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HomeMy WebLinkAbout2009-11-23 Council (Regular) MinutesThe regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Monday, November 23, 2009 commencing at 11:02 a.m. MEMBERS PRESENT: COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING November 23, 2009 M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works A. Wickert, Development Control Officer D. Horvath, County Planner G. Tiffin, Interim Manager of Information Technology D. Lester, Development Control Clerk C. Jakobsen, Public Works Administrative Assistant A. Clapton, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: J. Whittingham, Brooks County Chronicle M. Fitzgerald, Q -13 Fox Radio 16 Students 3 Supervisors from Gem School I. EXCUSED FROM MEETING All members were in attendance at this meeting. II. MINUTES 1. Council November 5, 2009 C- 402/09 MOVED BY COUNCILLOR A. EASTMAN that the November 5, 2009 Council minutes be adopted as presented. MOTION CARRIED Regular Council Minutes Page 2 November 23, 2009 C- 403/09 III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED V. BUSINESS FROM MINUTES There was no business from the minutes to discuss at this meeting. VI. AGRICULTURAL BUSINESS 1. Agricultural Fieldman's Report The Agricultural Fieldman presented his report for November 2009 to Council. He indicated that the 2010 South Region ASB Conference will be held January 31 February 2, 2010 and asked anyone interested in attending to please contact him for registration. The Agricultural Fieldman responded to questions from Council. C- 404/09 MOVED BY COUNCILLOR H. WUTZKE that the Agricultural Fieldman's Report be accepted as presented. LEFT THE MEETING T. Green and D. Lester left the meeting at 11:12 a.m. VIII. ADMINISTRATIVE BUSINESS 7. Subdivision Extension Request 2007 -0 -039 (Block 8, Lake Newell Resort) MOTION CARRIED The County Planner presented background information on this item to Council. C- 405/09 MOVED BY COUNCILLOR I. SCHROEDER that the request for a 7 day time extension to subdivision application 2007 -0 -039 to November 30, 2009 be APPROVED. MOTION CARRIED Regular Council Minutes Page 3 November 23, 2009 C- 406/08 C- 407/09 LEFT THE MEETING 8. Subdivision Extension Request 2007 -0 -402 (Lot 1, Block 30, Plan 071 0779 SW �/a 32- 20- 14 -W4) The County Planner presented background information on this item to Council. MOVED BY COUNCILLOR A. EASTMAN that the request for a 1 year time extension to subdivision application 2007 -0 -402 to November 23, 2010 be APPROVED. MOTION CARRIED 4. Bylaws a. Bylaw 1674 -09 Road Closure Lease (Pickett) (2 3 Reading) The Development Control Officer presented background information on this item to Council. MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1674 -09, being a bylaw to close and lease the portion of road allowance which lies between Section 21- 22 -17 -W4 and Section 22- 22 -17 -W4 and the portion of road allowance which lies between NW 1 /4 15- 22 -17 -W4 and NE 1 4 16- 22- 17 -W4, be given SECOND reading. MOTION CARRIED C- 408/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1674 -09 be given THIRD and FINAL reading. MOTION CARRIED D. Horvath, A. Wickert, M. Fitzgerald, and A. Clapton left the meeting at 11:17 a.m. VII. PUBLIC WORKS BUSINESS 1. Municipal Grid Map The Superintendent of Public Works and the Interim Manager of Information Technology presented the Municipal Grid Maps from the June 2008 Municipal Committee meeting to Council. A discussion followed on the maps and maps that have been used for the Road Tour Programs. Council was requested to make any necessary changes to their divisional map and return to G. Tiffin by November 30 so corrections can be made by the GIS department. Regular Council Minutes Page 4 November 23, 2009 C- 409/09 MOVED BY COUNCILLOR B. DE JONG that motion M- 181/09 which reads as follows: C- 410/09 C-411/09 LEFT THE MEETING G. Tiffin left the meeting at 11:37 a.m. 2. Motion Revisions (Identify Funding Source) that the 2011 and 2012 paving projects be sent out to engineering firms for engineering design; furthermore that the engineering be designed for the Patricia Access overlay. be corrected to read: that the 2011 and 2013 paving projects be sent out to engineering firms for engineering design; furthermore that the engineering be designed for the Patricia Access overlay. MOVED BY COUNCILLOR J. HARBINSON that the road projects referenced in resolutions M- 180/09, M- 182/09, and C- 409/09 be funded from the Paving Reserve. 