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HomeMy WebLinkAbout2014-05-08 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL May 8, 2014 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, May 8, 2014 commencing at 10:00 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung G. Simpson A.M. Phillipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: OTHERS IN ATTENDANCE: K. Stephenson, Chief Administrative Officer T. Green, Director of Agricultural Services T. Schroeder, Manager of Operations J. Porfoun, Executive Operations Administrative Assistant A. Nielsen, Executive Assistant S. Stanway, Brooks Bulletin M. Dumont, Brooks & County Chronicle R. Havinga, Newell Regional Services Corporation C. Mitchell, AMEC Dr. D. Lawton, Carbon Management Canada Containment & Monitoring Institute K. Osadetz, Carbon Management Canada Containment & Monitoring Institute R. Klinkhammer, Carbon Management Canada Containment & Monitoring Institute 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:00 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council May 8, 2014 3. ADOPTION OF MINUTES 3.1 Minutes - Council (April 24, 2014) Discussion followed regarding Motion C- 157/14, which approved functions of Council. C- 158/14 MOVED BY COUNCILLOR BRIAN DE JONG that Motion C- 157/14 be amended to read as follows: "that any Councillor be permitted to attend the Meeting with Grasslands Public Schools on June 19, 2014 as a function of Council." MOTION CARRIED C- 159/14 MOVED BY COUNCILLOR BRIAN DE JONG that the April 24, 2014 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C- 160/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 7. AGRICULTURAL SERVICES BUSINESS 7.2 Direction to SR ASB Committee on Fusarium Graminearum The Director of Agricultural Services presented background information on this item, indicating that a letter had been sent to the South Region ASB Committee in 2011. He requested direction from Council regarding sending another letter. The Director of Agricultural Services responded to questions from Council regarding monitoring and best management practices. Council provided direction for the Director of Agricultural Services to write a letter similar to the one sent in 2011. 7.3 Meeting to Discuss County Owned Properties The Director of Agricultural Services presented background information on this item. A report has been drafted containing information on all County -owned property and Administration is requesting a meeting with Council to review the report and determine the future of these properties. Discussion followed and the meeting will be held on June 11, 2014 beginning at 9 :00 a.m. and continue on June 12, 2014, if required. The Director of Agricultural Services indicated that the report will be finalized next week. Page 2 of 8 Regular Council May 8, 2014 C- 161/14 MOVED BY COUNCILLOR CLARENCE AMULUNG that any Councillor be permitted to attend the meetings to review the County -owned property report on June 11 -12, 2014 as a function of Council. MOTION CARRIED 7.4 Appointment of Weed /Pest Inspectors The Director of Agricultural Services presented background information on this item and responded to questions from Council. C- 162/14 MOVED BY COUNCILLOR TRACY FYFE that we appoint Catherine Christensen, Reilley Owen, Victoria Frey, and Kendal Van Hall as Inspectors for the county of Newell pursuant to Section 7 of the Weed Control Act. MOTION CARRIED C- 163/14 MOVED BY COUNCILLOR KELLY CHRISTMAN that we appoint Catherine Christensen, Reilley Owen, Victoria Frey, and Kendal Van Hall as Inspectors for the county of Newell pursuant to Section 10 of the Agricultural Pest Act. MOTION CARRIED 7.5 ASB Summer Tour 2014 - Dry Run Councillor B. de Jong indicated that the ASB Summer Tour Committee had suggested that Council should familiarize themselves with the tour stops in preparation for giving the actual tour. Discussion followed and Council indicated that the practice tour would leave from the County office at 8 :00 a.m. on June 16, 2014. The Director of Agricultural Services provided an update on the ASB Summer Tour, indicating that a list of events requiring volunteers will be distributed in the near future. 7.1 ASB Update The Director of Agricultural Services presented an update on the Alberta Agriculture & Rural Development Key Contact program, Emerson Bridge Park, the County of Newell facilities, the City /County weed partnership, and other recent activities of the Agricultural Services department. The Director of Agricultural Services responded to questions from Council. 10. POST AGENDA ITEMS 10.1 Policy Review - 2014 -PAG -022 (Rental Equipment) The Director of Agricultural Services provided background information on this item. Council was given the opportunity to ask questions. C- 164/14 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Policy 2014 -PAG -022 (Rental Equipment) be adopted as presented. MOTION CARRIED Page 3 of 8 Regular Council May 8, 2014 LEFT THE MEETING T. Green left the meeting at 10:42 a.m. 8. ADMINISTRATIVE BUSINESS 8.1 Annual General Meeting - Draft Agenda Council reviewed the draft agenda for the Annual General Meeting on May 22, 2014 and suggested changes. 8.2 Annual Report 2013 Council reviewed the Annual Report documents and suggested several changes. 8.3 Alberta Community Partnership Program Application The Chief Administrative Officer presented background information on this item and responded to questions from Council. C- 165/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the County of Newell supports the submission of an Alberta Community Partnership Program application which may provide funding to Communities in Bloom to install two new community murals. MOTION CARRIED 8.4 Community Collaboration Forum - Selection of Participants for Leadership Forum Discussion on this item was postponed until later during this meeting. 