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HomeMy WebLinkAbout2008-05-08 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 ~. MINUTES OF COUNCIL MEETING MAY 8, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 8, 2008 commencing at 10:10 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator A. Clapton, Executive Assistant D. Horvath, Oldman River Regional Services Commission OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Fitzgerald, Q-13 Fox Radio Luke Kropf (08 LUA 004) 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES a. Regular Meeting -April 24th, 2008 C-166/08 MOVED BY COUNCILLOR I. SCHROEDER that the April 24, 2008 Council minutes be adopted as presented. MOTION CARRIED b. Special Meeting -April 29th, 2008 C-167/08 MOVED BY COUNCILLOR J. HARBINSON that the April 29, 2008 Special Council minutes be adopted as presented. MOTION CARRIED Regular Council Minutes Page 2 May 8, 2008 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-168/08 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT 8. Keith responded to questions from Council. C-169/08 MOVED BY COUNCILLOR H. WUTZKE that cheque 162293 in the amount of $250.80 and cheques 162294 to 162372 in the amount of $275,929.90 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES Councillor B. de Jong inquired about the request to host the Southern Alberta Summer Games that had been discussed at the April 24, 2008 Council meeting. Reeve M. Douglass replied that this item had been on the agenda of the joint Southeast and Southwest Alberta Mayors' & Reeves' Association meeting. 7. OTHER BUSINESS a. ASB -Appointment Weed Control Act C-170/08 MOVED BY COUNCILLOR J. HARBINSON that we appoint George Berg as an Inspector for the County of Newell No. 4 pursuant to Section 5 of the Weed Control Act. MOTION CARRIED b. ASB -Appointment Agricultural Pest Act C-171/08 MOVED BY COUNCILLOR A. EASTMAN that we appoint George Berg as an Inspector for the County of Newell No. 4 pursuant to Section 10 of the Agricultural Pest Act. MOTION CARRIED Regular Council Minutes Page 3 May 8, 2008 10. POST AGENDA ITEMS a. Appointment of Development Control Clerk C-172/08 MOVED BY COUNCILLOR B. DE JONG that we appoint Darby Sutter as the Development Control Clerk for the County of Newell No. 4 pursuant to Land Use Bylaw 1626-07. MOTION CARRIED b. Scandia Street Lights & Sidewalks K. Stephenson presented Council with information regarding the repair of sidewalks and the installation of street lights in the Hamlet of Scandia. He indicated that the sidewalk upgrades had been approved by council to utilize the Street Improvement Program for funding and the remainder of unfunded portions would need identified as to a local improvement tax or another funding source. Council discussed whether or not these improvements could be paid for with Municipal Sustainability Initiative funding, and Administration was,zcJEed directed to determine how previous sidewalk upgrades had been fun'~• Councillor R. Andrews asked about proceeding with the installation of new streetlights as well as a part of the project. Administration indicated that an application could be made for funding from the Street Improvement Program to cover the installation of streetlights. Councillor R. Andrews will determine how the community would like to fund these improvements and bring this item back to Council. c. Patricia Hall MSI Funding Motion W--41/08 from the May 5, 2008 Workshop Session reads as follows: MOVED BY COUNCILLOR W. DANIELS that it be recommended to Council to APPROVE the request from the Patricia New Hall Committee for $137,300.00 towards the construction of a new community hall. MOTION CARRIED C-173/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVE the request from the Patricia New Hall Committee for $137,300.00 towards the construction of a new community hall. MOTION CARRIED d. EMS Meetings Reeve M. Douglass indicated that members of the Disaster Services Committee had been invited to attend meetings for the Alberta First Regular Council Minutes ~n Page 4 May 8, 2008 Responders System. These meetingSwere discussed at the last Joint Services meeting, and this item was accepted as information. e. Bow Basin Watershed Management Plan: Phase 1 Water Quality K. Stephenson presented the Bow Basin Watershed Management Plan document to Council, indicating that approval had been requested before May 28, 2008. This item will be discussed further during the May 