Loading...
HomeMy WebLinkAbout2010-03-25 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING March 25, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, March 25, 2010 commencing at 11:29 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator M. Harbicht, Superintendent of Public Works R. Dumonceau, Operations Manager S. Simpson, Development Control Clerk C. Jakobsen, Public Works Administrative Assistant A. Clapton, Executive Assistant OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin P. Grigaitis, Brooks & County Chronicle E. Wilson, Eastern Irrigation District I. Friesen, Eastern Irrigation District VI. ADMINISTRATIVE BUSINESS 1. Delegation — Eastern Irrigation District 1. Friesen presented Council with a map and information regarding the irrigation projects planned for 2010. He also included an overview of the projects planned for 2011 -2012. E. Wilson responded to questions from Council regarding drainage. E. Wilson distributed information to Council regarding a proposed irrigation development in Sections 33 and 34 -15 -15 -W4M and Sections 3, 4, 9, 10, 15, 16, 21, and 22 -16 -16 -W4M and requested clarification on the process. D. Horvath indicated that road allowance would need to be closed and that she would investigate the requirements for subdivision and report back to E. Wilson, including any potential problems that this development could face. 1 Regular Council Minutes Page 2 March 25, 2010 E. Wilson reported that Ross Owen has agreed to represent the EID Board of Directors on the County of Newell's Watershed Committee. E. Wilson will represent EID staff on this committee for the time being. E. Wilson indicated that he would forward to Council a detailed report regarding water quality in the EID and other water districts. This report shows that water leaves the EID cleaner than when it comes in. E. Wilson responded to further questions from Council. Reeve M. Douglass inquired about the Water Act License Amendment Application that had been received. E. Wilson explained the reasons for needing to apply for a change of purpose for this water license, indicating that this particular application was a revision to the application to which the County of Newell had previously sent a letter of support. LUNCH Council RECESSED for lunch at 12:13 p.m. and RECONVENED at 1:45 p.m. ARRIVED AT MEETING T. Green and S. Simpson arrived at 1 :45 p.m. 1. EXCUSED FROM MEETING All members were in attendance at this meeting. LEFT THE MEETING Councillor W. Daniels left the meeting at 1:46 p.m. II. MINUTES 1. Council (March 11, 2010) The following changes were made to the March 11, 2010 Council minutes: Page 3, Motion C- 103/10 should read: MOVED BY COUNCILLOR R. ANDREWS that County Council approve the Division 4 Recreation Board request to increase funding from $6,000.00 to $10,000.00; furthermore, that the County provide the Division 4 property owners with a courtesy notice regarding the tax increase. MOTION CARRIED C441UD Regular Council Minutes Page 3 March 25, 2010 C- 115/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the March 11, 2010 Council Meeting minutes be adopted as amended. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 116/10 MOVED BY COUNCILLOR S. EVANS that the agenda be adopted as amended. MOTION CARRIED ARRIVED AT MEETING Councillor W. Daniels returned to the meeting at 1:49 p.m. V. AGRICULTURAL BUSINESS 1. Agricultural Fieldman's Report — March 2010 The Agricultural Fieldman presented his report for March 2010 and responded to questions from Council. He indicated that the Tracy and Michele Hemsing family from Rolling Hills has been selected as the 2010 BMO Bank of Montreal Farm Family Award. C- 117/10 MOVED BY COUNCILLOR B. DE JONG that the Agricultural Fieldman's Report be accepted as presented. MOTION CARRIED 2. Policy Review — 2008 -PAG -029 — Rural Beautification Awards The Agricultural Fieldman presented Council with an amended Rural Beautification Awards Policy, outlining the changes that have been made. C- 118/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Policy 2010 -PAG -029 be adopted as presented. MOTION CARRIED 3. Emerson Bridge Park Patrolling Request The Agricultural Fieldman presented background information on this