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Home My WebLink About2008-07-24 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 ,~.._ MINUTES OF COUNCIL MEETING JULY 24, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, July 24, 2008 commencing at 10:00 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer B. Keith, Assistant Administrator D. Erdman, Economic Development/Tourism Coordinator D. Lester, Development Control Clerk OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Fitzgerald, Q-13 Fox Radio R. Kiedrowski, Brooks & County Chronicle S. Sgt. J. Haley, Brooks RCMP Sgt. G. Ericson, Brooks RCMP Corp. D. Fisher, Bassano RCMP 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES The following changes were made to the July 10, 2008 Council minutes: Page 6 -remove potential from "... declared a potential conflict of interest..." Page 11 - 3~d paragraph, line 3 -remove some from "... not receiving some any expected..." C-266/08 MOVED BY COUNCILLOR A. EASTMAN that the July 10, 2008 Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes July 24, 2008 3. 4. C-267/08 5. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ADOPTION OF AGENDA Page 2 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as amended. CHEQUES FOR PAYMENT MOTION CARRIED The Assistant Administrator responded to questions from Council. C-268/08 MOVED BY COUNCILLOR W. DANIELS that cheques 162821 to 162824 in the amount of $478,366.33 and cheques 162826 to 162960 in the amount of $327,441.29 be approved. MOTION CARRIED 6. MUNICIPAL TREASURER'S REPORT There was no Treasurer's Report for this month. 7. BUSINESS FROM MINUTES a. Lake Newell Water Plan Design -Hydrants The Chief Administrative Officer updated Council on this item. He confirmed that hydrants exist along the main water line from the water plant which can serve as fire protection for the area. He stated that he C~ was not sure if their spacing was sufficient for the intensities of development proposed which should form a part of each development agreement. The CAO stated that a 40hp pump is being used for fire protection currently and it is undersized as well as the treated water storage for fire protection is undersized. MPE proposed a 75 horse power pump, with 670m3 treated water storage reservoir. Councillor Daniels inquired about the size of pipes being used. The CAO indicated that he look that up and put it in the minutes for reference. Sewer local service lines are 200mm feeding a collector line of 250mm. Water local service is at 200mm local from a 250mm mainline. The irrigation line is a 100mm. Councillor Philipsen would like the Brooks Fire Department to inspect the specifications to ensure that the current and proposed system is adequate for fire protection. The CAO informed Council that Kevin Swanson has been asked to inspect the system, but Regular Council Minutes Page 3 July 24, 2008 we have not received a response yet. The CAO also stated that MPE will have detailed plans including requirements for line size and pump size ready sometime in the next few months. 9. OTHER BUSINESS a. County Signage (Doug Erdman) This item will be discussed during the in-camera portion of the meeting. b. JoAnn Trucking Road Tender C-269/08 MOVED BY COUNCILLOR B. de JONG that the County of Newell No. 4 accept Brooks Asphalt's tender of $2,109,879.70 for JoAnn Trucking Road work. MOTION CARRIED Discussion followed about some of the details of the tender including the area that is going to be re-surfaced and the Contract Bonus Payment. 10. POLICIES a. Policy Review The Assistant Administrator provided background information about the policies to be rescinded and the policies to be adopted. C-270/08 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 hereby rescinds Policy Numbers 1996-PAD-016, 1998-PAD-017, 1998-PAD- 018and 1998-PAD-020. MOTION CARRIED C-271/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 hereby approves the following policies, 2008-PAD-009, 2008-PAD-014, 2008-PAD-019, 2008-PAD-021 and 2008-PAD-024. MOTION CARRIED Regular Council Minutes Page 4 July 24, 2008 b. Old School Site Sign Policy The Reeve provided background information about the policy presented. C-272/08 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell No. 4 hereby approves the Old School Site Sign Policy, 2008-PPW-058. MOTION CARRIED 11. POST AGENDA ITEMS a. Ted Morton- Minister of Sustainable Resources -Invitation Reeve Douglass informed Council that there is a breakfast being held by Ted Morton, Minister of Sustainable Resources Friday, August 15th in Medicine Hat to discuss the draft Provincial Land Use Framework. Reeves and Mayors in the area have been invited to attend along with one guest. Reeve Douglass and Councillor Philipsen will be attending the event. b. Grant Administrator The Chief Administrative Officer informed Council that Mara Nesbitt will be starting August 5th. Her office will be at the City of Brooks facility. Councillor Philipsen asked if the Grant Administrator