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Home My WebLink About2008-10-09 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING ~^ October 9, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, October 9, 2008 commencing at 10:01 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman H. Wutzke ABSENT: B. de Jong ,.... STAFF: K. Stephenson, Chief Administrative Officer B. Keith, Assistant Administrator D. Horvath, Oldman River Regional Services Commission R. Nesbitt, Corporate Safety Services Officer D. Lester, Development Control Clerk A. Clapton, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Cory Baksa, Development Consultant (D. Dick & S. Miller) Dino Champlone, Brooks Public Library Shannon Vossepoel, Brooks Public Library Elsie Strach, Municipal Library Board Matt Gray, Alberta Electric System Operator Ata Rehman, Alberta Electric System Operator 1. EXCUSED FROM MEETING 041/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor B. de Jong be ~^ excused from the meeting. MOTION CARRIED Regular Council Minutes Page 2 October 9, 2008 2. MINUTES _..,,~ 7 C-342/08 MOVED BY COUNCILLOR I. SCHROEDER that the September 25, 2008 ~ Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-343/08 MOVED BY COUNCILLOR J. HARBINSON that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT The Assistant Administrator responded to questions from Council. C-344/08 MOVED BY COUNCILLOR J. HARBINSON that cheques 163384 to 163463 in the amount of $798,492.94, cheques 163464 to 163465 in the amount of $14,819.05, and Direct Debit Batch 14047 in the amount of $141,103.14 be , approved. MOTION CARRIED 6. BUSINESS FROM MINUTES There was no business from the minutes to discuss at this meeting. ARRIVED AT MEETING R. Nesbitt and D. Lester arrived at 10:08 a.m. 7. DELEGATIONS a. County of Newell Christmas Party R. Nesbitt and D. Lester presented Council with a proposal for the upcoming County of Newell Christmas Party, which is scheduled for December 19, 2008 at the Heritage lnn. R. Nesbitt gave Council an explanation of the Casino entertainment, and indicated that karaoke could also be made available as an additional form of entertainment. Councillor J. Harbinson suggested that the Councillors act as dealers. Regular Council Minutes Page 3 October 9, 2008 ~ 045/08 MOVED BY COUNCILLOR S. EVANS that Council APPROVES Option 3 "Casino Using Our Own Dealers" as the entertainment for the County of Newell No. 4 Christmas Party in the amount of $756.00 including GST (not including tip) with Councillors acting as the dealers for the event, and that karaoke also be provided at no extra charge, and that the budget for the Christmas Party be increased to incorporate the additional cost. MOTION CARRIED LEFT THE MEETING R. Nesbitt and D. Lester left the meeting at 10:16 a.m. 8. OTHER BUSINESS b. Drill Rental Increase Motion A-42/08 from the September 23, 2008 Agricultural Service Board Meeting reads as follows: MOVED BY COUNCILLOR J. HARBINSON that the Agricultural Service Board recommend to Council a drill rental increase to $7.00 per acre up to a maximum of 160 acres effective January 1, 2009. '^ MOTION CARRIED C-346/08 MOVED BY COUNCILLOR J. HARBINSON that the rental rate for the No-Till and Conventional Drills be increased to $7.00 per acre up to a maximum of 160 acres effective January 1, 2009. MOTION CARRIED 11. POST AGENDA ITEMS a. Contract to Renew County of Newell No. 4 Banking Services Motion W--84/08 from the October 6, 2008 Workshop Session minutes reads as follows: MOVED BY COUNCILLOR J. HARBINSON that it be recommended to Council to APPROVE the September 18, 2008 proposal from RBC Royal Bank for the County of Newell's banking services for the period November 1, 2008 to October 31, 2011. MOTION CARRIED The Assistant Administrator indicated that RBC Royal Bank had agreed to waive some of the credit card fees, as requested. Regular Council Minutes October 9, 2008 Page 4 C-347/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVES the -~ September 18, 2008 proposal from RBC Royal Bank for the County of Newell's banking services for the period November 1, 2008 to October 31, 2011. MOTION CARRIED b. Local Improvement Tax Complaint -Appeal Granted Motion W--85/08 from the October 6, 2008 Workshop Session minutes reads as