HomeMy WebLinkAbout2009-11-05 Council (Regular) MinutesThe regular Council Meeting of the County of Newell No. 4 was held in the
County Office at Brooks, AB on Thursday, November 5, 2009 commencing at
10:48 a.m.
MEMBERS
PRESENT:
STAFF:
II. MINUTES
COUNTY OF NEWELL NO. 4
MINUTES OF COUNCIL MEETING
November 5, 2009
I. EXCUSED FROM MEETING
M. Douglass, Reeve
COUNCILLORS: W. Daniels
I. Schroeder
A.M. Philipsen
J. Harbinson
S. Evans
A. Eastman
B. de Jong
H. Wutzke
ABSENT: R. Andrews
1. Council October 22, 2009
K. Stephenson, Chief Administrative Officer
L. Johnson, Assistant Administrator
M. Harbicht, Superintendent of Public Works
K. Halsted, County Assessor
A. Clapton, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: M. Fitzgerald, Q -13 Fox Radio
Murray Campbell, STARS
Rae Fehr, STARS
Mike Potter, STARS
R. Havinga, Newell Regional Services Corporation
C- 386/09 MOVED BY COUNCILLOR A. EASTMAN that Councillor R. Andrews be
excused from the meeting.
MOTION CARRIED
The following changes were made to the October 22, 2009 Council
Minutes:
Page 4, Item VIII.2(a) should read "...write a letter to Mr. ummings
indicating the decision made by Council."
,riN__„\.,
Regular Council Minutes Page 2
November 5, 2009
C- 389/09
Page 5, Item VIII.2(b) should read `...write a letter to Mr. VanHal
indicating the decision made by Council."
Page 5, Item VIII.3 should read `...and suggested that..."
Page 7, Motion C- 374/09 should read `...in the amount of
$1,172,000.00."
Page 12, Item X.3 should read "...were between $790,000
$855, 000.
C- 387/09 MOVED BY COUNCILLOR A. EASTMAN that the October 8, 2009 Council
minutes be adopted as amended.
III. CALL FOR POST AGENDA ITEMS
The Reeve called for post agenda items.
IV. ADOPTION OF AGENDA
C- 388/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as
amended.
V. BUSINESS FROM MINUTES
1. Public Works 2010 Road Tour Program
MOTION CARRIED
MOTION CARRIED
The Committee was presented with the revised gravel, construction
drainage projects program for 2010. The Superintendent of Public
Works outlined the changes that had been made and responded to
questions from Council.
MOVED BY COUNCILLOR A.M. PHILIPSEN that Project 02.31001 in the
amount of $60,000.00 and Project 02.31031 in the amount of $1,500.00 be
added to the Gravel Construction budgets for 2010 for a total of
$3,671,125.00.
VI. PUBLIC HEARINGS
There were no Public Hearings scheduled for this meeting.
MOTION CARRIED
Regular Council Minutes
November 5, 2009
VII. PUBLIC WORKS BUSINESS
ARRIVED AT MEETING
X. POST AGENDA ITEMS
LEFT THE MEETING
1. Municipal Reports
The following Municipal reports for October 2009 were presented to
County Council:
Utilities NRSC
Protective Services
Superintendent of Public Works stars delegation
Operations Manager
Technical Manager
Project Update Maps
Shop Foreman
Accounting Supervisor
The Superintendent of Public Works responded to questions from
Council.
1. County Road Maps
Councillor W. Daniels inquired about a map showing the roads that
were to be maintained by the County. The Superintendent of Public
Works presented Council with divisional maps and requested that any
omissions be reported. Once revisions have been received, the maps
will be consolidated into one large map and adopted by Council.
Councillor W. Daniels indicated that Council has already adopted a map
of this nature. Administration was directed to locate the original map.
This item will be discussed further during the November 23, 2009
Council meeting.
Councillor W. Daniels left the meeting at 11:34 a.m.
