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HomeMy WebLinkAbout2007-10-19 Council (Organizational) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF ORGANIZATIONAL MEETING OCTOBER 19, 2007 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Friday, October 19, 2007 commencing at 10:04 a.m. Members Present: Councillors W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong M. Douglass H. Wutzke Administrator K. Stephenson Assistant Administrator B. Keith Executive Assistant A. Clapton 1. CALL MEETING TO ORDER The Administrator called the meeting to order at 10:04 a.m. 2. COMMISSION OF OATHS a. OATH OF OFFICE -ALL COUNCILLORS The Oath of Office was taken by each of the Council members and commissioned by Bevin Keith. 3. NOMINATION & ELECTION OF REEVE The Administrator opened the floor for nominations/volunteers for the position of Reeve. Councillor I. Schroeder Nominated Councillor M. Douglass. MOVED BY COUNCILLOR W. DANIELS that nominations cease. MOTION CARRIED Councillor M. Douglass was declared Reeve. October 19, 2007 Organizational Meeting Page 1 Oath of Office -Reeve The Oath of Office was taken by the Reeve and commissioned by Bevin Keith. Reeve M. Douglass assumed the chair. 4. NOMINATION & ELECTION OF DEPUTY REEVE The Reeve called for nominations/volunteers for the position of Deputy Reeve. Councillor W. Daniels nominated Councillor J. Harbinson. Councillor S. Evans nominated Councillor I. Schroeder. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED A vote by secret ballot was held. Councillor I. Schroeder was declared Deputy Reeve. Oath of Office -Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Bevin Keith. 5. EXCUSED FROM MEETING All members were in attendance at this meeting. 6. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. 7. DESTROYING BALLOTS MOVED BY COUNCILLOR H. WUTZKE that all election ballots be destroyed. MOTION CARRIED October 19, 2007 Organizational Meeting Page 2 8. MUNICIPAL COMMITTEE The Municipal Committee will consist of the full Council. a. CHAIRMAN Nominations were held for the position of Municipal Committee Chairman. Councillor A. Eastman nominated Councillor I. Schroeder. Councillor W. Daniels nominated Councillor J. Harbinson. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED A vote by secret ballot was held. Councillor I. Schroeder was declared Municipal Committee Chairman. b. VICE CHAIRMAN Nominations were held for the position of Municipal Committee Vice Chairman. Councillor I. Schroeder nominated Councillor J. Harbinson. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor J. Harbinson as Municipal Committee Vice Chairman. MOTION CARRIED 9. MUNICIPAL PLANNING COMMITTEE The Municipal Planning Committee will consist of the full Council plus two Members-at-Large. a. CHAIRMAN Nominations were held for the position of Municipal Planning Committee Chairman. Councillor H. Wutzke nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR W. DANIELS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor A.M. Philipsen as Municipal Planning Committee Chairman. - MOTION CARRIED October 19, 2007 Organizational Meeting Page 3 b. VICE CHAIRMAN Nominations were held for the position of Municipal Planning Committee Vice Chairman. Councillor A.M. Philipsen nominated Councillor H. Wutzke. MOVED BY COUNCILLOR S. EVANS that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR J. HARBINSON that we appoint Councillor H. Wutzke as Municipal Planning Committee Vice Chairman. MOTION CARRIED c. MEMBERS-AT-LARGE MOVED BY COUNCILLOR W. DANIELS that we appoint Bruce McKellar and Shelley Swenson as the Members-at-Large to the Municipal Planning Commission for the first year of a three year term. MOTION CARRIED 10. AGRICULTURAL SERVICE BOARD MOVED BY COUNCILLOR S. EVANS that the full Council sit on the Agricultural Service Board. MOTION CARRIED a. CHAIRMAN Nominations were held for the position of Agricultural Service Board Chairman. Councillor S. Evans nominated Councillor A. Eastman. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR W. DANIELS that we appoint Councillor A. Eastman as the Agricultural Service Board Chairman. MOTION CARRIED b. VICE CHAIRMAN Nominations were held for the position of Agricultural Service Board Vice Chairman. Councillor W. Daniels nominated Councillor R. Andrews. Councillor A.M. Philipsen nominated Councillor B. de Jong. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED A vote by secret ballot was held. October 19, 2007 Organizational Meeting Page 4 Councillor B. de Jong was declared Agricultural Service Board Vice Chairman. 11. SUBDIVISION & DEVELOPMENT APPEAL BOARD The Subdivision & Development Appeal Board will consist of five Members-at- Large. a. MEMBERS-AT-LARGE MOVED BY COUNCILLOR I. SCHROEDER that we appoint Pete Wallace (Div. 1), Liz Buday (Div. 2), Tom Adams (Div. 8), Les Schuett (Div. 10), and Aleta Steinbach (Div. 6) as Members-at-Large to the Subdivision & Development Appeal Board for the first year of a three year term. MOTION CARRIED 12. AGRICULTURE PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of four Members-at-Large a. MEMBERS-AT-LARGE MOVED BY COUNCILLOR J. HARBINSON that we appoint Liz Buday, Bruce Niznik, Pete Wallace, and Wayne Blenders as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the first year of a three year term. MOTION CARRIED 13. AIRPORT COMMISSION The Airport Commission will consist of one Councillor plus one Member-at- Large. a. COUNCILLOR Councillor A. Eastman nominated Councillor B. de Jong. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor B. de Jong to the Airport Commission. MOTION CARRIED October 19, 2007 Organizational Meeting Page 5 b. MEMBER-AT-LARGE MOVED BY COUNCILLOR A. EASTMAN that we appoint Bruce McKellar as a Member-at-Large to the Airport Commission for the first year of a three year term. MOTION CARRIED 14. ASSESSMENT REVIEW BOARD The Assessment Review Board will consist of five Councillors. a. COUNCILLORS Councillor W. Daniels volunteered. Councillor I. Schroeder nominated Councillor R. Andrews. Councillor A.M. Philipsen nominated Councillor B. de Jong and Councillor J. Harbinson. Reeve M. Douglass volunteered. Councillor H. Wutzke nominated Councillor A. Eastman. Reeve M. Douglass rescinded her offer to volunteer. MOVED BY COUNCILLOR W. DANIELS that we appoint Councillors W. Daniels, R. Andrews, J. Harbinson, A. Eastman, and B. de Jong to the Assessment Review Board MOTION CARRIED 15. BOW RIVER BASIN COUNCIL a. COUNCILLOR (1 + 1 alternate required) Councillor H. Wutzke nominated Councillor R. Andrews. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor R. Andrews to the Bow River Basin Council. MOTION CARRIED MOVED BY COUNCILLOR W. DANIELS that the alternate representative for the Bow River Basin Council not be required. MOTION CARRIED 16. COLLEGE ADVISORY COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor S. Evans. Councillor S. Evans nominated Reeve M. Douglass. Reeve M. Douglass declined the nomination. October 19, 2007 Organizational Meeting Page 6 MOVED BY COUNCILLOR W. DANIELS that we appoint Councillor S. Evans to the College Advisory Committee. MOTION CARRIED 17. COUNTY/CITY SHARED SERVICES/URBAN FRINGE COMMITTEE a. COUNCILLORS (3 required + CAO) MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor J. Harbinson, Councillor H. Wutzke, and Reeve M. Douglass to the County/City Shared Services/Urban Fringe Committee. MOTION CARRIED 18. CRIME STOPPERS BOARD/RURAL