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HomeMy WebLinkAbout2002-10-21 Council (Organizational) Minutesr County of Newell No. 4 Minutes of Organizational Meeting October 21, 2002 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Monday, October 21, 2002 commencing at 10:00 a.m. Members Present Councillors W. Daniels V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett C. Baksa Administrator A. Martens Assistant Administrator N. Moriyama Executive Secretary K. Weiss 1. Call Meeting to Order .--. The Administrator called the meeting to order at 10:00 a.m. 2. NominationNolunteer & Election of Reeve The Administrator opened the floor for nominations/volunteers for the position of Reeve. Councillor Loewen nominated Counallor Daniels. Moved by Councllor Vermeeren that nominations cease. Carried. Councillor Daniels was declared Reeve. Oath of Office -Reeve The Oath of Office was taken by the Reeve. Reeve Daniels took the chair. 3. NominationNolunteer & Election of Deputy Reeve Nominations were opened for the position of Deputy Reeve. Councillor Vermeeren nominated Councllor Harbinson. Counallor Moss nominated Councillor Baksa. Moved by Councillor Musgrove that nominations cease. Carried. r^- Result ofvote -Councillor Harbinson was elected Deputy Reeve. Oath of Office -Deputy Reeve The Oath of Office was taken by the Deputy Reeve. J 4. Excused from Meeting All members were in attendance at this meeting. 5. Procedures for Votino & Appointing Committees The procedures for voting and appointing Committees or Chairman of Committees, as per our Procedural By-law, is as follows: individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will beheld by secret ballot. 6. Destroying Ballots Moved by Councillor Vermeeren that all ballots be destroyed. Carried. 7. Municipal Committee Moved by Councillor Baksa that the full Council sit on the Municipal Committee. Carried. 8. Municipal Committee Chairman Moved by CouncillorVermeeren thatwe appointCouncillor Harbinson as Municipal Committee Chairman. Carried. Moved by Councillor Vermeeren that we elect a ice Chairman for the Muniapal Committee. Carried. Moved by Councillor Baksa that we appoint Councillor Moss as Municipal Committee Vice Chairman. Carried. 9. Agricultural Service Board Moved by Councillor Loewen that the full Council sit on the Agricultural Service Board. Carried. 10. Agricultural Service Board Chairman Moved by Councillor Vermeeren that we appoint Councllor Loewen as the Agricultural Service Board Chairman. Carried. October 21, 2002 Page 2 r 11. 12. 13. 14. 15. ~-- 16. ~~`~ Aoriculture Pest ActlWeed Control Act Appeal Committee Moved by Councillor Moss that we appoint Wayne Blenders, Pete Wallace, Jeanne Hood i3< Liz Buday to the Agriculture Pest ActNVeed Control Act Appeal Committee (for the second year of athree-year term). Carried. Newell Foundation Moved by Councillor Vermeeren that we appoint Councillors Moss &Loewen as our representatives to the Newell Foundation. Carried. Salary Negotiating Committee Moved by Councillor Musgrove that we appoint Councillors Harbinson, Loewen & Daniels to the Salary Negotiating Committee. Carried. Assessment Review Board Moved by Councillor Harbinson that we appoint Councillors Baksa, Vermeeren, Eckert, Moss & Musgrove to the Assessment Review Board. Carried. Aimort Commission Moved by Councillor Fabian that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member-at-large (for the second year of athree-year term). Carried. Disaster Services Director Moved by Councillor Vermeeren that we appoint Councillor Loewen as our Disaster Services Director. Carried. Disaster Services Committee Moved by Councillor Harbinson that we appoint Councillors Musgrove & Moss as the two additional members to the Disaster Services Committee. Carried. Resource Person to Disaster Services Committee Moved by Councillor Harbinson that we appoint the Special Constable as a resource person to the Disaster Services Committee. Carried. Disaster Services Deputy Director Moved by Councillor Vermeeren that we appoint the Superintendent of Public Works as the Disaster Services Deputy Director. Carried. October 