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HomeMy WebLinkAbout2001-10-19 Council (Organizational) Minutes'-., County of Newell No. 4 Minutes of Organizational Meeting October 19, 2001 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Friday, October 19, 2001 commencing at 10:00 a.m. Members Present Councillors W. Daniels V. Fabian C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett C. Baksa Executive Secretary K. Weiss Administrator A. Martens ,- Lawyer, Orval Shantz was in attendance for a portion of the meeting. 1. Call Meeting to Order The Administrator called the meeting to order at 10:00 a.m. 2. Oath of Office -Councillors The Oath of Office was taken by each of the Council members and commissioned by Orval Shantz. 3. Nomination & Election of Reeve The Administrator opened the floor for nominations for the position of Reeve. Councillor Loewen nominated Councillor Daniels. As there were no further nominations, the Administrator declared nominations cease. Councillor Daniels was declared Reeve. ,-- ~- Oath of Office -Reeve The Oath of Office was taken by the Reeve and commissioned by Orval Shantz. Reeve Daniels took the chair. 4. Nomination & Election of Deputy Reeve Nominations were opened for Deputy Reeve. Councillor Eckert nominated Councillor Harbinson. As there were no further nominations, the Reeve declared nominations cease. Councillor Harbinson was declared Deputy Reeve. Oath of Office -Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Orval Shantz. ~-- 5. Excused from Meetin4 Moved by Councillor Harbinson that Councillor Musgrove be excused from the meeting. Carried. 6. Procedures of Voting & Appointing Committees Council discussed the procedures of voting and appointing Committees and it was moved by Councillor Loewen that the same procedure be used as the previous year, being that . Committees are to be appointed either on a voluntary basis or by nomination. If there are more individuals than required, an election will be held. Carried. 7. Destroying Ballots Moved by Councillor Vermeeren that all ballots be destroyed. Carried. ~- October 19, 2001 Page 2 ,~ 8. Municipal Committee Moved by Councillor Baksa that the full Council sit on the Municipal Committee. Carried. 9. Municipal Committee Chairman Moved by Councillor Vermeeren that we appoint Councillor Harbinson as Municipal Committee Chairman. Carried. 10. Agricultural Service Board Moved by Councillor Fabian that the full Council sit on the Agricultural Service Board. Carried. 11. Agricultural Service Board Chairman Moved by Councillor Harbinson that we appoint Councillor Loewen as the Agricultural Service Board Chairman. Carried. ,- 12. Aariculture Pest Act/Weed Control Act Appeal Committee Moved by Councillor Baksa that we appoint Wayne Blenders, Pete Wallace, Jeanne Hood & Liz Buday to the Agriculture Pest ActNVeed Control Act Appeal Committee (for the first year of a three-year term). Carried. 13. Newell Foundation Moved by Councillor Harbinson that we appoint Councillors Loewen & Moss as our representatives to the Newell Foundation. Carried. 14. Salary Negotiatino Committee Moved by Councillor Vermeeren that we appoint Councillors Harbinson, Loewen & Pickett to the Salary Negotiating Committee. Carried. October 19, 2001 Page 3 ,,~ 15. Assessment Review Board Moved by Councillor Harbinson that we appoint Councillors Musgrove, Eckert, Daniels, Vermeeren & Moss to the Assessment Review Board. Carried. 16. Airport Commission Moved by Councillor Loewen that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member-at-large (for the first year of a three-year term). Carried. 17. Disaster Services Director Moved by Councillor Vermereen that we appoint Councillor Loewen as our Disaster Services Director. Carried. Disaster Services Committee Moved by Councillor Baksa that we appoint Councillors Daniels &Vermeeren as the two ,~- additional members to the Disaster Services Committee. Carried. ~ecial Constable as Resource Person to Disaster Services Committee Moved by Councillor Vermeeren that we appoint the Special Constable as a resource person l to the Disaster Services Committee. Carried. ~J ~ .... Deputy Director of Disaster Services Committee Moved by Councillor Loewen that we appoint the Superintendent of Public Works as the Disaster Services Deputy Director. Carried. 18. Municipal Library Board Moved by Councillor Fabian that we appoint Councillor Pickett as our representative to the Municipal Library Board. Carried. ~- October 19, 2001 Page 4 ~-- Moved by Councillor Fabian that we appoint Councillor Moss as the alternate to the Municipal Library Board. Carried. Moved by Councillor Fabian that we appoint the following as members to the Municipal Library Board: Maureen Powell (Rolling Hills), Jeanette Burton (Tilley), Cathy Neufeld (DuchesslPatricia), Joyce Aasen (Alcoma), Cheryl Pierson (Div. 5 & 10), Jessica Hood (Bassano), Donna Janzen (Rosemary), & Margaret Douglass (Gem), that the Secretary- Treasurer be Betty Neufeld, and the Auditor be Lorraine Elishen. Carried. 