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HomeMy WebLinkAbout2013-07-25 Council (Regular) Minutes• COUNTY OF NEWELL • MINUTES OF Regular Council July 25, 2013 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, July 25, 2013 commencing at 10:22 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: I. Schroeder A.M. Philipsen J. Bulger A. Eastman B. de Jong L. Juss ABSENT: C. Amulung R. Andrews M. Nesbitt • STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development G. Scott, County Planner- ORRSC T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works G. Tiffin, Technical Manager J. Nesbitt, Community Peace Officer Supervisor P. Elliott, Administrative Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: Sgt. R. Loo, Brooks RCMP 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:22 a.m. 2. EXCUSED FROM MEETING 4-238 /13 MOVED by COUNCILLOR A.M. PHILIPSEN that Councillors C. u ulung Anelfews;►and M. Nesbitt be excused from the meeting. 10 MO •N CARRIED Regular Council July 25,2013 3. ADOPTION OF MINUTES CP a. Minutes - Council (July 12, 2013) C-239 /13 MOVED BY COUNCILLOR B. DE JONG that the minutes be approved as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-240 /13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be approved as presented. MOTION CARRIED 8. AGRICULTURAL BUSINESS a. Agricultural Fieldman's Report(July 2013) The Agricultural Fieldman presented an update on the recent activities of the Agricultural Services Department. He reported that he had received calls from outside companies to offer sponsorships for the 2014 ASB Tour. LEFT THE MEETING Councillor L. Juss left the meeting at 10:33 a.m. He indicated that they had done some mowing on some unsightly properties. Councillor A.M. Philipsen informed the Agricultural Fieldman that she had received compliments from Patricia residents for a job well done. He informed Council that Emerson Bridge Campground had been reopened that day for campers. C-241 /13 MOVED BY COUNCILLOR I. SCHROEDER that the Agricultural Fieldman's report be accepted. MOTION CARRIED j) b. 2013 Resolution and Responses 0 ARRIVED AT MEETING Councillor L. Juss arrivera at 1 g:4o a.m. Regular Council July 25,2013 • The Agricultural Fieldman presented background information on this item and responded to questions from Council. Reeve M. Douglass thanked the Agricultural Fieldman for all the work his staff had done at the Emerson Bridge Campground. LEFT THE MEETING T. Green left the meeting at 10:47 a.m. 9. ADMINISTRATIVE BUSINESS a. Councillor Payment Sheets (June 2013) The Assistant Administrator presented background information on this item. C-242/13 MOVED by COUNCILLOR B. DE JONG that the Councillor payment sheets be APPROVED. MOTION CARRIED • b. Cheques for Payment The Cheques for Payment was accepted as information. c. Cheque Register The Assistant Administrator presented background information. C-243/13 MOVED by COUNCILLOR L. JUSS that the Cheque Register be accepted. MOTION CARRIED 6. BYLAWS a. Road Closure - Bylaw 1750-12 The Assistant Administrator presented background information and responded to questions from Council. As a result of questions raised, he recommended that further discussion be deferred to a later point in the meeting when the Manager of Planning & Development would be available to • provide further information on this item. Regular Council July 25,2013 9. ADMINISTRATIVE BUSINESS -continued d. 2013 Tax Sale by Public Auction The Assistant Administrator presented background information on this item. Councillor B. de Jong inquired as to how long the property was held before putting up for auction. The Assistant Administrator responded that the property was required to be at least 3 years in arrears. The Assistant Administrator responded to questions from Council. ARRIVED AT MEETING A. Wickert arrived at 10:52 a.m. C-244/13 MOVED by COUNCILLOR L. JUSS that the 2013 Tax Sale by Public Auction be held on Wednesday, November 6, 2013 at 10:00 a.m. in the County of Newell Building with cash or certified cheque only terms, and that the reserve bids for the 2013 Tax Sale properties be set as recommended by Administration. MOTION CARRIED 6. BYLAWS - CONTINUED a. Road Closure - Bylaw 1750-12 The Manager of Planning & Development provided further information on this item and responded to questions from Council. ARRIVED AT MEETING G. Tiffin arrived at 10:53 a.m. ARRIVED AT MEETING M. Harbicht arrived at 10:59 a.m. C-245/13 MOVED by COUNCILLOR I. SCHROEDER that Bylaw 1750-12 be given SECOND reading. MOTION CARRIED I C-246/13 MOVED by COUNCILLOR A. EASTMAN that Bylaw 1750-12 be given THIRD an. A L reading. MOTION CARRIED Regular Council July 25,2013 • 10. PUBLIC WORKS BUSINESS a. Patricia CNWP Tender Award The Technical Manager presented background information on this item. Councillor B. de Jong inquired if the Patricia contract was a separate document from the Dinosaur Provincial Park contract. The Technical Manager responded