3. Grader Plug -In Agreements MOTION CARRIED MOTION CARRIED The Superintendent of Public Works presented the report for the Grader Plug -in Agreements currently in place for divisional grader locations and responded to questions from Council. MOVED BY COUNCILLOR A. EASTMAN that the County of Newell enter into an agreement with Mr. Norm Berg for Division 9, continue to maintain current agreements with Mr. Randall Berkeley (Division 1), Mr. Donald Wolfer (Division 2), Mr. Rick Baxter (Division 4), and Mr. Alvin Penner (Division 8) and continue compensation with current landowners as approved; furthermore that funding be approved through the operating budget. MOTION CARRIED 4. Newell Regional Services Corporation Water Main Installation The Assistant Administrator presented a report for the NRSC Water Main installation within an undeveloped road allowance, and responded to questions from Council. Regular Council Minutes Page 5 November 23, 2009 C- 412/09 C- 413/09 VIII. ADMINISTRATIVE BUSINESS continued 5. Policies b. 2009 -PPW -058 Old School Site Signs The Assistant Administrator presented Council with Policy 2009 -PPW -058, outlining the amendments that have been made. MOVED BY COUNCILLOR W. DANIELS that Policy 2009 -PPW -058 be adopted as presented. MOTION CARRIED ARRIVED AT MEETING A. Clapton arrived at 11:54 a.m. IX. c. LEFT THE MEETING MOVED BY COUNCILLOR W. DANIELS that Council APPROVE the request from the Newell Regional Services Corporation and permit the installation of a portion of the regional water lines within the undeveloped road allowances as it relates to the Treated Water Pipeline Phase 2 Contract 2. 2008 -PPW -053 Road Maintenance MOTION CARRIED Councillor W. Daniels indicated he had requested that this policy be brought forward for review. Council discussed the Road Maintenance policy and several amendments were suggested. The Superintendent of Public Works responded to questions from Council. A revised policy will be brought back for future review with Council. POST AGENDA ITEMS 1. Speed Limit Bylaw /Duck Lake Road Council discussed raising the speed limit on the paved portion of the Old Highway 1 and Duck Lake Road. The Assistant Administrator indicated that the amended Speed Limit Bylaw would be discussed during the December 10, 2009 Council meeting. M. Harbicht, C. Jakobsen, and the delegation from Gem School left the meeting at 12:05 p.m. AN,J}ID Regular Council Minutes Page 6 November 23, 2009 LUNCH Council RECESSED for lunch at 12:05 p.m. and RECONVENED at 1:02 p.m. VIII. ADMINISTRATIVE BUSINESS continued C- 414/09 C- 415/09 C- 416/09 C- 417/09 1. Cheques for Payment The Assistant Administrator responded to questions from Council. MOVED BY COUNCILLOR A. EASTMAN that cheques 166068 to 166144 in the amount of $569,150.46, cheques 166145 to 166150 in the amount of $60,840.61, cheques 166151 to 166237 in the amount of 3,597,415.06, and Direct Debit Batch 15762 in the amount of $75,143.83 be approved. MOTION CARRIED 2. Municipal Treasurer's Report September 2009 The Treasurer's Report for September 2009 was presented to Council. MOVED BY COUNCILLOR I. SCHROEDER that the Treasurer's Report for September 2009 be accepted. MOTION CARRIED 3. Councillor Payment Sheets October 2009 MOVED BY COUNCILLOR W. DANIELS that the October 2009 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. 5. Policies MOTION CARRIED a. 2009 PAD -034 Mileage Allowances The Assistant Administrator presented Council with Policy 2009 PAD -034, outlining the amendments that have been made. Council indicated that the policy should refer to the provincial government mileage rate. MOVED BY COUNCILLOR W. DANIELS that Policy 2009 PAD -034 be adopted as amended. MOTION CARRIED Regular Council Minutes November 23, 2009 C- 418/09 C- 419/09 Page 7 6. Division 3 8 Fire Committee Fire Service Agreement Amendment Fire Mill Rate The Assistant Administrator presented background information on this item. He indicated that an agreement would be drafted and brought to the councils of the County of Newell and the Village of Duchess for approval. The Assistant Administrator responded to questions from Council. MOVED BY COUNCILLOR A.M. PHILIPSEN that Council supports the proposal from the Division 3 8 Fire Committee to change the funding mechanism to a uniform mill rate applied annually to the subject assessment base for the residents of the County and the Village of Duchess, and that Administration be directed to prepare a formal amendment to the agreement in cooperation with the Village of Duchess. MOTION CARRIED 9. Division 8 Recreation Board Funding The Assistant Administrator presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR B. DE JONG that Council supports the proposal from the Division 8 Recreation Board to change the funding mechanism to a uniform mill rate applied annually to the subject assessment base for the residents of the County and the Village of Duchess, and that Administration be directed to prepare a formal amendment to the agreement in cooperation with the Village of Duchess. MOTION CARRIED 10. Regional Enhancement Reserve Funding Request Division 1 Discussion on this item was postponed until later in this meeting. 11. County Newsletter Review November /December 2009 Council reviewed the proposed County newsletter for November December 2009 and suggested changes. 