HomeMy WebLinkAbout2015-02-12 Council (Regular) MinutesCOUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
February 12, 2015
The regular Council Meeting of the County of Newell was held in the County Office on
Thursday, February 12, 2015 commencing at 10:42 a.m.
MEMBERS
M.
Douglass, Reeve
PRESENT:
COUNCILLORS:
C.
Amulung
A.M.
Philipsen
T.
Fyfe
K.
Christman
E.
Unruh
B.
de Jong
ABSENT:
G.
Simpson
W.
Hammergren
L.
Juss
STAFF:
K.
Stephenson, Chief Administrative Officer
L.
Johnson, Director of Corporate Services
M.
Fenske, Manager of Finance
A.
Wickert, Manager of Planning & Development
D.
Horvath, Planner - ORRSC
T.
Green, Director of Agricultural Services
M.
Harbicht, Director of Municipal Services
G.
Tiffin, Manager of Engineering Services
J.
Nesbitt, Municipal Enforcement Supervisor
A.
Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: S. Sgt. T. McNulty, RCMP - Brooks
Corp. B. McDonald, RCMP - Bassano
C. Oliver, Safe Communities
CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:42 a.m.
2. EXCUSED FROM MEETING
C-20/15 MOVED BY COUNCILLOR ANNE MARIE
Councillor W. Hammergren, and Councillor L.
PHILIPSEN that Councillor G. Simpson,
Juss be excused from the meeting.
MOTION CARRIE
i
Regular Council
February 12, 2015
3. ADOPTION OF MINUTES
3.1 Minutes - Council (January 15, 2015)
C-21/15 MOVED BY COUNCILLOR TRACY FYFE that the January 15, 2015 Council Meeting
minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-22/15 MOVED BY COUNCILLOR ELLEN UNRUH that the agenda be adopted as amended.
MOTION CARRIED
6. BYLAWS
6.2 Bylaws 1813-15 through 1818-15 - Local Improvement Tax Bylaws &
Related Borrowing Bylaws
The Manager of Finance provided background information on this item, indicating
that he would distribute information showing the estimate versus actual
costs. The Manager of Finance responded to questions from Council. l
6.2.1 Bylaw 1813-15 — Scandia Pump, Control System and Piping
Upgrades (Tax Rate)
C-23/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1813-15, being a bylaw to
authorize the County of Newell to impose a Local Improvement Tax in respect of all
lands that directly benefit from the "Hamlet of Scandia Pump, Control System, & Piping
Upgrades" Local Improvement Project, be given FIRST reading.
MOTION CARRIED
C-24/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1813-15 be given
SECOND reading.
MOTION CARRIED
C-25/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that consent be given for Bylaw
1813-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-26/15 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1813-15 be given THIRD and
FINAL reading.
MOTION CARRIED
Page 2 of 16
Regular Council
February 12, 2015
6.2.2 Bylaw 1815-15 — Patricia Pump, Control System and Piping
Upgrades (Tax Rate)
C-27/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1815-15, being a bylaw to
authorize the County of Newell to impose a Local Improvement Tax in respect of all
lands that directly benefit from the "Hamlet of Patricia Pump, Control System, & Piping
Upgrades" Local Improvement Project, be given FIRST reading.
MOTION CARRIED
C-28/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1815-15 be given SECOND
reading.
MOTION CARRIED
C-29/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1815-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-30/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1815-15 be given
THIRD and FINAL reading.
MOTION CARRIED
6.2.3 Bylaw 1817-15 — Rolling Hills Pump, Control System and Piping
Upgrades (Tax Rate)
C_-31/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1817-15, being a bylaw to
/ authorize the County of Newell to impose a Local Improvement Tax in respect of all
lands that directly benefit from the "Hamlet of Rolling Hills Pump, Control System, &
Piping Upgrades" Local Improvement Project, be given FIRST reading.
MOTION CARRIED
C-32/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1817-15 be given SECOND
reading.