21, 2002 Page 3 17. Municipal Library Board Moved by Councillor Vermeeren that we appoint Counallor Pickett as our representative to the Municipal Library Board. Carried. Moved by Councillor Baksa that we appoint Counallor Moss as the altemate member to the Municipal Library Board. Carried. Moved by Councillor Vermeeren that we appoint the following as members to the Municipal Library Board: Maureen Powell (Rolling Hills), Jeanette Burton (Tilley), Cathy Neufeld (DuchesslPatricia), Joyce Aasen (Alcoma), Cheryl Pierson (Div. 5 & 10), Jessica Hood (Bassano), Donna Janzen (Rosemary) & Margaret Douglass (Gem); that the Secretary-Treasurer be Betty Neufeld; and that the Auditor be Lorraine Elishen. Carried. 18. Foothills Little Bow Muniapal Assoaation Director Moved by Councillor Musgrove that we appoint Councillor Loewen as our Director to the Foothills Little Bow Municipal Association. Carried. Moved by Councillor Vermeeren that we appoint Councillor Daniels as the alternate member to the Foothills Little Bow Municipal Association. Carried. 19. Muniapal Budget Committee Moved by Counallor Harbinson that we form a Budget Committee but that one or two days be set for all of Council to go over the budget. Defeated. Moved by Counallor Musgrove that the full Council sit on the Muniapal Budget Committee. Carried. 20. Municipal Planning Commission Moved by Councillor Harbinson that we appoint Counallors Moss, Baksa and Musgrove to the Municipal Planning Commission and that Bruce McKellar & Ruth Steinbach be the members-at-large on the Municipal Planning Commission (for the second year of athree-year term). Carried. Municioal Planning Commission -Secretary ` Moved by Councillor Eckert that we appoint the Administrator as Secretary to the Muniapal Planning Commission. Carried. 21. Subdivision & Development Appeal Board Moved by Councillor Harbinson thatwe appoint Councillors Vermeeren & Pickett to the Subdivision & Development Appeal Board and that Pete Wallace, Jeanne Hood, Liz Buday & Sandra Hajash be the members-at-large on fhe Subdivision & Development Appeal Board (for the second year of athree-year term). Carried. October 21, 2002 Page 4 .-- Subdivision & Develoument Aoceal Board -Secretary Moved by Councillor Harbinson that we appoint the Assistant Administrator, or his designate, as Secretary to the Subdivision & Development Appeal Board. Carried. 22. Brooks & District Ambulance Association Moved by Councllor Musgrove that we appoint Councillors Harbinson and Pickett to the Brooks & District Ambulance Association. Carried. 23. Newell Regional Solid Waste Management Authority Moved by Councillor Baksa that we appoint Councillor Daniels to the Newell Regional Solid Waste Management Authority. Carried. Moved by Councillor Vermeeren that we appoint Councillor Fabian as the altemate member to the Newell Regional Solid Waste Management Authority. Carried. 24. Urban Fringe Committee Moved by Councillor Vermeeren that we appoint Councillors Baksa, Harbinson & Lcewen to the Urban Fringe Committee. Carried. .-- Moved by Councillor Moss that we appoint Councillor Vermeeren as the altemate member to the Urban Fringe Committee. Carried. 25. Community Impact Study Committee Moved by Councillor Moss that we appoint Councillor Harbinson as our representative to the Community Impact Study Committee. Carried. 26. Road Ban Committee The Road Ban Committee will consist of the Reeve, Municipal Committee Chairman, Superintendent of Public Works and Administrator as per the Policy. 27. Municipal Develoument Plan Committee Moved by Councillor Vemteeren that the full Council sit on the Municipal Development Plan Committee. Carried. 28. Grievance Committee ,-- Moved by Councillor Baksa that the Grievance Committee consist of the Reeve or Deputy Reeve, Muniapal Committee Chairman or designated Councilor, and the Administrator or his designate. Carried. October 21, 2002 Page 5 Moved by Councillor Moss that the Reeve or Deputy Reeve be given authority to designate a Councillor, when required. Carried. 29. 9-1-1 Committee Moved by Councillor Vermeeren that we appoint Counallor Baksa as our representative to the 9-1-1 Committee. Carried. 