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HomeMy WebLinkAbout2008-09-25 Council (Regular) MinutesCOUNTY OF NEWELL NO.4 ~,., MINUTES OF COUNCIL MEETING SEPTEMBER 25, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 25, 2008 commencing at 10:04 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke ABSENT: W. Daniels ~^'~ STAFF: K. Stephenson, Chief Administrative Officer B. Keith, Assistant Administrator D. Horvath, Oldman River Regional Services Commission S. Shigehiro, Manager of Finance A. Clapton, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, 0-13 Fox Radio 1. EXCUSED FROM MEETING C-323/08 MOVED BY COUNCILLOR 1. SCHROEDER that Councillor W. Daniels be excused from the meeting. MOTION CARRIED 2. MINUTES C-324/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the September 11, 2008 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. Regular Council Minutes September 25, 2008 4. ADOPTION OF AGENDA Page 2 C-325/08 MOVED BY COUNCILLOR J. HARBINSON that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT The Assistant Administrator responded to questions from Council. C-326/08 MOVED BY COUNCILLOR A. EASTMAN that cheques 163249 to 163250 in the amount of $25,246.56 and cheques 163251 to 163383 in the amount of $640,757.92 be approved. MOTION CARRIED ARRIVED AT MEETING S. Shigehiro, Manager of Finance, and R. Kiedrowski arrived at 10:10 a.m. 6. MUNICIPAL TREASURER'S REPORT -July & August 2008 The Treasurer's Reports for July and August 2008 were presented to Council. --~ The Manager of Finance responded to questions from Council. LEFT THE MEETING S. Shigehiro left the meeting at 10:14 a.m. C-327/08 MOVED BY COUNCILLOR R. ANDREWS that the Treasurer's Reports for July and August 2008 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES a. 2008 Municipal Sponsorship Grant The Assistant Administrator presented Council with a recommendation for the 2008 Municipal Sponsorship Grant application and gave Council an explanation for each of the projects being applied for. The Assistant Administrator responded to several questions from Council. C-328/08 MOVED BY COUNCILLOR J. HARBINSON that the County of Newell No. 4 ; agrees to participate in a joint Municipal Sponsorship Program grant application for the Foothills Little Bow Municipal 2008 Ortho Project by Regular Council Minutes Page 3 September 25, 2008 allocating approximately 28% ($13,889.00) from the County's base grant ~" funding for 2008-2009 to this project, and that the Municipal District of Willow Creek #26 be designated as the managing partner for applying, receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of all partners. MOTION CARRIED C-329/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 agrees to participate in a joint Municipal Sponsorship Program grant application for the 1st Phase of the Network Ring/Disaster Recovery Project by allocating approximately 10% ($4,931.00) from the County's base grant funding for 2008-2009 to this project, and that the City of Brooks be designated as the managing partner for applying, receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of all partners. MOTION CARRIED C-330/08 MOVED BY COUNCILLOR I. SCHROEDER that the remaining 62% ($30,490.00) of the base funding of the 2008-2009 Municipal Sponsorship Program grant be allocated to the Network Server Upgrade project, with eligible bonus funding to be applied to the Network Server Upgrade project. MOTION CARRIED b. Growing in Rural Alberta Symposium Council was presented with a letter from fhe Growing in Rural Alberta Symposium requesting funding in the amount of $500.00 for support of this event. C-331/08 MOVED BY COUNCILLOR A. EASTMAN that Motion C-307/08, which reads as follows: MOVED BY COUNCILLOR W. DANIELS that the County of Newell No. 4 support the Growing in Rural Alberta Symposium in the amount of $500.00, to be financed from the Economic Development Fund for 2008. be lifted from the table. MOTION CARRIED Vote on Motion C-307/08: MOTION CARRIED The Municipal Planning Commission meeting scheduled for October 28, 2008 was rescheduled for October 30, 2008 at 10:00 a.m. 8. OTHER BUSINESS There was no other business to discuss at this meeting. Regular Council Minutes September 25, 2008 9. BYLAWS a. Bylaw 1650-08 - 08 LUA 007 (SE 18-21-17-W4) S. Miller/County of Newell No. 4 (Owner/Applicant) LI -Light Industrial District to A -Agricultural District (1St Reading) D. Horvath presented Council with background information indicating that the purpose of this bylaw was to include amendment that was overlooked when Land Use Bylaw being prepared. Page 4 on this item, a land use 1627-07 was C-332/08 MOVED BY COUNCILLOR S. EVANS that Bylaw 1650-08, being a bylaw to amend Land Use Bylaw 1626-07 by rezoning approximately 14.71 hectares (36.35 acres) of land in SE 1/a 18-21-17-W4 from LI -Light Industrial District to A -Agricultural District in order to correct an error and omission in Schedule 1 Land Use Districts & Maps, be given first reading. