Loading...
HomeMy WebLinkAbout2013-07-12 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council ® July 12, 2013 The regular Council Meeting of the County of Newell was held in the County Office on 12 July, 2013 commencing at 10:18 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong ABSENT: A. Wickert, Manager of Planning & Development L. Juss, Councillor STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator S. Simpson, Development Officer B. Brunner, County Planner - ORRSC T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works W. Slenders, Junior Economic Development Officer P. Elliott, Administrative Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: A. Declercq-Matthias, Brooks Bulletin W. Ragan, Countess Country Museum S. Sgt.T. McNulty, Brooks RCMP 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:18 a.m. 2. EXCUSED FROM MEETING —C-219/13 MOVED BY A.M. PHILIPSEN that Councillor L. Ju•s be exc : • f m h. meeting. a Regular Council July 12, 2013 MOTION CARRIED • 3. ADOPTION OF MINUTES a. Minutes - Council (June 20, 2013) C-220/13 MOVED BY COUNCILLOR B. DE JONG that the June 20, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items 5. ADOPTION OF AGENDA C-221/13 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as presented. MOTION CARRIED • 6. BYLAWS a. Road Closure - Bylaw 1752-12 The Assistant Administrator presented background information on this item and responded to questions from Council. C-222/13 MOVED by COUNCILLOR J. BULGER that Bylaw 1752-12 be given SECOND reading. MOTION CARRIED C-223/13 MOVED by COUNCILLOR I. SCHROEDER that Bylaw 1752-12, be given THIRD and FINAL reading. MOTION CARRIED ,.\0;1 b. Bylaw 1770-13 Appointment of Designated Officer Positions • 1 The C.A.0 presented background information on this item and responded to . Regular Council July 12, 2013 questions from Council C-224/13 MOVED by COUNCILLOR C. AMULUNG that Bylaw 1770-13, being a bylaw to establish certain Designated Officer positions, to assign powers, duties and functions to those positions, and to establish a frame work for delegation of administrative functions be given FIRST reading. MOTION CARRIED C-225/13 MOVED by COUNCILLOR A. EASTMAN that Bylaw 1770-13 be given SECOND reading. MOTION CARRIED C-226/13 MOVED by COUNCILLOR A.M. PHILIPSEN that consent be given for Bylaw 1770-13 to receive third reading this 12th day of July, 2013. MOTION CARRIED UNANIMOUSLY C-227/13 MOVED by COUNCILLOR J. BULGER that Bylaw 1770-13 be given THIRD and FINAL reading. MOTION CARRIED 7. ADMINISTRATIVE BUSINESS a. Cheques for Payment • 175721 ($16,250,000.00) • 175722 ($16,250,000.00) • 175723 ($414,017.95) • 175605 ($720,016.00) • 175606 ($776,451.75) The Assistant Administrator presented background information and responded to questions from Council. C-228/13 MOVED by COUNCILLOR M. NESBITT that cheque 175721 in the amount of $16,250,000.00, cheque 175722 in the amount of$16,250,000.00, cheque 175723 in the amount$414,017.95, cheque 175605 in the amount of $720,016.00 and cheque 175606 in the amount of$776,451.75 be APPROVED. MOTION CARRIED Ili Regular Council _ July 12, 2013 b. Cheque Register • The Assistant Administrator presented background information and responded to questions from Council C-229/13 MOVED by COUNCILLOR B. DE JONG that the Cheque Register be accepted. MOTION CARRIED 8. AGRICULTURAL BUSINESS a. Rural Beautification Awards - Council Judge 2013 The Agricultural Fieldman reported that, unfortunately, due to a lack of nominations for this year, the Rural Beautification Tour has been cancelled. The Agricultural Fieldman presented an update on the recent activities of the Agricultural Services Department. He indicated that the Grant funding from the province had come through, majority of the roadside spraying is complete, 90% of the roadside mowing has been completed as well as the weed inspections are going well. He informed Council that Emerson Bridge clean-up from the flood is going well and the hope is to have the campground • open for the August long weekend. He responded to questions from Council. Councillor R. Andrews thanked the Agricultural Fieldman for making the trip to Cambodia. Reeve M. Douglass noted that the Farm Family Awards at the 1 Calgary Stampede went well with Councillor L. Juss accompaning her. 7. ADMINISTRATIVE BUSINESS—CONTINUED c. Challenge from Strathcona County • Councillor M. Nesbitt inquired if there was a fund set aside in the budget to send funds to the Red Cross for emergencies. The Assistant Administrator replied that anything of that nature would need to be handled through a budget adjustment and that at this time there is nothing set aside. Councillor A.M Philipsen commented that there is a fund raiser coming up and as individuals, anyone can donate. Council decided that they would leave this item for a future meeting. d. NREDI - Municipal Partners for Economic Development Project Extension • The Junior Economic Development Officer, W. Slenders, presented s ..._....