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Home My WebLink About2015-03-05 Council (Regular) MinutesOF M'IELL MINUTES OF REGULAR COUNCIL March 5, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, March, 5, 2015 commencing at'l 0:27 a.m. MEMBERS M. Douglass, Reeve PRESENT: C. Amulung G. Simpson A.M. Philipsen W., Hammergren T. Fyfe K Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, Planner - ORRSC T. Green, Director of Agnicultural Services M. Harbich�t, Director of Municipal Services G. Tiffin, Manager of Engineering Services K. Martin, Manager of Fire & Emergency Services R. Fernell, Director of Information & Technology S. Kipta, IT Project Manager A. Nielsen, Executive Assistant OTHERSIN S. Stanway, Brooks Bulletin ATTE I LIU Cl -79116 MOVED BY COUNCILLOR TRACY FYFE that Councillor B. de,Jon�g and Councillor L. Juss be excused from the meeting. MOTION CARSW Regular Council March 5, 2015 3. ADOPTION OF MINUTES 3.1 Minutes - Council (February 12, 2015). C-80/15 MOVED BY COUNCILLOR ANNE MARIE PHIL SE that the February 12, 2015 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. ADOPTION OF AGENDA C-81116 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the agenda be adopted as Presented. MOTION CARRIED 7. BYLAWS 7A Bylaw 1812-15 - Schedule of Fees The Director of Corporate Se'Ces provided background information on this item, rvi outfiring the amendments that have been made. Council was given the opportunity to ask questions. C-82116 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1812-115 being a bylaw for the purpose of establishing a schedule of fees, be given SECOND reading as amended. MOTION CARRIED C-83115, MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1812-15 be given THIRD and FINAL reading. MOTION CARRIED 7.6 Bylaw 1826-15 -15 LUA 002 (SE 16-19-14-W4 - A to RB) The County Planner provided background information on this item and responded to questions from Council. C-84/16 MOVED BY COUNCILLOR CLARENCIS AMULUNG that Bylaw 1825-15, being a bylaw to amend Land Use Bylaw 1755-12 by redesigmating approximately 6.4 acres, (2.60 hectares) in SE 16-19-14-W4 from A - Agnicultural District to RB - Rural Business District, be given FIRST reading. MOTION CARRIED Page 2 of 12 9. ADMINISTRATIVE BUSINESS 911 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department Council was given the opportunity to ask questions. The Manager of Planning & Development provided an update on the headgates propetty, indicating that the County's requested amendments to the area redevelopment plan have been passed on to the new planner, working on the draft. C-86116 MOVED BY COUNCILLOR, GORDON SIMPSON that the Planning & Development report for February 2015 be accepted as presented. MOTION CARRIED 8. AGRICULTURAL SERVICES BUSINESS 8.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department K. Martin arrived at 10:44 a.m. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding the Women's Grazing School, weed school, and the AAMDC resolutions on weed control on CN Rail and the elk population. LEFT THE MEETING I Ke =77 lu 9.2 County Funding for Filre Equipment Capital Items The Manager of Fire & Emergency Services and the Director of Corporate Services provided background information on this item. The Town of Bassano., Village of Duchess, and Village of Rosemary have requested that Council discuss this topic and determine whether there Jsi support to proceed. The Director of Corporate Services indicated that the County already provides funding for I 00,9/6'of the capital costs for rural fire departments. Council was given the opportunity, to ask questions. The Manager of Fire & Emergency Servides provided details regarding the apparatus replacement plan, noting that the BrookslDivision 5 & 10 Fire Department would be excluded. This has already been included in the budget and would' work towards equipment standardization. The Director of Corporate Services responded to questions, Page 3 of 12 Regular Council March 5,2015 indicating that each of the smaller urban municipalities that the County partners with are responsible for the administration of fire services and contribute operational funding. The Manager of Fire & Emergency Services, and Director of Corporate Services responded to further questions from Council. C-8611 5 MOVED BY COUNCILLOR WAYNE HAMMERGREIS11 that Council supports the proposal for the County of Newell to provide 100% funding of Capital Costs for the Bassano, Rosemary, and Duchess/Patricla Fire Departments. MOTION CARRIED LEFT THE MEETING K. Martin left the meeting 7. BYLAWS - CONTINUED 7.4 Bylaw 1823-15 Speciall'Tax jScandia Raw Water Surface Irrigation System) The Director of Corporate Services provided background information on this item, 0 indicating that the draft bylaw has been circulated to the residents of Scandia. Minor amendments have been made to the list of affected properties. The Director, of Corporate Services responded to questions from Council. C-87/1 6 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1823-15, being a bylaw to impose a special tax on lots within the Hamlet of Scandia that are serviced by the Scandla, Communal Raw Wa�ter Irrigation System�, be given SECOND reading as amended. MOTION CARB 7.6 Bylaw 1 824-1 6 - Special Tax The Director of Corporate Services provided background information on this item and responded to questions from Council. C-88115 MOVED BY COUNCILLOR ANNE MARIE PHILIPSMNI that Bylaw 1824-15, being a bylaw to impose a special tax levy on lots within subdivisions that are receiving waterworks from the