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HomeMy WebLinkAbout2017-10-26 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL October 26, 2017 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, October 26, 2017 commencing at 11:04 a.m. MEMBERS Molly Douglass, Reeve PRESENT: ° COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services D. Horvath, County Planner- ORRSC T. Green, Director of Agricultural Services R. Fernell, Director of Information &Technology J. Nesbitt, Municipal Enforcement Supervisor K. Martin, Manager of Fire & Emergency Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: S. Sgt. C. Zanidean, RCMP - Brooks Cpl. N. Bailey, RCMP - Brooks Cpl. B. McDonald, RCMP - Bassano 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 11:04 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes -Council (October 5, 2017) C-319/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council October 26,2017 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-320/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1897-17 - 17 LUA 001 (NW 12-20-15-W4 -A to SH) The County Planner provided background information on this item and responded to questions from Council. C-321/17 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1897-17, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 11.64 acres (4.7 hectares) in NW 12-20-15-W4 from A-Agricultural to SH -Small Holdings, be given FIRST reading. MOTION CARRIED 7. DELEGATIONS 7.1 RCMP Quarterly Reports 7.1.1 Municipal Enforcement(J. Nesbitt) The Municipa/ Enforcement Supervisor presented the County of Newell Municipal Enforcement Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. ARRIVED AT MEETING K. Martin arrived at 11:15 a.m. 7.1.3 Bassano RCMP (Cpl. B. McDonald) Cpl. 8. McDonald presented the Bassano RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. He outlined his community objectives, which include traffic safety, visibility in the community, and prolific offenders. He also provided an update on staffing. Council was given the opportunity to ask questions. Cpl. B. McDonald responded to questions regarding the motor vehicle accident and property damage statistics. Page 2 of 9 Regular Council October 26,2017 7.1.2 Brooks RCMP (S. Sgt. C. Zanidean) Council and those present in Council Chambers observed a moment of silence in recognition of Volunteer Firefighter, James Hargrave and to honor Emergency Services personnel. The Director of Corporate Services reported that Cypress County administration has indicated that it is likely that a fund will be established for donations for the firefighter's family. The Manager of Fire & Emergency Services requested guidance from Council on a suitab/e donation. He a/so provided an update on recent fires. ARRIVED AT MEETING R. Fernell arrived at 11:21 a.m. LEFT THE MEETING K. Martin left the meeting at 11:21 a.m. S. Sgt. C. Zanidean presented the Brooks RCMP Quarterly Report to Council, providing an overview of the statistics. He noted that the Brooks RCMP offered support to Cypress County during the fire. ARRIVED AT MEETING T. Green arrived at 11:26 a.m. S. Sgt. C. Zanidean indicated that rura/patrols are being documented to - determine whether officers are visiting the rural communities enough. He outlined several significant events and provided an update on staffing levels. S. Sgt. C. Zanidean responded to questions from Council. LEFT THE MEETING S. Sgt. C. Zanidean, Cpl. N. Bailey, and Cpl. B. McDonald left the meeting at 11:50 a.m. 7.1.4 Safe Communities (J. Fraser) Council was presented with a written report from the Safe Communities Facilitator. 8. AGRICULTURAL SERVICES BUSINESS 8.1 Policy Review- 2017-PAG-024 Coyote Control Incentive Program (CCIP) The Director of Agricultural Services provided background information on this item and responded to questions from Council regarding the cost of the program and how many other municipalities in Alberta offer this type of incentive program. C�-- Page 3 of 9 Regular Council October 26,2017 C-322/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that we continue with the Coyote Control Incentive Program for the 2018 calendar year and that Policy 2017-PAG-024 (Coyote Control Incentive Program) be adopted as presented. MOTION CARRIED 8.2 Policy Review- 2017-PAG-022 Rental Equipment The Director of Agricultural Services provided background information on this item and responded to questions from Council. C-323/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Policy 2017-PAG-022(Rental Equipment) be adopted as presented. MOTION CARRIED 8.3 Dry Fire Suppression Systems The Director of Agricultural Services provided background information on this item, indicating that a capita/expenditure in the amount of$80,000.00 was approved in the 2017 budget. Quotes received in response to the Request for Proposals were higher than anticipated. The Director of/nformation& Technology provided further background information. The Director of Agricultural Services responded to questions from Council. C-324/17 MOVED BY COUNCILLOR BRIAN DE JONG that Council APPROVES additional spending from the Vehicles, Machinery&Equipment