item, indicating that he intended to forward a letter of request to the ___---niIiv Regular Council Minutes Page 4 March 25, 2010 attention of both the RCMP and the Community Peace Officers. The Agricultural Fieldman responded to questions from Council. C- 119/10 MOVED BY COUNCILLOR H. WUTZKE that the Council of the County of Newell No. 4 request that there is a member of either the Community Peace Officers or the RCMP patrolling the park from 10:00 p.m. to 1:00 a.m. on Friday, May 21, 2010, and from 9:00 p.m. to 12:00 a.m. on Sunday, May 23, 2010. MOTION CARRIED ARRIVED AT MEETING R. Dumonceau arrived at 2:06 p.m. LEFT THE MEETING T. Green and S. Simpson left the meeting at 2:06 p.m. VII. PUBLIC WORKS BUSINESS 4. Calcium for Haul Roads The Operations Manager presented background information on this item to Council. Each Councillor reviewed the map for their division and indicated changes as follows: Division 1 — Calcium to be applied on Twp. Rd. 15 -0 from Rolling Hills going west to Range Rd. 14 -1. Remove Twp. Rd. 15 -2. Division 2 — Acceptable as presented. Division 3 — Calcium to be applied on Twp. Rd. 20 -4 west from Range Rd. 13 -4 to the intersection north of Millicent. Division 4 — Remove the portions shown on the map that are south of Highway 530. Division 5 — Add one mile of Twp. Rd. 18 -0. Keep Antelope Creek Road on the plan. Division 6 — Councillor S. Evans indicated that she would check with the airport regarding applying calcium to the road that parallels the runway and report back to the Operations Manager. Division 7 — The Operations Manager explained why the calcium application on the East Gem Road was split. Regular Council Minutes Page 5 March 25, 2010 Division 8 — The Operations Manager responded to questions from Council. Division 9 —The Operations Manager responded to questions from Council. Reeve M. Douglass requested that the 4 mile portion of Range Rd. 16 -5 be evaluated prior to applying calcium. Division 10 — The Operations Manager responded to questions from Council and indicated that the road off of One Tree Road will be monitored in order to determine whether or not to apply calcium. The Operations Manager responded to further questions from Council. LEFT THE MEETING R. Dumonceau left the meeting at 2:37 p.m. 1. Municipal Engineered Design Guidelines and Engineering Standards & Specifications The Superintendent of Public Works presented background information on this item to Council, indicating that it would be beneficial to developers to have in place a set of standards that are unique to the County of Newell. The Superintendent of Public Works responded to questions from Council. C- 120/10 MOVED BY COUNCILLOR J. HARBINSON that County Council accept and approve the proposal received from Genivar, for professional engineering services for the development of Municipal Design Guidelines and Municipal Engineered Specifications & Construction Standards for the County of Newell, funded from the Public Works 2010 Operating budget for an "up set" fee of $28,500.00. MOTION CARRIED 2. Hamlet Infrastructure Assessment Study The Superintendent of Public Works presented background information on this item to Council, indicating that an assessment of underground hamlet infrastructure should be done prior to any paving. He gave an overview of the proposal and the costs involved. The Superintendent of Public Works responded to questions from Council. Discussion followed as to what records were currently available regarding the placement and condition of the existing hamlet infrastructure. The Chief Administrative Officer displayed a map showing the underground infrastructure in Scandia, indicating that the Regular Council Minutes Page 6 March 25, 2010 map had been built from old drawings and that there have been discrepancies between the placement shown on the maps and the actual location of the infrastructure. Councillor A.M. Philipsen noted that a study should be done for Scandia and Patricia, as both are currently working on stormwater upgrades. The Superintendent of Public Works will obtain clarification regarding the costs and this item will be brought back to a future meeting. 3. 