MOTION CARRIED
C-33/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1817-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-34/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1817-15 be given
THIRD and FINAL reading.
MOTION CARRIED
6.2.4 Bylaw 1814-15 — Scandia Pump, Control System and Piping
Upgrades (Borrowing)
The Manager of Finance responded to questions from Council.
C-35/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1814-15, being a bylaw to
authorize the County of Newell to incur indebtedness by the issuance of debentures in
_! the amount of $100,750.00 for the purpose of financing the "Hamlet of Scandia/ Pump,
Page 3 of 16
Regular Council
February 12, 2015
Control System, & Piping Upgrades" Local Improvement Project, be given FIRST
reading. i
MOTION CARRIED
C-36/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1814-15 be given
SECOND reading.
MOTION CARRIED
C-37/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that consent be given for Bylaw
1814-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-38/15 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1814-15 be given THIRD and
FINAL reading.
MOTION CARRIED
6.2.5 Bylaw 1816-15 — Patricia Pump, Control System and Piping
Upgrades (Borrowing)
C-39/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1816-15, being a
bylaw to authorize the County of Newell to incur indebtedness by the issuance of
debentures in the amount of $163,512.00 for the purpose of financing the "Hamlet of
Patricia Pump, Control System, & Piping Upgrades" Local Improvement Project, be
given FIRST reading.
MOTION CARRIED
C-40/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1816-15 be given SECOND
reading.
MOTION CARRIED
C-41/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that consent be given for Bylaw 1816-
15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-42/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1816-15 be given THIRD and
FINAL reading.
MOTION CARRIED
6.2.6 Bylaw 1818-15 — Rolling Hills Pump, Control System and Piping
Upgrades (Borrowing)
C-43/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1818-15, being a bylaw
to authorize the County of Newell to incur indebtedness by the issuance of debentures in
the amount of $77,265.00 for the purpose of financing the "Hamlet of Rolling Hills Pump,
Control System, & Piping Upgrades" Local Improvement Project, be given FIRST
reading.
Page 4 of 16
MOTION CARRIED
Regular Council
February 12, 2015
C714115 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1818-15 be given
11 SECOND reading.
MOTION CARRIED
C-45/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1818-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-46/15 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1818-15 be given THIRD and
FINAL reading.
MOTION CARRIED
6.5 Bylaw 1821-15 - AMENDMENT to Bylaw 1787-13 - Local Improvement
(Rolling Hills Lift Station Replacement)
The Manager of Finance provided background information on this item and
responded to questions from Council.
C-47/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1821-15, being a bylaw for
the purpose of amending Bylaw 1787-13 (Hamlet of Rolling Hills Lift Station
Replacement Local Improvement), be given FIRST reading.
MOTION CARRIED
C-48/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1821-15 be given
SECOND reading.
� l
MOTION CARRIED
C-49/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that consent be given for Bylaw
1821-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-50/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1821-15 be given THIRD and
FINAL reading.
MOTION CARRIED
6.6 Bylaw 1822-15 - AMENDMENT to Bylaw 1786-13 - Local Improvement
(Scandia Lagoon)
The Manager of Finance provided background information on this item and
responded to questions from Council.
C-51/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1822-15, being a
bylaw for the purpose of amending Bylaw 1786-13 (Hamlet of Scandia Lagoon Local
Improvement Borrowing Bylaw), be given FIRST reading.
MOTION CARRIED
C-52/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1822-15 be given
SECOND reading.
MOTION CARRIED
Page 5 of 16 JA
Regular Council
February 12, 2015
C-53/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that consent be given for Bylaw
1822-15 to receive third reading this 12th day of February, 2015.
MOTION CARRIED UNANIMOUSLY
C-54/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1822-15 be given THIRD and
FINAL reading.
MOTION CARRIED
LEFT THE MEETING
M. Fenske left the meeting at 10:59 a.m.
6.7 Bylaw 1823-15 Special Tax (Scandia Raw Water Surface Irrigation System)
The Director of Corporate Services provided background information on this item,
indicating that the funds collected would be used for operating costs. The
Director of Corporate Services responded to questions from Council.
