions for Divisions 1, 2, 4, 5, 6, 7, and 10, be given first reading. MOTION CARRIED - C-22/08 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1632-08 be given second reading. MOTION CARRIED ~ IUD Regular Council Minutes January 29, 2008 Page 4 C-23/08 MOVED BY COUNCILLOR I. SCHROEDER that consent be given for Bylaw 1632-08 to receive third reading this 29th day of January, 2008. MOTION CARRIED UNANIMOUSLY C-24/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1632-08 be given third and final reading. MOTION CARRIED b. Bylaw 1597-06 -Road Closure -Pickett Ranching (2nd & 3`d Reading) B. Keith presented background information on this item, indicating that Alberta Infrastructure & Transportation had concerns with the wording of the bylaw. He requested that second reading of this bylaw be defeated. C-25/08 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1597-06, being a bylaw for the purpose of closing to public travel and leasing that portion of the road allowance on the west side of Sections 29 and 32-22-17-W4M, be given second reading. MOTION DEFEATED c. Bylaw 1633-08 -Road Closure & Lease Pickett Ranching (1St Reading) B. Keith indicated that this bylaw is the revised Bylaw 1597-06 that includes the wording that is acceptable for approval by Alberta Infrastructure & Transportation. C-26/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1633-08, being a bylaw for the purpose of closing to public travel and leasing that portion of the road allowance on the west side of Sections 29 and 32-22-17-W4M, be given first reading. MOTION CARRIED 9. OTHER BUSINESS a. Policy Review -Caps & Hats in Council Chambers B. Keith presented Council with a policy regarding the removal of caps or hats while in Council Chambers. Reeve M. Douglass requested that ~~~~~~ Regular Council Minutes Page 5 January 29, 2008 a sign also be placed on the door of Council Chambers indicating that hats and caps should be removed in Council Chambers. C-27/08 MOVED BY COUNCILLOR S. EVANS that the Caps and Hats in Council Chambers policy be adopted as presented. MOTION CARRIED ARRIVED AT MEETING C. Amos, Executive Director (Canadian Badlands), arrived via telephone and D. Crapo, Information Technologist, arrived at 2:03 p.m. T. Green, Agricultural Fieldman, arrived at 2:06 p.m. 7. DELEGATIONS -continued b. Canadian Badlands Presentation C. Amos presented to Council the Canadian Badlands Brooks Aqueduct Historical Site Improvement proposal. She gave some background on the Canadian Badlands organization and indicated that they were working on building "tourism clusters" that would include several attractions in one area and draw in visitors for longer periods of time. Currently, the Brooks Aqueduct Historical Site is in need of revitalization, and the Canadian Badlands proposes the creation of a day area with viewpoints, informative signs, upgraded restroom facilities, and improved parking to accommodate tour buses. The Historic Sites and Museum Branch, under the Community Initiative Program, has made $75,000.00 available for this project, but they require a matching commitment of $75,000.00 from Canadian Badlands, and the deadline for this is February 5, 2008. C. Amos indicated that the City of Brooks had agreed to contribute $25,000.00, and she had also spoken to the Eastern Irrigation District. She requested a letter of support from the County of Newell and a commitment of $25,000.00 for the Brooks Aqueduct Historical Site Improvement proposal. Council was given the opportunity to as Douglass asked who the letter was to be replied that the letter should be addressed t and requested that, in light of time constraints, LEFT THE MEETING C. Amos and D. Crapo left the meeting at 2:25 p.m. k questions. Reeve M. addressed to. C. Amos o the Canadian Badlands the letter also be faxed. ~~~~ Regular Council Minutes January 29, 2008 9. OTHER BUSINESS -continued b. Policy Review -Strychnine Page 6 T. Green presented two options for a Liquid Strychnine Distribution policy to Council, indicating that the difference between the two policies was either the strychnine is mixed by trained County of Newell No. 4 employees or by the potentially untrained purchaser of the product. Council requested that the blank line where the value would be filled in be eliminated, and that the last line of the policy instead read "The 2% LSC will be sold for cost recovery per 12kg pail': C-28/08 MOVED BY COUNCILLOR J. HARBINSON that the Liquid Strychnine Distribution policy be adopted as amended. MOTION CARRIED LEFT THE MEETING T. Green, Agricultural Fieldman, left the meeting at 2:34 p.m. c. AAMD&C Spring 2008 Convention -Workshop Selection Administration presented Council with the list of workshops being presented at the AAMD&C Spring 2008 Convention and requested that they each choose two of the required sessions to attend. 10. POST AGENDA ITEMS a. Rural Matters! Pre-Symposium Tours Council discussed the pre-symposium tours that are available to delegates to the Rural Matters! Symposium. C-29/08 MOVED BY COUNCILLOR W. DANIELS that the pre-symposium tours that are available to delegates to the Rural Matters! Symposium be paid for at the Councillor's expense as these tours are not considered a function of Council. b. 2008 ASB Capital Tender Summary MOTION CARRIED Motion A-7/08 from the January 15, 2008 Agricultural Service Board Meeting reads as follows: ~~~ - Regular Council Minutes Page 7 January 29, 2008 MOVED BY COUNCILLOR H. WUTZKE that ASB recommend to ~~ Council that the scale and the hoist be purchased without having tenders sent out. MOTION CARRIED C-30/08 MOVED BY COUNCILLOR A. EASTMAN that the purchase of the scale, in the amount of $9,000.00 plus GST, and the hoist, in the amount of $11,755.00 plus GST, be approved as recommended by the Agricultural Service Board. MOTION CARRIED c. Letter from the Red Deer River Watershed Alliance Council received this letter as information. d. AAMDStC Member Survey Council discussed