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HomeMy WebLinkAbout2011-09-08 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF Regular Council September 8, 2011 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, September 8, 2011 commencing at 10:35 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Development Control Officer D. Horvath, county Planner - ORRSC M. Harbicht, Superintendent of Public Works G. Tiffin, Technical Manager M. Gietz, Economic Development & Tourism Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: C. Mitchell, AMEC 5 County Ratepayers in attendance for Public Hearings 2 County Ratepayers in attendance for Hamlet of Millicent Delegation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:35 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council September 8, 2011 3. ADOPTION OF MINUTES a. Minutes - Council (August 11, 2011) C- 283/11 MOVED BY COUNCILLOR M. NESBITT that the August 11, 2011 Council Meeting Minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C- 284/11 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. MOTION CARRIED 7. BYLAWS b. Bylaw 1731 -11 - Borrowing Bylaw (Rural Water Distribution Project) Y 9 (3rd Reading) The Assistant Administrator provided background information on this item. C- 285/11 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1731 -11, being a bylaw to authorize the Council of the County of Newell to incur indebtedness by the issuance of debenture(s) in the amount of $22,400,000.00 for the purpose of constructing a rural water distribution system, be given THIRD and FINAL reading. MOTION CARRIED c. Bylaw 1722 -11 - Amendments to Bylaws 1693 -10 & 1709 -10 (NRSC Loan Bylaw) (2nd & 3rd Reading) The Assistant Administrator provided background information on this item, 1 indicating that NRSC has requested an extension for repayment of the loan to December 31, 2017 and that the bylaw has been amended accordingly. Page 2 of 17 Regular Council September 8, 2011 C- 286/11 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1722 - 11, being a bylaw to amend Bylaws 1693 - 10 and 1709 - 10, be given SECOND reading as amended. MOTION CARRIED C- 287/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1722 - 11 be given THIRD and FINAL reading. MOTION CARRIED 8. DELEGATIONS a. Millicent Hamlet Status (R. Dunham, Ratepayer) 11:15 a.m. The Manager of Planning & Development provided Council with background information on this item. At the August 11, 2011 meeting, Council had discussed the possibility of dissolving the Hamlet of Millicent, closing all the undeveloped roads, and consolidating the land with adjacent parcels. The original applicant has withdrawn his application to close the lane and will be speaking to Council regarding the removal of hamlet status. The Manager of Planning & Development displayed a map showing how the land could be distributed between the six landowners in Millicent. Councillor A.M. Philipsen inquired about access and the County Planner replied that the existing County road to the north would remain open in order to provide access to the parcels there. Discussion followed regarding access to the various parcels. Councillor A.M. Philipsen provided background information regarding the road to the old community center. Councillor B. de Jong inquired about the process, and the County Planner replied that, if Council decides to dissolve the hamlet of Millicent, a proposal would be made to close and sell the road allowances for the purpose of consolidating the land with adjacent parcels. The closure and sale at market value would be advertised, but the land would not be available for public auction as there is a specific purpose for the closure and sale. The County Planner indicated that Council must consider long term plans for the development of Millicent in their decision, and that the other landowners would have to be consulted to see if there is interest in proceeding. The County Planner responded to further questions from Council. LEFT THE MEETING Councillor L. Juss left the meeting at 11:02 a.m. ARRIVED AT MEETING 3 County ratepayers arrived at 11:04 a.m. 1 County Ratepayer arrived at 11:05 a.m. 2�^ Page 3 of 17 Regular Council September 8, 2011 C- 288/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move into Public Hearings at 11:06 a.m. MOTION CARRIED 6. PUBLIC HEARINGS (COMMENCING AT 11:30 A.M.) a. Bylaw 1730 -11 -11 LUA 005 Proposed Amendment to CFO Exclusionary Zone Boundary in County of Newell & City of Brooks IMDP (Bylaw 1656 -09) Reeve M. Douglass called the Public Hearing to order at 11:06 a.m. ARRIVED AT MEETING Councillor L. Juss returned at 11:06 a.m. The Manager of Planning & Development indicated that the applicant would be attending at 11:30 a.m. and requested that the Public Hearing be postponed until their arrival. C- 289/11 MOVED BY COUNCILLOR I. SCHROEDER that we move out of Public Hearings at 11:07 a.m. MOTION CARRIED ARRIVED AT MEETING 1 County Ratepayer arrived at 11:15 a.m. 8. DELEGATIONS - CONTINUED a. Millicent