ARRIVED AT MEETING
S. Sgt. T. McNulty and C. Oliver arrived at 11:07 a.m.
The Director of Corporate Services responded to further questions regarding
funds for system repairs or other large costs and funding the construction of raw
water irrigation systems through local improvement taxes. 1
C-55/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1823-15, being a bylaw
to impose a special tax on lots within the Hamlet of Scandia that are serviced by the
Scandia Communal Raw Water Irrigation System, be given FIRST reading.
MOTION CARRIED
ARRIVED AT MEETING
Corp. B. McDonald arrived at 11:11 a.m.
7. DELEGATIONS
7.1 RCMP Quarterly Reports
S. Sgt. T. McNulty provided an overview of the strategic priorities of the Brooks
RCMP detachment for the year. The list of strategic priorities have been
discussed with City Council and the Safe Communities Committee and it was
determined that a full community consultation is not required. He outlined the
national and provincial priorities, indicating that the local priorities have to
align. He provided a history of the community consultation process, noting that
the concerns identified have not changed significantly over the years. S. Sgt. T.
McNulty suggested the priorities for 2015 focus on organized and serious crime
(including drugs), crime reduction (in particular, cybercrime), family violence, and
youth. He requested feedback on these priorities, indicating that he would follow
Page 6 of 16
Regular Council
February 12, 2015
up with Council in a month. S. Sgt T. McNulty responded to questions from
Council regarding the proposed priorities. Corp. B. McDonald reported that the
main concern of Bassano Council is visibility, especially within the County. S.
Sgt. T McNulty responded to further questions from Council.
7.1.1 Brooks RCMP (S. Sgt. T. McNulty)
S. Sgt. T McNulty presented the Brooks RCMP Quarterly Report to
Council.
7.1.2 Bassano RCMP (Corp. B. McDonald)
Corp. B. McDonald presented the Bassano RCMP Quarterly Report to
Council.
7.1.3 Safe Communities Committee (C. Oliver)
C. Oliver provided an overview of the initiatives of the Safe Communities
Committee. The Healthy Relationships curriculum teaches respect in
relationships and provides skills to reduce domestic violence. Grasslands
Schools is working to implement this at the junior high school
level. Presentations have been given in various communities regarding
online bullying. C. Oliver indicated that the youth intervention program
has been successful. She also indicated that the Government of Alberta
has prepared an information package for laid off oil workers regarding
where to go for support. C. Oliver responded to questions from Council.
7.1.4 Municipal Enforcement (J. Nesbitt)
J. Nesbitt presented the County of Newell Municipal Enforcement report
to Council, giving an overview of significant events. Council was given
the opportunity to ask questions.
The Director of Municipal Services presented J. Nesbitt with the Alberta
Peace Officer Long Service Recognition Medal #386 in recognition of 20
years of service.
LEFT THE MEETING
S. Sgt. T. McNulty, Corp. B. McDonald, J. Nesbitt, and C. Oliver left the meeting at 11:56 a.m.
LUNCH
Council RECESSED for lunch at 11:56 a.m. and RECONVENED at 12:48 p.m.
8. AGRICULTURAL SERVICES BUSINESS
8.1 ASB Update
The Director of Agricultural Services presented an update on the recent activities
of the Agricultural Services Department. Council was given the opportunity to
ask questions.
Page 7 of 16
Regular Council
February 12, 2015
8.2 Funding Request - Farm Safety Center
The Director of Agricultural Services provided background information on this
item and responded to questions from Council. Discussion followed.
C-56/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the County of Newell provides
funding in the amount of $2,000.00 annually to the Farm Safety Center.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 1:01 p.m.
