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HomeMy WebLinkAbout2015-04-09 Council (Regular) MinutesCOUNTY OF NEWELL � MINUTES OF REGULAR COUNCIL April 9, 2015 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, April 9, 2015 commencing at 10:15 a.m. MEMBERS PRESENT: COUNCILLORS: B. de Jong, Deputy Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K, L. D M T. M G A Stephenson, Chief Administrative Officer Johnson, Director of Corporate Services Horvath, County Planner - ORRSC Fenske, Manager of Finance Green, Director of Agricultural Services Harbicht, Director of Municipal Services Tiffin, Manager of Engineering Services Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: P. Mauerhoff, Shortgrass Library System G. Gallup, Applicant - 15 LUA 003 1. CALL TO ORDER Deputy Reeve B. de Jong called the meeting to order at 10:15 a.m. 12. POST AGENDA ITEMS 12.1 Request for Leave of Absence (M. Douglass) The Director of Corporate Services provided background information on this item and responded to questions from Council. C-136/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Molly Douglass be granted a leave of absence without pay effective April 7 to May 5, 2015. MOTION CARRIED Regular Council April 9, 2015 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (March 19, 2015) C-137/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the March 19, 2015 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Deputy Reeve B. de Jong called for post agenda items. 5. ADOPTION OF AGENDA C-138/15 MOVED BY COUNCILLOR TRACY FYFE that the agenda be adopted as presented. MOTION CARRIED ARRIVED AT MEETING M. Fenske arrived at 10:19 a.m. 7. BYLAWS 7.3 Bylaw 1829-15 Inter Municipal Development Plan (Vulcan County) The County Planner provided background information on this item, indicating that comments received at the open house meetings had been positive overall. Some of the proposed amendments have been incorporated into the final draft Inter Municipal Development Plans. She indicated that Vulcan County has provided first reading to Bylaw 1829-15 and Wheatland County will be providing first reading to Bylaw 1830-15 next week. Council was given the opportunity to ask questions. Councillor C. Amulung asked how exclusion areas are determined for confined feeding operations. The County Planner replied that exclusion areas are based on the shoreline of rivers and that CFOs are govemed by the Natural Resources Conservation Board. The County Planner responded to further questions from Council. C-139/15 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1829-15, being a bylaw to adopt a statutory land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated inter- municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and Vulcan County, be given FIRST reading. MOTION CARRIED �- Page 2 of 10 Regular Council April 9, 2015 7.4 Bylaw 1830-15 Inter Municipal Development Plan (Wheatland County) C-140/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1830-15, being a bylaw to adopt a statutory land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated inter municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and Wheatland County, be given FIRST reading. MOTION CARRIED 7.5 Bylaw 1831-1515 LUA 003 (NW 18-21-15-W4 - RB to A) The County Planner provided background information on this item and responded to questions from Council. Councillor C. Amulung suggested that an aerial map would be helpful and the County Planner indicated that this information would be provided for the Public Hearing. C-141/15 MOVED BY COUNCILLOR ELLEN amend Land Use Bylaw 1755-12 (1.92 hectares) in NW 18-21-15 from District, be given FIRST reading. LEFT THE MEETING G. Gallup left the meeting at 10:42 a.m. 10. ADMINISTRATIVE BUSINESS 10.1 2015 Final Budget UNRUH that Bylaw 1831-15, being a bylaw to by redesignating approximately 4.75 acres RB - Rural Business District to A - Agricultural MOTION CARRIED The Manager of Finance provided background information on this item, indicating that budget numbers will be updated when the final assessment numbers are known. He outlined the major amendments. ARRIVED AT MEETING P. Mauerhoff arrived at 10:47 a.m. Council was given the opportunity to ask questions. The Manager of Finance responded to questions regarding the operating budget, restricted surplus, and the paving tax. C-142/15 MOVED BY COUNCILLOR LIONEL JUSS that the 2015 Final Budget be APPROVED as presented. MOTION CARRIED Page 3 of 10 Regular Council April 9, 2015 BYLAWS - CONTINUED 7.2 Bylaw 1827-15 Tax Rates (2015) The Manager of Finance provided background information on this item and responded to questions from Council. C-143/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1827-15, being a bylaw to authorize the various rates of taxation for various purposes in the year 2015, be given FIRST reading. