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Home My WebLink About2013-12-05 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council December 5, 2013 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, December 5, 2013 commencing at 10:08 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Phillipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services M. Fenske, Manager of Finance M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:08 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES a. Minutes -Council (November 21, 2013) C-387/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the November 21, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council December 5,2013 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-388/13 MOVED BY COUNCILLOR K. CHRISTMAN that the agenda be adopted as amended. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS a. Approval of Village of Tilley Financial Statements The Manager of Finance presented background information on this item, indicating that the County was required to appoint an auditor to complete a review engagement for Tilley's financial statements to August 31, 2013. He provided an overview of financial statements with explanations of notes. The Manager of Finance responded to questions from Council. The Director of Corporate Services provided information regarding properties in Tilley that were included in the tax sale and responded to questions from Council. C-389/13 MOVED BY COUNCILLOR G. SIMPSON that Council APPROVE the Consolidated Financial Statements of the Village of Tilley for the period ended August 31, 2013. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 10:26 a.m. b. Newell Regional Services Corporation (NRSC) - Revised Unanimous Shareholders Agreement & Bylaw 1 The Director of Corporate Services presented background information on this item and outlined the amendments that had been made. C-390/13 MOVED BY COUNCILLOR C. AMULUNG that the Amended Newell Regional Services Corporation Unanimous Shareholders Agreement be APPROVED as presented; further, that Council supports the NRSC Board to approve Bylaw 1 as amended. MOTION CARRIED (11) f\- Page 2 of 8 Regular Council December 5,2013 c. Grasslands Regional Family& Community Support Services (FCSS) - Amended Agreement The Director of Corporate Services presented background information on this item and responded to questions from Council. Discussion followed regarding amending the terms of board members from three years to four years, and whether or not this should apply to both Councillors and members at large. The Director of Corporate Services indicated that he would draft a letter outlining the proposed amendment to length of term for further discussion by all municipalities included within the agreement. C-391/13 MOVED BY COUNCILLOR C. AMULUNG that the amended Grasslands Regional FCSS Partnership Agreement be deferred to a future meeting to allow for the consideration of amending the length of terms for board members from three years to four years and whether or not this would apply to both Councillors and members-at-large. MOTION CARRIED d. Policy Review -Amendments to Legislative Policies The Director of Corporate Services presented background information on this item and responded to questions from Council. C-392/13 MOVED BY COUNCILLOR L. JUSS that policies 2013-PLG-002 (Advertising of Council & Committee Meetings), 2013-PLG-009 (Recognition of Service - Volunteers), and 2013-PLG-014 (Councillor's Compensation & Expenses) be ADOPTED as presented. MOTION CARRIED e. Foothills Little Bow Municipal Association Meeting (2014-01-17) Reeve M. Douglass and Councillor B. de Jong provided information on a possible resolution in conjunction with the City of Brooks and indicated that they would place it on the next Joint Services Committee meeting agenda for future discussion. ARRIVED AT MEETING M. Harbicht arrived at 10:50 a.m. C Page 3 of 8 A Regular Council December 5,2013 f. Emerging Trends in Municipal Law C-393/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that any Councillor be permitted to attend the Emerging Trends in Municipal Law seminar in Calgary, AB on February 13, 2014 as a function of Council. MOTION CARRIED g. Payment Register The Director of Corporate Services responded to questions from Council. C-394/13 MOVED BY COUNCILLOR G. SIMPSON that the Payment Register be accepted. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS a. Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. He also provided an update on the recent snow event and the snow removal process. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding the Dinosaur Park Road detour, resource sharing with local municipalities, and road maintenance responsibilities. b. Utilities - NRSC Report There was no Utilities-NRSC Report presented during this meeting. C-395/13 MOVED BY COUNCILLOR K. CHRISTMAN that the Director of Municipal Services Report for November 2013 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING K. Christman left the meeting at 11:12 a.m. j\\\\N- Page 4 of 8 Regular Council December 5,2013 c. Policy Review - Municipal Services Policies The Director of Municipal Services presented background information on this item and responded to questions from Council. ARRIVED AT MEETING K. Christman returned at 11:13 a.m. Council reviewed the policies and suggested further amendments. C-396/13 MOVED BY COUNCILLOR C. AMULUNG that we move into Public Hearings at 11:31 a.m. MOTION CARRIED 6. PUBLIC HEARINGS (COMMENCING AT 11:30 A.M.) a. Bylaw 1780-13 - Inter Municipal Development Plan (Duchess) Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Director of Corporate Services stated that the intent of the Public Hearing is to hear representations on Bylaw 1780-13. The intent of this bylaw is to adopt a statutory land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated inter municipal plan boundary and promoting the ongoing cooperation, consultation, and coordination between the County of Newell and the Village of Duchess. The Director of Corporate Services provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as a list of affected agencies. Responses have been received from all of the required referral agencies. No responses were received from adjacent landowners. He also noted that an open house had been held. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. Page 5 of 8 Regular Council December 5,2013 0 C-397/13 MOVED BY COUNCILLOR L. JUSS that we move out of Public Hearings at 11:33 a.m. MOTION CARRIED 7. BYLAWS a. Bylaw 1780-13 - Inter Municipal Development Plan (Duchess) C-398/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1780-13, being a bylaw to adopt a statutory land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated inter municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and the Village of Duchess, be given SECOND reading. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS - CONTINUED a. Policy Review - Municipal Services Policies - continued 0 Council continued to review the policies and suggest further amendments. C-399/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the following policies be ADOPTED as presented: — 2013-PPW-001 (Moving of Over-Dimensional and/or Overweight Loads) — 2013-PPW-016 (Grader Sites) — 2013-PPW-026 (Road Standards) — 2013-PPW-052 (Dust Abatement Program - Non-Residential) — 2013-PPW-053 (Dust Abatement Program - Residential) — 2013-PPW-056 (Roads - Construction on Road Allowances at the Request of Individuals) — 2013-PPW-059 (Construction Projects & Resulting Landowner Compensation); further, that the following policies be ADOPTED as amended: — 2013-PPW-011 (Equipment- Use of) — 2013-PPW-025 (Aggregate Management) — 2013-PPW-055 (Kinbrook Island Park Road Maintenance) — 2013-PPW-058 (Old School Site Signs). MOTION CARRIED 3 .-"A\\\S.\) Page 6 of 8 Regular Council December 5,2013 10. POST AGENDA ITEMS a. Colony Signs Councillor A.M. Philipsen reported that she had received a request to install two signs indicating the direction of Springside Colony on the posts where the Millicent signs are located. The Director of Municipal Services responded to questions from Council regarding provincial sign standards and indicated that Planning & Development issues permits for signs on private property. Discussion followed and Council indicated that the existing sign policies are adequate. 11. INFORMATION ITEMS a. AAMDC Survey Results - Got Gravel? Strategies to Secure Gravel for Rural Municipalities This item was accepted as information. b. AAMDC Survey Results: Maintenance & Service on Three-Digit (Secondary) Highways This item was accepted as information. c. Regional Transportation Review - Phase 1 Report This item was accepted as information. 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass reported that she would be sending a response to the M.D. of Bighorn indicating that the County of Newell does not have an official position regarding the South Saskatchewan Regional Land Plan and that individuals have provided input on several occasions, stressing the importance of cooperation with neighouring municipalities and establishing Inter Municipal Development Plans. Page 7 of 8 Regular Council December 5,2013 LUNCH Council RECESSED for lunch at 12:03 p.m. and RECONVENED at 12:48 p.m. 13. IN CAMERA C-400/13 MOVED BY COUNCILLOR E. UNRUH that we move in camera at 12:48 p.m. to discuss a labour issue. MOTION CARRIED C-401/13 MOVED BY COUNCILLOR W. HAMMERGREN that we move out of camera at 1:30 p.m. MOTION CARRIED C-402/13 MOVED BY COUNCILLOR L. JUSS that the 2013 Salary Grid for all non-union staff be APPROVED with a 2% Cost of Living increase effective January 1, 2014. MOTION CARRIED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:50 p.m. Signed this I (fAlay of t--ee , 2013 Reeve to 1ty Administrator 3 Page 8 of 8