6. BYLAWS - CONTINUED
6.1 Bylaw 1812-15 Schedule of Fees
The Director of Corporate Services provided background information on this
item. He indicated that some concerns had been raised regarding the proposed
increase to the mini bus user fee. Councillor T. Fyfe asked about the road
closure and lease rate per mile, indicating that she was under the impression that
it would be the same flat rate for both pasture and cultivated land. Councillor
A.M. Philipsen suggested that the words for cultivated area or special request
applications submitted' be removed and the annual lease rate be $100.00 per
mile regardless of the use of the land. The Director of Corporate Services \
responded to further questions from Council.
Discussion followed regarding whether to change the amount charged to
ratepayers for calcium. The Director of Municipal Services explained how
calcium is determined for haul routes, indicating that the Manager of Operations
also works with the oil industry to determine their haul routes. The Director of
Municipal Services responded to questions from Council.
Discussion followed regarding the increase to the mini bus fee, and the Director
of Corporate Services indicated that two letters have been received in
opposition. The Director of Corporate Services responded to questions from
Council.
The Director of Corporate Services responded to further questions regarding fees
associated with Road Closure and Leases. Discussion followed regarding the
prepaid cancellation fee and Council suggested that the word 'prepaid' be
removed to read "non-refundable cancellation fee required to rescind the original
road closure bylaw if lease is not renewed at the end of the lease period." These
amendments will be made prior to second reading.
C-57/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1812-15 being a bylaw for the
purpose of establishing a schedule of fees, be given FIRST reading.
MOTION CARRIED
jePage 8 of 16
Regular Council
February 12, 2015
6.3 Bylaw 1819-15 -15 LUA 001 (Lot 9, Block 1, Plan 8310515 - NE 8-19-14-W4 -
�RI to DC)
The County Planner provided background information on this item and
responded to questions from Council.
C-58/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1819-15, being a bylaw to amend
Land Use Bylaw 1755-12 by redesignating approximately 1.44 acres (0.583 hectares) in
NE 8-19-14-W4 from RI - Rural Industrial District to DC - Direct Control District, be given
FIRST reading.
MOTION CARRIED
6.4 Bylaw 1820-15 - Inter Municipal Development Plan (Bassano)
The County Planner provided background information on this item, including a
summary of the open house. Council was given the opportunity to ask questions.
C-59/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1820-15, being a bylaw to
adopt a statutory land use plan that provides a framework and guidelines for dealing with
future subdivision and development of lands within the designated inter municipal plan
boundary and promotes the ongoing cooperation, consultation, and coordination
between the County of Newell and the Town of Bassano, be given FIRST reading.
MOTION CARRIED
i 9. ADMINISTRATIVE BUSINESS
9.1 Planning & Development Report
The Manager of Planning & Development presented an update on the recent
activities of the Planning & Development Department. Council was given the
opportunity to ask questions. Councillor B. de Jong requested a breakdown on
future reports regarding time spent by County staff and by Oldman River
Regional Services Commission staff.
9.2 Subdivision Extension Request - Sewall (2013-0-013)
The County Planner provided background information on this item and
responded to questions from Council.
C-60/15 MOVED BY COUNCILLOR ELLEN UNRUH that the request for a time extension to
subdivision application 2013-0-013 be APPROVED for one year to February 12, 2016.
MOTION CARRIED
9.3 Subdivision Extension Request - Perry/Nicol (2014-0-011)
The County Planner provided background information on this item and
responded to questions from Council.
1
Page 9 of 16 '
Regular Council
February 12, 2015
C-61/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that the request for a time extension
to subdivision application 2014-0-011 be APPROVED for one year to February 12, 2016.
MOTION CARRIED
LEFT THE MEETING
A. Wicker and D. Horvath left the meeting at 1:44 p.m.
9.4 AAMDC Spring 2015 Convention - Registration
Council was presented with background information regarding the AAMDC
Spring 2015 Convention.