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 10:55 a.m. 8. DELEGATIONS 8.1 Shortgrass Library System Update (P. Mauerhoff) P. Mauerhoff provided an overview of Shortgrass library system, which will soon have 13 actively participating libraries. She displayed a map showing the seven regional library systems in Alberta. She outlined the benefits of the County of Newell's membership in the Shortgrass Library System and outlined several recently expanded services, including a variety of electronic resources. P. Mauerhoff provided an overview of budget funding for 2015, a portion of which is distributed to libraries for the purchase of materials. She explained the process for purchasing and sharing library materials and provided an overview of items added in 2014. Future plans include allowing online payments, improving resources for print -disabled patrons, and providing seamless access to materials across Alberta. Council was given the opportunity to ask questions. P. Mauerhoff responded to questions regarding library card ownership and indicated that part of the training needs assessment will determine what can be done to help libraries promote their services. Councillor B. de Jong asked how many participate in the summer reading programs and P. Mauerhoff replied that she would provide that information after the meeting. LEFT THE MEETING P. Mauerhoff left the meeting at 11:34 a.m. C-144/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move into Public Hearings at 11:35 a.m. MOTION CARRIED Page 4 of 10 Regular Council April 9, 2015 6. PUBLIC HEARINGS 6.1 Bylaw 1825-15 -15 LUA 002 (SE 16-19-14-W4 - A to RB) Deputy Reeve B. de Jong called the Public Hearing to order at 11:35 a.m. Deputy Reeve B. de Jong did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1825-15. The intent of this bylaw is to amend Land Use Bylaw 1755-12 by rezoning approximately 6.4 acres (2.60 hectares) in SE 16-19-14-W4 from A - Agricultural District to RB - Rural Business District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. No responses have been received. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The County Planner responded to questions from Council. C-145/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of Public Hearings at 11:38 a.m. MOTION CARRIED ` 7. BYLAWS -CONTINUED 7.1 Bylaw 1825-15 -15 LUA 002 (SE 16-19-14-W4 - A to RB) C-146/15 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1825-15, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 6.4 acres (2.60 hectares) in SE 16-19-14-W4 from A - Agricultural District to RB - Rural Business District, be given SECOND reading. MOTION CARRIED C-147/15 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1825-15 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 11:39 a.m. 9. AGRICULTURAL SERVICES BUSINESS 9.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department, including an update on preparations for Page 5of10 15 ,; Regular Council April 9, 2015 an event celebrating collaboration in agriculture. He also noted that strychnine is not expected to be in until next week at the earliest. Council was given the 1 opportunity to ask questions. The Director of Agricultural Services responded to i questions regarding fields with potential club root and potential damage to County buildings as a result of a recent wind storm. LEFT THE MEETING T. Green left the meeting at 11:47 a.m. 10. ADMINISTRATIVE BUSINESS - CONTINUED 10.2 Planning & Development Report Council was presented with a report containing information regarding the recent activities of the Planning & Development Department. This item was accepted as information. 10.3 Review of Bylaw 1204-96 (Concerts, Licensing & Regulation of) The Director of Corporate Services provided background information on this item, indicating that staff are in the process of preparing the information package requested during the March 19. 2015 Council meeting. The Director of Corporate Services responded to questions from Council, indicating that no licenses have been issued for concerts under this bylaw. Discussion followed i \ regarding whether a bylaw was needed to regulate concerts. The Director of l Corporate Services indicated that Council had provided direction for the preparation of an information package for individuals or groups planning events within the County. The information package would provide recommendations in areas such as traffic, road use, crowd control, etc. C-148/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Administration proceed with preparing a bylaw to rescind Bylaw 1204-96 (Concerts, Licensing & Regulation of). MOTION CARRIED LUNCH Council RECESSED for lunch at 11:59 a.m. and RECONVENED at 12:56 p.m. 10.4 Appoint MD of Willow Creek as 2015 Aerial Photo Managing Partner The Chief Administrative Officer provided background information on this item and responded to questions from Council. C-149/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Municipal District of Willow Creek be appointed as the managing partner for the 2015 Southern Alberta Aerial Photo Project. MOTION CARRIED Page 6 of 10 Regular Council April 9, 2015 10.5 Southern Alberta Energy from Waste Association - AGM Notice & Nomination Package Councillor L. Juss provided background information on this item and responded to questions from Council. C-150/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Councillor L. Juss be APPROVED for voting authority for the Southern Alberta Energy from Waste Association Annual General Meeting. MOTION CARRIED 10.6 Brooks & District Chamber of Commerce The Director of Corporate Services provided background information on this item, suggesting that a member of the Joint Services Committee be appointed as the Economic Development function had been transferred to that area. The Director of Corporate Services responded to questions from Council. Discussion followed and the Director of Corporate Services was directed to obtain more information on what membership in both the Brooks and Bassano Chamber of Commerce organization entails. This item will be discussed further during the April 23, 2015 Council meeting. 