Fund up to a maximum of$10,000.00 for the Dry Fire Suppression System Project and awards the project to Troy Fire & Life '� Safety Ltd. MOTION CARRIED LEFT THE MEETING R. Fernell left the meeting at 12:01 p.m. 8.4 Resolutions for South Region ASB Conference The Director of Agricultural Services provided background information on this item. Discussion followed. • Crop Insurance for Alberta Fruit Producers- The Director of Agricultural Services suggested recommending to Cypress County that the resolution be reworded to encourage Agricu/tural Financial Services Corporation (AFSC) to provide crop insurance coverage for producers. • Farm Direct Marketing of Eggs and Products Using Eggs and Farm Direct Marketing of Chickens- Councillor C. Amulung expressed concerns with going against the policies of producer groups for product-specific issues. • Chemical Control of Wireworms- The Director of Agricultural Services � indicated that he would be speaking to the Crop Diversification Centre regarding wireworm control this afternoon. Councillor 8. de Jong provided an c��'�`' Page 4 of 9 Regular Council October 26, 2017 overview on the discussion of a similar resolution that was passed during the last meeting of the Foothills Little Bow Municipal Association. The Director of Agricultural Services will forward the County's comments on these resolutions. LEFT THE MEETING T. Green left the meeting at 12:11 p.m. LUNCH Council RECESSED for lunch at 12:11 p.m. and RECONVENED at 1:31 p.m. 9. ADMINISTRATIVE BUSINESS 9.1 Subdivision Extension Request - 2016-0-131 (NE 20-23-16-W4) The County Planner provided background information on this item and responded to questions from Council. C-325/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the request for a time extension to subdivision application 2016-0-131 be APPROVED for one year to October 26, 2018. MOTION CARRIED 9.2 Road Closure by Resolution Two Portions of RR142 in NW 35-18-14-W4 & NE 34-18-14-W4 The County Planner provided background information on this item and responded to questions from Council. C-326/17 MOVED BY COUNCILLOR LIONEL JUSS that WHEREAS, the lands hereafter described are no longer required for public travel, NOW THEREFORE be it resolved that the Council of the County of Newell does hereby close the following described road, subject to rights of access granted by other legislation. PARCEL 1 ALL THAT PORTION OF ROAD PLAN (BY NATHAN KROEKER ALS,ALS FILE NO. CL160032) WITHIN THE NORTHWEST QUARTER OF SECTION 35 IN TOWNSHIP 18 RANGE 14 WEST OF THE FOURTH MERIDIAN, DESIGNATED AS "EXTRA ROAD AREA `A"', CONTAINING 0.045 HA (0.111 AC) MORE OR LESS EXCEPTING THEREOUT ALL MINES AND MINERALS CONSOLIDATE WITH THE NORTHWEST QUARTER OF SECTION 35 IN TOWNSHIP 18 RANGE 14 WEST OF THE FOURTH MERIDIAN (C. OF T. 981 099 114) PARCEL 2 ALL THAT PORTION OF ROAD PLAN (BY NATHAN KROEKER ALS, ALS FILE NO. CL160032) WITHIN THE NORTHEAST QUARTER OF SECTION 34 IN TOWNSHIP 18 RANGE 14 WEST OF THE FOURTH MERIDIAN, DESIGNATED AS Page 5 of 9 Regular Council October 26,2017 "EXTRA ROAD AREA 'B"', CONTAINING 0.045 HA (0.111 AC) MORE OR LESS EXCEPTING THEREOUT ALL MINES AND MINERALS CONSOLIDATE WITH THE NORTHEAST QUARTER OF SECTION 34 IN TOWNSHIP 18 RANGE 14 WEST OF THE FOURTH MERIDIAN (C. OF T. 981 099 114+1) MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 1:35 p.m. 9.3 Proclamation - National Children's Day (November 20, 2017) The Director of Corporate Services provided background information on this item and responded to questions from Council. C-327/17 MOVED BY COUNCILLOR BRIAN DE JONG that Council hereby proclaims November 20, 2017 as National Children's Day in the County of Newell. MOTION CARRIED 9.4 AAMDC Fall 2017 Convention The Executive Assistant provided background information on this item and responded to questions from Council. Discussion followed regarding meeting with the Minister of Transportation to thank him and clarify timelines for the cost-sharing agreement for SH873, SH876, and SH535. The Chief Administrative Officer indicated that the Director of Municipa/ Services and the Manager of Engineering Services had met with A/berta Transportation this morning regarding timelines and other details. Councillor 8. de Jong requested a meeting with the Minister of Municipal Affairs regarding the future of the Municipa/ Sustainability Initiative program. He a/so suggested meeting with the Minister of Infrastructure to ensure she is informed about past issues. The Executive Assistant was directed to work with the City of Brooks to align meetings with the A/berta Urban Municipalities Association convention. C-328/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Reeve M. Douglass and Councillor A.M. Philipsen be permitted to attend the Alberta Urban Municipalities Association Convention in Calgary,AB on November 22-24, 2017 as a function of Council. MOTION CARRIED 9.5 Federation of Canadian Municipalities (FCM)Annual Conferences) The Executive Assistant provided background information on this item and responded to questions from Council. A random draw was held to determine which Councillors would attend each of the next four FCM