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HomeMy WebLinkAbout2008-08-07 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING AUGUST 7, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, August 7, 2008 commencing at 10:01 a.m. COUNCILLORS: ABSENT: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans B. de Jong H. Wutzke M. Douglass, Reeve A. Eastman STAFF: K. Stephenson, Chief Administrative Officer D. Erdman, Economic Development/Tourism Coordinator H. White, Rural Conservation Technician A. Wickert, Development Control Officer A. Clapton, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio C. Amos, Canadian Badlands Ltd. 1. EXCUSED FROM MEETING C-279/08 MOVED BY COUNCILLOR J. HARBINSON that Reeve M. Douglass and Councillor A. Eastman be excused from the meeting. MOTION CARRIED 2. MINUTES C-280/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the July 24, 2008 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Deputy Reeve called for post agenda items. Regular Council Minutes August 7, 2008 4. ADOPTION OF AGENDA Page 2 C-281/08 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT C-282/08 MOVED BY COUNCILLOR H. WUTZKE that cheques 162961 to 162967 in the amount of $104,975.02, cheques 162968 to 163051 in the amount of $673,747.68, and Direct Debit Batch 13791 in the amount of $132,914.24 be approved. MOTION CARRIED 7. CORRESPONDENCE a. Letter from Alberta Transportation Re: Cost-Shared Funding from 2008 Transportation Grant Programs (Alberta Municipal Infrastructure Program & New Deal for Cities & Communities) Council was presented with a letter from Alberta Transportation outlining the County's allocations for the Alberta Municipal Infrastructure Program (AMIP) and the New Deal for Cities & Communities (NDCC) for 2008-2009 and 2009-2010. The Chief Administrative Officer indicated that staff was currently preparing a report that would show the differences in funding allocations caused by the population shift and also that the County should consider conducting a census in 2009. This item will be discussed at a future meeting. b. Letter from E.I.D. Historical Park Council was presented with a letter from the E.I.D. Historical Park inviting them to participate in Earl Taylor Day on August 17, 2008. Councillor R. Andrews indicated that he would be attending this event. This item was accepted as information. 9. OTHER BUSINESS b. Laptops for MPC Members at Large Motion P-100/08 from the July 29, 2008 MPC meeting reads as follows: Regular Council Minutes August 7, 2008 Page 3 -- MOVED BY COUNCILLOR W. DANIELS that the Municipal Planning Commission recommend to Council that the County of Newell purchase laptops for the Members at Large of the Municipal Planning Commission. MOTION CARRIED C-283/08 MOVED BY COUNCILLOR W. DANIELS that the County of Newell purchase laptops for the Members at Large of the Municipal Planning Commission. MOTION CARRIED ARRIVED AT MEETING H. White, Rural Conservation Technician, arrived at 10:12 a.m. a. Greencover Canada Program H. White answered several questions from Council regarding the Greencover Canada Program. ._ C-284/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 hereby be authorized to enter into the Contribution Agreement with Her Majesty the Queen in the Right of Canada, as represented by the Minister of Agriculture and Agri-Food Canada, for the Greencover Canada Technical Assistance Component, and that Todd Green and Susan Shigehiro ~be-i~d ~~req~ are hereby authorized to sign and execute the Articles of Agreement necessary to give effect to the same on behalf of the County of Newell No. 4. MOTION CARRIED LEFT THE MEETING H. White left the meeting at 10:14 a.m. ARRIVED AT MEETING D. Erdman, Economic Development/Tourism Coordinator, arrived at 10:16 a.m. 6. BUSINESS FROM MINUTES a. County Signs D. Erdman presented Council with an updated quote from Fox Safety regarding the County sign project, outlining the changes that had been Regular Council Minutes Page 4 August 7, 2008 made. The Chief Administrative Officer asked if any involvement from Alberta Transportation would be needed. D. Erdman replied that approval for placement of the signs was needed from Alberta Transportation, and that the County of Newell would have to handle the line location, traffic control, and other traffic concerns when erecting the signs. C-285/08 MOVED BY COUNCILLOR J. HARBINSON that quote received from Fox Safety for the construction of 10 Visitor Information Signs and 10 Informational Notice Signs, in the amount of $63,450.00 (not including GST), be APPROVED as presented. MOTION CARRIED LEFT THE MEETING D. Erdman left the meeting at 10:24 a.m. ARRIVED AT MEETING C. Amos, Executive Director of Canadian Badlands, arrived at 10:25 a.m. 8. DELEGATIONS a. Canadian Badlands C. Amos gave a presentation to Council on the Canadian Badlands Tourism Development Strategy. She gave recognition and thanks to Councillor A.M. Philipsen, who has been an infegral part on the boards and committees of the Canadian Badlands organization since the beginning. C. Amos presented a video to Council, "The Ultimate Road Trip," which summarizes the experiences of two visitors from Ontario while touring the Canadian Badlands. She indicated that this has been an extremely successful project, resulting in several images, tourism promotion materials, and increased media exposure. C. Amos presented an activity report to Council. Canadian Badlands has become the largest partnership in Alberta, consisting of 56 shareholders out of a possible 65. Current projects include a tourism strategy, informational signs that include specific areas and historic sites, and increased promotion and awareness. She also directed Council to the Canadian Badlands web site, www. canadianbadlands. com, which now includes a partner section with a gallery of local images. Regular Council Minutes Page 5 August 7, 2008 C. Amos updated Council on the Brooks Aqueduct improvement ~°- project, indicating