19. Foothills Little Bow Association Director Moved by Councillor Harbinson that the runner-up be declared as the alternate to the Foothills Little Bow Association. Carried. Moved by Councillor Moss that we appoint Councillor Loewen as our Director to the Foothills Little Bow Association, with Councillor Musgrove as the alternate. Carried. .- 20. Municipal Budget Committee Moved by Councillor Loewen that we appoint Councillors Harbinson, Daniels & Moss to the Municipal Budget Committee. Carried. 21. Municipal Planning Commission Moved by Councillor Eckert that we appoint Councillors Baksa, Musgrove &Loewen to the • Municipal Planning Commission. Carried. Moved by Councillor Baksa that Bruce McKellar & Ruth Steinbach be the members-at-large on the Municipal Planning Commission (for the first year of athree-year term). Carried. Municipal Planning Commission -Secretary Moved by Councillor Baksa that we appoint the Planner as Secretary to the Municipal Planning Commission. Carried. ,.- October 19, 2001 Page 5 r-- 22. Intermunicipal Planning Commission Moved by Councillor Vermeeren that the Chairman of the Municipal Planning Commission be the representative to the Intermunicipal Planning Commission. Carried. 23. Subdivision & Development Appeal Board Moved by Councillor Harbinson that we appoint Councillors Pickett &Vermeeren to the Subdivision & Development Appeal Board. Carried. Moved by Councillor Baksa that Pete Wallace, Jeanne Hood, Liz Buday & Norma Berg be the members-at-large on the Subdivision & Development Appeal Board (for the first year of a three-year term). Carried. Subdivision & Development Appeal Board - Secretary Moved by Councillor Harbinson that we appoint the Chief Administrative Officer as Secretary to the Subdivision & Development Appeal Board. Carried. .- 24. Brooks & District Ambulance Association Moved by Councillor Pickett that we appoint Councillors Harbinson and Moss to the Brooks & District Ambulance Association. Carried. 25. Newell Regional Solid Waste Management Authority Moved by Councillor Vermeeren that the Councillor with the second highest number of votes be appointed as the alternate member to the Newell Regional Solid Waste Management Authority. Carried. Moved by Councillor Loewen that we appoint Councillor Daniels to the Newell Regional Solid Waste Management Authority, with Councillor Fabian as the altemate. Carried. 26. Urban Fringe Committee Moved by Councillor Loewen that the Councillor in fourth place be appointed as the alternate member to the Urban Fringe Committee. Carried. ~-- October 19, 2001 Page 6 r Moved by Councillor Moss that we appoint Councillors Baksa, Vermeeren &Harbinson to the Urban Fringe Committee, with Councillor Loewen as alternate. Carried. 27. Community Impact Study Committee Moved by Councillor Vermeeren that we appoint Councillor Harbinson as our representative to the Community Impact Study Committee. Carried. 28. Road Ban Committee The Road Ban Committee will consist of the Reeve, Municipal Committee Chairman, Superintendent of Public Works and Administrator as per the Policy. 29. Municipal Development Plan Committee Moved by Councillor Loewen that the full Council sit on the Municipal Development Plan Committee. Carried. .- 30. Grievance Committee Moved by Councillor Loewen that the Grievance Committee consist of the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator. Carried. Moved by Councillor Baksa that the Reeve or Deputy Reeve be given authority to designate a Councillor, when required. Carried. 31. 9-1-1 Committee Moved by Councillor Harbinson that we appoint Councillor Baksa as our representative to the 9-1-1 Committee. Carried. r-- 32. Policy Committee Moved by Councillor Loewen that the full Council sit on the Policy Committee. Carried. October 19, 2001 Page 7 r- 33. Community Lottery Nominating Committee Moved by Councillor Vermeeren that we appoint Councillor Fabian as our representative to the Community Lottery Nominating Committee. Carried. 34. College Advisor~Committee Moved by Councillor Harbinson that we appoint Councillor Vermeeren as our representative to the College Advisory Committee. Carried. 35. Water Management South Saskatchewan River Basin (Red Deer River) Committee Moved by Councillor Loewen that the Councillor with the second highest number of votes be appointed as the alternate to the Water Management South Saskatchewan River Basin (Red Deer River) Committee. Carried. Recess ,-~ The meeting recessed from 11:35 a.m. -1:47 p.m. Moved by Councillor Loewen that we appoint Councillor Fabian as our representative to the Water Management South Saskatchewan River Basin (Red Deer River) Committee, with Councillor Eckert as our alternate. Carried. 