30. Policy Committee Moved by Councillor Harbinson that the full Council sit on the Policy Committee. Carried. 31. College Advisory Committee Moved by Counallor Baksa that we appoint Councillor Vermeeren as our representative to the College Advisory Committee. Carried. 32. Red Deer River Basin Advisory Committee Moved by Councillor Loewen that we appoint one member to the Red Deer River Basin Advisory Committee and one member to the Bow River Basin Advisory Committee and that each of these members be the alternate for the other Committee. Carried. Moved by Counallor Harbinson that we appant CounciAor Musgrove as our representative to the Red Deer River Basin Advisory Committee. Carried. 33. Bow River Basin Advisory Committee Moved by Councillor Harbinson that we appoint Counallor Fabian as our representative to the Bow River Basin Advisory Committee Carried. 34. F.C.S.S. Moved by Councillor Baksa that we appoint Counallors Baksa, Harbinson & Loewen as our representatives to the F.C.S.S. Board and that Dianne Vemteeren and Margaret Douglass be our members-at-large to the F.C.S.S. Board • (for the second year of athree-year term). Carried. 35. Palliser Economic Partnership Moved by Councillor Loewen that we appoint Councillor Daniels as our representative to the Palliser Economic Partnership. Carried. 36. Division 5 & 10 Recreation Board Moved by Councillor Loewen that this Committee be removed from the Agenda. Carried. October 21, 2002 Page 6 .-.. 37. Route 36 Development Safetv Association Moved by Councillor Vermeeren that the Reeve and Deputy Reeve be our representatives to the Route 36 Development Safety Association. Carried. 38. Environmental Protection Committee Moved by Councillor Moss that the full Council sit on the Environmental Protection Committee. Carried. 39. EID/Leaion Scholarship Committee Moved by Councillor Moss that we appoint Councillor Musgrove to the EIDILegion Scholarship Committee. Carried. 40. Canadian Badlands Concept Committee Moved by Councillor Pickett that we appoint Councillor Musgrove to the Canadian Badlands Concept Committee. Carried. Moved by Councillor Vermeeren that we request membership on the Bow River Council. Carried. Moved by Councillor Loewen that we defer appointing a member to the Bow River Council at this time and bring further information to a future Council Meeting. Carried. 41. Ad Hoc Committees Moved by Councillor Vermeeren that all of the Ad Hoc Committees remain as they are for the duration of the Committee. Carried. These Committees are as follows: Regional Services Ad Hoc Committee -Councillors Musgrove, Baksa & Eckert, Administrator & a member from the E.I.D. Joint Steering Ad Hoc Committee - Councllors Baksa, Daniels & Vermeeren 50"' Anniversary Ad Hoc Committee -Councillors Musgrove, Harbinson &Baksa Fording Coal Ad Hoc Committee -Reeve, MPC Chairman, Division 4 & 5 Councillors, Superintendent of Publ'~c Works 42. Banking Resolution Moved by Councillor Eckert that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts, and that the Administrator, Assistant Administrator or Finance Officer have signing authority for the Payroll Account. Carried. .~-- October 21, 2002 Page 7 43. Bond The County Bond was presented to Council for review. Moved by Councillor Fabian that we accept this Bond as presented. Carried. 44. Meeting Dates -Municipal A.S.B. Council. M.P.C.. Disaster Services 8~ Working Sessions Moved by Councillor Baksa that the meeting dates be approved as presented being that the regular Municipal Committee meetings be held on Monday of the first full week of each month commenting at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Work Sessions be held on Monday of the third full week of each month, if required, commencing at 10:00 a.m. Carried. Lunch The Committee recessed for lunch from 11:58 a.m. -1:28 p.m. 45. Per Diem Moved by Councillor Harbinson that the per diem remain the same, being $150.00 per day and $75.00 for ahalf- day. Moved by Countillor Baksa that we amend the motion to read: "$200.00 per day and $100.00 for ahalf-day.' Reeve Daniels requested a recorded vote on the