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HomeMy WebLinkAbout2014-10-09 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 9, 2014 The Organizational Meeting of the County of Newell was held in the County Office at Brooks, Alberta on Thursday, October 9, 2014 commencing at 9:00 a.m. Members Present: Chief Administrative Officer Director of Corporate Services Councillors C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong M. Douglass L. Juss K. Stephenson L. Johnson 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:05 a.m. 2. The Oath of Office was taken by each of the Council members and commissioned by Layne Johnson. All members were present at this meeting. 3. NOMINATION/VOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor C. Amulung nominated Councillor M. Douglass. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. Councillor M. Douglass was declared Reeve. Oath of Office - Reeve The Oath of Office was taken by the Reeve and commissioned by Layne Johnson. - ' Reeve M. Douglass assumed the chair. Organizational Meeting October 9, 2014 4. NOMINATION/VOLUNTEER & ELECTION OF DEPUTY REEVE The Reeve called for nominations/volunteers for the position of Deputy Reeve. Councillor A.M. Philipsen nominated Councillor B. de Jong Reeve M. Douglass called two more times for nominations for Deputy Reeve. No further nominations were received. Councillor Bade Jong was declared Deputy Reeve. Oath of Office - Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Layne Johnson. S. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.2 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE (4 Members -at -Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of four Members -at - Large. MOVED BY COUNCILLOR W. HAMMERGREN that Elizabeth Buday, Bruce Niznik, Lois Schmidt, and Wayne Slenders be appointed as Members -at -Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the SECOND year of a four-year term. MOTION CARRIED \---/U Page 2 of 12 Organizational Meeting October 9, 2014 6.3 AIRPORT COMMISSION (1 Councillor +2 Members -at -Large) The Airport Commission will consist of one Councillor plus two Members -at -Large. a. COUNCILLOR Councillor W. Hammergren nominated Councillor L. Juss Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared that Councillor L. Juss be appointed to the Airport Commission. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor L. Juss be appointed to the Airport Commission. MOTION CARRIED b. MEMBERS -AT -LARGE MOVED BY COUNCILLOR E. UNRUH that Don Maclntyre and Lloyd Rommens be appointed as Members - at -Large to the Airport Commission for the SECOND year of a four-year term. MOTION CARRIED 6.4 ART & VISUAL DISPLAY COMMITTEE (2 Councillors) Councillor K. Christman nominated Councillor T. Fyfe. Councillor G. Simpson nominated Councillor K. Christman Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR W. HAMMERGREN that Councillor T. Fyfe and Councillor K. Christman be appointed to the Art & Visual Display Committee. MOTION CARRIED 6.5 ASSESSMENT REVIEW BOARD (6 members) MOVED BY COUNCILLOR B. DE JONG that Noel Moriyama, Anne Marie Philipsen, Bevin Keith, Duane Perkins, Fred Rattai, and Susan Robertson be appointed as members to the Regional Assessment Review Board. MOTION CARRIED 6.6 BOW RIVER BASIN COUNCIL (1 Councillor) Councillor C. Amulung nominated Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that Councillor W. Hammergren be appointed to the Bow River Basin Council. MOTION CARRIED Page 3 of 12 Uva Organizational Meeting October 9, 2014 6.7 CANADIAN BADLANDS (Reeve + 1 Councillor+ 1 Shareholder Representative) a. COUNCILLOR Councillor A. M. Philipsen nominated Councillor E. Unruh Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor E. Unruh be appointed as the Council Representative for Canadian Badlands. MOTION CARRIED b. SHAREHOLDER REPRESENTATIVE MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint the Manager of Economic Development as the Shareholder Representative for the County of Newell for Canadian Badlands. MOTION CARRIED 6.8 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Councillor K. Christman nominates Councillor C. Amulung, Councillor T. Fyfe, and Councillor G. Simpson. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR E. UNRUH that Councillor C. Amulung, Councillor G. Simpson, and Councillor T. Fyfe be appointed to the Councillor Compensation Review Committee. MOTION CARRIED 6.9 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor+ 9 Members -at -Large) a. COUNCILLOR Councillor A. M. Philipsen nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor K. Christman be appointed to the County of Newell Library Board. MOTION CARRIED b. MEMBERS -AT -LARGE [Johene Amulung (Div. 1), Miranda These (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Nigel Seymour (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck (Div. 7), Patricia Beasley (Div. 8), and Marilyn Walde (Div. 9) as Members -at -Large to the Municipal Library Board.] MOVED BY COUNCILLOR B. DE JONG that Johene Amulung (Div. 1), Miranda These (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Nigel Seymour (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck '/1II//1VInI�..1Yff/J�/ Page 4 of 12 Organizational Meeting October 9, 2014 (Div. 7), Patricia Beasley (Div. 8), and Marilyn Walde (Div. 9) be appointed as Members -at -Large to the Municipal Library Board. MOTION CARRIED 6.10 COUNTY OF NEWELL WATER PROJECT (CNWP) COMMITTEE (3 Councillors) Councillor B. de Jong nominated Councillor W. Hammergren (Division 4), Councillor K. Christman (Division 6), and Reeve M. Douglass (Division 9). Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR G. SIMPSON that Councillor W. Hammergren, Councillor K. Christman, and Reeve M. Douglass be appointed to the County of Newell Water Project Committee. MOTION CARRIED 6.11 CRIME STOPPERS BOARD/RURAL CRIME WATCH/SAFE COMMUNITIES COMMITTEE (1 Councillor) Councillor A. M. Philipsen nominated Councillor T. Fyfe Reeve M. Douglass called for further nominations. No further nominations were received. 1 MOVED BY COUNCILLOR E. UNRUH that Councillor T. Fyfe be appointed to the Crime Stoppers Board/Rural Crime Watch/Safe Communities Committee. MOTION CARRIED 6.12 EMERGENCY MANAGEMENT COMMITTEE (Reeve, 2 Councillors, Director, & Deputy Director) Councillor A. M. Philipsen nominated Councillor K. Christman and Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor K. Christman and Councillor W. Hammergren be appointed to the Emergency Management Committee. MOTION CARRIED 6.13 FIRE AREA COMMITTEE - BASSANO & RURAL (Div. 6 Councillor +1) Councillor C. Amulung nominated Councillor K. Christman and Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR G. SIMPSON that Councillor K. Christman and Councillor A.M. Philipsen be appointed to the Bassano & Rural Fire Area Committee. MOTION CARRIED Page 5 of 12 u I V Organizational Meeting October 9, 2014 6.14 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 7 Councillor+ 1 Member -at -Large) 1 i Appointment of the Member -at -Large will be addressed following a discussion with the Village of Rosemary. MOVED BY COUNCILLOR C. AMULUNG that Councillor E. Unruh be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 6.15 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10Councillors +CAD) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.16 GRASSLANDS REGIONAL FCSS (1 Councillor+ 1 Member -at -Large) a. COUNCILLOR Councillor A. M. Philipsen nominated Councillor C. Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor C. Amulung be appointed to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER -AT -LARGE (2nd year of a 4 -year term) MOVED BY COUNCILLOR G. SIMPSON that Cindy Wolfer be appointed to the Grassland Regional F.C.S.S Board for the SECOND year of a four- year term. MOTION CARRIED 6.17 GRIEVANCE/SALARY NEGOTIATION/CAO PERFORMANCE EVALUATION COMMITTEE (Reeve or designate, or another Councillor & Deputy Reeve) Councillor A. M. Philipsen nominated C. Amulung as the other Councillor. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that Reeve M. Douglass, Deputy Reeve B. de Jong and Councillor C. Amulung be appointed to the Grievance/Salary Negotiation/CAO Performance Evaluation Committee. MOTION CARRIED 6.18 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Bassano) (3 Councillors) Councillor T. Fyfe nominated Councillor K. Christman, Councillor E. Unruh and Councillor M. Douglass. `' V " "a' Page 6 of 12 Organizational Meeting October 9, 2014 Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that Councillor K. Christman, Councillor E. Unruh, and Reeve M. Douglass be appointed to the Inter -Municipal Development Plan Committee (Bassano). MOTION CARRIED 6.19 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) 3 Councillors) Councillor K. Christman nominated Councillor B. de Jong, Councillor E. Unruh, and Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor B. de Jong, Councillor E. Unruh, and Councillor A.M. Philipsen be appointed to the Inter -Municipal Development Plan Committee (Duchess). MOTION CARRIED 6.20 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Councillor A. M. Philipsen nominated Councillor W. Hammergren and the MPC Chair. