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Home My WebLink About2017-11-23 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL November 23, 2017 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, November 23, 2017 commencing at 10:39 a.m. MEMBERS Deputy Reeve B. de Jong PRESENT: COUNCILLORS: C. Amulung H. Kallen W. Hammergren T. Fyfe K. Christman E. Unruh L. Juss ABSENT: Molly Douglass, Reeve A.M. Philipsen STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner- ORRSC K. Martin, Manager of Fire & Emergency Services - T. Green, Director of Agricultural Services - M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1. CALL TO ORDER Deputy Reeve 8. de Jong called the meeting to order at 10:39 a.m. 2. EXCUSED FROM MEETING C-354/17 MOVED BY COUNCILLOR LIONEL JUSS that Reeve M. Douglass and Councillor A.M. Philipsen be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes - Council (November 9, 2017) �' ' Z55/17 MOVED BY COUNCILLOR TRACY FYFE that.the Novem�t 9, 2017 ouncil Meeting minutes be adopted as presented. ,,� �..___.�-. � MOTION CARRIED Regular Council November 23,2017 4. CALL FOR POST AGENDA ITEMS Deputy Reeve B. de Jong called for post agenda items. 5. ADOPTION OF AGENDA C-356/17 MOVED BY COUNCILLOR ELLEN UNRUH that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1900-1717 LUA 003 (SE 6-15-13-W4 - HR to HB) The County Planner provided background information on this item and responded to questions from Council. C-357/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1900-17, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 1.5 acres (0.607 hectares) in SE 6-15-13-W4 from HR - Hamlet Residential District to HB - Hamlet Business District, be given FIRST reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS 8.1 Update - North Headgates Area Redevelopment Plan The Director of Corporate Services provided background information on this - item. A meeting with Alberta Environment has been scheduled for November 27, 2017 to review the scope of the project and ensure that what is being proposed meets their requirements. Council was given the opportunity to ask questions. The Manager of P/anning & Development exp/ained the per lot costs associated with completing the improvements. The /andowners have committed to removing or re/ocating structures in accordance with the timelines provided during the meeting on November 20, 2017. This will be comp/eted by the /andowners before the local improvement work begins. 8.3 Hosting a Regional Alternative Energy Municipal Information Session The Director of Corporate Services provided background information on this : item. The AAMDC has been working with the Miistakis /nstitute to create an information sharing session for municipalities that will focus on the issues and challenges involved with the siting and approva/of alternative energy generation systems. The County has been encouraged to host this session. Elemental Energy is willing to provide a tour of their development. Discussion followed. C-358/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell agrees to host an information sharing session for municipalities organized by the AAMDC and the Miistakis Institute that would focus on issues and challenges involved with the velop nt of alternative energy generation systems. MOTION CARRIED � t Page 2 of 6 Regular Council November 23,2017 8.4 Alternative Energy Systems Lease Conflict Sites Community Engagement Effort The Director of Corporate Services provided background information on this item. The Miistakis Institute has asked the County to participate in a community engagement initiative that would identify preferred locations for the potential development of alternative energy systems. The geographic area to be considered is/arge but there wou/d be opportunity for public engagement on how developments of this nature proceed. Each participating municipality will be asked to provide a financial contribution as well as in kind participation from municipal representatives. Council was given the opportunity to ask questions. Discussion followed. Council was in favor of the concept and directed staff to investigate further. The Director of Corporate Services will obtain further information and this item wil/be brought back to a future Council meeting. LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:11 a.m. 8.2 Mutual Aid Agreement- MD of Taber The Manager of Fire & Emergency Services provided background information on this item. The proposed agreement has been reviewed by the County's insurance provider. A five-year term wil/ ensure the agreement is reviewed on a regu/ar basis. C-359/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council APPROVES entering into a Mutual Aid Agreement with the MD of Taber. MOTION CARRIED LEFT THE MEETING K. Martin left the meeting at 11:16 a.m. 7. AGRICULTURAL SERVICES BUSINESS 7.1 Agricultural Fieldman's