that there was one schedule for the Park and a separate schedule for Patricia. He responded to questions from Council. C-247/13 MOVED by COUNCILLOR A.M. PHILIPSEN that Council accept the low tender as submitted and award the County of Newell Water Project Contract 5 tender to Tollifson Cable Services for the tendered price of$4,611,400.00 plus additional engineering, land and environmental costs of$769,754.00. MOTION CARRIED b. Railway Crossing Improvements The Technical Manager presented background information on this item. Councillor 1. Schroeder inquired if CPR was providing any funding for the • project. The Technical Manager replied that they will provide flag personnel and have the trains slow down, but will not be providing any funding. He responded to questions from Council. C-248/13 MOVED by COUNCILLOR J. BULGER that Council ACCEPT Option 1 of the Railway crossing improvements. MOTION CARRIED ARRIVED AT MEETING J. Nesbitt arrived at 11:18 a.m. LEFT THE MEETING G. Tiffin and M. Harbicht left the meeting at 11:20 a.m. ARRIVED AT MEETING Sgt. R. Loo arrived at 11:30 a.m. • Regular Council July 25,2013 7. DELEGATIONS a. RCMP Quarterly Reports • Brooks RCMP Sgt. R. Loo presented the Brooks RCMP Quarterly Report to Council, indicating that the County is experiencing an overall downward trend in crime rates. He informed Council that the Detachment is looking to fill one posting by January 2014 as well as a new plainclothes position will be filled by August 1, 2013. He commented that the Brooks Detachment had sent Officers to High River and Canmore to assist with the flooding in June. Council was given the opportunity to ask questions. LEFT THE MEETING Sgt. R. Loo left the meeting at 11:40 a.m. • Bassano RCMP There was no report submitted for the Bassano RCMP Quarterly Report. • Community Peace Officers LEFT THE MEETING Councillor J. Bulger left the meeting at 11:21 a.m. The Community Peace Officer Supervisor presented the County of Newell CPO report to Council, giving an overview of significant events. He commented that Pivot issues have been the major concern, resulting in posting information in the area newspapers. ARRIVED AT MEETING Councillor J. Bulger arrived at 11:22 a.m. The Community Peace Officer Supervisor responded to questions from Council. T THE MEETING O J. Nesbitt left the meeting at 11:31 a.m. CO or Regular Council July 25,2013 • 9. ADMINISTRATIVE BUSINESS -CONTINUED a. Resolution for Infrastructure Deficit Funding Councillor B. de Jong presented background information on this item. A discussion ensued and it was agreed that Council required more information and would revisit this item at a later date still to be determined. LUNCH Council RECESSED FOR LUNCH AT 12:04 p.m. and RECONVENED AT 12:48 p.m. LEFT THE MEETING Councillor I. Schroeder left the meeting at 12:48 p.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED f. Alberta Beef Celebration The Assistant Administrator presented background information and • requested confirmation on which Councillors would be attending. ARRIVED AT MEETING Councillor I. Schroeder arrived at 12:50 p.m. 11. COMMITTEE REPORTS Grasslands Regional FCSS: Reeve M. Douglass requested that the Councillors encourage their ratepayers to fill out and return the survey as it was very important to have enough returned for the results. Newell Foundation: There had been a discussion regarding the appointment of board members from municipal Councils versus members at large. Newell Recycling: Councillor B. de Jong reported they had received a request from the Sisika Nation to receive some of their debris from the flooding. Councillor L. Juss asked if there would be a cost attached and Councillor B. de Jong responded that there would be a charge of around$50.00-$60.00/ton. • Reeve's Report: Reeve M. Douglass reported that she had attended the Canada Day Celebrations at the Brooks & District Museum and said there had been a really good turnout. She also attended the lunch when the Cenovus Regular Council July 25,2013 Board of Directors visited. July 8, she went to the Family Farm Days at the Calgary Stampede. The City will not be installing lights along the bike path, as • there is a need for lights at other higher priority locations including road crossings or crosswalks. She mentioned that she had attended the media day at JBS on July 19"' and on July 22, EID presented a picture to the County in honour of the new building. 12. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 13. INFORMATION ITEMS a. Strategic Priorities Chart This item was accepted as information. 14. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 15. IN CAMERA C-249 /13 MOVED by COUNCILLOR I. SCHROEDER that Council moves in camera at 1:10 p.m. to discuss a legal issue. MOTION CARRIED C-250 /13 MOVED by COUNCILLOR I. SCHROEDER that Council moves out of camera at 1:55 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:55 p.m. Signed this © day of , 2013 Reev - S G o Administrator