M. Campbell, R. Fehr, and M. Potter arrived at 11:33 a.m.
VIII. ADMINISTRATIVE BUSINESS
4. Shock Trauma Air Rescue Society (STARS) Presentation
Page 3
Introductions were made and R. Fehr displayed a video with information
about STARS, which focused on patient care and transpo,Ct, eme ency
Regular Council Minutes Page 4
November 5, 2009
C- 390/09
LEFT THE MEETING
LUNCH
ARRIVED AT MEETING
R. Havinga arrived at 12:51 p.m.
communications, education and training, and the STARS foundation.
He noted that 2010 will mark the 25 -year anniversary of STARS, and
gave an overview of the STARS operation and equipment.
Council was presented with details regarding the new helicopters that
will be purchased. M. Potter outlined the features of the new
helicopters and responded to questions from Council.
M. Campbell invited Council to visit the STARS office in Lethbridge
sometime, which opened in March 2008 to increase relationships and
the visual presence of STARS in Southern Alberta.
Reeve M. Douglass thanked the group for their presentation and
acknowledged the valuable service provided by STARS.
M. Campbell, R. Fehr, and M. Potter left the meeting at 12:12 p.m.
Council RECESSED for lunch at 12:12 p.m. and RECONVENED at 12:59 p.m.
VII. PUBLIC WORKS BUSINESS
1. Municipal Reports continued
R. Havinga responded to questions from Council regarding the Utilities
NRSC report.
LEFT THE MEETING
S. Stanway and M. Fitzgerald left the meeting at 1:09 p.m.
XII. IN CAMERA
MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at
1:09 p.m.
MOTION CARRIED
Regular Council Minutes Page 5
November 5, 2009
C- 391/09 MOVED BY COUNCILLOR J. HARBINSON that we move out of camera at
1:35 p.m.
C- 392/09 MOVED BY COUNCILLOR B. DE JONG that the October 2009 Municipal
reports be accepted as information.
C- 393/09
LEFT THE MEETING
R. Havinga and K. Stephenson left the meeting at 1:35 p.m.
ARRIVED AT MEETING
S. Stanway and M. Fitzgerald arrived at 1:35 p.m.
VII. PUBLIC WORKS BUSINESS
1. Municipal Reports continued
MOTION CARRIED
The Superintendent of Public Works responded to questions from
Council.
MOTION CARRIED
VIII. ADMINISTRATIVE BUSINESS continued
1. Cheques for Payment
The Assistant Administrator responded to questions from Council.
MOVED BY COUNCILLOR A. EASTMAN that cheque 166062 in the
amount of $21,897.90 and cheques 166063 to 166067 in the amount of
$72,738.56 be approved.
2. Bylaws
MOTION CARRIED
a. Bylaw 1684 -09 Amendment to Bylaw 1500 -05 (Road Ban
Committee)
(1 2 r'd 3 Reading)
The Assistant Administrator presented Council with background
information on this item.
Regular Council Minutes
November 5, 2009
C- 394/09
C- 395/09
C- 396/09
C- 397/09
ARRIVED AT MEETING
ARRIVED AT MEETING
LEFT THE MEETING
Page 6
MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1684 -09, being a
bylaw to amend bylaw 1500 -05 (Establishment of Road Ban Committee), be
given FIRST reading.
MOTION CARRIED
MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1684 -09 be given
SECOND reading.
MOTION CARRIED
MOVED BY COUNCILLOR J. HARBINSON that consent be given for Bylaw
1684 -09 to receive third reading this 5 th day of November, 2009.
MOTION CARRIED UNANIMOUSLY
MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1684 -09 be given
THIRD and FINAL reading.
K. Halsted arrived at 1:51 p.m.
3. Policies
K. Stephenson arrived at 1:54 p.m.
a. 2009 -PPW -059 Construction Projects Resulting
Landowner Compensation
K. Halsted left the meeting at 2:08 p.m.
MOTION CARRIED
The Assistant Administrator presented Council with Policy
2009 -PPW -059, outlining the amendments that have been made.
