Loading...
HomeMy WebLinkAbout2013-09-05 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council September 5, 2013 The regular Council Meeting of the County of Newell was held in the County Office on September 5, 2013 commencing at 10:44 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen M. Nesbitt J. Bulger A. Eastman L. Juss ABSENT: R. Andrews B. de Jong STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development G. Scott, County Planner- ORRSC S. Yokoyama, Returning Officer K. Martin, Fire & Emergency Services Coordinator T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works D. Hemakumara, Senior GIS Analyst A. Nielsen, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle D. Drader, Councillor (Village of Duchess) R. Weir, Grasslands Soccer Association G. Deblasio, Grasslands Soccer Association M. Chomey, Ratepayer 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:44 a.m. 0 Regular Council September 5,2013 2. EXCUSED FROM MEETING C-260/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor B. de Jong be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES a. Minutes -Council (August 8, 2013) C-261/13 MOVED BY COUNCILLOR A. EASTMAN that the August 8, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. • 5. ADOPTION OF AGENDA C-262/13 MOVED BY COUNCILLOR M. NESBITT that the agenda be adopted as presented. MOTION CARRIED 6. BYLAWS a. Bylaw 1763-13 Road Closure & LEASE (Between SE 31 & SW 32-14-12-W4 and Between NE 30 & NW 29-14-12-W4) The Manager of Planning & Development presented background information on this item and responded to questions from Council. C-263/13 MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1763-13, being a bylaw for the purpose of closing to public travel and LEASING that portion of road adjacent to the eastern boundary of SE 31 & NE 30-14-12-W4, be given SECOND reading. j*\\9 MOTION CARRIED Page 2 of 13 Regular Council September 5,2013 0264/13 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1763-13 be given THIRD and FINAL reading. MOTION CARRIED ARRIVED AT MEETING D. Drader arrived at 10:50 a.m. 9. ADMINISTRATIVE BUSINESS e. Local Authorities Election -Advance Polls & Special Ballots The Assistant Administrator presented background information on this item, indicating that the County of Newell has only provided advance polls in the past. The Returning Officer responded to questions from Council and proposed that advance polls be held from 11:00 a.m. to 6:00 p.m. on October 12, 18, and 19, 2013. C-265/13 MOVED BY COUNCILLOR C. AMULUNG that the County of Newell authorizes an Advance Poll for the 2013 Municipal Election with the date, time, and location to be determined by the Returning Officer. MOTION CARRIED LEFT THE MEETING S. Yokoyama left the meeting at 10:57 a.m. 6. BYLAWS -CONTINUED b. Bylaw 1771-13 LUA 005 SE 23-18-15-W4 - Division 5 A -Agricultural District to RB - Rural Business District The County Planner presented background information on this item and responded to questions from Council. C-266/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1771-13, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 4.09 acres (1.654 hectares) in SE 23-18-15-W4 from A - Agricultural District to RB - Rural Business District, be given FIRST reading. MOTION CARRIED 0 Page 3 of 13 Regular Council September 5,2013 7. DELEGATIONS a. Grasslands Indoor Soccer AssociationNillage of Duchess (11:00 a.m.) D. Drader distributed information to Council regarding the costs to rebuild the indoor soccer facility in Duchess. The Village of Duchess and the Grasslands Soccer Association are requesting a letter of support from Council and $163,000.00 from the insurance claim to be used to proceed with the tender process subject to the approval from the insurer. D. Drader responded to questions from Council. ARRIVED AT MEETING R. Weir and G. Deblasio arrived at 11:09 a.m. R. Weir responded to questions from Council, indicating that the Grasslands Soccer Association is in favor of the project. G. Deblasio indicated that they would like to increase the number of participants and indicated that the area could support an additional facility if the City of Brooks proceeds with their plans to build a facility in Brooks. D. Drader noted that the facility could be used for other purposes as well. Reeve M. Douglass asked what the Village of Duchess would be contributing. D. Drader replied that the Village of Duchess would be responsible for running and maintaining the facility once 411 the project has been completed. The Chief Administrative Officer indicated that the site is currently owned by the County and would be transferred to the Village of Duchess. He suggested sending the quotes to the insurer to see what would be covered. Councillor