Hamlet Status - continued R. Dunham expressed concerns regarding not having access to his land if the hamlet of Millicent was dissolved and the roads closed and consolidated with adjacent parcels. The County Planner replied that adjacent landowners would be contacted for feedback as part of the road closure process and that all parcels must be accessible. The first step should be a discussion with all the landowners in Millicent to see if dissolving the hamlet is an option. A map showing the roads to be closed and consolidated with their respective parcels was displayed, and the County Planner indicated on this map where the access roads would be located. R. Dunham indicated that this arrangement would be favorable. C. Charlton indicated that he would prefer to purchase the roads, but leases would also be acceptable. Councillor C. Amulung suggested that the land owned by the County should be included in the Page 4 of 17 Regular Council September 8, 2011 consolidation and a decision made on what should be done with the old community hall. Discussion followed regarding trading land between landowners to consolidate the parcels further. LEFT THE MEETING 2 County Ratepayers left the meeting at 11:18 a.m. 9. ADMINISTRATIVE BUSINESS a. Road Closure & Sale - Approval to Proceed (A portion of lane to be consolidated with Lots 7 & 8, Bik 6, Plan 1349BA in Millicent) The Manager of Planning & Development provided Council with background information on this item. C- 290/11 MOVED BY COUNCILLOR A.M. PHILIPSEN that Motion C- 266/11 be lifted from the table. MOTION CARRIED ARRIVED AT MEETING 1 County Ratepayer arrived at 11:19 a.m. Discussion followed regarding how to proceed with the second landowner's request to close the lane in Millicent. Staff was directed to consult all of the landowners in Millicent to determine if closing all the roads and consolidating them with the adjacent parcels is acceptable. C - 266/11 MOVED BY COUNCILLOR B. DE JONG that Council accepts the application for and proceeds with the closure and LEASE of half of the portion of lane in Millicent on the west boundary of Lots 5 & 6, Block 6, Plan 1349BA and half of the portion to Lots 7 and 8, Block 6, Plan 1349BA. C- 291/11 MOVED BY COUNCILLOR A. EASTMAN that Motion C- 266/11 be tabled. MOTION CARRIED C- 292/11 MOVED COUNCILLOR I. SCHROEDER that we move into Public Hearings at 11:24 a.m. MOTION CARRIE *sioire 1/1/ Page 5 of 17 Regular Council September 8, 2011 6. PUBLIC HEARINGS - CONTINUED a. Bylaw 1730 -11 -11 LUA 005 - continued Reeve M. Douglass called the Public Hearing to order at 11:24 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The Assistant Administrator stated that the intent of Bylaw 1730 -11 is to amend the Intermunicipal Development Plan (County Bylaw 1656 -09 /City of Brooks Bylaw 09/04) by adopting a new boundary for the Confined Feeding Operation (CFO) Exclusionary Area (Map 3). The County Planner provided background information on this item, indicating that an IMDP amendment is the first step in the process for the applicant to establish a goat dairy consisting of 500 animals. A registration will be required from the Natural Resources Conservation Board, as there will be over 200 goats, and they base their decision on the County's Municipal Development Plan (MDP). If the IMDP amendment is passed, an amendment to the MDP will also be required. The City of Brooks held their Public Hearing on September 6th and approved the amendment to the 1MDP. Two letters of opposition from adjacent landowners were received in response to the circulation. The County Planner responded to questions from Council. Councillor M. Nesbitt noted that one of the areas of concern was the amount of land being removed from the CFO Exclusionary Area, as it is significantly more than what the applicant had requested. The County Planner replied that removing only the land requested would result in a hole in the middle of the CFO Exclusionary Area. Councillor M. Nesbitt expressed concerns with the potential for other small CFO's to develop in this area. The County Planner replied that there was little background information on the reasoning behind the boundaries of the CFO Exclusionary Area, which was brought forward from the 2002 plan. Councillor A.M. Philipsen inquired about the distinction between indoor and outdoor animals in a CFO. The County Planner replied that only the number of animals and the facilities they are housed in is considered. The applicant, C. Hermus, provided background information on her application and the dairy operation that is planned. K. Andrew spoke in opposition to the application, indicating that she is Yi\C\)1 opposed to the amount of land being removed from the CFO Exclusionary Zone. She expressed concerns with the potential impact that a CFO in this ! area could cause, indicating that it is a heavily populated area. Other Page 6 of 17 Regular Council September 8, 2011 concerns include decreased safety, increased dust and noise, and lowered property