follows: MOVED BY COUNCILLOR A.M. PHILIPSEN that it be recommended to Council that the Patricia Lagoon Sewer Discharge Upgrade local improvement annual levy in the amount of $1,713.57 removed from Tax Account No. 344000 ($1,169.60) and Tax Account No. 344801($543.97) as a result of the July 23, 2008 Assessment Review Board Hearing be financed through general operating. MOTION CARRIED C-348/08 MOVED BY COUNCILLOR J. HARBINSON that the Patricia Lagoon Sewer Discharge Upgrade local improvement annual levy in the amount of $1,713.57 removed from Tax Account No. 344000 ($1,169.60) and Tax Account No. 344801($543.97) as a result of the July 23, 2008 Assessment Review Board Hearing be financed through general operating. MOTION CARRIED c. Network Audit Motion W--86/08 from the October 6, 2008 Workshop Session minutes reads as follows: MOVED BY COUNCILLOR I. SCHROEDER that it be recommended to Council to APPROVE the hiring of Trinus Technologies Inc. to provide technological services to develop a mitigation plan and oversee the work on the computer network. The cost of this work for 2008 is estimated to be $10,000.00 and funds to cover this work are to come from the General Surplus Reserve. MOTION CARRIED C-349/08 MOVED BY COUNCILLOR S. EVANS that Council of the County of Newell No. 4 APPROVES the hiring of Trinus Technologies Inc. to provide technological services to develop a mitigation plan and oversee the work on the computer network. The cost of this work for 2008 is estimated to be $10,000.00 and funds to cover this work are to come from the General Surplus Reserve. MOTION CARRIED Regular Council Minutes Page 5 October 9, 2008 d. Airport Condition Study -Community Airport Grant Application Council was presented with a letter from the Airport Commission, requesting that the County cover 50 % of the cost to complete a study to determine the condition of the runway, taxiway, and parking apron. This study is a requirement for a Community Airport Grant application. The Chief Administrative Officer responded to several questions from Council. C~50/08 MOVED BY COUNCILLOR J. HARBINSON that the County of Newell No. 4 supports this request from the City of Brooks and agrees to contribute $6,400.00, which is 50% of the cost of an Airport Condition Study, and that this funding come from the General Surplus Reserve. MOTION CARRIED e. Pipeline Tender Councillor 1. Schroeder indicated that the Pipeline Committee had received the results of the pipeline tender at their meeting on October 8, 2008. MPE Engineering has recommended that the tender from Brooks Asphalt & Aggregate be accepted. The Chief Administrative Officer responded to several questions from Council. C-351/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 r^ APPROVES the lowest tender in the amount of $5,421,215.00 from Brooks Asphalt & Aggregate Ltd. for the Newell Regional Services Committee Water Pipeline -Contract No. 1. Further discussion on this item was postponed until later in the meeting. ARRIVED AT MEETING S. Vossepoel, D. Champlone, and E. Strach arrived at 10:31 a.m. 7. DELEGATIONS -continued b. Brooks Public Library -Budget Presentation S. Vossepoel presented Council with the Brooks Public Library Board's budget for 2009 and responded to several questions from Council. The Chief Administrative Officer inquired about per capita rates, and S. Vossepoel replied that the amount requested from the County of Newell would work out to about $16.00 per capita. D. Champlone indicated that the substantial increase in the requested funding was due to inflation, and there followed a discussion on the lack of provincial funding for libraries. S. Vossepoel gave Council an overview of the programs that the Brooks Public Library offers, Regular Council Minutes Page 6 October 9, 2008 indicating that these are made possible through donations and partnering with other organizations to keep costs down. Councillor ~ H. Wutzke requested the budget figures from 2008. ~+ LEFT THE MEETING S. Vossepoel, D. Champlone, and E. Strach left the meeting at 10:52 a.m. ARRIVED AT MEETING C. Baksa arrived at 10:54 a.m. 8. OTHER BUSINESS -continued a. Subdivision Extension Request - 06 NL 002 D. A. Dick/Midwest Surveys (Owner/Applicant) N ~/s & SE ~/a 34-18-14-W4 D. Horvath provided background