12. Principles of Assessment Training for Assessment Review Board Members The Assistant Administrator presented background information on this item to Council, indicating that members of the Assessment Review Board are required to attend two training sessions. The creatio a Regular Council Minutes November 23, 2009 Page 8 regional Assessment Review Board was discussed, but concerns were raised with making decisions for an unfamiliar area and the travel time that would be involved with attending hearings in a wide area. Councillor W. Daniels, Councillor J. Harbinson, and Councillor A. Eastman indicated that they were interested in attending the training session. Further information in this matter will be provided after a joint meeting with the administrators for the municipalities within the County. 13. Committee Reports a. Assessment Review Board Councillor J. Harbinson reported on a recent Assessment Review Board hearing and responded to questions from Council. b. Joint Services Committee Councillor H. Wutzke indicated that they are trying to establish a committee involving local residents that will focus on attracting doctors to the area. Reeve M. Douglass indicated that they are awaiting information regarding the airport study. The Chief Administrative Officer and Assistant Administrator presented an update on the status of the regional fire chief position. c. Economic Development Committee The Assistant Administrator indicated that the committee is currently advertising for a new member to represent Division 10. Michelle Gietz has been hired as the part-time Economic Development Coordinator. d. Rural Crime Watch Councillor R. Andrews reported that the Annual General Meeting, which was held on November 4, 2009, was well attended. e. Grasslands Regional FCSS Councillor J. Harbinson indicated that the board had met on November 9, 2009 to review funding applications. Regular Council Minutes Page 9 November 23, 2009 C- 420/09 f. Newell Recycling Association /Newell Regional Solid Waste Management Authority Councillor B. de Jong updated Council on mew= �T�„,03 been built at the landfill and the recent funding acquired by the Newell Recycling Association, which will be used towards new recycling facilities. g. Mayors' Reeves' Association of Southeast Alberta Reeve M. Douglass reported that the next meeting of the Mayors' Reeves' Association would be held via the RISE videoconferencing system, as many members find it difficult to attend meetings during the day. h. Associate Dean Advisory Council Reeve M. Douglass indicated that this group would be meeting via teleconference on Friday to discuss the Rural Physician Action Plan. VIII. ADMINISTRATIVE BUSINESS continued 10. Regional Enhancement Reserve Funding Request Division 1 Councillor W. Daniels presented Council with background information on this item, indicating that the Regional Enhancement Reserve Funding Committee for Division 1 has approved this request. Councillor W. Daniels responded to questions from Council. MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement Reserve Funding Request from The Firm for a community exercise facility be APPROVED in the amount of $30,000.00 with funding through the Regional Enhancement Reserve allocation for Division 1. IX. POST AGENDA ITEMS continued 1. Alcoma School MOTION CARRIED Councillor R. Andrews reported that he had attended a meeting regarding upcoming renovations to the Alcoma School. The public N\D Regular Council Minutes November 23, 2009 C -421 /09 C- 422/09 Page 10 reaction has been positive and they expect to tender the project before the end of the year. 2. Regional Enhancement Reserve Funding Request Division 4 Councillor R. Andrews presented background information on this item and responded to questions from Council. MOVED BY COUNCILLOR B. DE JONG that the Regional Enhancement Reserve Funding requests from Rainier Community for upgrades to the Rainier Community Hall in the amount of $10,352.84, and from the Scandia Community Centre for a portable food trailer in the amount of $4,179.25, be APPROVED with funding through the Regional Enhancement Reserve allocation for Division 4. MOTION CARRIED X. INFORMATION ITEMS The following items were accepted as information: Mini Bus Reports September and October 2009 AltaLink Package Canadian Badlands Package STARS Package XI. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Discussion followed regarding disbursement of Regional Enhancement Reserve funding. LEFT THE MEETING S. Stanway, J. Whittingham, and A. Clapton left the meeting at 2:22 p.m. XII. IN CAMERA MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 2:22 p.m. MOTION CARRIED Regular Council Minutes Page 11 November 23, 2009 C- 423/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 3:43 p.m. C- 424/09 ARRIVED AT MEETING A. Clapton arrived at 3:43 p.m. MOVED BY COUNCILLOR J. HARBINSON that funding towards physician recruitment in the amount of $6,000.00 to be matched by the City of Brooks be APPROVED. MOTION CARRIED XIII. ADJOURN C- 425/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 3:44 p.m. MOTION CARRIED MOTION CARRIED Signed this r 0 day of Administrator