2010 Paving Projects The Superintendent of Public Works presented background information on this item to Council, indicating that funding is available in the paving reserve that has not been committed. He suggested Antelope Creek Road and the Duchess Cut Across Road as potential paving projects and requested further suggestions from Council. Discussion followed regarding potential paving projects. C- 121/10 MOVED BY COUNCILLOR A. EASTMAN that Council APPROVES the paving of the 6 mile section of Antelope Creek Road between Highway 36 and Range Road 16 -4 in 2010 with funding from the Paving Reserve. MOTION CARRIED C- 122/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVES the paving of the Duchess Cut Across Road from Range Road 14 -4 to Secondary Highway 876 in 2010 with funding from the Paving Reserve. MOTION CARRIED VI. ADMINISTRATIVE BUSINESS — continued 2. Division 2 Fire Association Request The Assistant Administrator presented Council with background information on this item, indicating that a bylaw and advertisement will be required. The Assistant Administrator and Councillor 1. Schroeder responded to questions from Council. C- 123/10 MOVED BY COUNCILLOR H. WUTZKE that Council approves the request from the Tilley & District Fire Association Board in principle and that Administration proceeds with the process required to initiate an $800,000.00 loan for the construction of a new fire hall to be repaid over 10 years at an annual rate of 3.497 %. MOTION CARRIED LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 3:36 p.m. Regular Council Minutes Page 7 March 25, 2010 4. Policy Review a. 1991 - PAD -008 — Capital Purchases b. 2009 - PAD -055 — Tangible Capital Assets c. 2008 -PLG -011 — Electronic Recording of County Meetings The Assistant Administrator presented background information on this item and responded to questions from Council. ARRIVED AT MEETING Councillor A.M. Philipsen returned to the meeting at 3:37 p.m. C- 124/10 MOVED BY COUNCILLOR A. EASTMAN that policy 1991 - PAD -008 be RESCINDED and that policy 2010 - PAD -055 be adopted as AMENDED. MOTION CARRIED C- 125/10 MOVED BY COUNCILLOR R. ANDREWS that policy 2010 -PLG -011 be adopted as AMENDED. MOTION CARRIED 5. SUV Tender Results The Assistant Administrator presented Council with background information on this item. C- 126/10 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 APPROVES the lowest tender in the amount of $34,825.00 plus GST from Brooks Motor Products for the purchase of a 2010 Chevrolet Traverse. MOTION CARRIED 6. Cheques for Payment C- 127/10 MOVED BY COUNCILLOR S. EVANS that cheques 166911 to 167035 in the amount of $3,296,533.71 and cheque 167036 in the amount of $829.50 be APPROVED. MOTION CARRIED VIII. COMMITTEE REPORTS 1. Economic Development Committee Councillor A.M. Philipsen indicated that the Economic Development Committee will be sending two County business owners to an upcoming tourism conference in Canmore. Councillor R. Andrews reminded Council about the upcoming "Business of the Week" postings on the 0 Regular Council Minutes Page 8 March 25, 2010 Economic Development web site, indicating that nomination forms have been distributed. 2. Bow River Basin Council Councillor R. Andrews reported on his attendance at the Bow River 44 0asin Council's Arrtura Meeting. "45+ ( .A.A. } 3. Newell Recycling Association Councillor B. de Jong reported that construction on the new recycling facility is progressing well and that the market for recyclables is getting better. The annual general meeting will be held on March 31, 2010 at the Newell Recycling Center. 4. Red Deer River Municipal Users Group Councillor A. Eastman indicated that he had attended the last meeting, where environmental concerns regarding gravel mining were discussed. IX. POST AGENDA ITEMS 1. Regional Enhancement Reserve Funding Requests — Division 4 Councillor R. Andrews presented background information on this item and responded to questions from Council. C- 128/10 MOVED BY COUNCILLOR A. EASTMAN that the Regional Enhancement Requests from Division 4 be APPROVED with funding through the Regional Enhancement Reserve allocation for Division 4 as follows: - Renovations to the Rainier Community Hall in the amount of $10,015.75; - Purchase of a sign for the Bow City Community Hall and replacement of the