C-62/15 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor A.M. Philipsen be
permitted to attend the Elected Officials Education Program Course (Visualizing
Improvement, Seeing Success: Performance Measurement) during the AAMDC Spring
2015 Convention on March 16, 2015 as a function of Council.
MOTION CARRIED
9.5 AAMDC Spring 2015 Convention - Meetings with Ministers
Council was provided with background information on this item. The Executive
Assistant was directed to schedule meetings with the following: Minister of
Environment & Sustainable Resource Development (legislation on aquatic
invasive species, zebra mussels, elk hunt, flood mitigation); Minister of
Agriculture (Irrigation Rehabilitation Program (IRP) funding, agricultural initiative
funding, elk hunt, flood mitigation); Minister of Education (home schooling issue -
collaborate with M.D. of Taber); Minister of Transportation (Highway 36 rest
stops and possibility of partnering to resolve those issues). The Chief
Administrative Officer indicated that S. Sgt. McNulty has offered to arrange a
meeting with the Commanding Officer of the RCMP K" Division and Council
agreed.
9.6 Appointment of Fire Guardians
C-63/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the following individuals be
appointed as Fire Guardians:
All Divisions — Keith Martin
Rolling Hills — Bill Dickinson
Tilley — Patrick Fabian
Patricia — Gordon Musgrove
Duchess — Gregory Witt
Scandia — Trevor Sandau
Brooks Rural — Kevin Swanson
Bassano — Cory Cochrane
Rosemary — Wilf Harder
Gem — Dwayne Klassen
Bow City —Jim Ketchmark
Page 10 of 16
Regular Council
February 12, 2015
and further that the Accounting Clerk, the Payroll & Finance Support Clerk, the
Executive Assistant, the Administrative Assistant (Planning), the Administrative Assistant
(Fire & Safety), the Executive Operations Administrative Assistant, the Records
Management Clerk, and the IT Administrative Assistant be appointed as Fire Guardians
for the issuance of Fire Permits only.
MOTION CARRIED
9.7 Newell Housing Association - Appointment of Member -at -Large
The Director of Corporate Services provided background information on this item,
indicating that some clarification is required as to why a member -at -large
representing Tilley is required. Discussion followed. This item will be brought
back to the March 5, 2015 Council Meeting for further discussion.
9.8 Request for Proclamation - National Volunteer Week (April 12-18, 2015)
Council was presented with background information on this item.
C-64/15 MOVED BY COUNCILLOR BRIAN DE JONG that the County of Newell hereby
proclaims April 12-18, 2015 as "National Volunteer Week."
MOTION CARRIED
9.9 County/EID Joint Meeting (March 5, 2015) -Agenda Items
Council discussed potential agenda items for the meeting with the Eastern
Irrigation District, including Highway 873 paving, bridge replacement, and an
update on the Bassano Dam project. Discussion followed regarding arranging a
joint meeting with the Siksika Nation.
9.10 Requests for Functions of Council
9.10.1 Councillor A.M. Philipsen - Aquatic Invasive Species Meeting
(February 18, 2015)
C-65/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that any Councillor be permitted
to attend the Aquatic Invasive Species Meeting in Brooks, AB on Wednesday, February
18, 2015 as a function of Council
MOTION CARRIED
9.10.2 Councillor A.M. Philipsen -Assessment Review Board Spring
Conference (April 21-22, 2015)
9.10.3 Councillor E. Unruh - Growing Rural Tourism Conference
(February 23-25, 2015)
9.10.4 Councillor E. Unruh - Canadian Badlands Conference & AGM
(March 25-27, 2015)
/
Page 11 of 16
Regular Council
February 12, 2015
C-66/15 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor A.M. Philipsen be
permitted to attend the Assessment Review Board Spring Conference in Calgary on 1
April 21-22, 2015 as a function of Council;
that Councillor E. Unruh be permitted to attend the Growing Rural Tourism Conference
in Camrose, AB on February 23-25, 2015 as a function of Council;
that Reeve M. Douglass and Councillor E. Unruh be permitted to attend the Canadian
Badlands Tourism Development Conference & Annual General Meeting in Strathmore,
AB on March 25-27. 2015 as a function of Council.