values. K. Andrew questioned why such a large area was being changed if the applicant had only requested a small area, and expressed concerns with future expansion of the operation. She also asked about the extent of the circulation. The County Planner indicated that, in addition to publication in the newspaper, letters were sent to each landowner on the quarters adjacent to the eight quarter sections to be removed from the CFO Exclusionary Zone and that this is typical of the notification requirement. She noted that if the applicant wishes to expand their operation on the future, the NRCB would be required to notify the adjacent landowners. She gave an overview of the provincial requirements involved. C. Cameron spoke in opposition to the application, indicating that he had not heard of the applicant's intentions until he received the circulation from the County. The applicant indicated that she had discussed her plans with some neighbours. K. Andrews suggested that landowners may not have understood the circulation. Reeve M. Douglass indicated that the circulation methods is standard procedure and satisfies our legal obligation to notify adjacent landowners. C. Cameron asked if potential adverse health effects had been investigated. The County Planner provided clarification on the process, indicating that approval of this amendment is only the first step and Council must consider whether or not the site is suitable for the intended purpose. Councillor A.M. Philipsen asked if the amendment would be more favorable if only two quarter sections were removed. K. Andrews replied that this would be acceptable if there were a condition regarding a maximum number of animals. C. Andrews expressed concerns with increased dust and traffic and inquired about the possibility of periodic air quality monitoring. The County Planner replied that the municipality has no authority to put a limit on the number of animals, as the province will make the final decision. She suggested that this would be considered a limited operation which would not require the same amount of monitoring as an operation like Lakeside. She also noted that the NRCB is complaint- driven and will ensure that the CFO is operating within their best practices. Regarding removing only two quarter sections from the CFO Exclusionary Zone, the County Planner indicated that Council has the opportunity to discuss and amend the proposed bylaw following the adjoumment of the Public Hearing. Councillor B. de Jong inquired about the basis for the health concerns. K. Andrews replied that family members have respiratory issues that are affected by dust. They plan to reside on the farm and do not want these issues to be exacerbated by increased dust. The County Planner responded to further questions from Council. C. Hermus was given the opportunity to make a final statement to Council t o"e' and she indicated that the goat dairy will be a small, primarily indoor ` awe %awe operation. C. Hermus responded to questions from Council. Page 7 of 17 /14>7' Regular Council September 8, 2011 Reeve M. Douglass declared the Public Hearing adjourned at 12:07 p.m. LEFT THE MEETING 4 County Ratepayers left the meeting at 12:07 p.m. LUNCH Council RECESSED for lunch at 12:07 p.m. and RECONVENED at 12:59 p.m. ARRIVED AT MEETING Councillor R. Andrews, G. Tiffin, and C. Mitchell arrived at 12:59 p.m. 7. BYLAWS - CONTINUED a. Bylaw 1730 -11 -11 LUA 005 Proposed Amendment to CFO Exclusionary Zone Boundary in County of Newell & City of Brooks IMDP (Bylaw 1656 -09) (2nd & 3rd Reading) 3 C- 293/11 MOVED BY COUNCILLOR L. JUSS that Bylaw 1730 -11, being a bylaw to amend County of Newell & City of Brooks Inter Municipal Development Plan (County Bylaw 1656 -09 and City Bylaw 09/04) by removing from Map 3: CFO Exclusionary Area the lands legally described as E 10- 18- 14 -W4, Section 11- 18- 14 -W4, and W 12- 18 -14, be given SECOND reading. MOTION CARRIED C- 294/11 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1730 -11 be given THIRD and FINAL reading. MOTION CARRIED 10. PUBLIC WORKS BUSINESS a. Tender Award - County of Newell Water Project (Contract 1) I The Technical Manager provided background information on this item and responded to questions from Council. C- 295/11 MOVED BY COUNCILLOR B. DE JONG that Council accepts the low tender as submitted and awards the County of Newell Water Project (Contract 1) tender to Page 8 of 17 Regular Council September 8, 2011 K -Line Maintenance & Construction for the tendered price of $5,593,150.00 plus additional engineering, land, and environmental costs of $875,246.50. MOTION CARRIED b. Tender Award - Bridge File 75926 C. Mitchell provided Council with background information on this item, indicating that only one bid was submitted and that, while the bridge work is on par with the estimate, the required road work is higher than anticipated. He also noted that, if the bridge is not replaced this year, it will be closed due to substructure problems. The Chief Administrative Officer asked for