A.M. Philipsen asked about the involvement of the Duchess Agricultural Society, as the new soccer facility would be connected to the curling rink. D. Drader replied that the Duchess Agricultural Society has agreed to transfer ownership of the curling rink to the village, noting that the buildings will not be attached to each other. Councillor C. Amulung stressed the importance of ensuring that the insurance money will cover the proposed facility and indicated that the land transfer should be completed before the project begins. The delegation responded to further questions from Council. C-267/13 MOVED BY COUNCILLOR C. AMULUNG that the County of Newell transfer the lands known as the former site of the Duchess Indoor Soccer Centre to the Village of Duchess. MOTION CARRIED C-268/13 MOVED BY COUNCILLOR C. AMULUNG that the County of Newell APPROVES the request from the Village of Duchess for $163,000.00 to be used to proceed with tendering the Indoor Soccer Centre project provided that the total insurance money is confirmed to be available for the proposed project. JO) MOTION CARRIED Page 4 of 13 II, Regular Council September 5,2013 c-269/13 MOVED BY COUNCILLOR I. SCHROEDER that a letter be written to the Village of Duchess in support of the construction of a new Indoor Soccer Centre. MOTION CARRIED LEFT THE MEETING D. Drader, R. Weir, and G. Deblasio left the meeting at 11:38 a.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED a. Subdivision Extension Request -2012-0-060 NW 29-20-14-W4 The County Planner provided background information on this item and responded to questions from Council. C-270/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a time extension to subdivision application 2012-0-060 be APPROVED for six months to February 5, 2014. MOTION CARRIED b. Subdivision Extension Request -2011-0-094 NE 19-17-13-W4 The County Planner provided background information on this item and responded to questions from CounciL C-271/13 MOVED BY COUNCILLOR I. SCHROEDER that the request for a time extension to subdivision application 2011-0-094 be APPROVED for one year to September 5, 2014. MOTION CARRIED LEFT THE MEETING Councillor L. Juss and Councillor J. Bulger left the meeting at 11:45 a.m d. Children's Fire Safety Activity Books The Fire & Emergency Services Coordinator provided background 0 information on this item and responded to questions from Council. Page 5 of 13 L44'149 Regular Council September 5,2013 ARRIVED AT MEETING • Councillor J. Bulger returned at 11:47 a.m. Councillor M. Nesbitt expressed concerns with the actual production costs and requested that quotes be obtained from local printing companies. The Fire & Emergency Services Coordinator responded to further questions from Council. ARRIVED AT MEETING Councillor L. Juss returned at 11:51 a.m. C-272/13 MOVED BY COUNCILLOR M. NESBITT that Fire Services be authorized to produce the Fire Safety Coloring & Activity Book in house in numbers for general distribution and during Fire Prevention Week. MOTION CARRIED c. Recommendations to Set a Wage Scale for Fire Fighters for Call Outs • The Fire & Emergency Services Coordinator provided background information on this item. The County is only able to set the rates for the Scandia and Bow City Fire Departments and the rest of the departments can discuss it further and decide whether or not to make similar changes to their own wage scales. Councillor J. Bulger expressed concerns and suggested that more consultation with the members of the local fire associations is required. Discussion followed and Council suggested that the information be distributed to the local fire departments for their consideration. LEFT THE MEETING Councillor M. Nesbitt left the meeting at 12:07 p.m. The Fire &Emergency Services Coordinator requested approval from Council so that the information could be incorporated into the budget for Scandia and Bow City. ARRIVED AT MEETING Councillor M. Nesbitt returned at 12:09 p.m. Councillor C. Amulung noted that graduated rates are not typical of volunteer 4110 Page 6 of 13 Regular Council September 5,2013 rate. The Assistant Administrator indicated that the information will be distributed to the fire departments and brought back for further discussion in November. LEFT THE MEETING K. Martin left the meeting at 12:13 p.m. 11. POST AGENDA ITEMS a. Alberta Beef Celebration BBQ (September 7, 2013) The Assistant Administrator provided details for the Alberta Beef Celebration BBQ that is scheduled for Saturday, September 7, 2013 from 4:00 - 6:00 p.m. at the Lakeside Leisure Centre. LUNCH Council RECESSED for lunch at 12:15 p.m. and RECONVENED at 1:05 p.m. ARRIVED AT MEETING M. Chorney arrived at 1:05 p.m. 7. DELEGATIONS - CONTINUED b. M. Chorney -Status