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Home My WebLink About2018-01-11 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL January 11, 2018 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, January 11, 2018 commencing at 11:04 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services P. Elliott, Administrative Assistant - Planning OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation J. Merritt, Ratepayer B. Shantz, Shantz Law Office 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 11:04 a. m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1. Minutes - Council (December 21, 2017) C-01/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the D e eI 2017 Council Meeting minutes be adopted as presented. J MOTIORIED Regular Council January 11, 2018 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-02/18 MOVED BY COUNCILLOR TRACY FYFE that the agenda be adopted as presented. MOTION CARRIED 8. AGRICULTURAL SERVICES BUSINESS 8.1. ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Council was given the opportunity to ask questions. The Agricultural Fieldman responded to questions from Council regarding strychnine, phostoxin, the coyote program, and the reorganization of the Agricultural Services Department. ARRIVED AT MEETING K. Steinley arrived at 11:07 a.m. LEFT THE MEETING T. Green left the meeting at 11:11 a.m. 10. MUNICIPAL SERVICES BUSINESS 10.2. Utilities - NRSC Report K Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. K. Steinley provided information regarding a water line break in Rolling Hills that occurred on Monday and a break in the waste water collection line in the Lake Newell area. Both breaks have been repaired. ARRIVED AT MEETING J. Merritt and M. Harbicht arrived at 11:16 a.m. A report outlining the results of an Alberta Environment inspection completed for the Tilley/Kinbrook area will be completed in the next few weeks. The water treatment plant yearly reports are completed, and a summary will be sent to the Manager of Engineering Services. LEFT THE MEETING l Koteinley left the meeting at 11:17 a.m. hA,��11 Page 2 of 6 Regular Council January 11, 2018 7. DELEGATIONS 7.1. Letter to Council - SW 1/4 Sec. 26-14-14-W4M (J. Merritt) Dust Control The Director of Municipal Services provided background information on this item. Council was given the opportunity to ask questions. The Director of Municipal Services indicated that J. Merritt is concerned with the amount of traffic that goes by his property creating an excessive amount of dust. The Director of Municipal Services indicated that J. Merritt has been informed of the County's dust control program and that he is welcome to participate. Council inquired if J. Merritt has been in contact with the adjacent landowners to discuss the situation and hopefully reach a common solution. J. Merritt indicated that he has approached the landowners in question around four years ago. No resolution was reached at that time. Discussion followed. J. Merritt indicated that he felt that the County should be responsible for the dust control issue, not the landowner. He responded to further questions, indicating that the dust issue was seasonal. Discussion followed. The issue of dust control will be brought back to a future Council meeting for further discussion. C-03/18 MOVED BY COUNCILLOR TRACY FYFE that County Council accepts Mr. J. Merritt's letter of December 11, 2017 and denies a variance to Policy 2013-PPW-053 which specifies that it is the ratepayer's/resident's responsibility to apply for and have Dust Abatement applied to the roads in question. MOTION CARRIED C4/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County initiate a review of the process and research alternative options to the dust control issue on County roads. MOTION CARRIED LEFT THE MEETING J. Merritt left the meeting at 11:51 a.m. 10. MUNICIPAL SERVICES BUSINESS — continued 10.1. Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. C-05/18 MOVED BY COUNCILLOR BRIAN DE JONG that the Director of Municipal Services Report and the Utilities - NRSC Report for December 2017 be APPROVED as presented. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:03 p.m, and RECONVENED at 12:30 p.m. Page 3 of 6 Regular Council January 11, 2018 14. IN CAMERA C-06/18 MOVED BY COUNCILLOR BRIAN DE JONG that we move in camera at 12:30 p.m. to discuss a land and legal matter (FOIPP Act Section 27). MOTION CARRIED C-07/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of camera at 2:27 p.m. MOTION CARRIED 6. BYLAWS 6.1. Bylaw 1901-17 - Schedule of Fees C-08/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1901-17, being a bylaw for the purpose of establishing a schedule of fees, be given SECOND reading. MOTION CARRIED C-09/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1901-17 be given THIRD and FINAL reading. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS 9.1 Planning & Development Report The Planning & Development Report for 2017 was presented to Council. Council was given the opportunity to ask questions. C-10/18 MOVED BY COUNCILLOR TRACY FYFE that the Planning & Development Report for 2017 be accepted as presented. MOTION CARRIED 9.2. Adjustments to Councillor Compensation Rate Policy The Director of Corporate Services provided background information on this item. C-11/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that Policy 2018 -PLG -014 (Councillor Compensation & Expenses) be adopted as presented. MOTION CARRIED 9.3. Amendment to Mini Bus Service Operating Policy 2012 -BUS -001 The Director of Corporate Services provided background on this item. Council was given the opportunity to ask questions. C-12118 MOVED BY COUNCILLOR ELLEN UNRUH that we adjust the lower temperature rate for the Minibus service to reflect the same threshold (-35° C) that Grasslands Regional Schools applies to their school bus operations and adopt Policy 2018 -BUS -001 (Mini Bus Service — Operating) as amended. MOTION CARRIED Page 4 of 6 Regular Council January 11, 2018 9.4. Request to Reverse Tax Penalties The Director of Corporate Services responded to questions from Council. C-13/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the request for cancelling the late penalties applied to Carry Investments tax accounts be denied. MOTION CARRIED 9.5. Councillor Payment Sheets (December 2017) C-14/18 MOVED BY COUNCILLOR TRACY FYFE that the Councillor Payment Sheets (December 2017) be approved as presented. MOTION CARRIED 9.6. Cheques for Payment There were no Cheques for Payment. 9.7. Payment Register The Director of Corporate Services responded to questions from Council. C-15/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED \� 9.8. Requests for Functions of Council The Director of Corporate Services responded to questions from Council. C-16/18 MOVED BY COUNCILLOR BRIAN DE JONG that any Councillor be permitted to attend the Rural Municipalities & Renewable Energy Development — Education Session in Brooks, AB on January 23, 2018 as a function of Council. MOTION CARRIED ARRIVED AT MEETING L. Juss returned at 2:36 p.m. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Joint Services Retreat The Chief Administrative Officer reported that the Joint Services Committee had suggested holding a long term strategic regional planning retreat or 2018 at the JBS Canada Centre. Discussion followed. The Chief Officer responded to questions from Council. Page 5 of 6 Regular Council January 11, 2018 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:42 p.m. Signed this 5 day of , 2018 Reeve . �y County `dministrator Page 6 of 6 0