MOTION CARRIED
9.10.5 Councillor B. de Jong - Minister's Luncheon with the President of
Treasury Board & Minister of Finance (February 13, 2015)
C-67/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Councillor B. de Jong be
permitted to attend the Minister's Luncheon with the President of Treasury Board &
Minister of Finance in Medicine Hat, AB on February 13, 2015 as a function of Council.
MOTION CARRIED
9.11 Cheques for Payment
The Director of Corporate Services responded to questions from Council.
C-68/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that cheque 180149 in the amount of
$6,500,000.00 and cheque 180090 in the amount of $10,000,000.00 be APPROVED.
MOTION CARRIED
9.12 Payment Register
The Director of Municipal Services responded to questions from Council.
C-69/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be
accepted.
MOTION CARRIED
10. MUNICIPAL SERVICES BUSINESS
10.1 Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, giving an
overview of the highlights. Council was given the opportunity to ask
questions. The Director of Municipal Services responded to questions regarding
weigh scale signs and permit revenue.
10.2 Utilities - NRSC Report
The Utilities-NRSC Report was presented to Council. The Director of Municipal
Services provided an update on the Bassano pipeline.
Page 12 of 16 /
Regular Council
February 12, 2015
t'70/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Director of Municipal Services
Report and the Utilities - NRSC Report for February 2015 be APPROVED as presented
MOTION CARRIED
10.3 Policy Review - 2015-PPW-062 No Tow or Recovery
The Director of Municipal Services provided background information on this item,
outlining some areas of risk. He requested feedback from Council, as situations
occur a few times a year when County staff are in a position to assist motorists or
require assistance themselves. Discussion followed regarding liability versus
good intentions and knowing when to call for help. The Director of Municipal
Services responded to questions from Council.
C-71/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that a policy be drafted directing
Administration to consider situations encountered on a case-by-case basis and that
Management should make the decisions whether to approve tow/recovery events.
MOTION CARRIED
10.4 Tender Award - 2015 Motor Grader
The Manager of Engineering Services provided background information on this
item and responded to questions from Council. The Director of Municipal
Services responded to questions from Council regarding units currently in the
yard.
C-72/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council accepts the low
tender as submitted and awards the 2015 Motor Grader tender to Brandt Tractor for the
tendered price of $845,100.00.
MOTION CARRIED
10.5 Tender Award - 2015 Water Truck
The Manager of Engineering Services provided background information on this
item and responded to questions from Council.
C-73/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts the low tender
as submitted and awards the 2015 Cab & Chassis tender to Dunlop Western Star for the
tendered price of $134,817.00.
MOTION CARRIED
C-74/15
10.6 Tender Award - Plow Truck
The Manager of Engineering Services provided background information on this
item and responded to questions from Council.
MOVED BY COUNCILLOR TRACY FYFE that Council accepts the low tender as
submitted and awards the Plow Truck tender to Drive Products for the tendered price of
$268,848.00.
Page 13 of 16
MOTION CARRIED
U0,
Regular Council
February 12, 2015
10.7 Bridge File 72038 Replacement
The Manager of Engineering Services provided background information on this
dem, indicating that provincial funding would have been received in 2016 had the
program not been frozen. AMEC recommends replacement of the
structure. Weight and speed across the bridge has been reduced and it has
been monitored throughout the winter for changes. The Manager of Engineering
Services responded to questions from Council.
C-75/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Municipal Services
Department proceed with the replacement of Bridge File 72038 inclusive of a budget
adjustment in the amount of $190,000.00 to be funded from the Infrastructure Fund in
Restricted Surplus.
MOTION CARRIED
LEFT THE MEETING
M. Harbicht and G. Tiffin left the meeting at 3:05 p.m.
11. COMMITTEE REPORTS
11.1 County of Newell Library Board
Councillor K. Christman reported that annual reports and grant funding reports
are being prepared for all libraries. Policies and procedures are also being
updated. Councillor K Christman responded to questions from Council.