22, 2008 Council meeting. f. AGM Agenda Council discussed the procedures that would be followed at the Annual General Meeting. The Annual General Meeting will begin at 7:00 p.m. at the Heritage Inn. 12. INFORMATION ITEMS a. Shortgrass Library System - 2007 Annual Report Councillor W. Daniels reported th t th hort r s~sary System had received funding from the Rural ). He also noted that the purchase of video conferencing equipment for the larger libraries was being considered. Council accepted this item as information. LEFT THE MEETING M. Fitzgerald left the meeting at 10:54 a.m. b. Shortgrass Library System - 2007 Financial Statements Council accepted this item as information. c. Shortgrass Library System -Board Meeting Minutes (Feb. 20, 2008) Council accepted this item as information. ARRIVED AT MEETING L. Kropf arrived at 11:02 a.m. Regular Council Minutes May 8, 2008 - 8. PUBLIC HEARINGS a. Bylaw 1638-08 - 08 LUA 003 Rocky Parker (Owner) /Midwest Surveys (Applicant) A -Agricultural District to SH -Small Holding District Page 5 Reeve M. Douglass called the Public Hearing to order at 11:03 a.m. The County Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1638-08. Bylaw 1638-08 is a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 19.4 acres (7.85 hectares) in a portion of the SE % 19-20-15-W4 from A -Agricultural District to SH -Small Holding District. D. Horvath provided background information on this application, indicating that the letters received had expressed no concerns with the application. She noted that Penn West had indicated that there was a well site in the area and the Eastern Irrigation District would like their drain protected, and indicated that both of these issues would be dealt with during the Development Permit stage. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. There were no persons in attendance speaking either in favour of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. Councillor J. Harbinson inquired about the feedlot in the area and at what point expansion of a feedlot would be hindered. D. Horvath replied that the NRCB states that, if the feedlot exists first and does need to expand in the future, the residents would be notified of the expansion. Councillor A.M. Philipsen asked how many lots would be subdivided out, and D. Horvath indicated that the Small Holding District allows for a larger vacant parcel but no additional density. b. Bylaw 1641-08 - 08 LUA 004 Julie & Tyler Jenkins (Owner/Applicant) A -Agricultural District to CR -Country Residential District Reeve M. Douglass called the Public Hearing to order at 11:11 a.m. The County Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1641-08. Bylaw 1641-08 is a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 9.93 acres (4.01 hectares) in Lot 1, Block 11, Plan 941 0922 (NW % 31- Regular Council Minutes Page 6 May 8, 2008 17-13-W4) from A -Agricultural District to CR -Country Residential District. D. Horvath provided background information on this application, indicating that there had been no response to the circulation for this application. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. There were no persons in attendance speaking in favour of the proposed bylaw. L. Kropf indicated that he operates a small feedlot west of the proposed parcel and is concerned about the development of that area. Councillor J. Harbinson asked if this feedlot had been considered and D. Horvath replied that small operations of less than 300 cattle are not required to be registered with the NRCB, and so information on this particular feedlot had not been available. She indicated that, as this feedlot was not registered, the Country Residential parcel would be considered to have existed before the feedlot and this could possibly hinder future expansion of the feedlot. Council was given the opportunity to ask questions. C-174/08 MOVED BY COUNCILLOR J. HARBINSON that the public hearings adjourn at 11:18 a.m. MOTION CARRIED LEFT THE MEETING L. Kropf left the meeting at 11:18 a.m. 9. BYLAWS a. Bylaw 1638-08 - 08 LUA 003 Rocky Parker (Owner)/Midwest Surveys (Applicant) A -Agricultural District to SH -Small Holding District (2"d & 3~d Reading) D. Horvath provided background information on this item. C-175/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1638-08, being a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 19.4 acres (7.85 hectares) of land in a portion of the SE '/a 19-20-15-W4 from A - Agricultural District to SH -Small Holding District, receive second reading. MOTION CARRIED Regular Council Minutes Page 7 May 8, 2008 -- C-176/08 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1638-08 receive third and final reading. MOTION CARRIED b. Bylaw 1641-08 - 08 LUA 004 Julie & Tyler Jenkins (Owner/Applicant) A -Agricultural District to CR -Country Residential District (2"d & 3rd Reading) D. Horvath provided background information on this item. Council discussed how this redesignation could impact the small feedlot adjacent to the parcel. C-177/08 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1641-08, being a bylaw to redesignate approximately 9.93 acres (4.01 hectares) of land within Lot 1, Block 1, Plan 941 0922 (NW '/a 31-17-13-W4) from the A -Agricultural District to the CR -Country Residential District, receive second reading. MOTION DEFEATED c. Bylaw 1646-08 - 08 LUA 005 Cornelius & Maria Wall (Owner) Old Colony Mennonite Church of Vauxhall (Applicant) A -Agricultural District to PS -Public Service District (1St Reading) D. Horvath provided background information on this item, indicating that the purpose of this redesignation was to establish a church in the area. Councillor 1. Schroeder inquired about how the pipeline would affect the building. D. Horvath indicated that the pipeline had not been included on the sketch that had been received, and that this would be clarified before the public hearing. C-178/08 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1646-08, being a bylaw to redesignate approximately 10.0 acres (4.04 hectares) of land in a portion of the NE '/a 19-21-16-W4 from the A -Agricultural District to the PS -Public Service District, receive first reading. MOTION CARRIED 10. POST AGENDA ITEMS -continued g. Corporate Retreat Agenda K. Stephenson presented to Council the Corporate Retreat agenda that had been prepared by the facilitator, J. Penrod. He suggested that the Council and staff groups each meet separately with the facilitator to go Regular Council Minutes Page 8 May 8, 2008 over items for discussion, such as the 10 year paving plan and shared services, then meet together to continue the planning process, which would include outcome and success measures and timelines for completion. A review of the previous Corporate Retreat document would be included to see what issues still need to be addressed. h. Credit Union Funding Request K. Stephenson indicated that the Credit Union had sent correspondence to their corporate client list advertising the Canadian Cancer Society Relay for Life. This event is scheduled for Friday, June 13, 2008 starting at 7:00 p.m. and ~grf the County of Newell No. 4 could participate as a team and collect pledges. Council received this item as information. ../yam-. ~_ Soil Stabilizer Road Base Councillor H. Wutzke reported that, at the AAMDC convention, a cement base soil stabilizer for road bases had been discussed. A small group had recently visited Special Areas, where they were currently using this in the construction of their roads, and it might be worth investigating for use in the County of Newell. Councillor H. Wutkze was directed to arrange a presentation to Council on either May 20tH, 22"d, or 2~rn j. Pipeline Committee Open House Councillor 1. Schroeder reported that Phase 1 System was being finalized. A meeting with and engineers has been scheduled for June which is to provide a progress report and to This information, including predicted timelines, fhe public at the Annual General Meeting. 11. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 12. INFORMATION ITEMS -continued ~ of the Regional Water fhe affected landowners 0, 2008, the purpose of arrange for easements. will also be presented to d. Best of Alberta: The Search for Our Greatest Citizen Council was presented with a letter from the Calgary Herald requesting nominations for the Greatest Citizen in Alberta award. Council accepted this item as information. Regular Council Minutes Page 9 May 8, 2008 e. Letter from the Duchess Home & School Playground Group Council was presented with correspondence from the Duchess Home & School Playground group, indicating that their playground equipment was being installed May 22-25, 2008. Council accepted this item as information. 13. IN CAMERA There were no in camera items to discuss at this meeting. 14. ADJOURN C-179/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 12:11 p.m. MOTION CARRIED Q AA\/A