would be available to assist smaller communities in the County with grants. The CAO stated that his understanding is that the Grant Administrator's time will be shared evenly between the City and the County. Of the time spent with the County, the Grant Administrator would be available to assist smaller communities with their grants if Council so chooses. The Grant ~ ~ Administrator will also help with educating communities in the County __~ regarding grants available to them. 8. DELEGATIONS ARRIVED AT MEETING S. Sgt. J. Haley & Sgt. G. Ericson, Brooks RCMP & Corp. D. Fisher, Bassano RCMP arrived at 10:36 a.m. a. RCMP Quarterly Reports (S. Sgt. J. Haley & Sgt. G. Ericson, Brooks RCMP; Corp. D. Fisher, Bassano RCMP) Regular Council Minutes Page 5 July 24, 2008 Sgt. Ericson offered to field any questions that Council had regarding the report presented. Discussion followed regarding comparative statistics for this quarter last year, the percentage of time the Brooks detachment spends working in the County vs. the City and drug operations and seizures in the area. S. Sgt. Haley informed Council that there was a study done regarding the number of police officers need for the Brooks detachment. He stated that the study determined that all calls involving the County take up about 17% of the Brooks Detachment's time. Calls involving the City of Brooks occupy the remaining 83% of the detachment's time. Further, he stated that all things considered, the County is relatively safe. Sgt. Ericson also indicated that the Brooks Detachment has now taken over the Gem and Rosemary area. Councillor Evans asked Corp. Fisher about the staffing situation at the Bassano Detachment. Corp. Fisher stated that their 3r member started last Saturday. Corp. Fisher expanded on a few other issues including asking fora 4rh member for the Bassano Detachment, and property crimes and vandalism decreasing this year compared to last year. Corp. Fisher also stated that for the rest of the summer the Bassano detachment is planning to focus on impaired driving and in the future attention will be focused on drug operations in rural areas. LEFT THE MEETING S. Sgt. J. Haley & Sgt. G. Ericson, Brooks RCMP & Corp. D. Fisher, Bassano RCMP left the meeting at 11:13 a.m. 12. COMMITTEE REPORTS a. Assessment Review Board Councillor Daniels provided this report indicating that this Board met on July 23rd. There were 6 appeals in total with 2 cases having their assessment reduced. One of the other appeals was against a local improvement tax. The decision was that the property was deemed to be exempt from the tax. b. Newell Regional Service Corporation This report will be given during the in-camera portion of this meeting. c. Red Deer Watershed Alliance '~ Councillor Andrews provided this report to Council. He stated that he and the County Administrator had recently attended a workshop in Sundre that was very interesting. Regular Council Minutes Page 6 July 24, 2008 d. Red Deer River Municipal Users Group Councillor Andrews provided this report to Council indicating that he had recently visited the Dixon Dam for a meeting and a tour. e. Tourism Representative Councillor Philipsen provided this report to Council indicating that Cindy from the Canadian Badlands will be coming to do a i5 minute presentation at the next Council meeting. 13. QUESTION PERIOD/NOTICE OF MOTION Councillor Schroeder would like to discuss some questions to ask Ted Morton about the draft Provincial Land Use Framework at the July 24th MPC meeting. 14. INFORMATION ITEMS a. Letter from Alberta Culture & Community Spirit ~~ ~ Re: Notice of Intention to Designate a Provincial Historic Resource This item was accepted as information. 11. POST AGENDA ITEMS CONT'D c. Agreement for Installation of Water Pipelines with E.I.D. The County Administrator provided background about the agreement before Council stating that the agreement requires approval from Council. C-273/08 MOVED BY COUNCILLOR W. DANIELS that the County of Newell approve this agreement with the E.I.D. for the installation of water pipelines crossing the road between SW 4-19-15-W4M and NW 32-18-15-W4M. MOTION CARRIED 15. IN CAMERA C-274/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 11:27 a.m. MOTION CARRIED LUNCH Council recessed for lunch at 12:00 p.m. and reconvened at 12:59 p.m. Regular Council Minutes Page 7 July 24, 2008 ~-- C-275/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 1:38 p.m. MOTION CARRIED C-276/08 MOVED BY COUNCILLOR I. SCHROEDER that County Council approve the Newell Regional Services General Manager Employment Offer as presented by the Newell Regional Services Committee. MOTION CARRIED C-277/08 MOVED BY COUNCILLOR I. SCHROEDER that County Council approve the ~~ Newell Regional Services Operations Manager Employment Offer as presented by the Newell Regional Services Committee. ~, , J MOTION CARRIED 16. ADJOURN C-278/08 MOVED BY COUNCILLOR S. EVANS that the meeting adjourn at 1:48 p.m. MOTION CARRIED ~, ~_. t