Report(November 2017) The Director of Agricultural Services presented the Agricultura/Fie/dman's Report to Council. A presentation on the topic of phragmites control was given at the Alberta Irrigation Projects Association Conference. Council was given the opportunity to ask questions. The 2018 Provincia/ Agricultura/ Services Board Conference will be held in Grande Prairie, AB on January 16-19, 2018. The Director of Agricu/tural Services responded to questions regarding the coyote survey and clubroot legislation. The Agricultural Services Department works with producers to prevent the transfer of contaminated soil to neighbouring lands. C-360/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Agricultural Fieldman's Report for November 2017 be accepted as presented. MOTIO�1 A, IE � _. \ _ �� Page 3 of 6 Regular Council November 23,2017 LEFT THE MEETING T. Green left the meeting at 11:33 a.m. 8. ADMINISTRATIVE BUSINESS —continued 8.5 Request for Letter of Support- Child Advocacy in Southeastern Alberta Council was provided with background information on this item. This item was accepted as information. 8.6 Councillor Payment Sheets (October 2017) C-361/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the October 2017 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 8.7 Cheques for Payment There were no cheques for payment to approve at this meeting. 8.8 Payment Register The Director of Corporate Services responded to questions from Council. � _ ; C-362/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Payment Register be accepted. MOTION CARRIED 8.9 Requests for Functions of Council 8.9.1 EOEP Course - Munis 101: The Essentials of Municipal Governance The Executive Assistant provided Council with background information on this item. ARRIVED AT MEETING ' M. Harbicht and G. Tiffin arrived at 11:38 a.m. The Director of Corporate Services confirmed that the basic orientation requirements outlined in the Municipa/ Government Act were fulfilled with the Council Orientation Session he/d October 18-19, 2017. The Munis 101 course provides supp/ementa/ training. Councillors interested in registering for the course can do so through the Executive Assistant. C-363/17 MO D BY COUNCILLOR KELLY CHRISTMAN that any Councillor be permitted to att � Munis 101: The Essentials of Municipal Governance as a function of Council. MOTION CARRIED � Page 4 of 6 Regular Council November 23,2017 9. MUNICIPAL SERVICES BUSINESS - 9.1 Tender Award - BF79956 Replacement The Manager of Engineering Services provided background information on this item and responded to questions from Council. C-364/17 MOVED BY COUNCILLOR LIONEL JUSS that Council accepts the low tender as submitted and awards the Bridge File 79956 Replacement&Other Work tender to Brooks Asphalt & Aggregate for the tendered price of $79,950.00 with funding from the Infrastructure Fund in the Restricted Surplus Reserve Account. MOTION CARRIED LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 11:50 a.m. 10. COMMITTEE REPORTS 10.1 Newell Foundation Councillor A.M. Philipsen provided a written report. 10.2 Canadian Badlands Councillor A.M. Philipsen provided a written report. 10.3 Grasslands Regional FCSS Councillor C. Amulung reported that he attended the Annual General Meeting in Edmonton and provided an overview of some of the education sessions. Minutes of the /ast Grass/ands Regional FCSS meeting will be distributed soon. 10.4 Newell Housing Association Councillor H. Kallen provided an update on filling the vacant member-at-large position. 11. POST AGENDA ITEMS 11.1 Joint Meeting - Eastern Irrigation District Council confirmed that the date suggested by the Eastern Irrigation District is acceptab/e. The meeting will be held on Thursday, November 30, 2017 beginning at 5:00 p.m. Discussion followed on the suggested agenda items and those Councillors who would be speaking to each. An update will e provided on the paving of SH873, SH876, and SH535. The Executive Assistan will follow up ith the E/D to finalize the agenda. '�� ____ �� Page 5 of 6 Regular Council November 23,2017 LUNCH Council RECESSED for lunch at 12:03 p.m. and RECONVENED at 12:52 p.m. ARRIVED AT MEETING M. Harbicht returned at 12:52 p.m. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was he/d. 14. IN CAMERA C-365/17 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 12:53 p.m. to discuss the following matters: • Intergovernmental Relations—FO/PPAct Section 23 • Update on ongoing legal files—FO/PPAct Section 27 MOTION CARRIED C-366/17 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 2:07 p.m. MOTION CARRIED , ' 12. INFORMATION ITEMS ; - , � 12.1 Strategic Priorities Chart This item was accepted as information. 15. ADJOURN . Being that the agenda matters have been concluded, the meeting adjourned at 2:10 p.m. � Signed this�day of�.LP,Ir��-P� , 2017 �-- �-�� Ree � �o ty ministrator Page 6 of 6