conferences and the results were as follows: � FCM 2018 (May 31 -June 3, 2018- Halifax, NS): Councillor T. Fyfe, Councillor K. Christman, and Councillor E. Unruh � Page 6 of 9 Regular Council October 26,2017 FCM 2019 (May 30-June 2, 2019- Quebec City, QC): Councillor H. Kallen and Councillor W. Hammergren FCM 2020 (June 4- 7, 2020- Toronto, ON): Reeve M. Douglass, Councillor C. Amulung, and Councillor 8. de Jong FCM 2021 (June 3- 6, 2021 - Montreal, QC): Councillor A.M. Philipsen and Councillor L. Juss. 9.6 Joint Meeting - Eastern Irrigation District The Executive Assistant provided background information on this item. Discussion followed regarding potential agenda topics. Councillor 8. de Jong suggested so/ar farm development opportunities and regu/ations, the future of the wire/ess fiber network, and potentia/ future rural water projects. Councillor A.M. Philipsen suggested wa/king paths. Reeve M. Douglass suggested fences. Council selected November 28, 2017 as a potential date. The Executive Assistant will contact the Eastern Irrigation District to begin planning the meeting. 9.7 Councillor Payment Sheets (September 2017) C-329/17 MOVED BY COUNCILLOR TRACY FYFE that the September 2017 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.8 Cheques for Payment C-330/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that cheque 185987 in the amount of $1,537,664.33 and cheque 186007 in the amount of$380,826.83 be APPROVED. MOTION CARRIED 9.9 Payment Register C-331/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. , MOTION CARRIED 9.10 Requests for Functions of Council 9.10.1 Alberta Urban Municipalities Association Convention (November 22-24, 2017) Discussion followed regarding the AUMA Resolutions. Reeve M. Douglass provided background information on the resolution encouraging collaborative discussions between AUMA and AAMDC on the Opportunity to Merge. This resolution had been submitted to the Foothills Little Bow Municipal Association for consideration and the decision was that the AAMDC should not engage in these discussions with the AUMA. C__. ' Page 7 of 9 Regular Council October 26,2017 9.10.2 EOEP Course - Munis 101: The Essentials of Municipal Governance The Executive Assistant provided background information on this item and responded to questions from Council. 10. COMMITTEE REPORTS 10.1 Newell Regional Tourism Association (Councillor E. Unruh) Councillor E. Unruh submitted the minutes of the September 21, 2017 Newell Regional Tourism Association meeting. 10.2 Power Up Brooks Conference (October 20, 2017) Councillor L. Juss reported that the conference was well-organized and very good. He provided an overview of the speakers. Councillor T. Fyfe indicated that the JBS Canada Centre was a good venue for the conference. The Director of Corporate Services provided further information. 10.3 Newell Foundation Reeve M. Douglass reported that she attended a Newell Foundation budget , meeting in October. C. Stephenson's employment as the Chief Administrative Officer of Newbrook Lodge has been expanded to a full-time position. Reeve � M. Doug/ass and S. Evans visited a private seniors'assisted living facility in Maple Creek. 10.4 Reeve's Report Reeve M. Douglass attended severa/ meetings at the County Office in October. She a/so attended Bassano's Business Socia/ which included a presentation on the history of business in Bassano. Bassano's Economic Deve/opment Officer gave a presentation on the business wa/k and there was a/so a speaker with a connection to Thirteen Ways to Kill Your Community. 10.5 Containment & Monitoring Institute Field Research Station Councillor 8. de Jong indicated that he attended the open house for the University of Calgary's Carbon Capture Field Research Station. The event was well- attended. Six universities from around the world will be using the facility and the goal is to have it evolve into a satellite research station for the University of Calgary. Reeve M. Douglass provided further information. �V `\J� . Page 8 of 9 Regular Council October 26,2017 11. POST AGENDA ITEMS 11.1 Meeting with Village of Rosemary The Director of Corporate Services provided background information on this item. Discussion followed regarding which Councillors should attend. Reeve M. Doug/ass, Council/or C. Amu/ung, and Councillor H. Kallen will attend this meeting. The Director of Corporate Services will suggest November 21, 2017 to the Village of Rosemary as a potential meeting date. 12. INFORMATION ITEMS 12.1 Strategic Priorities Chart This item was accepted as information. 12.2 Financial Information for the Period Ending September 30, 2017 This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA C-332/17 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 2:26 p.m. to discuss the following matters: • Intergovernmental Relations - FO/PP Act Sections 21, 23, 24 • Update on ongoing legal file—FOIPP Act Sections 27 MOTION CARRIED C-333/17 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 3:22 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:22 p.m. Signed this�day of /,�' l�'7��/?,�fJ�-u�� , 2017 �_..__--. ��'� Reeve C Administrator Page 9 of 9