the Equitable Economics: Inter-Municipal Financial Partnerships Survey. Administration was directed to attempt to get a time extension from the AAMD & C in order to complete this survey. e. Wastewater Applications from Hamlets K. Stephenson circulated a list of projects that qualified for funding under the Water for Life Strategy. He requested a resolution from Council for the authority to complete the application and submit it for the hamlet water treatment planned upgrades. C-31/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Administration submit an application under the Alberta Water and Wastewater Grant Program for the hamlet water treatment plant upgrades that are not currently funded in the Regional Water -Water for Life Strategy Grant Funding approved last November. MOTION CARRIED 7. DELEGATIONS -continued b. Canadian Badlands Presentation Council discussed the request from Canadian Badlands to contribute $25, 000.00 towards the $75, 000.00 required to match the Community Initiative Program funding. C-32/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 write a letter of support for the Canadian Badlands and agree, to Regular Council Minutes Page 8 January 29, 2008 commit $25,000.00 as a matching contribution under the Community Incentive Program to complete the Aqueduct Improvement Project as presented to County Council, and that this contribution is to come from the Co-ordination Incentive Funding portion of the Municipal Sustainability Initiative funding. MOTION CARRIED 11. COMMITTEE REPORTS a. College Advisory Committee Councillor S. Evans reported that they had held their first meeting of the year, and they had discussed the possibility of offering a water treatment operator's course. b. Foothills Little Bow Municipal Association Reeve M. Douglass presented this report to Council. Zone Director 8. Jones had reported that the AESA board had been dissolved, the elected officials courses and the citizen engagement toolkit are available on the intemet, and the Rural Matters! conference was discussed. G. Rhodes reported on the continuing negotiation of the Trade, Investment, & Labour Mobility Agreement (TILMA), the first responders group, and cost-sharing versus revenue sharing. D. Johnson reported ~o~ high-inten~sit~yQ fi ~es^ Alberta Ir~frast~ ucture & Transportation-#eg-p yment for~econc~ary ~iighways~, changes to the -~ vv"' Alberta Energy & Utilities Board, and the land use changes document. The report from Alberta Infrastructure & Transportation indicated that the Highway 530 and Highway 873 project has been awarded to Brooks Asphalt & Aggregate Ltd. c. Mayors & Reeves Reeve M. Douglass reported that fhe Ports to Plains group had promoted the 24-hour Wild Horse Border Crossing to the Committee. She also reported that the Committee had indicated that the Palliser Health Region had not had any capital projects approved, and they had passed a motion to encourage all municipalities to write a letter to the Minister of Health expressing concerns for the lack of funding for the Palliser Health Region. C-33/08 MOVED BY COUNCILLOR I. SCHROEDER that a letter be written to the Minister of Health expressing concerns for the lack of funding for capital projects in the Palliser Health Region, and that a copy of this letter be forwarded to MLA Dr. Lyle Oberg. MOTION CARRIED ~~ .. . ,. y Regular Council Minutes January 29, 2008 d. Newell Foundation Page 9 Councillor H. Wutzke reported that the Newell Foundation had met with Palliser Health and they have been made aware of the residents who require a greater amount of care. Regarding the new long-term care facility, it was noted that some rooms for spouses would be available and they were investigating the possibility of getting a minibus to run between the existing lodge and this new facility. Councillor S. Evans reported that both lodges were full and had waiting lists, that the staff was working more closely with the hospital staff, and that the lighting in the Bassano lodge had been replaced with energy efficient lighting. e. Newell Regional Services Corporation Councillor 1. Schroeder reported that they are in the process of setting up the Corporation, Pipeline Alignment, and Water Treatment Committees. He also indicated that Bassano and Duchess are still undecided, but the project is set to move forward. Meetings have been arranged for the Water Treatment Committee on February 7th and the Pipeline Alignment Committee on February i3th, and the next meeting for the Regional Services Committee has been set for February 20th. f. Palliser Economic Partnership Councillor W. Daniels reported on the Ports to Plains presentation about the 24-hour border crossing, which would connect the port of Nuevo Laredo, Mexico, through Lubbock, TX and Denver, CO, to Billings, MT, and ultimately across the border to Highway 1 in Canada. He also indicated that the new Vice President is Debbie Ross and the Bioenergy Committee will be meeting on Friday, February ist at 1:00 p.m. g. Red Deer River Municipal Users Group Councillor R. Andrews reported that the Red Deer River Municipal Users Group has nearly achieved society status, which would help them become self-sufficient, and that they had reduced municipal funding from 50 cents per capita to 25 cents per capita. 12. QUESTION PERIOD/NOTICE OF MOTION ._ Reeve M. Douglass asked whether the agenda had been set for the meeting between the municipalities that is scheduled for February 5th in Bassano. K. Stephenson replied that he had no response on proposed agenda items from any of the municipalities yet. /~ /~ Regular Council Minutes January 29, 2008 13. INFORMATION ITEMS a. Palliser Health Region Board -January 2, 2008 Minutes Council accepted this item as information. 15. IN CAMERA There were no in camera items to discuss. 16. ADJOURN Page 10 C-34/08 MOVED BY COUNCILLOR A. EASTMAN that the meeting adjourn at 3:45 p.m. MOTION CARRIED ~r .~_ Z-v~ ~ ,y _ ~~ _ Reeve C ty Administrator