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that Councillor W. Hammergren and the MPC Chair be appointed to the Inter -Municipal Development Plan Committee (Vulcan County). MOTION CARRIED 6.21 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Councillor W. Hammergren nominated Councillor K. Christman and the MPC Chair. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that Councillor K. Christman and the MPC Chair be appointed to the Inter -Municipal Development Plan Committee (Wheatland County). MOTIONCARRIED 6.22 JOINT SERVICES/INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (3 Councillors +CAD) Councillor W. Hammergren nominated Councillor G. Simpson. Councillor K. Christman nominated Councillor B. de Jong and Reeve M. Douglass. Councillor C. Amulung nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. A vote by secret ballot was held. Reeve M. Douglass, Councillor B. De Jong, and Councillor L. Juss were declared elected. Page 7 of 12 U Organizational Meeting October 9, 2014 MOVED BY COUNCILLOR A.M. PHILIPSEN that Reeve M. Douglass, Councillor B. de Jong, and Councillor L. Juss be appointed to the Joint Services/Inter-Municipal Development Plan Committee. MOTION CARRIED 6.23 MAYORS' & REEVES' ASSOCIATION OF SOUTHEAST ALBERTA Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves' Association. 6.24 NEWELL FOUNDATION (2 Councillors) Councillor C. Amulung nominated Reeve M. Douglass and Councillor G. Simpson Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Reeve M. Douglass and Councillor G. Simpson be appointed to the Newell Foundation. MOTION CARRIED 6.25 NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY/SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Councillor A. M. Philipsen nominated Councillor L. Juss Reeve M. Douglass called for further nominations. No further nominations were received MOVED BY COUNCILLOR T. FYFE that Councillor L. Juss be appointed to the Newell Recycling Association/Newell Regional Solid Waste Management Authority/Southern Alberta Energy from Waste Association. MOTION CARRIED 6.26 NEWELL REGIONAL ECONOMIC DEVELOPMENT INITIATIVE (NREDI) (1 Councillor) Councillor E. Unruh nominated Councillor W. Hammergren. Councillor A.M. Philipsen nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. A vote by secret ballot was held and resulted in a tied vote. Councillor L. Juss withdrew his name. Councillor W. Hammergren was declared elected. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor W. Hammergren be appointed to the Newell Regional Economic Development Initiative. MOTION CARRIED 6.27 NEWELL REGIONAL SERVICES CORPORATION (NRSCI (2 Councillors) (f\_ �C//o�I�/u�1n/�ciillllor K. Christman nominated Councillor B. de Jong and Councillor C. Amulung. v/V ' '/" Page 8 of 12 Organizational Meeting October 9, 2014 Reeve M. Douglass called for further nominations. No further nominations were received. J MOVED BY COUNCILLOR L. JUSS that Councillor B. de Jong and Councillor C. Amulung be appointed to the Newell Regional Services Corporation. MOTION CARRIED 6.28 OLDMAN RIVER REGIONAL SERVICES COMMISSION (Municipal Planning Commission Chair) The ORRSC board member will be the Municipal Planning Commission Chair appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 6.29 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) a. COUNCILLOR (1 required) Councillor T. Fyfe nominated Councillor B. de Jong Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR G. SIMPSON that Councillor B. de Jong be appointed to the Palliser Economic Partnership. MOTION CARRIED b. BUSINESS REPRESENTATIVE MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint the Manager of Economic Development as the Business Representative for the County of Newell to the Palliser Economic Partnership. MOTION CARRIED 6.30 RECREATION BOARD (DIVISION 5 & 10) (Councillors from Divisions 5 & 10, 1 Member -at -Large from Division 5,1 Member -at -Large from Division 10, and 1 Member -at -Large from either Division 5 or 10) MOVED BY COUNCILLOR K. CHRISTMAN that we appoint Councillor T. Fyfe and Councillor L. Juss as Council representatives, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich be appointed as Members -at -Large to the Division 5 & 10 Recreation Board for the SECOND year of a four-year term. MOTION CARRIED 6.31 RECREATION BOARD (DIVISION 6) (Councillor from Division 6 + 4 Members -at -Large from Division 6) MOVED BY COUNCILLOR T. FYFE that Councillor K. Christman be appointed as the Council representatives, and that Scot Bell, Kim Douglass, Tracy Hall, and Lana Hale be appointed as Members - at -Large to the Division 6 Recreation Board for the SECOND year of a