C-76/15 MOVED BY COUNCILLOR ELLEN UNRUH that Councillor K. Christman be permitted
to attend the Alberta Library Conference in Jasper, AB on April 30 - May 3, 2015 as a
function of Council
MOTION CARRIED
11.2 Rural Crime Watch
Councillor T. Fyfe asked Council to let her know if Rural Crime Watch signs are
in need of repairs or replacement.
11.3 Joint Services/IMDP Committee
Councillor B. de Jong reported that a bid will be submitted to host the 2017
Southern Alberta Summer Games in the County. A meeting with local physicians
has been tentatively scheduled for March 30 or April 1, 2015 in order to maintain
an ongoing dialogue. He provided an update on economic development,
indicating that he attended sessions where the group determined what will not be
done. They will work on moving forward and streamlining ideas.
11.4 Veteran's Memorial Highway Development Safety Association
Councillor B. de Jong reported that he attended the meeting last Friday in
Warner, AB. Discussion focused on Chin Coulee Bridge and road erosion in that
area. There are currently barricades adjacent to the site and they are looking at i
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Regular Council
February 12, 2015
lane realignment. The association is also trying to collaborate with Alberta
Transportation regarding rest stops along Highway 36. The TRAVIS permit
system was also discussed.
11.5 Newell Foundation
Reeve M. Douglass reported that she attended a meeting with Alberta Health
Services on January 29, 2015 regarding the plan for the new hospital in
Bassano, which will include an education connection. The Bassano Project
continues and a presentation regarding the life lease program is being prepared.
11.6 Tourism Representative
Councillor E. Unruh reported that the Market Researcher prepared a brochure for
the Newell Regional Tourism Association (NRTA) and the NRTA has been
chosen as a finalist for the Growing Rural Tourism Champion Award.
11.7 Mayors & Reeves Association
Reeve M. Douglass attended a Mayors & Reeves Association of Southeast
Alberta meeting at the end of January in Brooks where they discussed the
Species at Risk Act and the need for more discussion between the federal and
provincial governments. She also attended a Southwest Alberta Mayors &
Reeves Association meeting in Lethbridge where the Minister of Municipal Affairs
gave a presentation regarding the budget. She also acknowledged the
importance of the bridge funding program and requested new ideas for taxation.
12. POST AGENDA ITEMS
12.1 Community Building Session
Councillor T. Fyfe provided background information on this item, indicating that
Dr. G. McIntosh will be facilitating a planning session on Monday, April 13, 2015
from 1:00 - 5:00 p.m. She requested direction regarding who should be involved
in the discussion, suggesting that the five members of the group that came up
with the pathways proposal should be involved. During the discussion that
followed, it was suggested that the Manager of Planning & Development and
Director of Municipal Services also participate, if interested. Reeve M. Douglass
suggested representatives from the City of Brooks be invited, as they have
completed some pathways. The Chief Administrative Officer suggested also
inviting representatives from the Hamlet Advisory Boards, the Village of
Rosemary, the Village of Tilley, the Town of Bassano, and individuals involved
with the Duchess pathway project. He also suggested that representatives from
the Eastern Irrigation District be invited, as they are a prominent landowner. He
noted some potential issues, including maintenance and initial costs. Discussion
followed regarding the path that was built in Duchess. Councillor T. Fyfe
indicated that she would respond to Dr. G. McIntosh.
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Regular Council
February 12, 2015
13. INFORMATION ITEMS
13.1 Mini Bus Monthly Report (January 2015)
This item was accepted as information.
13.2 Strategic Priorities Chart
This item was accepted as information.
14. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
15. IN CAMERA
C-77/15 MOVED BY COUNCILLOR TRACY FYFE that we move in camera at 3:47 p.m. to
discuss a legal issue.
MOTION CARRIED
C-78/15 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 4:42 p.m.
MOTION CARRIED
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 4:42 p.m.
Signed this 5 day of f' ! \ati is-, , 2015
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