red shale for Bow City Park in the amount of $2,443.04. MOTION CARRIED 2. NRSC — Phase 2 Contract 2 Pipeline to Rosemary & Patricia Tender Award The Superintendent of Public Works presented background information on this item to Council. Regular Council Minutes Page 9 March 25, 2010 C- 129/10 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 APPROVES the lowest tender in the amount of $8,225,828.00 plus GST from CanDoo Excavating Services Ltd. for the Newell Regional Services Corporation Phase 2 — Contract 2 (Pipeline to Rosemary & Patricia). MOTION CARRIED 3. Letter from Alberta Transportation Re: Proposed Cost Sharing Council was presented with a letter from Alberta Transportation in response to the County's proposal for paving a portion of SH 862. Discussion followed regarding whether or not a response will be written. C- 130/10 MOVED BY COUNCILLOR W. DANIELS that a letter be sent to Alberta Transportation thanking them for their recent correspondence and willingness to pave the 3 mile section of Secondary Highway 862 indicating that the County of Newell No. 4 has agreed to pay for 25% of the new pavement and loan the remaining 75% to Alberta Transportation (as required) in order for the project to move forward and be completed in 2010. MOTION CARRIED 4. EID Water License Amendment Application No. 00071066 -00 -01 Council was presented with a public notice regarding an Eastern Irrigation District Water License Amendment Application. C- 131/10 MOVED BY COUNCILLOR B. DE JONG that the County of Newell No. 4 write a letter to Alberta Environment in support of the Eastern Irrigation District Water License Amendment Application No. 00071066- 00 -01. MOTION CARRIED 5. 2009 South Central Alberta Disaster Recovery Program This item was accepted as information. 6. 2010 Municipal Census Council was presented with a letter from Alberta Municipal Affairs indicating the deadlines for conducting a municipal census in 2010. This item was accepted as information. 7. Cabinet Tour Preparations This item was accepted as information. Regular Council Minutes Page 10 March 25, 2010 VI. ADMINISTRATIVE BUSINESS — continued 3. County Newsletter Review — March /April 2010 Council reviewed the proposed County newsletter for March & April 2010 and suggested changes. LEFT THE MEETING P. Grigaitis left the meeting at 4:10 p.m. X. INFORMATION ITEMS 1. Letter from Corus Custom Networks Re: Local TV Channel Coming to Brooks This item was accepted as information. 2. Letter from the Brooks Public Library Re: Brooks Public Library Wii Launch Day This item was accepted as information. 3. Letter from Grasslands Regional FCSS Re: 2010 Citizen of the Year & Junior Citizen of the Year This item was accepted as information LEFT THE MEETING Councillor W. Daniels left the meeting at 4:14 p.m. and returned at 4:15 p.m. XI. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass indicated that a meeting would be held in Bassano regarding the proposed changes to the electoral boundaries. She indicated that a website was available where individuals could post their letters of concern regarding the proposed changes. Reeve M. Douglass also indicated that, at the State of the Union breakfast, a question had been raised regarding safety issues at the corner by Lakeside and Highway 1. The Superintendent of Public Works indicated that he would Regular Council Minutes Page 11 March 25, 2010 write a letter to XL Foods noting these safety issues and asking them to encourage their employees to use the Gun Club Road for travelling to and from work. The Chief Administrative Officer indicated that the joint meeting between the County of Newell and the City of Brooks will be held on April 27, 2010 at the Heritage Inn beginning at 5:30 p.m. LEFT THE MEETING A. Clapton and S. Stanway left the meeting at 4:25 p.m. XII. IN CAMERA C- 132/10 MOVED BY COUNCILLOR H. WUTZKE that we move in camera at 4:25 p.m. to discuss a legal issue, a labour issue, and a land issue. MOTION CARRIED C- 133/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 5:45 p.m. MOTION CARRIED XIII. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 5:46 p.m. Signed this S day of ^ t 1 , 2010 ■.i - ..._ Reeve 9 t -"------)___________, ' 1 County A ministrator 0 ly\j/