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HomeMy WebLinkAbout2013-08-08 Council (Regular) Minutes fi COUNTY OF NEWELL MINUTES OF Regular Council August 8, 2013 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, August 8, 2013 commencing at 11:21 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews J. Bulger A. Eastman B. de Jong L. Juss ABSENT: M. Nesbitt STAFF: K. Stephenson, Chief Administrative Officer 0 L. Johnson, Assistant Administrator T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 11:21 a.m. 2. EXCUSED FROM MEETING C-251/13 MOVED BY COUNCILLOR I. SCHROEDER that Councillor M. Nesbitt be excused from the meeting. MOTION CARRIED 10) Regular Council August 8,2013 3. ADOPTION OF MINUTES a. Minutes - Council (July 25, 2013) C-252/13 MOVED BY COUNCILLOR A. EASTMAN that the July 25, 2013 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-253/13 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as presented. MOTION CARRIED 7. ADMINISTRATIVE BUSINESS 111 a. Cheque Register The Assistant Administrator responded to questions from Council. C-254/13 MOVED BY COUNCILLOR B. DE JONG that the Cheque Register be accepted. MOTION CARRIED b. Organizational Meeting -Set Date Council was presented with background information on this item. C-255/13 MOVED BY COUNCILLOR I. SCHROEDER that the Organizational Meeting will be held on Thursday, October 24, 2013 beginning at 9:00 a.m. MOTION CARRIED c. Aimoto Area Raw Water Irrigation System Request The Assistant Administrator presented background information on this item, indicating that the Bassano Acreages Irrigation & Eco Rehabilitation Society has requested that Council consider implementing a special tax to be Page 2 of 5 mum Regular Council August 8,2013 allocated towards maintenance costs of the Aimoto Acres Subdivision raw water irrigation system. He indicated that there are other organizations within the County with similar systems in place. The Assistant Administrator responded to questions from Council. The Chief Administrative Officer recommended that Council get more information on how the annual fees are calculated along with associated spending authority controls and how such will be monitored and approved. Discussion followed regarding the request and Councillor J. Bulger provided background information on the system and the organization. The Assistant Administrator indicated that both Rolling Hills and Scandia have discussed this type of arrangement for their irrigation systems, though no formal requests have been made. The Assistant Administrator responded to further questions from Council. The Chief Administrative Officer indicated that any special tax collected must be structured, collected, and spent on what each tax is collected for. As there will be a two tax structure of $100.00 and $300.00, there must be a clear understanding of what each fee is for with full reserve accounting kept by the County. He further indicated that, while this tax is similar to the EID special tax, it is not a direct comparison as their fees are consistent and adopted by board policy. The Superintendent of Public Works provided information regarding discussions about irrigation system maintenance in Rolling Hills and Scandia. He noted that, currently, Public Works permits irrigation systems within road allowances but has no involvement with maintenance. The Assistant Administrator responded to further questions from Council. C-256/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for the implementation of a special tax to be allocated towards maintenance costs of the Aimoto Acres Subdivision raw water irrigation system be DECLINED. MOTION CARRIED 8. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Superintendent of Public Works responded to questions regarding the reclamation of the old Public Works yard and the Range Road 15-5 paving project. 0 Page3of5 ■ Regular Council August 8,2013 b. Utilities - NRSC Report There was no Utilities-NRSC Report to be discussed at this meeting. C-257/13 MOVED BY COUNCILLOR L. JUSS that the Superintendent of Public Works report for July 2013 be APPROVED as presented. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:02 p.m. and RECONVENED at 1:01 p.m. ARRIVED AT MEETING T. Green arrived at 1:01 p.m. 6. AGRICULTURAL BUSINESS a. ASB Update The Agricultural Fieldman presented an update on the recent activities of the • Agricultural Services Department. Council was given the opportunity to ask questions. b. Economic Impact of Wildlife to Livestock Producers Study The Agricultural Fieldman presented background information on this item and responded to questions from Council. C-258/13 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell support the "Economic Impact of Wildlife to Livestock Producers Study" in the amount of $296.00 with funding from the ASB 2013 budget. MOTION CARRIED c. Open Farm Days The Agricultural Fieldman presented background information on this item and responded to questions from Council. LEFT THE MEETING Councillor L. Juss left the meeting at 1:19 p.m. • Page 4 of 5 Regular Council August 8,2013 Discussion followed and Council directed the Agricultural Fieldman to proceed with obtaining more information regarding budget information. LEFT THE MEETING T. Green left the meeting at 1:21 p.m. 9. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 10. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Councillor B. de Jong provided information regarding the Alberta Recycling Conference. C-259/13 MOVED BY COUNCILLOR C. AMULUNG that Councillor B. de Jong be permitted to attend the Alberta Recycling Conference 2013 in Slave Lake, AB on September 4-6, 2013 as a function of Council. MOTION CARRIED 11. IN CAMERA There were no in camera items to discuss at this meeting. 12. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:22 p.m. , Signed thisday of �• L&4 2013 A AIM 'ee e . 1 Cou Administrator Page 5 of 5