10.7 Funding Request -Partners FOR the Saskatchewan River Basin The Director of Corporate Services provided background information on this item i and responded to questions from Council. C-151/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell submits an application for membership in Partners FOR the Saskatchewan River Basin in the amount of $125.00. MOTION CARRIED 10.8 Funding Request - Brooks & District Seniors OutReach Society The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed regarding whether other seniors groups in the County held events requiring funding. CA 52/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell hereby proclaims June 1-7, 2015 as Seniors' Week and provides funding in the amount of $1,000.00 for the Seniors OutReach Dinner with funding from the Charitable Grants & Donations account. MOTION CARRIED 10.9 FCSS Citizen & Junior Citizen of the Year Awards - Invitation to Contribute Gift Basket The Executive Assistant provided background information on this item and responded to questions from Council. Page 7 of 10 Regular Council April 9, 2015 C-153/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council supports the Grasslands Regional FCSS Citizen & Junior Citizen of the Year Awards, and that a gift basket in the amount of $100.00 be donated on behalf of the County of Newell. MOTION CARRIED 10.10 Councillor Payment Sheets (February 2015) C-154/15 MOVED BY COUNCILLOR LIONEL JUSS that the February 2015 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 10.11 Cheques for Payment The Manager of Engineering Services responded to questions from Council. C-155/15 MOVED BY COUNCILLOR GORDON SIMPSON that cheque 180654 in the amount of $1,194,405.05 be APPROVED. MOTION CARRIED 10.12 Payment Register C-156/15 MOVED BY COUNCILLOR GORDON SIMPSON that the Payment Register be accepted. MOTION CARRIED 10.13 Requests for Functions of Council 10.13.1 CPAA Conference (Councillor A.M. Philipsen) Councillor A.M. Philipsen provided background information on this item and responded to questions from Council. C-157/15 MOVED BY COUNCILLOR GORDON SIMPSON that Councillor A.M. Philipsen be permitted to attend the 2015 Community Planning Association of Alberta Conference in Red Deer, AB on April 13-15, 2015 as a function of Council in place of Councillor G. Simpson. MOTION CARRIED 11. MUNICIPAL SERVICES BUSINESS 11.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding road conditions and the possibility of road bans. The Manager of Engineering Services provided updates on construction in Tilley, pressure testing water pipelines in Rosemary, and whether the truck fill at the plant in Bassano will be recommissioned. �%� Page 8 of 10 Regular Council April 9, 2015 C468/15 MOVED BY COUNCILLOR ELLEN UNRUH that the Director of Municipal Services Report for March 2015 be APPROVED as presented MOTION CARRIED 11.2 Utilities - NRSC Report There was no Utilities-NRSC Report to review at this time. 11.3 Scandia Skating Rink Councillor W. Hammergren and the Manager of Engineering Services provided background information on this item. The Manager of Engineering Services expressed concerns regarding providing an unmetered water connection for the purpose of flooding a skating rink - it is unknown how much water is used. The Manager of Engineering Services suggested that a water meter could be installed in the heated building across from the rink, or a new line could be run from the Community Hall to the rink. The Manager of Engineering Services indicated that the ice rinks in Tilley and Rolling Hills both have metered water connections. Councillor K. Christman asked who would be responsible for paying the water bill. Councillor W. Hammergren replied that the Scandia Recreation Board would pay for the water. The Director of Corporate Services responded to questions, indicating that there are some insurance concerns with outdoor ice rinks. Discussion followed regarding billing through the Community Hall. The Manager of Engineering Services indicated that a new line should be drilled as the capped line is not in good condition. Councillor W. Hammergren responded to questions from Council, indicating that the Scandia Hamlet Advisory Committee is requesting that the water service be restored so that they can flood the rink. Discussion followed and the Manager of Engineering Services was directed to prepare different options for water service to the rink. This item will be discussed further at a future Council meeting. 10. ADMINISTRATIVE BUSINESS - CONTINUED 10.13 Requests for Functions of Council -continued 10.13.2 Canadian Badlands Tourism Development Conference & AGM C-159/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Councillor K. Christman's attendance at the Canadian Badlands Tourism Development Conference & Annual General Meeting in Strathmore, AB on March 25-27, 2015 be APPROVED as a function of Council in place of Councillor E. Unruh. MOTION CARRIED 13. INFORMATION ITEMS There were no information items to discuss at this meeting. Page 9 of 10 �i � Regular Council April 9, 2015 14. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 15. IN CAMERA C-160/15 MOVED BY COUNCILLOR LIONEL JUSS that we move in camera at 1:39 p.m. to discuss a land and a legal issue. MOTION CARRIED C-161/15 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 2.10 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:10 p.m. Signed this 7iYday of APP (_ 2015 Page 10 of 10