information on this item, indicating that this would be the third time extension granted and that all but one of the conditions had been addressed by the applicant. Council was given the opportunity to ask questions. C. Baksa, speaking on behalf of D.A. Dick, indicated that Midwest Surveys was in the process of submitting the completed plan to Land Titles. D. Horvath and C. Baksa responded to several questions from Council. C-352/08 MOVED BY COUNCILLOR H. WUTZKE that the request fora 3 month time extension to subdivision application 06 NL 002 to January 10, 2009 be approved. MOTION CARRIED 9. PUBLIC HEARINGS a. Bylaw 1650-08 - 08 LUA 007 (SE ~/a 18-21-17-W4) S. Miller/County of Newell No. 4 (Owner/Applicant) LI -Light Industrial District to A -Agricultural District Reeve M. Douglass called the Public Hearing to order at 11:07 a.m. The County Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1650-08. Bylaw 1650-08 is a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 14.71 hectares (36.35 acres) of land in SE '/a 18-21-17-W4 from Ll - Light lndustria! District to A -Agricultural District in order to correct an error and omission in Schedule 1 Land Use Districts & Maps. Regular Council Minutes Page 7 October 9, 2008 D. Horvath provided background information on this application, indicating that there had been no objections received from the agencies i"~ or adjacent landowners that were included in the circulation. There was one letter received from the landowner, expressing opposition to this land use amendment. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. There were no persons in attendance speaking in favour of the proposed bylaw. C. Baksa presented Council with a letter dated October 19, 2006, which indicated that fhe Land Use Bylaw Amendment 1584-06 had been approved to rezone approximately 18.84 hectares (46.55 acres) from A - Agricultural District to LI -Light Industrial District. She also noted that Land Use Bylaw 1626-07 was adopted including the same area for the parcel in question. She requested that Council postpone second and third reading of Bylaw 1650-08 until a legal opinion could be obtained. Council was given the opportunity to ask questions. C. Baksa responded to several questions from Council. !t was noted that the original application was for 46.55 acres, and that Motion C-439/06 in the September 21, 2006 Council Minutes contains an amendment reducing the parcel size to 10.2 acres. D. Horvath indicated that a map had not been included with Bylaw 1584-06 when ORRSC began preparing Land Use Bylaw 1626-07, but Motion C-439/06 clearly indicates that this was an error and that Council did not intend to rezone 46.55 acres to LI - Light Industrial District. C-353/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the public hearing adjourn at 11:25 a.m. MOTION CARRIED 10. BYLAWS a. Bylaw 1650-08 - 08 LUA 007 (SE ~/a 18-21-17-W4) S. Miller/County of Newell No. 4 (Owner/Applicant) LI -Light Industrial District to A -Agricultural District (2"d & 3"~ Reading) 054/08 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1650-08, being a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 14.71 hectares (36.35 acres) of land in SE ~/a 18-21-17-W4 from LI -Light Industrial District to A -Agricultural District in order to correct an error and r^ omission in Schedule 1 Land Use Districts & Maps, receive second reading. MOTION CARRIED Regular Council Minutes October 9, 2008 Page 8 C-355/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1650-OS receive third and final reading. MOTION CARRIED LEFT THE MEETING C. Baksa left the meeting at 11:27 a.m. 11. POST AGENDA ITEMS -continued e. Pipeline Tender Council discussed pipeline crossings and environmental concerns involved with this project. Vote on motion C-351/08 -CARRIED f. Seniors Outreach -Mini Bus Request Reeve M. Douglass indicated that she had been contacted by a representative from the Seniors' Outreach in Gem, requesting use of the County of Newell Mini Bus for a trip to the Rosebud Theatre on October 18, 2008. The Assistant Administrator responded to questions from Council. C-356/08 MOVED BY COUNCILLOR H. WUTZKE that the Seniors' Outreach in Gem be permitted to use the County of Newell Mini Bus for a trip to Rosebud Theatre on October 