of Electrical Permit (1:00 p.m.) M. Chomey provided background information on her situation and requested a temporary electrical permit and permission from Council to install a cistern, as she plans to make the building her primary residence. She asked Council to consider allowing her and the other tenants in the area to continue with their projects and determine what permits and inspections are required once the Area Redevelopment Plan is complete. She also noted that the municipal addressing signs have not been installed, indicating that this is a safety issue. Council was given the opportunity to ask questions. Reeve M. Douglass reported that, recently, some progress has been made with the landowner. The Manager of Planning & Development indicated that no development permits can be issued until an Area Structure Plan (ASP) or Area Redevelopment Plan (ARP) has been approved. The County Planner Page 7 of 13 Regular Council September 5,2013 indicated that they have outlined the requirements to the planners hired by the landowner to develo p the plan. They have indicated that they expect to have the first draft complete in November. He also noted that the access mad goes through Eastern Irrigation District land and an alternative access should be constructed in the event that the EID closes that road. The County Planner reported that the municipal addressing numbers have been assigned to the lots and that Planning & Development would follow up with Public Works regarding the installation of the signs. Discussion followed regarding safety issues surrounding the state of the buildings. The County Planner indicated that maintenance issues do not require development permits. For instance, a deck that is unsafe could be repaired or removed without a permit, but not replaced. M. Chomey requested clarification on the type of plan required. The County Planner replied that the County's Land Use Bylaw refers to an ASP but, as there is an existing development, an ARP is being requested. The Manager of Planning & Development explained that both ARP's and ARP's are used by planners to show how development should occur on a particular site. Councillor L. Juss asked about the access road and the County Planner replied that there is an area on the east side of the property where a new access road could be built and it would be capable of connecting to the existing road layout. Reeve M. Douglass reiterated Council's previous decision requiring a plan before any further development is permitted. • M. Chomey expressed concerns with having to live without power and water. The Manager of Planning & Development indicated that, if a building has been moved in without the required permits, a municipality is able to have the building removed and/or issue a stop order until the development permits are acquired. M. Chomey indicated that a letter had been received by the tenants and asked if it was the landowner's responsibility to communicate with the tenants. The Manager of Planning & Development noted that the letter had been delivered first to the landowners and that the notification to the tenants was done as a courtesy, but is not required under the MGA. The Manager of Planning & Development responded to further questions. LEFT THE MEETING M. Chorney, A. Wickert, and G. Scott left the meeting at 1:33 p.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED i. Proclamation of Ducks Unlimited Canada's 75th Anniversary and Year of the Conservation Champion 4,\Ss) Council was presented with background information on this item. Page 8 of 13 CO Regular Council September 5,2013 0273/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell recognizes the 75th Anniversary of Ducks Unlimited Canada in 2013 and declares 2013 the "Year of the Conservation Champion." MOTION CARRIED j. Proclamation of Diabetes Week Council was presented with background information on this item. C-274/13 MOVED BY COUNCILLOR J. BULGER that the County of Newell hereby proclaims September 30 - October 7, 2013 as "Diabetes Week." MOTION CARRIED ARRIVED AT MEETING T. Green arrived at 1:37 p.m. 8. AGRICULTURAL BUSINESS a. ASB Update The Agricultural Fieldman presented an update on the recent activities of the 9 P P Agricultural Services Department. Council was given the opportunity to ask questions. ARRIVED AT MEETING D. Hemakumara arrived at 1:41 p.m. The Agricultural Fieldman provided an update on clubroot and bacterial ringrot surveys and responded to questions from Council. LEFT THE MEETING T. Green left the meeting at 1:42 p.