four-year term. MOTION CARRIED i Page 9 of 12 Organizational Meeting October 9, 2014 6.32 RED DEER RIVER MUNICIPAL USERS GROUP/RED DEER RIVER WATERSHED ALLIANCE COMMITTEE (1 Councillor) 1 Councillor C. Amulung nominated Councillor A.M. Philipsen. Councillor K. Christman nominated Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. A vote by secret ballot was held. Councillor A. M. Philipsen was declared elected. MOVED BY COUNCILLOR C. AMULUNG that Councillor A. M. Philipsen be appointed to the Red Deer River Municipal Users Group/Red Deer River Watershed Alliance Committee. MOTION CARRIED 6.33 ROAD BAN COMMITTEE (REEVE. DIRECTOR OF MUNICIPAL SERVICES. + 2 OTHER COUNCILLORS - AS PER BYLAW 1500-05) Councillor B. de Jong nominated Councillor L. Juss and Councillor G. Simpson. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that Councillor L. Juss and Councillor G. Simpson be appointed to the Road Ban Committee. MOTION CARRIED 6.34 SHORTGRASS LIBRARY BOARD (1 Councillor) Councillor E. Unruh nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED COUNCILLOR BY W. HAMMERGREN that Councillor K. Christman be appointed to the Shortgrass Library Board. MOTION CARRIED 6.35 SUBDIVISION & DEVELOPMENT APPEAL BOARD (5 Members -at -Large +Alternates) MOVED BY COUNCILLOR C. AMULUNG to appoint Lois Schmidt (Div. 3), Bruce McKellar (Div. 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Colin Wildschut (Div. 8) as Members -at -Large to the Subdivision & Development Appeal Board for the SECOND year of a four year term; further, that Joel Bulger, Allen Eastman, and Mara Nesbitt be appointed as alternate Members -at -Large to the Subdivision & Development Appeal Board. 6.36 MOTION CARRIED Councillor A. M. Philipsen nominated Councillor E. Unruh. Page 10 of 12 . Organizational Meeting October 9, 2014 —, Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor E. Unruh be appointed as the Tourism Representative for the County of Newell. MOTION CARRIED 6.37 VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION (1 Councillor) Councillor C. Amulung nominated Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor W. Hammergren be appointed to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 6.38 9-1-1 COMMITTEE (1 Councillor) Councillor G. Simpson nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that Councillor B. de Jong be appointed to the 9-1-1 Committee. MOTION CARRIED 6.39 2014 RECOGNITION NIGHT COMMITTEE (Division ? Councillor + 3 Councillors) Discussion followed and it was determined that Recognition Night would be held in a different division each year. Councillor A.M. Philipsen nominated Councillor W. Hammergren, Councillor G. Simpson, Councillor E. Unruh, and Councillor T. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that the 2014 Recognition Night Committee will consist of Councillor W. Hammergren (Division 4), Councillor G. Simpson, Councillor E. Unruh, and Councillor T. Fyfe. MOTION CARRIED 7. ESTABLISHMENT OF A DEVELOPMENT COMMITTEE Councillor L. Juss nominated Councillor C. Amulung. Councillor A.M. Philipsen nominated Councillor L. Juss Further discussion took place on this matter. Council agreed to create a Development Committee on an "As required" basis. Memberstobe determined at that time. Page 11 of 12 Organizational Meeting October 9, 2014 B. BANKING RESOLUTION MOVED BY COUNCILLOR L. JUSS that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 9. AAMDC MASTER BOND & CRIME MOVED BY COUNCILLOR L. JUSS that we accept this Bond as presented. MOTION CARRIED 10. MEETING DATES - COUNCIL. MPC, EMERGENCY MANAGEMENT COMMITTEE The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., and the regular Council meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing after the M.P.C. meeting. Council confirmed their interest in continuing with this schedule. 11. COUNCILLORS' COMPENSATION & EXPENSES POLICY Council reviewed Policy 2014 -PLG -014 (Councillor's Compensation & Expenses). Discussion followed regarding whether fire meetings in divisions other than Divisions 6 and 7 are chargeable. Clarification is required regarding payment of fees for events that are not approved as a function of Council and whether mileage should be paid for volunteer events. The Councillor Compensation Review Committee will prepare specific amendments for the policy. 12. FCM CONFERENCE 2015 - SELECTION OF ALTERNATES Councillor T. Fyfe and Councillor E. Unruh were appointed the alternates for 2015. 13. MOVED BY COUNCILLOR B. DE JONG that all ballots be destroyed. MOTION CARRIED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 10:27 a.m. r (*Ad ministrator Page 12 of 12