Eastern Irrigation District, be given FIRST reading. MOTION CARRIED 1140 SECOND reading. MOTION CARRM C-90116 MOVED BY COUNCILLOR ANNE MARIE PHILIPSE,N that consent be given for Bylaw 1824-15 to receive third reading this 5th day of March, 2015. MOTION CARRIED UNANIMOUSLY C-91116 MOVED BY COUNCILLOR ELLEN UNR that Bylaw 1824-15 be given THIRD and FINAL reading. MOTION CARRIED Page 4 of 12 Regular Council March 5, 2M15 7.7 Bylaw 1826-16 - Special Tax (Rolling Hills Raw Water Irrigation System) The Director of Corporate Services providedbackground information on this item and responded to questions from Council. C-92115 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1826-15, being a bylaw to impose a special tax on reslidential lots within the Hamlet of Rolling Hills that are serviced by t,he Rolling Hills Communal Raw Water Irrigation System, be given FIRST' reading. MOTION CARRIED t L 1*11111 if.`% t 1714vilrMUL I 4�-Zmol il X741 7 0 M I 7-TIR 7711:1117 =-1FbGr17 I L1777IZ-1111 The Director of Cotporate Services provided background information on this item, indicating that there has been no response to the adveffisements regarding the proposed increases. C-9311 5 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council APPROVES increasing the Divislon 2 recreation mill rate to 0.30,11 and increasing the Division 8 recreation rn 111 rate to 0. 1390. MOTION CARRIED 9.6 Regional Aerial1magery Project The Director of Corporate Services provided background information on this item., He indicated that it is necessary for the aerial photogr8phy to be updated regularly despite the fact that provincial funding for this pmject may no longer be available. R. Fernell and S. Kipta arrived The Director of Corporate Services and the Chief Administrative Officer responded to questions from Council. C-9411 6 MOVED BY COUNCILLOR TRACY F`YFE that the County of Newell participate in a multi-party aerial imagery update project in 2015 based on a net cost to the County beinga maxi I mum of $35,000.00 MOTION CARRIED 9.3 Request for Proposal - GIS Services The Director of Information & Technology provided background information o this item, indicating that the goal is to build an organizational GIS structure with standard appearance and naming conventions. She provided an overview of th1 „ process and explained the services required and budget. At the en of six months, there would be a review to determine whether to continue with th project. The Director of errology and the Chief Administra V, Page 5 of 12 I/'j� Officer responded to questions from Council regarding the Systems Integration Project. C-95115 MOVED BY COUNCILLOR CLARENCE AMULUNG that the contract for GIS Services be awarded to the organization that is best suited to provide the requested services and i aid the County of Newell in reaching its objectives regardless if that organiVation is the lowest bidder. 1 CA,% ONM �LEFT THE MEETING R. Ferriell and S. Kipta left the meeting at 111 A2 a.] C-9611 5 WO! il`CILI-01117KELLT CHRISTMAN that we move into Public Hearings at 11-42 a.m. MOTION CARRIED 6,11 Bylaw 1819-16 - 116 LUA 001 (Lot 9, Block 1,, Plan 831 0515 - N E 8-19-14-W4 - R1 to DC) Reeve M. Douglass cafied the Public Heafing to order at 11 #42 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hean'ng is to hear representations on Bylaw 1819-15. The intent of this bylaw is to amend Land Use Bylaw 1755-12 by rezoning approximately 1.44 acres (0.586 hectares) in NE 8- 19-14-W4 from RI - Rural Industrial District to DC - Direct Control District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. No responses have been received. There were no persons in attendance speaking in opposition to the proposed bylaw. 6.2 Bylaw 1820-16 - Inter Municipall Development Plan (Bassano) Reeve M. Douglass called the Public Hearing to order at 11.-44 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Heating is to hear representations on Bylaw 1820-15. The intent of this bylaw is to provide a framework and guidelines for dealing with future subdivision and development of Page 6 of 12 Regular Council March 6, 2016 lands within the designated inter municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and the Town of Bassano. The County Planner provided background information on this item indicating that copy of the document had been circulated to adjacent, landowners and affected 9gair ncies. A TCO Gas and'AlbJY, rta Transportation have both responded indicating that they have no concems. There were no persons in attendance speaking in opposition to the proposed 4oylaw Council was i n the opportunity to ask questions. give C-97116 OVER BY COUNCILLOR TRACY FYFE that we move out, of Public Hearings at 11:45 a. r. MOTION CARRIED 7, BYLAWS - CONTINUED 7.2 Bylaw 1819-15 - 15 LUA 001 (Lot 9, Block I, Plan 8310616 RI to DC) The County Planner provided background information on this item and responded to questions from Council. \�11 5 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1819-15, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 1.44 acres (0.583 hectares). in NE 8401�9-14-W4 from R1 - Rural Industrial District to DC - Direct Control District, be given SECOND reading. MOTION CARRIED C-9911 6 MOVED BY COUNCILLOR TRACY FYFE that Bylaw, 1819-15 be given THIRD and FINAL reading. MOTION CARRIED The County Planner provided background information on this item and responded to questions from Council. C-1 00116 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1820-15, being a bylaw to adopt a statutory land use plan that provides a framework and guidelines for dealing With future subdivision and development of lands within the designated inter municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and the Town of'Bassano, be given SECOND reading. MOTION CARRIED �;-10111116 MOVED BY C "2D---! 