CRIME WATCH a. COUNCILLOR (1 required) MOVED BY COUNCILLOR 7. HARBINSON that we appoint Councillor R. Andrews to the Crime Stoppers Board/Rural Crime Watch. MOTION CARRIED 19. DISASTER SERVICES COMMITTEE a. COUNCILLORS (5 required) Council discussed the organization of the Disaster Services Committee and referred the request to add aMember-at-Large position to the first meeting of the Disaster Services Committee. Councillor A.M. Philipsen volunteered. Reeve M. Douglass volunteered. Councillor A. Eastman volunteered. Councillor W. Daniels volunteered. Councillor H. Wutzke volunteered. MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillors A.M. Philipsen, A. Eastman, W. Daniels, H. Wutzke, and Reeve M. Douglass to the Disaster Services Committee. b. DIRECTOR MOTION CARRIED Councillor S. Evans nominated Kevin Swanson, Director of Protective Services for the City of Brooks, for the position of Director of the Disaster Services Committee. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED October 19, 2007 Organizational Meeting Page 7 MOVED BY COUNCILLOR A. EASTMAN that we appoint Kevin Swanson as Director the Disaster Services Committee. MOTION CARRIED c. DEPUTY DIRECTOR Councillor J. Harbinson nominated Bevin Keith, Assistant Administrator, for the position of Deputy Director of the Disaster Services Committee. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Bevin Keith as Deputy Director the Disaster Services Committee. MOTION CARRIED 20. DIVISION 5 & 10 RECREATION BOARD (Councillors from Divs. 5 & 10, 1Div. 5Member-at-Large, 1 Div. 10 Member-at-Large, iMember-at-Large from either Div. 5 or Div. 10) a. MEMBERS-AT-LARGE MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor J. Harbinson and Councillor H. Wutzke as our representatives and that Cathy Safronovich, Bruce Niznik, and Paul Seaton be appointed as Members-at- Large to the Division 5 & 10 Recreation Board for the first year of a three year term. MOTION CARRIED 21. ECONOMIC DEVELOPMENT ADVISORY COMMITTEE a. COUNCILLOR (1 required) MOVED BY COUNCILLOR J. HARBINSON that we appoint Councillor A.M. Philipsen to the Economic Development Advisory Committee. MOTION CARRIED b. MEMBERS-AT-LARGE (1 per Division required) MOVED BY COUNCILLOR A. EASTMAN that we appoint Karen Rose (Div. 2), Joe Chomistek (Div. 4), Kelly Christman (Div. 6), Fred Klassen (Div. 9), and Shelley Swenson (Div. 10) to the Economic Development/Tourism Advisory Committee for the third year of a three year term. MOTION CARRIED October 19, 2007 Organizational Meeting Page 8 22. ENVIRONMENTAL PROTECTION COMMITTEE a. COUNCILLORS (3 required) Councillor A. Eastman volunteered. Councillor I. Schroeder volunteered. Councillor A.M. Philipsen volunteered. MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillors A. Eastman, I. Schroeder, and A.M. Philipsen to the Environmental Protection Committee. MOTION CARRIED 23. FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 24. GRASSLANDS REGIONAL F.C.S.S. a. COUNCILLOR (1 required) Councillor H. Wutzke volunteered. Councillor J. Harbinson volunteered. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. A vote by secret ballot was held. MOTION CARRIED Councillor H. Wutzke was declared appointed to the Grasslands Regional F.C.S.S. Board. b. MEMBER-AT-LARGE (1 required) Councillor H. Wutzke nominated Dianne Vermeeren. Councillor A.M. Philipsen nominated Daphne Anstey-Martin. MOVED BY COUNCILLOR R. ANDREWS that nominations cease. A vote was held by secret ballot. MOTION CARRIED Daphne Anstey-Martin was declared appointed as a Member-at-Large to the Grasslands Regional F.C.S.S. board for the first year of a three-year term. October 19, 2007 Organizational Meeting Page 9 25. GRIEVANCE/SALARY