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HomeMy WebLinkAbout2008-11-06 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 ~--.. MINUTES OF COUNCIL MEETING November 6, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 6, 2008 commencing at 9:58 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans B. de Jong H. Wutzke ABSENT: A. Eastman /" STAFF: K. Stephenson, Chief Administrative Officer B. Keith, Assistant Administrator A. Wickert, Development Control Officer D. Horvath, Oldman River Regional Services Commission M. Harbicht, Superintendent of Public Works B. Penner, Technical Manager of Public Works D. Lester, Development Control Clerk OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Bryan Carr, Bryan M. Carr Architect Inc. Jenny Bakos, Bakos Interior Design Inc. ARRIVED AT MEETING A. Wickert, Development Control Officer, arrived at 9:58 a.m. B. Carr and J. Bakos arrived at 9:58 a.m. 7. DELEGATIONS ~~ a. Architectural Services Presentation B. Carr and J. Bakos made a presentation to Council regarding the process for developing a working budget for municipal buildings. Following the presentation, Council was given the opportunity to ask questions. Regular Council Minutes November 6, 2008 LEFT THE MEETING Page 2 B. Carr and J. Bakos left the meeting at 10:47 a.m. 1. EXCUSED FROM MEETING C-384/08 MOVED BY COUNCILLOR 1. SCHROEDER that Councillor A. Eastman be excused from the meeting. MOTION CARRIED 2. MINUTES The following changes were made to the October 23, 2008 Council minutes: Page 7 - in Motion C371/08, "form" was changed to "from. " C-385/08 MOVED BY COUNCILLOR B. DE JONG that the October 23, 2008 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-386/08 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT The Assistant Administrator responded fo questions from Council. C-387/08 MOVED BY COUNCILLOR J. HARBINSON that cheques 163576 to 163650 in the amount of $367,257.47 and Direct Debit Batch 14141 in the amount of $125,339.55 be approved. MOTION CARRIED 6. BUSINESS FROM MINUTES There was no business from the minutes to discuss at this meeting. Regular Council Minutes November 8, 2008 8. OTHER BUSINESS a. Road Closure & Sale - Tiegs Page 3 The Development Control Officer provided background information on this item and responded to several questions from Council. C-388/08 MOVED BY COUNCILLOR I. SCHROEDER that Council APPROVE the application for and proceed with the closure and sale of the road allowance located at SW ~/a 5-18-14-W4 (Plan 831 0857 Lot 10). MOTION CARRIED 9. PUBLIC HEARINGS a. Bylaw 1651-08 -Road Closure & Sale (Hansen) SW 27-18-14-W4 & SE 27-18-14-W4 Reeve M. Douglass called the Public Hearing to order at 11:1 i a.m. The County Administrator stated that fhe purpose of the Public Hearing was to hear representations on Bylaw 1651-08. Bylaw 1651-08 is a bylaw to close and sell a portion of the government road allowance ~ between SW % 27-18-14-W4 and SE '/a 27-18-14-W4 as registered as Area `A' on Plan 081 4118. A. Wickert provided background information on this application. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. Council was given the opportunity to ask questions. Councillor B. de Jong noted that there was a typo in the land location on the Public Notice. Administration was directed to re-advertise the public hearing with the correct land location. C-389/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the public hearing adjourn at 11:19 a.m. MOTION CARRIED 10. BYLAWS a. Bylaw 1651-08 -Road Closure & Sale (Hansen) SW '/a 27-18-14-W4 & SE ~/a 27-18-14-W4 (1St reading) This item was postponed until after the Public Notice is re-advertised. Regular Council Minutes Page 4 November 6, 2008 8. OTHER BUSINESS CONT'D b. Special Tax Bylaws The Assistant Administrator presented Council with background information on this item and requested direction. The purpose of a special tax bylaw is to assist other municipalities by placing unpaid bills on the tax roll in order to enforce collection. Discussion followed regarding the pros and cons of having a special tax bylaw. C-390/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell provide a special tax bylaw service to municipalities within the EID and within our boundaries. C-391/08 MOVED BY COUNCILLOR A.M PHILIPSEN that Motion C-390/08 be TABLED. MOTION CARRIED LEFT THE MEETING A. Wickert left the meeting at 11:57 a.m. ARRIVED AT MEETING M. Harbicht and B. Penner arrived at 12:01 p.m. 11. POST AGENDA ITEMS a. Fisher Bridge M. Harbicht presented background information to Council regarding Fisher Bridge. Councillor S. Evans inquired about whether or not the bridge could be closed, but not removed. It is currently used by landowners to move their cattle between pastures. B. Penner explained that there would be huge liability issues if the bridge was not removed when it was deemed unsafe, and therefore, Alberta Transportation would most likely not agree with only closing the bridge. The Chief Administrative Officer requested that M. Harbicht contact Cyril Mitchell with AMEC Infrastructure to obtain more information regarding the correct wording of the motion required. This item was postponed until after lunch. LEFT THE MEETING M. Harbicht and B. Penner left the meeting at 12:18 p.m. Regular Council Minutes November 6, 2008 LUNCH Council RECESSED for lunch at 12:19 p.m. and RECONVENED at 12:59 p.m. ARRIVED AT MEETING M. Harbicht arrived at 1:00 p.m. 11. POST AGENDA ITEMS CONT'D d. Subdivision Extension Request 2007-0-432 -Parker (Owner/Applicant) (NW ~/a 17-21-15-W4) Page 5 D. Horvath provided background information on this item, indicating that all conditions have been addressed by the applicant. D. Horvath responded to several questions from Council. Council decided not to waive the fee. C-392/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a r^ 1 year time extension to subdivision application 2007-0-432 to November 2, 2009 be APPROVED. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 1:04 p.m. f. Bridge Removal -Landowner's Request to Obtain Bridge Councillor H. Wutzke indicated that he was approached by a landowner who inquired about obtaining a bridge currently being removed and disposed of by the County. The request was very last minute as County staff has already begun the process of removing the structure, so Council decided it was best for Public Works to continue with the original plan. ARRIVED AT MEETING r-. Cyril Mitchell, AMEC Infrastructure arrived at 1:11 p.m. Regular Council Minutes November 6, 2008 11. POST AGENDA ITEMS CONT'D a. Fisher Bridge Page 6 C. Mitchell informed Council thaf he had spoken to Alberta Transportation. He told Council that replacing one bridge doesn't necessarily mean that a nearby bridge will be immediately removed. ~2 Wesf o#-Fisher Bridge will be able to continue to be used in conjunction with reducing weight restrictions until the bridge is totally unsafe and must be removed. C. Mitchell also indicated that Alberta Transportation is not in favour of turning the bridge over to the County. Alberta Transportation will cover the cost of removing the bridge when necessary and will also continue fo do minor maintenance on the structure. Councillor R. Andrews inquired about putting a significant weight ban on the bridge now in order to try and preserve the length of time until it has to be removed. C. Mitchell indicated that Phis would be possible by placing a significant road ban on the road on either side of the bridge. C. Mitchell went on to indicate that the motion that needs to be made today must reflect that the County fully understands that, once the bridge is deemed unsafe for light vehicle traffic, the bridge will be removed. C-393/08 MOVED BY COUNCILLOR B. DE JONG that the County of Newell No. 4 agrees that, once Bridge File 78469 (west of Fisher Bridge) is determined --~. unsafe for use, that it be removed and not replaced as per the GAP funding Guidelines for Major Structures, which requires a 0% funding commitment from the County. MOTION CARRIED LEFT THE MEETING M. Harbicht and C. Mitchell left the meeting at 1:28 p.m. 8. OTHER BUSINESS CONT'D c. Community Peace Officer (CPO) Services Agreement The Assistant Administrator presented Council with a Community Peace Officer Services Agreement, indicating that, in addition to fhe position shared between the County of Newell and the Cify of Brooks, a position has been included that will be shared between the Town of Bassano, the Villages of Duchess, Rosemary, and Tilley, and the Eastern Irrigation District. C394/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 approves of the agreement with the City of Brooks for the provision of Community Peace Officer Services, and that the Reeve and Chief Regular Council Minutes November 8, 2008 Page 7 Administrative Officer are hereby authorized to sign the agreement on behalf ~''' of the County. MOTION CARRIED d. Water & Land Management in Alberta Conference Councillor A.M. Philipsen presented Council with information regarding the 4th Annual Water & Land Management in Alberta conference, scheduled for December 8-9, 2008 in Calgary, AB. 11. POST AGENDA ITEMS CONT'D b. Regional Enhancement Reserve Funding Request -Division 4 (Community Hall Improvements in Bow City & Rainier) Councillor R. Andrews presented Council with two requests for Regional Enhancement Reserve Funding from Division 4. Councillor R. Andrews responded to questions from Council. C-395/08 MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement Reserve funding request from Divisions 4 for the upgrades to the Bow City r^ Community Hall ($36,285.35) and the Rainier Community Hall ($36,817.54) be APPROVED in the amount of $73,102.89 with funding through the Regional Enhancement Reserve allocation. MOTION CARRIED c. Proclamation of Seniors' Falls Prevention Month (November 2008) Council was presented with a letter and information package from the Alberta Centre for Injury Control & Research requesting support from Council by proclaiming November 2008 Seniors' Falls Prevention Month. C-396/08 MOVED BY COUNCILLOR J. HARBINSON that the County of Newell No. 4 hereby proclaims November 2008 as Seniors' Falls Prevention Month. MOTION CARRIED e. Irricana Sub Right of Way - Canadian Pacific Railway The Assistant Administrator provided background information on the letter presented. r"~ Regular Council Minutes Page 8 November 6, 2008 C-397/08 MOVED BY COUNCILLOR S. EVANS that the County of Newell approves the assessed value listed in the proposal for the Granta Station Ground area. MOTION CARRIED g. Awards Night Date D. Lester reported that A. Clayton is waiting to hear from the Heritage Inn to see what dates are available during January and February. Poll results were reviewed. It was noted that of those who responded having a central location and a rotating location, responses were almost equal. Reeve Douglass suggested combining the two options, and alternating between having the banquet in Brooks and throughout the County. C-398/08 MOVED BY COUNCILLOR H. WUTZKE that the Awards Night Banquet be held in Rolling Hills on February 6, 2009. MOTION CARRIED LEFT THE MEETING Ryan Kiedrowski left the meeting at 1:49 p.m. 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Discussion included the Sod Turning Ceremony at the Water Treatment Plant on November 7, the contract with Benchmark Assessment for the County Assessor, and accessing post agenda items. 13. INFORMATION ITEMS a. Diabetes Association -The Advisor Newsletter Council was presented with The Advisor Newsletter from the Diabetes Association (Brooks & District). This item was accepted as information. IN CAMERA C-399/08 MOVED BY COUNCILLOR J. HARBINSON that we move in camera at 1:57 p.m. MOTION CARRIED Regular Council Minutes Page 9 November 6, 2008 ~'` C-400/08 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 2:10 p.m. MOTION CARRIED 15. ADJOURN C-401/08 MOVED BY COUNCILLOR B. DE JONG that the meeting adjourn at 2:12 p.m. MOTION CARRIED ,J Reeve Administrator r^