a price comparison between the tender bid and an alignment that had not been pursued due to the costs involved. C. Mitchell replied that both options are approximately $1.7 million. Councillor A.M. Philipsen inquired about cancelling the project and retendering in the hopes that more bids would be received. C. Mitchell replied that this could be done, however the completion date would be scheduled for next November and the culvert must be in before the water is tumed back on in April 2012. The bridge would have to be closed and a detour would remain in place until the culverts are completed. C. Mitchell responded to further questions from Council. The Superintendent of Public Works commented on the lack of tenders, indicating that it is possible that contractors have been fully booked with work that needs to be completed this year and this has resulted in a lack of competitive bidding. He indicated that retendering would result in delays, inconvenience to users of that bridge, and possible escalation in construction costs. Councillor C. Amulung inquired about the possibility of County staff completing the work, and the Superintendent of Public Works replied that contract experience would be required for this project. He indicated that he would contact the Eastern Irrigation District, as they have done work of this nature in the past. Discussion followed regarding changing the alignment and whether or not the existing road could be improved. Reeve M. Douglass and Councillor J. Bulger noted that the existing approach is unsafe. Discussion followed regarding pursuing the straight north /south option and C. Mitchell indicated that road construction would still be required. The Superintendent of Public Works indicated that he would contact the EID to see if they could assist and C. Mitchell will review the estimates for the north /south option. In the meantime, the bridge will be monitored for safety. This item will be discussed further at a future Council meeting. c. Tender Award - Scandia Storm Water C. Mitchell provided Council with background information on this item. He Nimie indicated that overland drainage had been investigated for both Patricia , Page 9 of 17 � a Regular Council September 8, 2011 Scandia and, at that time, they had anticipated both projects to be similar in scope and cost. With the preparation of a detailed design for Scandia, issues became apparent which resulted in increased costs and work. He outlined the work required, indicating that some of the recommendations from the study by MPE Engineering Ltd. had also been incorporated. The Superintendent of Public Works outlined some issues and work required, including lowering the roads and the potential for freezing pipes, which has been factored into this contract. Councillor R. Andrews provided background information on the project, indicating that, while the project is large, it will fix many long- standing issues in Scandia at the same time. C. Mitchell indicated that the two bids submitted are similar in price, and he indicated that the work required in Scandia is more involved than that of Patricia. C. Mitchell responded to questions from Council, indicating that the contract does not include sanitary sewer work. Councillor R. Andrews inquired about the possibility of including this work early next year. The Superintendent of Public Works replied that, if it is included in the budget for 2012, it is possible that the same contractor could complete the work early next year, and paving would be considered in the future. Councillor M. Nesbitt expressed concems with depleting the Regional Enhancement Reserve with this project and the replacement of Bridge 75926. The Chief Administrative Officer replied that something needs to be done in Scandia due to the regular flooding that takes place and that AMEC has been hired to determine the scale of the project. The Chief Administrative Officer and Superintendent of Public Works responded to further questions from Council. C- 296/11 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell accepts the tender as submitted and awards the Scandia Storm Water Upgrades project to Brooks Asphalt & Aggregate Ltd. for the tendered price of $2,312,849.59; furthermore, that Council approves a budget adjustment increasing the total project costs from $859,628.00 to $2,312,849.59 with funding from the County in the amount of $2,312,849.59.00 to be financed from the Regional Enhancement Reserve and the 2011 Budget. MOTION CARRIED LEFT THE MEETING G. Tiffin and C. Mitchell left the meeting at 2:03 p.m. d. Rural Road Study The Superintendent of Public Works provided Council with background information on this item. He identified a road that will be added in Division 8, A mok and indicated that the approved list will be forwarded to Genivar Inc. so they Page 10 of 17 Regular Council September 8, 2011 can prepare a cost estimate for the study, which will assess the roads and identify a priority order and budgets for future construction. Council discussed amendments to the priority road list. C- 297/11 MOVED BY COUNCILLOR M. NESBITT that Council APPROVE the list of priority roads as amended to be submitted to Genivar Inc. to provide a cost estimate for a study, design work, and resulting tender preparation. MOTION CARRIED LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 2:25 p.m. e. Policy Review - 2011 - PPW -060 (Drainage - County /EID Joint Projects) The Superintendent of Public Works provided Council with background information on this item and distributed amendments suggested by the EID. The Superintendent of Public Works responded to questions from Council. C- 298111 MOVED BY COUNCILLOR A. EASTMAN that Policy 2011 -PPW -060 be adopted as amended. MOTION CARRIED f. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. The Superintendent of Public Works responded to questions from Council. g. Utilities - NRSC Report The Utilities - NRSC report was presented to Council. C- 299/11 MOVED BY COUNCILLOR R. ANDREWS that the Superintendent of Public Works report and the Utilities - NRSC Report for August 2011 be APPROVED as presented. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS - CONTINUED b. Road Closure & Sale - Approval to Proceed (SE 13 & NE 12- 19- 13 -W4) The Manager of Planning & Development provided Council with background Page 11 of 17 VV171P Regular Council September 8, 2011 information on this item, noting that while Public Works has no issues with ' D the road closure, they would prefer a lease rather than a sale. Discussion followed regarding the length of the lease. The Development Control Officer replied that road closure leases are usually signed for a three -year term. Issues have arisen where payment is not received and the road remains closed. LEFT THE MEETING Councillor J. Bulger left the meeting at 2:40 p.m. and returned at 2:43 p.m. Discussion followed regarding amending the Road Closure & Lease /Sale policy by including a fee for reopening the road and increasing the length of the lease term. Councillor R. Andrews indicated that, if the landowner does not wish to continue the lease, the road should be reopened. The Manager of Planning & Development responded to further questions from Council. C- 300/11 MOVED BY COUNCILLOR B. DE JONG that Council accepts the application for and proceeds with the closure and LEASE of the undeveloped road right of way between Sections 12 & 13- 19- 14 -W4. MOTION CARRIED c. Request to Lease Municipal Reserve Land (Bow City) The Manager of Planning & Development provided Council with background information on this item, indicating that a Public Hearing will be required in order to establish a grazing lease on a Municipal Reserve parcel. She noted that there is also an Environmental Reserve parcel in the area and that boundaries will have to be suitably fenced and maintained. The Manager of Planning & Development responded to questions from Council. C- 301/11 MOVED BY COUNCILLOR R. ANDREWS that Council proceed with the process outlined in the Municipal Government Act for granting a lease (year round grazing) on the Municipal Reserve parcel located in the NW 13- 17 -17 -W4 and that a public hearing be scheduled in this regard. MOTION CARRIED LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 2:58 p.m. d. 2011 Budget Adjustments 1 The Assistant Administrator provided Council with background information on 0 this item. Page 12 of 17 ,(\ Regular Council September 8, 2011 C- 302/11 MOVED BY COUNCILLOR C. AMULUNG that Council APPROVES the 2011 budget adjustments which increase the County's 2011 Operating Budget to $111,648,903.00 inclusive of the 2011 Capital Budget in the amount of $45,222,526.00. MOTION CARRIED ARRIVED AT MEETING M. Gietz arrived at 2:58 p.m. e. Newell Regional Services Corporation Water Supply Agreement The Assistant Administrator provided background information on this item and responded to questions from Council. Councillor C. Amulung inquired about the frequency of the billing cycle and the Assistant Administrator indicated that he would obtain clarification. C- 303/11 MOVED BY COUNCILLOR C. AMULUNG that the County of Newell Water Supply Agreement with the Newell Regional Services Corporation be APPROVED as presented. MOTION CARRIED f. Economic Development Report The Economic Development/Tourism Coordinator presented Council with an update on the establishment of a regional Economic Development/Tourism Committee. She indicated that the committee has been approached by the EID regarding development of the Marshall Drain with bike paths and walking trails, which could be a good joint project. The Palliser Economic Partnership has received funding to assist in the development of community economic development action plans, and a regional plan could be developed rather than each community creating their own. The Economic Development/Tourism Coordinator responded to questions from Council. Reeve M. Douglass thanked the Economic Development/Tourism Coordinator for her assistance in making the Rural Physicians' Action