The County Assessor explained the difference between assessed
value and market value and responded to questions from Council.
Council requested the policy be amended to indicate that
compensation will be based on market value, and inquired about
setting an effective date for the new policy to become active so
that projects in the 2009 work plan are not affected. This policy
will be brought back for further discussion in early 2010.
Regular Council Minutes Page 7
November 5, 2009
LEFT THE MEETING
b. 2009 -PPW -035 Road Approaches
C- 398/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Policy 2009 -PPW -035 be
adopted as presented.
The Superintendent of Public Works presented Council with Policy
2009 -PPW -035, outlining the amendments that have been made.
X. POST AGENDA ITEMS continued
1. Antelope Creek Road Paving Request
M. Harbicht left the meeting at 2:20 p.m.
MOTION CARRIED
Council discussed a letter received from a ratepayer requesting that a
portion of Antelope Creek Road be paved. The Superintendent of
Public Works indicated that that particular section of road is scheduled
for paving in 2017, and that the ratepayer is asking that it be considered
for 2010. This item will be discussed further during the 2010 budget
review process.
VIII. ADMINISTRATIVE BUSINESS continued
3. Policies continued
c. 2009 -PLG -014 Councillors' Compensation Expenses
The Assistant Administrator presented Council with information
regarding the changes to the Councillors' Compensation
Expenses policy. The suggested amendment would involve flat
rates for full day, half day, and evening meetings plus an hourly
rate for travel time. The Assistant Administrator responded to
questions from Council.
C- 399/09 MOVED BY COUNCILLOR A. EASTMAN that Policy 2009 -PLG -014 be
amended as follows:
The base rate for other Council duties will be increased from $700 /month to
$1,000 /month;
Mileage will be paid at the same rate used by the Provincial Government;
Remuneration for meetings will remain at a rate of $30 /hour including el
time; 11:11\-1
Regular Council Minutes Page 8
November 5, 2009
C- 400/09
The allowance for phone, fax, cell phone, and Internet be increased to
$100 /month;
That these changes be made effective November 1, 2009.
MOTION CARRIED
5. Red Deer River Watershed Alliance Funding Request 2010
Council was presented with a letter from the Red Deer River Watershed
Alliance which requested funding in the amount of 50 cents per capita
for the year 2010. The Chief Administrative Officer responded to
questions from Council.
MOVED BY COUNCILLOR A. EASTMAN that we provide financial support
to the Red Deer River Watershed Alliance in the amount of 50 cents per
capita for 2010.
6. AAMDC Fall 2009 Convention Resolutions Package
Council was presented with the resolutions package for the AAMDC
Fall 2009 Convention. Reeve M. Douglass indicated that a number of
these had been discussed and endorsed previously during the
September 18, 2009 meeting of the Foothills Little Bow Municipal
Association.
7. Division 8 Recreation Board Funding
MOTION CARRIED
The Assistant Administrator presented background information on this
item to Council. He requested direction from Council regarding the
method for calculating recreation funding for Division 8, as their
recreation funding agreement is currently under review. The Assistant
Administrator responded to questions from Council.
Council indicated that a uniform mill rate would be preferable, as
currently urban residents are paying more than rural residents and all
have access to the same facilities. The Assistant Administrator outlined
the procedure, which would begin with a formal request from the
Division 8 Recreation Board to the Councils of the County of Newell and
the Village of Duchess asking for the agreement to be amended.
Regular Council Minutes Page 9
November 5, 2009
XI. QUESTION PERIOD /NOTICE OF MOTION
A question period and notice of motion was held.
The Chief Administrative Officer reported that MPE Engineering has invited
Council to dinner on November 17 during the Fall 2009 AAMDC
Convention. Interested Council members will RSVP to the Chief
Administrative Officer.
Councillor A.M. Philipsen indicated that Canadian Badlands has requested
an updated letter of support for a Community Initiatives Program grant
application.
XIII. ADJOURN
C- 401/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at
3:16 p.m.
kee've
Administrator
MOTION CARRIED