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HomeMy WebLinkAbout2014-05-22 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL May 22, 2014 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, May 22, 2014 commencing at 11:43 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung G. Simpson A.M. Phillipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong ABSENT: L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development G. Scott, Planner - ORRSC M. Fenske, Manager of Finance R. Fernell, Director of Information & Technology H. White, Manager of Agricultural Services M. Harbicht, Director of Municipal Services T. Schroeder, Manager of Operations A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 11:43 a.m. 2. EXCUSED FROM MEETING C- 174/14 MOVED BY COUNCILLOR CLARENCE AMULUNG that Councillor L. Juss be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes - Council (May 5, 2014) C- 175/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the May 5, 2014 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council May 22 2014 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C- 176/14 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1797 -14 - Borrowing Bylaw (County of Newell Water Project) The Manager of Finance presented background information on this item and responded to questions from Council. C- 177/14 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1797 -14, being a bylaw to authorize the County of Newell to incur indebtedness by the issuance of debenture(s) in the amount of $14,000,000.00 for the purpose of acquiring short term interim funding to construct a rural water distribution system, be given FIRST reading. MOTION CARRIED C- 178/14 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1797 -14 be given SECOND reading. MOTION CARRIED C- 179/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw 1797 -14 to receive third reading this 22nd day of May, 2014. MOTION CARRIED UNANIMOUSLY C- 180/14 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1797 -14 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 11:49 a.m. 8. ADMINISTRATIVE BUSINESS 8.5 Councillor Payment Sheets (April 2014) C- 181/14 MOVED BY COUNCILLOR ELLEN UNRUH that the April 2014 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. Page 2 of 7 MOTION CARRIED Regular Council May 22 2014 8.6 Payment Register The Chief Administrative Officer responded to questions from Council. C- 182/14 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Payment Register be accepted. MOTION CARRIED 8.1 Inter Municipal Development Plan (IMDP) - Bassano The County Planner presented background information on this item, indicating that they want to begin the process by inviting public participation. He displayed a map, indicating that the Town of Bassano is considering including other properties. The Bassano IMDP Committee will meet at the beginning of June. The County Planner responded to questions from Council. C- 183/14 MOVED BY COUNCILLOR KELLY CHRISTMAN that letters be sent to the Siksika Nation and all landowners within the Bassano Inter Municipal Development Plan study area boundary informing them of the Bassano IMDP Project and reviewing the opportunity that will be extended to provide input during the process. MOTION CARRIED The Councillors who are members of the Bassano IMDP Committee selected June 4, 17, and 20 as potential dates for the meeting. LEFT THE MEETING A. Wickert and G. Scott left the meeting at 12:03 p.m. LUNCH Council RECESSED for lunch at 12:03 p.m. and RECONVENED at 12:52 p.m. 7. AGRICULTURAL BUSINESS 7.1 Agricultural Fieldman's Report (May 2014) The Manager of Agricultural Services presented the Agricultural Fieldman's report for May 2014 and responded to questions from Council regarding weed control, cell phone service at Emerson Bridge Park, and the Coyote Control Incentive Program. LEFT THE MEETING H. White left the meeting at 1:01 p.m. Page 3 of 7 Regular Council May 22 2014 8. ADMINISTRATIVE BUSINESS - CONTINUED 8.2 Policy Review The Director of Information & Technology presented background information on this item and responded to questions from Council. The Chief Administrative Officer expressed concerns with the number of phishing messages and how to ensure users do not get infected by clicking links within these messages. The Director of Information & Technology replied that the Information Technology department will investigate suspicious messages. She explained e-mail filtering and suggested educating users regarding phishing. C- 184/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the following policies be adopted as presented: - Policy 2014 - PAD -056 (Information Technology) Policy 2014- PAD -065 (IT Network Security) Policy 2014 - PAD -066 (IT Purchasing) Policy 2014 - PAD -067 (Data Backup) Policy 2014 - PAD -068 (IT Server & System Maintenance) Policy 2014 - PAD -069 (County Issued Cell Phones). MOTION CARRIED LEFT THE MEETING R. Fernell left the meeting at 1:30 p.m. 9. MUNICIPAL SERVICES BUSINESS 9.1 Non - Residential Calcium Maps The Manager of Operations presented background information and responded to questions from Council. C- 185/14 MOVED BY COUNCILLOR GORDON SIMPSON that the plans for the 2014 Non - Residential Dust Abatement Program (County Aggregate Haul Routes, Intersection Treatments, and Additional Locations) be APPROVED as presented. MOTION CARRIED The Manager of Operations provided an update regarding various operations projects and responded to questions from Council. 