that power and new washrooms have been installed and the entrance has been gravelled. They are currently seeking more support for the project from Ducks Unlimited and the federal government. Council was given the opportunity to ask questions. Councillor B. de Jong inquired if the first video was being distributed to the public. C. Amos replied that the "Ultimate Road Trip" video was used as a sales tool and not distributed to the public. Councillor W. Daniels requested that, for future versions of the map, the sites be listed including the municipality they are part of. LEFT THE MEETING C. Amos left the meeting at 11:09 a.m. 9. OTHER BUSINESS -continued c. Subdivision Approval Request - 2007-0-288 (N. & V. Salonka) The Chief Administrative Officer provided background information on this item and responded to questions from Council. C-286/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request fora 1 year time extension to subdivision application 2007-0-288 to July 31, 2009 be approved. MOTION CARRIED ARRIVED AT MEETING A. Wickert, Development Control Officer, arrived at 11:19 a.m. d. Road Closure & Sale Application - L. de Jager (between NW 32-13-13-W4M & SW 5-14-13-W4M -Division 1) The Development Officer provided background information on this item and responded to several questions from Council. The Chief Administrative Officer presented Council with comments from D. Horvath, Planner, indicating that she is not in favour of this road closure unless the fragmented parcel in NE 32-13-13-W4 is consolidated or a legal easement is registered across the entire area to ensure the owners have legal access. Councillor W. Daniels suggested that a letter be written to the applicant conveying these options which would make the road closure more favourable. Regular Council Minutes August 7, 2008 Page 6 C-287/08 MOVED BY COUNCILLOR W. DANIELS that Council APPROVE the application for and proceed with the closure and sale of the road allowance which runs east/west between NW 32-13-13-W4 and SW 5-14-13-W4. MOTION DEFEATED LEFT THE MEETING A. Wickert left the meeting at 11:29 a.m. e. Resolutions for Foothills Little Bow Municipal Association The Chief Administrative Officer presented Council with a letter from the Foothills Little Bow Municipal Association indicating the submission deadline for resolutions to be considered at the next meeting. A resolution regarding funding for senior citizens will be developed and Councillor H. Wutzke will present this resolution at the next Newell Foundation meeting to determine if they want to proceed. C-288/08 MOVED BY COUNCILLOR H. WUTZKE that Council support resolutions on equal recognition for hamlet status, increased funding for libraries, increased funding for senior citizens, and the re-establishment of funding programs for water co-ops through Alberta Agriculture, and that these resolutions be submitted to the Foothills Little Bow Municipal Association. MOTION CARRIED 10. POST AGENDA ITEMS a. Minister of Municipal Affairs Regional Consultation Session Council was presented with a letter from the Minister of Municipal Affairs regarding Minister's Regional Consultation Sessions. C-289/08 MOVED BY COUNCILLOR S. EVANS that Reeve M. Douglass and Councillor J. Harbinson will attend the Alberta Municipal Affairs Minister's Regional Consultation Session in Taber, AB on August 18, 2008 from 9:00 - 11:30 a.m., with Councillor A.M. Philipsen as an alternate. MOTION CARRIED b. Division 8 Regional Enhancement Reserve Funding Councillor B. de Jong presented Council with updated information regarding the Division 8 project applications for Regional Enhancement Reserve funding and the minutes of the Division 8 Advisory Council, Regular Council Minutes Page 7 August 7, 2008 containing approval of these projects. He noted that the amount for the -- upgrades to the bulk water facility had increased slightly and presented the reasons for this increase. C-290/08 MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement Reserve Funding Application from Division 8 for upgrades to the bulk water fill facility, the Anniversary Park Playground project, and the Duchess Cemetery Road paving project be APPROVED in the amount of $187,385.00 with funding through the Regional Enhancement Reserve allocation. MOTION CARRIED c. Regional Water Update Councillor 1. Schroeder reported that, at the last meeting, they had officially approved and hired a General Manager and an Operations Manager for the Newell Regional Services Corporation. Both positions will begin on September 8, 2008 through the City of Brooks office. An office addition will be added to the Brooks water plant, and this will become the Regional Water headquarters. Councillor 1. Schroeder responded to several questions from Council. 11. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Councillor W. Daniels noted that "Newell County" would take up less space on signs than "County of Newell." This item will be discussed further during the September 8, 2008 Workshop Session. 12. INFORMATION ITEMS a. Palliser Airshed Society Board Meeting Minutes -May 28, 2008 Council was presented with the minutes of the May 28, 2008 Palliser Airshed Society Board Meeting. This item was accepted as information. LEFT THE MEETING S. Stanway, R. Kiedrowski, and M. Fitzgerald left the meeting at 11:29 a.m. 13. IN CAMERA C-291/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 12:00 p.m. MOTION CARRIED Regular Council Minutes Page 8 August 7, 2008 LUNCH Council RECESSED for lunch at 12:22 p.m. and RECONVENED at 1:10 p.m. C-292/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 1:41 p.m. MOTION CARRIED C-293/08 MOVED BY COUNCILLOR W. DANIELS that Councillor B. de Jong be permitted to attend the Paint the Town Green Recycling Conference on October 10, 2008 as a function of Council. MOTION CARRIED 14. ADJOURN C-294/08 MOVED BY COUNCILLOR S. EVANS that the meeting adjourn at 1:45 p.m. MOTION CARRIED Reeve o ty Administrator