NEGOTIATION/CAO PERFORMANCE EVALUATION COMMITTEE The Grievance/Salary Negotiation/CAO Performance Evaluation Committee will consist of the Municipal Committee Chairman or designate, the Reeve, and the Deputy Reeve) Councillor I. Schroeder nominated Councillor A.M. Philipsen. Councillor B. de Jong nominated Councillor S. Evans. Councillor J. Harbinson volunteered. Councillor A.M. Philipsen declined the nomination. Councillor S. Evans declined the nomination. MOVED BY COUNCILLOR H. WUTZKE that Councillor J. Harbinson be appointed as the Municipal Committee Chairman's designate on the Grievance/Salary Negotiation/CAO Performance Evaluation Committee. MOTION CARRIED 26. MAYORS & REEVES ASSOCIATION Reeve M. Douglass will represent the County of Newell No. 4 at the Mayors & Reeves Association. 27. MUNICIPAL BUDGET COMMITTEE The Municipal Budget Committee will consist of the full Council. 28. MUNICIPAL LIBRARY BOARD The Municipal Library Board will consist of one Councillor and 8 Members-at- Large. a. COUNCILLOR (1 required) Councillor W. Daniels volunteered. MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor W. Daniels to the Municipal Library Board. MOTION CARRIED b. MEMBERS-AT-LARGE (8 required) MOVED BY COUNCILLOR S. EVANS that we appoint Johnene Amulung (Div. 1), Anita Chappell (Div. 2), Cathy Neufeld (Div. 3/8), Janice Christensen (Div. 4), Elsie Strach (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck (Div. 7), and Tonja Douglass (Div. 9) as Members-at-Large to the Municipal Library Board for the first year of a three year term. MOTION CARRIED October 19, 2007 Organizational Meeting Page 10 29. NEWELL FOUNDATION a. COUNCILLORS (2 required) Councillor W. Daniels nominated Councillor S. Evans. Councillor S. Evans nominated Councillor H. Wutzke. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillors S. Evans and H. Wutzke to the Newell Foundation. MOTION CARRIED 30. NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor B. de Jong. Councillor A. Eastman nominated Councillor W. Daniels. Councillor W. Daniels declined. MOVED BY COUNCILLOR H. WUTZKE that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor B. de Jong to the Newell Recycling Association/Newell Regional Solid Waste Management Authority. MOTION CARRIED 31. OLDMAN RIVER REGIONAL SERVICES COMMISSION a. COUNCILLOR (1 required) MOVED BY COUNCILLOR H. WUTZKE that we appoint Councillor A.M. Philipsen to the Oldman River Regional Services Commission. 32. PALLISER ECONOMIC PARTNERSHIP a. COUNCILLOR (i required) Councillor W. Daniels volunteered. MOTION CARRIED MOVED BY COUNCILLOR .7. HARBINSON that we appoint Councillor W. Daniels to the Palliser Economic Partnership. October 19, 2007 MOTION CARRIED Organizational Meeting Page 11 33. RED DEER RIVER MUNICIPAL USERS GROUP/RED DEER RIVER WATERSHED ALLIANCE COMMITTEE a. COUNCILLOR (1 required) MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor R. Andrews to the Red Deer River Municipal Users Group and Red Deer River Watershed Alliance Committee. MOTION CARRIED 34. REGIONAL SERVICES COMMITTEE/NEWELL REGIONAL SERVICES CORPORATION a. COUNCILLORS (2 required) Councillor I. Schroeder volunteered. Councillor H. Wutzke nominated Councillor A.M. Philipsen. Councillor A. Eastman nominated Councillor H. Wutzke. MOVED BY COUNCILLOR R. ANDREWS that nominations cease. MOTION CARRIED A vote by secret ballot was held. Councillors I. Schroeder and H. Wutzke were declared appointed to the Regional Services Committee/Newell Regional Services Corporation. 35. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, the Municipal Committee Chairman, the Superintendent of Public Works, and one other Councillor (see Bylaw 1500-05). a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor R. Andrews. Councillor A. Eastman nominated Councillor W. Daniels. Councillor W. Daniels declined the nomination. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor R. Andrews as the additional Councillor to sit on the Road Ban Committee. MOTION CARRIED October 19, 2007 Organizational Meeting Page 12 36. SHORTGRASS LIBRARY BOARD a. COUNCILLOR (1 required) Councillor A. Eastman nominated Councillor W. Daniels. Councillor S. Evans nominated Councillor A.M. Philipsen. Councillor A.M. Philipsen declined the nomination. MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor W. Daniels to the Shortgrass Library Board. MOTION CARRIED 37. TOURISM REPRESENTATIVE a. COUNCILLOR MOVED BY COUNCILLOR W. DANIELS that we appoint Councillor A.M. Philipsen as the Tourism Representative for the County of Newell No. 4. MOTION CARRIED 38. VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION a. COUNCILLOR (1 required) Councillor S. Evans nominated Councillor B. de Jong. MOVED BY COUNCILLOR I. SCHROEDER that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor B. de Jong to Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 39. 9-1-1 COMMITTEE a. COUNCILLOR (1 required) Reeve M. Douglass volunteered. MOVED BY COUNCILLOR H. WUTZKE that we appoint Reeve M. Douglass to the 9-1-1 Committee. MOTION CARRIED 40. 2008 AWARDS NIGHT COMMITTEE October 19, 2007 Organizational Meeting Page 13 a. COUNCILLORS (Div. 6 Councillor + 4 Councillors) Councillor H. Wutzke volunteered. Councillor A.M. Philipsen volunteered. Reeve M. Douglass volunteered. Councillor B. de Jong volunteered. MOVED BY COUNCILLOR W. DANIELS that we appoint Councillors S. Evans (Div. 6), H. Wutzke, A.M. Philipsen, B. de Jong, and Reeve M. Douglass as volunteers to the 2008 Awards Night Committee. MOTION CARRIED 41. COUNCIL LUNCHES COMMITTEE a. COUNCILLORS (3 required) Councillor H. Wutzke nominated Councillor S. Evans. Councillor S. Evans nominated Councillor H. Wutzke. Councillor W. Daniels volunteered. MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillors H. Wutzke, S. Evans, and W. Daniels as volunteers to the Council Lunches Committee. MOTION CARRIED 42. E.I.D./LEGION SCHOLARSHIP COMMITTEE a. COUNCILLOR (i required) Reeve M. Douglass volunteered. MOVED BY COUNCILLOR W. DANIELS that we appoint Reeve M. Douglass as a volunteer to the E.I.D./Legion Scholarship Committee. MOTION CARRIED 43. COUNCILLOR COMPENSATION REVIEW COMMITTEE a. COUNCILLORS (3 required) MOVED BY COUNCILLOR W. DANIELS that we appoint Councillors A. Eastman, S. Evans, and A.M. Philipsen to the Councillor Compensation Review Committee. MOTION CARRIED October 19, 2007 Organizational Meeting Page 14 44. BANKING RESOLUTION MOVED BY COUNCILLOR A. EASTMAN that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 45. BOND The County Bond was presented to Council for review. MOVED BY COUNCILLOR A.M. PHILIPSEN that we accept this Bond as presented. MOTION CARRIED 46. MEETING DATES -MUNICIPAL, A.S.B., COUNCIL, M.P.C., DISASTER SERVICES & WORK SESSIONS MOVED BY COUNCILLOR W. DANIELS that the regular Municipal ~°-- Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Work Sessions be held on Monday of the first full week of each month, commencing after the Municipal Committee meeting. MOTION CARRIED 47. COUNCILLOR'S COMPENSATION & EXPENSES POLICY MOVED BY COUNCILLOR W. DANIELS that the Councillor's Compensation & Expenses Policy be accepted as presented effective Nov. 1, 2007. MOTION CARRIED There was some discussion regarding the proposed changes. October 19, 2007 Organizational Meeting Page 15 48. ADJOURN MOVED BY COUNCILLOR I. SCHROEDER that the meeting adjourn at 12:05 p.m. MOTION CARRIED p ~J Reeve October 19, 2007 Organizational Meeting Page 16