motions. Vote on the amendment: For Division 3 Councillor Musgrove Division 6 Councillor Moss Division 7 Councilor Loewen Division 10 Councilor Baksa Against Division 1 Reeve Daniels Division 2 Councillor Fabian Division 4 Councillor Vermeeren Division 5 Councillor Harbinson Division 8 Councilor Eckert - Division 9 Councillor Pickett Defeated. Moved by Councillor Loewen that we amend the motion to read: "$180.00 per day and $90.00 for ahalf--day." Vote on the amendment: For Division 2 Councillor Fabian Division 3 Councillor Musgrove Division 6 Councillor Moss Division 7 Councilor Loewen Division 8 Councillor Eckert Division 9 Councillor Pickett Division 10 Councillor Baksa October 21, 2002 Page 8 ~- Against Division 1 Reeve Daniels Division 4 Counallor Vermeeren Division 5 Councillor Harbinson Carried. Moved by Councillor Baksa that we amend the motion to make the rates effective January 1, 2003. Carried Unanimously. Vote on the amended motion: For Division 2 Councillor Fabian Division 3 Councillor Musgrove Division 6 Counallor Moss Division 7 Counallor Loewen Division 8 Counallor Eckert Division 9 Counallor Pickett Division 10 Counalbr Baksa Against Division 1 Reeve Daniels Division 4 Counallor Vermeeren Division 5 Counallor Harbinson Carried. 46. Travel Rates Moved by Councillor Vermeeren that the travel rates remain the same, being 40¢/km. Carried. 47. Subsistence Allowance Rates Moved by Councillor Loewen that the subsistence allowance rates remain the same being $45.00 per day ($15.00 per meal to a maximum of $45.00 per day). Moved by Counallor Vermeeren that we amend the motion to read: "$10.00 for breakfast, $15.00 for lunch and $20.00 for supper." Vote on the amendment -Defeated. Vote on the original motion -Carried. 48. Attendance at Conventions & Seminars Moved by Councillor Loewen that Counal Members be allowed to attend pre-approved Conventions as follows: • Spring & Fall A.A.M.D. & C. Conventions, Winter A.S.B. Conference, Elected Officials Symposium (in June), Foothills Little Bow Association, Regional A.S.B. Conference, A.S.B. Summer Tour, Seniors Housing (Newell Foundation members), Spring Planning Conference (M.P.C. & S.D.A.B. members) and the Spring & Fall F.C.S.S. Conventions (F.C.S.S. members). A maximum of four Councillors will be allowed to attend the FCM Annual Conference per year with each Counallor allowed to attend one FCM Conference per the Councillor's three-year term. Counallors are to be reimbursed as per the Counallor Compensation & Expenses Policy with no expenses being paid for the attendance of a Councllor's spouse. Moved by Councillor Eckert that the motion be amended to read: "that any Counal member be allowed to attend the Spring Planning Conference". Vote on the amendment -Defeated. Moved by Counallor Vermeeren that we amend this motion by deleting the FCM Annual Conference portion. Vote on the amendment -Carried. Vote on the amended motion -Carried. October 21, 2002 Page 9 Moved by Councillor Baksa that each Councillor be permitted to attend one FCM Annual Conference per the _ Councllor's three-yearterm and that Councillors be reimbursed fortheir attendance atthe FCM Annual Conference as per the Councillor Compensation & Expenses Policy, with no expenses being paid for the attendance of a Councllor's spouse. Moved by Councillor Vermeeren that we amend this motion to read: "that attendance of Counallors at the FCM Annual Conference be limited to a maximum of four Counallors per year with each Councillor being permitted to attend one FCM Annual Conference per the Councillor's three-year term and that Counallors be reimbursed for their attendance at the FCM Annual Conference as per the Councillor Compensation & Expenses Policy, with no expenses being paid for the attendance of a Councllor's spouse." Vote on the amendment -Carried. Vote on the amended motion -Carried. Moved by Councillor Fabian that Councillor's earnings be printed in the Annual Reportwith per diem and expenses being shown separately. Carried. 49. Adioum Moved by Councillor Moss that the meeting adjourn at 2:27 p.m. Carried. a 1 REEVE COUNTYADMINISTRATOR _, October 21, 2002 Page 10