Plan (RPAP) students' tour a successful event. LEFT THE MEETING M. Gietz left the meeting at 3:18 p.m. g. Policy Review - 2011 - PAD -051 (Purchasing) The Chief Administrative Officer presented background information on this Page 13 of 17 Regular Council September 8, 2011 item and responded to questions from Council. C- 304/11 MOVED BY COUNCILLOR M. NESBITT that Policy 2011 - PAD -051 be adopted as presented. MOTION CARRIED h. Request for Proclamation - Catholic Sisters' Legacy Recognition Day Council was presented with a letter from Covenant Health requesting that September 28, 2011 be proclaimed "Catholic Sisters' Legacy Recognition Day." C- 305/11 MOVED BY COUNCILLOR B. DE JONG that the County of Newell hereby proclaims September 28, 2011 to be "Catholic Sisters' Legacy Recognition Day." MOTION CARRIED i. Request for Proclamation - Restorative Justice Week 2011 Council was presented with a letter from Correctional Service Canada with information on Restorative Justice Week 2011, which will be held from November 13 - 20, 2011. C- 306/11 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell hereby proclaims November 13 - 20, 2011 as "Restorative Justice Week 2011." MOTION CARRIED j. Councillor Payment Sheets (July 2011) C- 307/11 MOVED BY COUNCILLOR 1. SCHROEDER that the July 2011 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED k. Cheques for Payment The Assistant Administrator responded to questions from Council. C- 308/11 MOVED BY COUNCILLOR A. EASTMAN that the Cheque Register be accepted. MOTION CARRIED U\O Page 14 of 17 Regular Council September 8, 2011 11. POST AGENDA ITEMS a. Dust Control Issues Councillor C. Amulung reported that he has received another complaint from a ratepayer regarding dust control resulting from an agricultural haul. The Superintendent of Public Works indicated that other municipalities with the same type of haul situations do not implement any special measures. He indicated that he has advised the ratepayer conducting the haul to apply dust control measures. Discussion followed regarding dust control options for haul routes. 12. INFORMATION ITEMS a. City /County Facilitated Sessions (September 20 & 21, 2011) The Chief Administrative Officer indicated that the City of Brooks has not yet confirmed their attendance. He requested that Council tentatively schedule the sessions for the afternoon of September 20th and all day on September 21st. b. Mini Bus Monthly Report (July 2011) This item was accepted as information. c. Alberta Municipality Funding Initiative This item was accepted as information. d. Vulcan County - Question on Expanding Section 382(1) of the MGA to Allow for Additional Purposes that can be Funded by a Special Tax Bylaw Council discussed this item and it was determined that they would discuss this item further with Vulcan County during the meeting of the Foothills Little Bow Municipal Association on September 16th. e. Invitation to Palliser Triangle Health Advisory Council Meeting Reeve M. Douglass and Councillor M. Nesbitt indicated that they would attend the Palliser Triangle Health Advisory Council meeting on September 26, 2011. .'C- 309/11 MOVED BY COUNCILLOR C. AMULUNG that Reeve M. Douglass and Page 15 of 17 LIA13 Regular Council September 8, 2011 Councillor M. Nesbitt be permitted to attend the Palliser Triangle Health Advisory Council meeting in Brooks, AB on September 26, 2011 as a function of Council. MOTION CARRIED f. Alberta Biodiversity Monitoring Institute - Biodiversity Inventory (Center Table) This item was accepted as information. g. Alberta Biodiversity Monitoring Institute - Status of Biodiversity in the South Saskatchewan Planning Region: Preliminary Assessment 2011 (Center Table) This item was accepted as information. h. ATCO Electric - Project Update (August 2011) (Center Table) This item was accepted as information. i. ATCO - Eastern Alberta DC Transmission Line Minor Route Adjustment/Access Trails & Temporary Workspace (Center Table) This item was accepted as information. j. Cenovus Energy - 2010 Corporate Responsibility Report (Center Table) This item was accepted as information. 13. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Councillor B. de Jong reported that the County of Newell Water Project Groundbreaking Ceremony has been scheduled for October 14, 2011 beginning at 11:00 a.m. at the Duchess Golf Course. LEFT THE MEETING A. Nielsen and S. Stanway left the meeting at 3:47 p.m. Page 16 of 17 Regular Council September 8, 2011 14. IN CAMERA C- 310/11 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 3:47 p.m. to discuss land issues. MOTION CARRIED LEFT THE MEETING Councillor J. Bulger and Councillor A. Eastman left the meeting at 5:42 p.m. ARRIVED AT MEETING Councillor J. Bulger returned at 5:53 p.m. C- 311/11 MOVED BY COUNCILLOR R. ANDREWS that we move out of camera at 5:58 p.m. MOTION CARRIED ,,, 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 5:58 p.m. Signed this ay of .i� !. ■__Ast _ , 2011 Reeve / A ue_ ► Ad inistrator Saw Page 17 of 17