9.2 Preparation & Paving of Front Parking Lot (Gravel Overflow Area) The Director of Municipal Services provided background information on this item, indicating that they are willing to uphold the original quote that was given when the parking lot was initially paved. The parking lot will be paved in conjunction with the pathway to the arena, which results in a reduced cost. The Chief Administrative Officer explained the Restricted Surplus fund. The Director of Municipal Services and the Chief Administrative Officer responded to questions from CounciL Page 4 of 7 Regular Council May 222014 p-186/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council APPROVES the Overflow Parking Paving Project in the amount of $41,800.00 plus GST with funding through the Future Projects Fund. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS - CONTINUED 8.3 County Newsletter Review (May /June 2014) Council reviewed the proposed newsletter for May /June 2014 and suggested amendments. Discussion followed regarding changing the format of the newsletter. 8.4 Cancelling or Rescheduling Upcoming MPC /Council Meetings C- 187/14 MOVED BY COUNCILLOR CLARENCE AMULUNG that the August 21, 2014 Municipal Planning Commission and Council Meetings be CANCELLED; further, that the November 20, 2014 Municipal Planning Commission and Council Meetings be RESCHEDULED for November 21, 2014 and that the December 25, 2014 Municipal Planning Commission and Council Meetings be CANCELLED. MOTION CARRIED 10. COMMITTEE REPORTS 10.1 Joint Services /IMDP Committee Councillor 8. de Jong reported that MPE Engineering had made a presentation to the Joint Services Committee regarding options for sewer system upgrades in Brooks. The City of Brooks is submitting a resolution to the Alberta Urban Municipalities Association regarding preventing zebra mussels from entering our water bodies. The City has also been asked by the AUMA to resubmit their resolution regarding transferring 1% of Provincial Income Tax to municipalities for infrastructure replacement. 10.2 Design Guidelines Committee Councillor A.M. Philipsen submitted a written report. 10.3 Safe Communities Committee Councillor A.M. Philipsen submitted a written report. 10.4 Bassano Fire Association Councillor A.M. Philipsen submitted a written report. Page 5 of 7 Regular Council May 22 2014 10.5 Newell Foundation Reeve M. Douglass reported on recent computer upgrades that were required as well as repairs to the windows and heating and cooling system. A meeting has been scheduled with Alberta Health Services to discuss home care. The committee also reviewed proposed layouts for the Bassano project. 10.6 Shortgrass Library System Councillor K. Christman reported that they are working on emergency procedures planning. They also had a discussion regarding e- reading and what materials are available. Councillor K. Christman explained the Shortgrass Library System funding model. n i 10.7 Tourism Representative Councillor E. Unruh reported that she attended the Newell Regional Tourism intd Association's Annual General Meeting in Bassano. They disevssed- 6rckfoot as yam).'' Crossing, which suffered damage to its outdoor exhibits during last year's flooding. Brooks has appointed Fred Rattai as a new representative. A subcommittee has been created that will distribute funds for tourism purposes for the Newell Regional Economic Development Initiative. 10.8 9 -1 -1 Committee Councillor 8. de Jong gave an overview of the committee, which meets once per month to review the system and their status with the Alberta First Responders' Radio Communication System (AFRRCS). 10.9 Reeve's Report Reeve M. Douglass provided an update to Council regarding several meetings and events that she recently attended. 11. POST AGENDA ITEMS 11.1 Bassano Rodeo Grounds Councillor K. Christman provided background information on this item. She received a call asking if the County would provide assistance with an upgrade to the Bassano Rodeo Grounds. The Eastern Irrigation District is providing some equipment and materials have been donated. They are requesting that the County provide two trucks at an estimated cost of $4,500.00. Discussion followed and the Chief Administrative Officer indicated that County crews can be diverted or the work can be contracted out. The Chief Administrative Officer and Councillor K. Christman responded to questions from Council regarding the Page 6 of 7 Regular Council May 22 2014 request and possible funding sources. The Director of Municipal Services responded to questions regarding hiring equipment. C- 188/14 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell provide one gravel truck for one day of hauling for the Bassano Rodeo Grounds upgrade project in the amount of a maximum of $5,000.00. MOTION CARRIED 12. INFORMATION ITEMS 12.1 Mini Bus Monthly Report (April 2014) This item was accepted as information. Councillor G. Simpson indicated that there is a good response to the mini bus service in Tilley. 12.2 Strategic Priorities Chart This item was accepted as information. 13. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. The Director of Municipal Services reported that banners have been displayed for National Public Works Week. A committee will be created to establish a budget and plans for next year's event. 14. IN CAMERA C- 189/14 MOVED BY COUNCILLOR BRIAN DE JONG that we move in camera at 2:41 p.m. to discuss two labour issues. MOTION CARRIED C- 190/14 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 4:24 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:24 p.m. Signed this5 day of L ifs) 2014 —17 vL'k rxo--U�j / Reeve v Page 7 of 7 Administrator