36. F.C.S.S. Moved by Councillor Vermeeren that we appoint Councillors Harbinson, Loewen & Baksa as our representatives to the F.C.S.S. Board. Carried. Moved by Councillor Harbinson that we appoint Margaret Douglass as a member to the F.C.S.S. Board (for the first year of athree-year term). Carried. ..- 37. Regional Services Ad Hoc Committee Moved by Councillor Harbinson that we appoint Councillors Musgrove, Vermeeren & Eckert as our representatives to the Regional Services Ad Hoc Committee. Carried. October 19, 2001 Page 8 ~, 38. Division 5 & 10 Recreation Board Moved by Councillor Pickett that we appoint Councillors Harbinson & Baksa as our representatives to the Division 5 & 10 Recreation Board. Carried. Moved by Councillor Harbinson that our members-at-large to the Division 5 & 10 Recreation Board be Paul Seaton, Richard Deunk, & Bruce Niznik. Carried. 39. Banking Resolution Moved by Councillor Eckert that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator or Finance Officer be given the authority for the necessary signing of cheques forthe various County bank accounts, and that the Administrator or Finance Officer have signing authority for the Payroll Account. Carried. 40. Bond The County Bond was presented to Council for review. Moved by Councillor Fabian that we accept this Bond as presented. Carried. .... 41. Meeting Dates -Municipal, A.S.B., Council, M.P.C., Disaster Services & Working Sessions Moved by Councillor Fabian that the meetings be held the same as previously, being that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday ' after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Working Sessions be held on Monday of the third full week of each month, if required, commencing at 10:00 a.m. Carried. A discussion was held on holding evening meetings. .- October 19, 2001 Page 9 ,,. 42. Per Diem Moved by Councillor Loewen that the per diem remain the same as previously, being $150.00 per day and $75.00 for ahalf-day, plus that the Reeve be paid one day per month Reeve's Fees. Moved by Councillor Baksa that we amend the motion to read: "$200.00 per day and $100.00 for ahalf-day effective January 1, 2002." Councillor Harbinson requested a recorded vote. Vote on the amendment: For Division 4 Councillor Vermeeren Division 6 Councillor Moss Division 7 Councillor Loewen Division 8 Councillor Eckert Division 9 Councillor Pickett Division 10 Councillor Baksa Against Division 1 Reeve Daniels Division 2 Councillor Fabian Division 5 Councillor Harbinson Carried. .~- Moved by Councillor Loewen thatwe amend the motion by adding: "1/4 day- up to 2 hours;1/2 day - 2 to 4 hours; full day - 4 to 8 hours; over 8 hours - at the discretion of Council." Moved by Councillor Harbinson that we table the motion. Defeated. Vote on the amendment - Defeated. Vote on the amended motion -Defeated. Moved by Councillor Harbinson that we leave the per diem as is, being $150.00 per day and ~ $75.00 for ahalf-day. Councillor Harbinson requested a recorded vote. For Division 1 Reeve Daniels Division 2 Councillor Fabian Division 4 Councillor Vermeeren Division 5 Councillor Harbinson Division 6 Councillor Moss Division 7 Councillor Loewen Division 8 Councillor Eckert Division 9 Councillor Pickett Division 10 Councillor Baksa Carried. October 19, 2001 Page 10 43. Travel Rates The Administrator presented a letter to Council from Assessor, John Dell, requesting an increase in travel rates due to the high cost of gasoline and the types of roads/trails he is required to drive on. Moved by Councillor Vermeeren that the travel rates remain the same as previously, being 40¢/km. Carried. 44. Subsistence Allowance Rates Moved by Councillor Loewen that the subsistence allowance rates remain the same as previously, being $45.00 per day ($15.00 per meal to a maximum of $45.00 per day). Carried. 45. Attendance at Conventions & Seminars Moved by Councillor Loewen that Council Members be allowed to attend pre-approved Conventions as follows: Spring & Fall A.A.M.D. & C. Conventions, Winter A.S.B. Conference, Elected Officials Symposium (in June), Foothills Little Bow Association, Regional A.S.B. Conference, A.S.B. Summer Tour, Seniors Housing (Newell Foundation members), Spring Planning Conference (M.P.C. & S.D.A.B. members), and the Spring & Fall F.C.S.S. Conventions (F.C.S.S. members). Carried. ~ .... Moved by Councillor Harbinson that the three retired Councillors be invited to attend the A.A.M.D. & C. Fall Convention, that we cover the costs for the motel rooms, Spousal Program registration and meals (expenses but not per diem) for these individuals, and that a Policy be drawn up in this regard. Carried. 46. Other Moved by Councillor Vermeeren that the Workshop be changed from October 22, 2001 to October 31, 2001 commencing at 10:00 a.m.. Carried. 47. Adjourn Moved by Councillor Harbinson that the meeting adjourn at 3:12 p.m. Carried. ~.~ ~~~ ~~-rz~ REEVE COUNTY ADMINISTRATOR ~- October 19, 2001 Page 11