# Regular Council July 12, 2013 an update on behalf of Michelle Gietz, regarding the Coordinator of Economic Development recent trip to Cambodia. It was clarified that expenses are covered by the program sponsor but the time allocated by the participants is the County's contribution to the project. The Junior Economic Development Officer updated Council on efforts to organize a flood relief benefit concert at the Lakeside Leisure Center that was being scheduled as a result of the Dragon Boat races having been cancelled. Reeve M. Douglass inquired if there was anything else that a person could do besides donate money. The Junior Economic Development Officer replied that the Chamber of Commerce was setting up a bus to transport people to High River on July 20, to assist with the clean-up. C-230/13 MOVED by COUNCILLOR I. SCHROEDER that the County of Newell continue to support the NREDI in the continuation of the Municipal Partners for Economic Development Project. MOTION CARRIED e. Crime Reduction Committee Funding Request The Assistant Administrator presented background and responded to questions from Council. Councillor B. De Jong wanted to know who the position would be accountable to. Staff Sgt. McNulty replied that in discussion with the Victims Services Board, Brooks City Council, and the County of Newell, the proposal was to address domestic violence and prevention and to have the staff member pull all the organizations together. He also said that the position would report to himself and the Victims Services Board and that the details in the draft proposal are not set in stone. Staff Sgt McNulty mentioned that the position would not be attached to the detachment because there is interest in ensuring that it remains community driven. LEFT MEETING Councillor J. Bulger left at 10:22 a.m. Staff Sgt. McNulty reported the Brooks Detachment supplied six officers and four cars to provide support during and after the recent flood in the High River area. ARRIVED AT MEETING Councillor J. Bulger arrived at 10:25 a.m. \‘----A.\\\X) Regular Council . July 12, 2013 C-231/13 MOVED by COUNCILLOR R. ANDREWS that the County of Newell support the • Crime Reduction Committee funding request and APPROVE funding in the amount of$17,500 per year over a three year period and the funding for 2013 to be allocated from the Municipal Surplus account through a budget adjustment. MOTION CARRIED f. Safe and Caring Communities Committee Funding Request The Assistant Administrator gave background information. Councillor R. Andrews explained that the committee would like to assist and support organizations and groups involved, which would ensure there would be a sharing of ideas. He noted that media ads will use a majority of the allocated funds with the balance going to smaller programs with the monies being administered through the City of Brooks. Councillor A.M. Philipsen commented that a three year commitment equates to $10,000.00 and asked where that money would come from. The Assistant Administrator replied that the money for this year would have to be allocated through a budget adjustment to the Municipal Surplus account. C-232/13 MOVED by COUNCILLOR M. NESBITT that the County of Newell support the • request from the Safe Communities Committee in the amount of$3,500 to be funded through a budget adjustment in the Municipal Surplus Account and consideration for an annual contribution be referred to the budget review process. MOTION CARRIED g. Alberta Municipal Affairs request for Resolution Approving Membership in OORSC The Assistant Administrator presented background information. C-233/13 MOVED by COUNCILLOR A.M PHILIPSEN that the County of Newell Council APPROVE the County as a member of the Oldman River Regional Services Commission (ORRSC), and to be added to the Oldman River Regional Services Commission Bylaw as a municipal member; and that the Minister of Municipal Affairs be notified of this approval and be requested to amend the Oldman River Regional Services Commission Regulation accordingly. MOTION CARRIED K..., h. NRCB Application No. LA13014 by Fairville Farming Co. Ltd. • The Assistant Administrator presented background information and informed t Regular Council July 12, 2013 Council that this was for information only. 9. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented an update on recent activities. He noted that the Calcium Program has been completed in Divisions 3 and 4 with Division 5 being completed by the end of the week and starting Division 6 on Monday. He provided an update regarding the Scandia water system. Reeve M. Douglass asked if the Superintendent of Public Works would write up a report on the Grand Opening as she felt it was important to keep notes for future events. d. Utilities - NRSC Report A verbal Utilities -NRSC Report was presented to Council by C.A.O. — K. Stephenson. ®-234/13 MOVED by COUNCILLOR I. SCHROEDER that the Superintendent of Public Works and the Utilities-NRSC report for June 2013 be APPROVED as presented. MOTION CARRIED b. 2013 Bassano Pit Crush The Superintendent of Public Works presented background information and responded to questions from Council. C-235/13 MOVED by COUNCILLOR R. ANDREWS that Council accept the tender as submitted by Smith Trucking and award the 2013 Bassano Gravel Crush to Smith Trucking in the amount of$585,125.00 plus 10% contingencies but that the additional cost of$44,234.50 for Genivar Ltd. for the Quality Assurance on the project be renegotiated. MOTION CARRIED c. Road Use Agreements The Superintendent of Public Works provided background info tion an responded to questions from Council. Regular Council July 12, 2013 10. POST AGENDA ITEMS • 11. INFORMATION ITEMS a. Mini Bus Monthly Report(June 2013) This item was accepted as information. 12. QUESTION PERIOD/NOTICE OF MOTION 13. IN CAMERA C-236/13 MOVED BY COUNCILLOR that we move in camera at 1:30 p.m. to discuss a legal issue. C-237/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 2:30 p.m. 14. ADJOURN • Being that the agenda matters have been concluded, the meeting adjourned at 2:30 p.m. Signed this 2. 5 day of .� , 2013 Avaist 111 Reeve oun" A dministrator •