18, 2008, provided that they use County of Newell drivers and that they are responsible for all expenses. MOTION CARRIED 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 13. INFORMATION ITEMS a. Shortgrass Library System -Minutes (June 18, 2008) Council was presented with the minutes from the Shortgrass Library System Board Meeting of June 18, 2008 and a budget for 2009, 2010, and 20 i 1. Council discussed the budget request, provincial library Regular Council Minutes October 9, 2008 funding, and central library. '~ in the meeting. ARRIVED AT MEETING Page 9 the possibility of making the Brooks Public Library a Further discussion on this item was postponed until later M. Gray and A. Rehman arrived at 11:44 a.m. 7. DELEGATIONS -continued c. Alberta Electric System Operator Representatives from Alberta Electric System Operator (AESO) gave a presentation to Council regarding transmission needs in southern Alberta and the increased interest in wind energy. A. Rehman indicated that they were currently developing a 10 year transmission plan. Currently, the interest in wind energy is much greater than the capacity for distribution. He presented Council with an overview of the regulatory process, the role of AESO, and some statistics regarding distribution. r^ He displayed a map that showed the areas that require more capacity and areas with the most wind interest. The proposal includes building 240kV lines to connect all the areas of wind interest in the southern Alberta region. He also presented alternative line construction plans and different tower options. Two rounds of open houses have been completed, as well as meetings with the First Nations, Municipal Districts, special interest groups, and government agencies. The feedback received from these discussions will be incorporated into the planning process and the first stages of the chosen option will be in place by 20 i2. Council was given the opportunity to ask questions. Reeve M. Douglass asked if the windmill sites had already been chosen. A. Rehman replied that there may be more than one location for windmills in each zone, and that the locations would be selected by the wind developers. M. Gray explained that there were different compensation programs for siting wind turbines as well as line crossings, but these would be between the landowner and AltaLink. LEFT THE MEETING M. Gray, A. Rehman, R. Brown, M. Fitzgerald, and R. Kiedrowski left the meeting at 12:15 p.m. Regular Council Minutes October 9, 2008 LUNCH Council RECESSED for lunch at 12:15 p.m. and RECONVENED at 12:57 p.m. 13. INFORMATION ITEMS -continued a. Shortgrass Library System -Minutes (June 18, 2008) Page 10 Council was presented with the minutes from the Shortgrass Library System Board Meeting of June 18, 2008, which included a budget for 2009, 2010, and 2011. Councillor W. Daniels gave an overview of the recent meeting with the Minister of Municipal Affairs regarding provincial funding for libraries. C-357/08 MOVED BY COUNCILLOR I. SCHROEDER that the Council of the County of Newell No. 4 APPROVES the Shortgrass Library System Budget for 2009, 2010, and 2011 as presented in their letter of September 28, 2008. MOTION CARRIED b. Restorative Justice Week 2008 Council was presented with a letter from Correctional Service Canada ~`-~~ with information on Restorative Justice Week 2008, which will be held from November 16 - 23, 2008. This item was accepted as information. 14. IN CAMERA C-358/08 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 1:04 p.m. MOTION CARRIED C-359/08 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 1:26 p.m. MOTION CARRIED C-360/08 MOVED BY COUNCILLOR 1. SCHROEDER that the Regional Enhancement Reserve funding request from Divisions 5 and 10 for the paving/upgrading of Silver Sage Road, the paving/upgrading of the portion of the Old #1 Highway , '~ within city limits, the walking path from the Sunnylea subdivision to the site of `~' the new arena, and the Communities in Bloom mural projects be APPROVED Regular Council Minutes Page 11 October 9, 2008 in the amount of $1,800,000.00 with funding through the Regional Enhancement Reserve allocation. ~ MOTION CARRIED 15. ADJOURN C-361/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 1:28 p.m. MOTION CARRIED f Qoo..o