HomeMy WebLinkAbout2012-11-22 Council (Regular) Minutes ® COUNTY OF NEWELL
MINUTES OF Regular Council
November 22, 2012
The regular Council Meeting of the County of Newell was held in the County
Office at Brooks, AB on Thursday, November 22, 2012 commencing at 2:25 p.m.
MEMBERS M. Douglass, Reeve
PRESENT:
COUNCILLORS: I. Schroeder
R. Andrews
M. Nesbitt
J. Bulger
A. Eastman
B. de Jong
L. Juss
ABSENT: C. Amulung
A.M. Phillipsen
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Assistant Administrator
T. Green, Agricultural Fieldman
M. Harbicht, Superintendent of Public Works
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE:
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 2:25 p.m.
2. EXCUSED FROM MEETING
C-349/12 MOVED BY COUNCILLOR I. SCHROEDER that Councillor C. Amulung and
Councillor A.M. Philipsen be excused from the meeting.
MOTION CARRIED
Regular Council
November 22,2012
3. ADOPTION OF MINUTES
a. Minutes -Council (November 8, 2012)
The following changes were made to the November 8, 2012 Council Meeting
minutes:
Page 8 - Item 10(a) - Remove "Councillor A. Eastman inquired about putting
Range Road 16-0 on the paving list."
C-350/12 MOVED BY COUNCILLOR B. DE JONG that the November 8, 2012 Council
Meeting minutes be adopted as amended.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-351/12 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as
presented.
MOTION CARRIED
(11)
6. AGRICULTURAL BUSINESS
a. (November Report'
Agricultural Fieldman's Re 2012
9 P ( 2012)
The Agricultural Fieldman presented his report for November 2012, giving an
overview of the highlights. Council was given the opportunity to ask
questions.
The Agricultural Fieldman provided Council with details regarding the 2012
ASB Conference and the coyote information session scheduled for
November 27, 2012 at the Heritage Inn. Councillor R. Andrews indicated that
he had received a letter from a ratepayer suggesting that the County set up a
weed garden. The Agricultural Fieldman explained that weeds are grown for
identification purposes and there is currently one located at the Crop
Diversification Centre North. Discussion followed and the Agricultural
Fieldman indicated that he would obtain more information including a cost
estimate to a future Council meeting.
Councillor R. Andrews suggested that more Council participation is required
with regards to ASB issues and suggested the reinstatement of a small ASB
Committee that would meet on a quarterly basis. The Agricultural Fieldman
indicated that he would not be opposed to a separate ASB Committee, but C)
Page 2 of 5
Regular Council
November 22,2012
suggested that he could bring more ASB items to Council. Discussion
followed and it was determined that the Agricultural Fieldman would be given
a set amount of time to discuss ASB items during the first Council meeting of
each month.
C-352/12 MOVED BY COUNCILLOR M. NESBITT that the Agricultural Fieldman's Report
be accepted as presented.
MOTION CARRIED
b. Policy Review - Coyote Control Incentive Program (CCIP)
The Agricultural Fieldman presented background information, indicating that
the amended policy would be placed on the next Council Meeting agenda for
adoption. The Agricultural Fieldman responded to questions from Council.
C-353/12 MOVED BY COUNCILLOR B. DE JONG that we continue with the Coyote
Control Incentive Program (CCIP) as in previous years.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 3:00 p.m.
7. ADMINISTRATIVE BUSINESS
a. County Newsletter Review (November/December 2012)
Council reviewed the proposed County newsletter for November/December
2012.
b. Policy Review - Risk Control
The Assistant Administrator presented background information on this item,
indicating that the existing policy has been amended to remove references to
a specific risk management program. The amended policy maintains the
intent while allowing flexibility. Risk control issues will be discussed regularly
during Management Team Meetings. The Assistant Administrator responded
to questions from Council.
C-354/12 MOVED BY COUNCILLOR A. EASTMAN that Policy 2012-PAD-049 (Risk
Control) be adopted as presented.
MOTION CARRIED
C
Page3of5
Regular Council
November 22,2012
c. Policy Review - Mini Bus Services
The Assistant Administrator presented background information on this item
and responded to questions from Council. Discussion followed regarding
whether or not to cancel bus service so that both bus drivers could attend the
funerals of regular riders. Reeve M. Douglass suggested that more
information be obtained regarding how often this has occurred in the past.
The Assistant Administrator responded to further questions from Council.
This item will be discussed further during the next Council meeting.
d. Councillor Payment Sheets (October 2012)
C-355/12 MOVED BY COUNCILLOR R. ANDREWS that the October 2012 Councillor
Payment Sheets be accepted with the amendments recommended by the
Councillor Compensation Review Committee.
MOTION CARRIED
I'I e. Cheques for Payment
C-356/12 MOVED BY COUNCILLOR A. EASTMAN that cheque 174114 in the amount of
$380,939.76 be APPROVED.
MOTION CARRIED
f. Cheque Register
The Chief Administrative Officer responded to questions from Council.
C-357/12 MOVED BY COUNCILLOR B. DE JONG that the Cheque Register be accepted.
MOTION CARRIED
8. COMMITTEE REPORTS
a. County of Newell Water Project (CNWP)
Councillor A. Eastman provided an update on the easement signings in
Rosemary.
b. Joint Services/IMDP Committee
Councillor B. de Jong reported on items discussed at the Joint
Services/IMDP Committee, including the Bantry Bay development and the
SW Brooks Sanitary Study.
/ C Page 4 of 5
Regular Council
November 22,2012
9. POST AGENDA ITEMS
There were no post agenda items to discuss at this meeting.
10. INFORMATION ITEMS
a. Mini Bus Monthly Report (October 2012)
This item was accepted as information.
b. Strategic Priorities Chart
This item was accepted as information.
11. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
12. IN CAMERA
C-358/12 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at
3:24 p.m. to discuss a land issue and a legal issue.
MOTION CARRIED
C-359/12 MOVED BY COUNCILLOR J. BULGER that we move out of camera at
4:24 p.m.
MOTION CARRIED
13. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at
4:24 p.m.
Signed this O h day of n Cc L /S r , 2012
/3 A9,Reeve
ounty dministrator
Page 5 of 5