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 10:31 a.m. 10. POST AGENDA ITEMS a. Bassano Hospital -Letter of Support Councillor S. Evans indicated that there had been a meeting with the Honorable R. Liepert, Minister of Health & Wellness, and they had requested a letter of support from the County of Newell No. 4 regarding the construction of a new hospital for Bassano. C-333/08 MOVED BY COUNCILLOR S. EVANS that the County of Newell No. 4 write a letter to the Minister of Health & Wellness in support of constructing a new hospital in Bassano. MOTION CARRIED b. Disney Keys to Excellence Workshop Councillor A.M. Philipsen presented Council with information regarding the Disney Keys to Excellence Workshop being presented by the Strathmore & District Chamber of Commerce on September 26, 2008. C-334/08 MOVED BY COUNCILLOR A. EASTMAN that Councillor A.M. Philipsen be permitted to attend the Disney Keys to Excellence Workshop on Friday, September 26, 2008 in Strathmore, AB, as a function of Council. MOTION CARRIED Regular Council Minutes Page 5 September 25, 2008 11. COMItiAITTEE REPORTS a. Crime Stoppers Board/Rural Crime Watch Councillor R. Andrews presented a request for funding and a budget from the Rural Crime Watch to be used for membership package materials and signs. Councillor R. Andrews responded to several questions from Council regarding the cost of these membership packages and what would be included. C-335/08 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell No. 4 provide funding to the Rural Crime Watch in the amount of $2,000.00 to be used for membership package materials and signs, and that the funding for this request come from the Municipal Surplus account. MOTION CARRIED b. Economic Development Advisory Committee Councillor A.M. Philipsen reported that the Committee had met last night to discuss their budget, and that the Visitor Information Sign project was being finalized. Councillor A. M. Philipsen will arrange a presentation for a Council Workshop session regarding the recently completed PFRA Water Study. c. Grasslands Regional F.C.S.S. Councillor H. Wutzke reported to Council thaf they would be conducting a funding review next week. He also reminded Council of the Newell Regional Expo, which will be held October 3-5, 2008. d. Newell Foundation Councillor H. Wutzke presented this report to Council, indicating that MLA A. Doerksen had met with the Minister of Health & Wellness to discuss the issue of the lack of long term care spaces. Councillor S. Evans reported that Newbrook Lodge is full with 29 on the waiting list and Playfair Lodge has one space available. She also noted that the board had hosted barbecues in the summer for the employees of both facilities, and that these events were successful. Councillor H. Wutzke told Council that both establishments have excellent staff. e. Regional Services Committee Councillor 1. Schroeder indicated to Council That the project was progressing and that he had attended a meeting of the Plant Design Regular Council Minutes September 25, 2008 Page 6 committee last week. He also noted that R. Havinga has already proven himself to be a great asset to the project. f. Tourism Representative CouncillorA.M. Philipsen presented a written report to Council. g. Mayors' & Reeves' Association of Southeast Alberta Reeve M. Douglass indicated that she and Councillor A.M. Philipsen had attended a meeting with the Minister of Sustainable Resource Development regarding fhe draft Alberta Land Use Framework. At this meeting, they had reported that the AAMDC and AUMA would be consulted before members are chosen for the Land Use Secretariat, and that they would like the draft framework in place for southern Alberta by the end of 2009. Reeve M. Douglass also reported on correspondence received in response to the letter written regarding library funding as well as the recent meeting of the Mayors' & Reeves' Association of Southeast Alberta, which was held on September 12, 2008 in Dunmore, AB. h. Joint Services Committee --., Councillor J. Harbinson reported that they had discussed improvements to the airport at the last Joint Services Committee meeting. Councillor B, de Jong replied that the Airport Commission had discussed improvements to the airport, and that they would like to investigate the possibility of creating a regional facility. Councillor B. de Jong will arrange for M. Landry of the Airport Commission to make a presentation fo the Joint Services Committee on October 22, 2008 at 12:00 p.m. i. Alberta Health Services Board Councillor 1. Schroeder presented a report on a meeting of the Alberta Health Services Board that he had attended on behalf of Reeve M. Douglass. 12. QUESTION _PERIOD/NOTICE OF MOTION A question period was held. Reeve M. Douglass indicated that the City of Brooks and the County of Newell had been asked to make a presentation at the official opening ceremony of the Newell Regional Expo on Friday, October 3, 2008. ` Councillor A. Eastman inquired about the dates of the 2009 AAMDC `-" conventions. The Spring 2009 Convention is scheduled for March 23-25, 2009 Regular Council Minutes Page 7 September 25, 2008 and the Fa112009 Convention is scheduled for November 16-19, 2009. It was ,~^ also noted that the Provincial ASB Conference has been scheduled for January 26-29, 2009 in Medicine Hat, AB. 13. INFORMATION ITEMS There were no information items to discuss at this meeting. 14. IN CAMERA C-336/08 MOVED BY COUNCILLOR 1. SCHROEDER that we move in camera at 11:23 a.m. MOTION CARRIED C-337/08 MOVED BY COUNCILLOR S. EVANS that we move out of camera at 1:37 p.m. MOTION CARRIED C-338/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that Administration be authorized to begin basic design work on a new County of Newell operations facility for a targeted construction completion date of 2012 that will include a plan to bring all operations together at one site, identify construction locations and include an ',.,, overall project budget, and that the costs associated with the basic design work and project costing be funded from the Accumulated Surplus Reserve. MOTION CARRIED C-339/08 MOVED BY COUNCILLOR B. DE JONG that in recognition of the upcoming "festive season and staff appreciation" that all offices of the County of Newell No. 4 be closed on January 2, 2009, and that Administration be directed to make suitable arrangements for early closure on December 24, 2008 (Christmas Eve) and December 31, 2008 (New Year's Eve). MOTION CARRIED 15. ADJOURN C-340/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 1:48 p.m. MOTION CARRIED