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED f. Alberta Municipal Data Sharing Partnership (AMDSP) The Senior GIS Analyst presented background information on this item, indicating that the AMDSP will be applying for funding under the Regional Page 9 of 13 ■ Regular Council September 5,2013 Collaboration Grant program to create a system to house a province-wide data set that will allow for the automated submission of emergency services related data. Council was given the opportunity to ask questions. C-275/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council provides formal approval for the County of Newell to participate in the Alberta Municipal Data Sharing Partnership (AMDSP). MOTION CARRIED LEFT THE MEETING D. Hemakumara left the meeting at 1:46 p.m. g. Regional Transportation Review & Regional Collaboration Grant Application Council was presented with background information on this item. C-276113 MOVED BY COUNCILLOR M. NESBITT that Council supports the submission of an application under the Regional Collaboration Grant program for a review of regional transportation services and that the City of Brooks be appointed the lead • municipality for reporting purposes. MOTION CARRIED h. Industrial & Linear Taxation Council was presented with information from the Alberta Association of Municipal Districts & Counties regarding Industrial & Linear Taxation. Discussion followed. k. Payment Register(July 31 -August 15, 2013) The Chief Administrative Officer responded to questions from Council. C-277/13 MOVED BY COUNCILLOR A. EASTMAN that the Payment Register be accepted. MOTION CARRIED • Page 10 of 13 Regular Council September 5,2013 10. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. Reeve M. Douglass asked about the installation of signs on Highway 876 at the junction of Township Road 21-2. The Superintendent of Public Works replied that they have been trying to get the East Gem Road signs reinstalled on Highway 550 as well. He also noted that the AMA signs have also yet to be reinstalled. Councillor A.M. Philipsen noted the declining condition of some secondary highways and suggested that Council should reiterate their offer to partner with the province to fund these repairs. The Superintendent of Public Works responded to further questions from Council. b. AAMDC Survey - Maintenance &Service on Three-Digit (Secondary) Highways 1 The Superintendent of Public Works presented background information on this item and responded to questions from Council. Council provided a response to the survey. 12. INFORMATION ITEMS a. Tilley Dissolution The Chief Administrative Officer indicated that the County had received notice of the dissolution and a check list of items to be completed. A public meeting will be held at 7:00 p.m. on September 10, 2013 at the Tilley Community Hall to provide information to the residents. The Chief Administrative Officer gave an overview of the agenda for the meeting. The Hamlet Advisory Committee will be selected at this meeting and will meet immediately after the adjournment of the public meeting. Council was given the opportunity to ask questions. Councillor M. Nesbitt indicated that the Tilley Public Library has been closed and requested that the assets and liabilities be transferred to the Municipal Library Board. The Chief Administrative Officer indicated that all village assets will be received by the County and indicated that the County has not requested that the library be closed. Councillor C. Amulung indicated that the Tilley & District Public Library is a joint library between Grasslands Public Schools and the Village of Tilley. Councillor I. Schroeder indicated that Grasslands Public Schools has prepared a revised agreement. Page 11 of 13 CAJ ■ Regular Council September 5,2013 LEFT THE MEETING Councillor L. Juss left the meeting at 3:08 p.m. Councillor I. Schroeder indicated that the public meeting will help to alleviate some resident concerns and provide information. The Chief Administrative Officer reported that the Assistant Administrator has requested a meeting with the Municipal Library Board. Discussion followed. C-278/13 MOVED BY COUNCILLOR J. BULGER that any Councillor be permitted to attend the Public Meeting at the Tilley Community Hall on September 10, 2013 as a function of Council. MOTION CARRIED 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA C-279/13 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 3:15 p.m. to discuss a legal issue. MOTION CARRIED ARRIVED AT MEETING Councillor L. Juss returned at 3:20 p.m. LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 3:45 p.m. C-280/13 MOVED BY COUNCILLOR J. BULGER that we move out of camera at 3:50 p.m. MOTION CARRIED U\\\\ ) Page 12 of 13 an Regular Council September 5,2013 0 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:50 p.m. Signed this / day of Ij;/,,i/_is 0% , 2013 AP Al 1 V 4 ,.: ,6t_40-i-- Reeve 11111 41 Co ,� ministrator o 0 I I Page 13 of 13