8.5 Councillor Payment Sheets (March 2014) C- 166/14 MOVED BY COUNCILLOR BRIAN DE JONG that the March 2014 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS 9.4 Tender Award - PR 103 (Kinbrook Access Road) Overlay C. Mitchell provided background information on this item and responded to questions from Council. Councillor B. de Jong asked about time constraints for completing the project. C. Mitchell replied that the completion date is October 15, 2014 and work is planned from mid -June to mid -July. C. Mitchell responded to further questions regarding the location of the pavement and accommodating traffic during the camping season. C- 167/14 MOVED BY COUNCILLOR BRIAN DE JONG that Council accepts the low tender as submitted and awards the contract for the PR 103 (Kinbrook Access Road) Overlay to Page 4 of 8 Regular Council May 8, 2014 Brooks Asphalt & Aggregate for the tendered price of $563,300.00; further, that Council APPROVES a budget adjustment in the amount of $186,550.00 to be funded from the Paving Reserve. MOTION CARRIED The Manager of Operations responded to questions from Council and provided an update on the Highway 544 bridge replacement project. ARRIVED AT MEETING R. Havinga arrived at 11:13 a.m. C. Mitchell responded to questions regarding the construction windows and penalties resulting from not meeting contract completion dates. 9.1 Director of Municipal Services Report The Manager of Operations presented the Director of Municipal Services report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. 9.2 Utilities - NRSC Report R. Havinga presented the Utilities - NRSC Report to Council, giving an overview of the highlights. The Scandia reservoir is now operational. R. Havinga responded to questions from Council. C- 168/14 MOVED BY COUNCILLOR LIONEL JUSS that the Director of Municipal Services Report and the Utilities - NRSC Report for April 2014 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING C. Mitchell left the meeting at 11:26 a.m. 9.3 Proclamation - National Public Works Week The Manager of Operations and the Executive Operations Administrative Assistant presented background information on this item and responded to questions from Council. The Executive Operations Administrative Assistant indicated that the Municipal Services department would like to make this an annual event, so a committee will be established in August to start planning for 2015. C- 169/14 MOVED BY COUNCILLOR ELLEN UNRUH that the County of Newell hereby proclaims May 18 -24, 2014 as National Public Works Week. MOTION CARRIED Page 5 of 8 Regular Council May 8, 2014 LEFT THE MEETING T. Schroeder, J. Porfoun, and R. Havinga left the meeting at 11:39 a.m. 6. DELEGATIONS 6.1 Proposed Development of Field Research Station Dr. D. Lawton provided background information on the project, which will establish a field site within the County to research carbon capture and storage. He displayed a map showing current and projected Canadian CO2 emissions and explained the concept of carbon capture and storage. Dr. D. Lawton provided the history of Carbon Management Canada organization and provided an overview of their research themes. Dr. D. Lawton explained the function of the Containment & Monitoring Institute and Field Research Station, indicating that they would be open to the public. Small scale injection of CO2 would occur for research purposes to improve monitoring and determine detection thresholds. He displayed a map of the proposed location, a site diagram, and a layout of the monitoring equipment. He showed a cross section of an injection well and explained the process. He also presented a development schedule and provided an overview of the outcomes and impacts of the project. Dr. D. Lawton requested a letter from the County of Newell in support of the project to include with an application for Federal grant funding. Further discussion on this item was postponed until after lunch. LUNCH Council RECESSED at 12:12p.m. and RECONVENED at 12:48p.m. 6. DELEGATIONS - CONTINUED 6.1 Proposed Development of Field Research Station Council was given the opportunity to ask questions. Dr. D. Lawton responded to questions from Council. C- 170/14 MOVED BY COUNCILLOR ELLEN UNRUH that a letter be written to CMC Research Institutes Inc. to support the development of its Field Research Station in the County of Newell. LEFT THE MEETING D. Lawton, R. Klinkhammer, and K. Orsadetz left the meeting at 12:57 p.m. Page 6 of 8 MOTION CARRIED Regular Council May 8, 2014 8. ADMINISTRATIVE BUSINESS - CONTINUED 8.6 Cheques for Payment C- 171/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that cheque 178090 in the amount of $1,040,648.26 be APPROVED. MOTION CARRIED 8.7 Payment Register The Chief Administrative Officer responded to questions from Council. C- 172/14 MOVED BY COUNCILLOR LIONEL JOSS that the Payment Register be accepted. MOTION CARRIED 10. POST AGENDA ITEMS - CONTINUED 10.2 Kinsmen Rodeo Pancake Breakfast (June 6, 2014) C- 173/14 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we accept the invitation from the City of Brooks to participate in the Kinsmen Rodeo Pancake Breakfast being held on June 6, 2014 at 7:00 a.m.; further, that the County of Newell agrees to cover 50% of the costs. MOTION CARRIED 11. INFORMATION ITEMS There were no information items to discuss at this meeting. 12. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. 13. IN CAMERA There were no in camera items to discuss at this meeting. 8. ADMINISTRATIVE BUSINESS — CONTINUED 8.4 Community Collaboration Forum - Selection of Participants for Leadership Forum The Executive Assistant indicated that six individuals that participated in the Community Collaboration Forum on March 31, 2014 had indicated that they would be available for the Leadership Forum on June 22 -25, 2014. Discussion followed and Council indicated that a follow up e-mail be sent to the participants in order to give them more time to respond. Councillor E. Unruh and T. Fyfe Page 7 of 8 Regular Council May 8, 2014 indicated that they would be available as Council representatives. 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:18 p.m. Signed this /2 City of Acct. , 2014 Reev Page 8 of 8 dministrator