51-be-gwien THIRD and FINAL reading. Page 7 of 12 4. ADMINISTRATIVE BUSINESS - CONTINUED 9.6 Nowell Housing Association - Appointment of Member -at -Large The Director of Corporate Services provided background infonnation on this item indicating that the County of Newell is required to appoint, a member -at -large representing the Hamlet of Tilley Discussion followed and it was determined that d" will be advertised and the appointment made during the Counlyi Organizational Meeting in October 2015. p I The Executive Assistant provided an update on the meetings wkh Ministers scheduled during the AAMDC Spring 2015 Convention. Reeve M. Douglass indicated that the meeting with the Minister of Education should be delayed until after a meeting in Taber on March 20, 2015, 9.9 Invitation to Attend & Vote at AGM for Jubilee & Genesis, Reciprocal Insurance Exchange Programs C-1 02/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Chief Administrative Officer be appointed as the representative for the County of Newell at the Jubilee and Genesis Reciprocal Insurance Exchange Annual General Meetings to be held on March 16, 2015. MOTION CARRIED PWANmr.-T.,Ti Council was presented with the resolutions package for the ADC Spring 2015 Convention. Discussion followed on each of the resolutions and whether to support them during the convention. 9.10 County of Nowell Annual General Meeting Discussion followed' regarding the lociation and format of the County of Newell Annual General Meeting. The County of Newell Annual General Meeting will be held at the Community Hall in Casi AB on Thursday, May 7, 2015 beginning atas will be made regarding Municipal Services, Planning & Development Processes, and the EID Drainage Partnership. IN Page 8 of 12 �Xiiiwa= ;Mt The Director of Corporate Services provided background information on this item and responded to questions from, Council. Discussion followed and it was determined that funding requests that previously would have been deaft with by, the Newell Regional Economic Development Initiative will be reviewed by the Joitt Settices Cowutiffbe. 10. MUNICIPAL SERVICES BUSINESS 10.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council'was given the opportunity to ask questions. 10.2 Utilities - NRSC Report The Utilities - NRSC Report was presented to Council. C-1103/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Director of Municipal Services Report and the Utilities - NRSC Report for February 2015 be APPROVED as presented MOTION CARRIED 10.3 Tender Award - Scandia Access Overlay & Internal Road Plaving The Manager, of Engineering Services provided background information on this item and responded to questions from Council. C-1 04115 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council accepts the low tender as submitted and awards the Scandia Access Overlay & Internal, Road Paving tender to Brooks Asphalt & Aggregate Ltd. for the tendered price of $1,478,271.76 plus 0 $90,000.00 for engineering. MOTION CARRIED 10.4 Tender Award - Single Axle Gravel Truck The Manager of Engineering Services provided background information on this item and responded to questions from Council. C-105/16 9i as submitted and awards the Single Axle Gravel Truck tender to New West Freightliner for the tendered price of $118,4i7O.00. MOTION CARRIED 10.5 Paving Plan The Manager of Engineering Services provided background information on this item. He reviewed the existing plan and provided recommendation on roads that should remain on the plan and roads that should be removed based on, the Page 9 of 12 W , IL Z ILTIPTINA "I I number of residences * dustry trafflo, potential imp Ic ., in act on econom * development, and other factors. The Director of Municip'al Services responded to questions regarding road lengths and the paving reserve. He indicated that improved calcium application has delayed the need' for paving within subdivisions. He explained that the paving tax is used to upgrade gravel roads to paved and then repaving occurs once every 17 years after amortization. The Director of Municipal Services responded to questions regarding Alberta Transportation's 50 year access management plan., indicating that the County must consider services to ratepayers as well as Alberta Transportation's strate * Plan. The Manager of Engineering Services continued to review the 91c existing plan and provide recommendation's on individual roads., For paving within hamlets, he indicated that all short and medium term improvements to underground infrastructure should be completed before paving can occur He provided an updated list of recommended paving in order of * ortance, IMP inM icating that, under the current funding structure, the paving plan will be completed in 2023. Council was given the opportunity to ask questions. Councillor C. Amulung asked about the County's paving priorities in relation to the province's priorities. The Director of Municipal Services,replied that staff meet with Alberta Transportation operations staff a couple of times per year to discuss priorities. The province is not currently interested in expanding the paved road network. The Chief Administrative Officer indicated that Alberta Transportation uses a 400 vehicle per day threshold to determine which roads are a priority for paving. The Director of Municipal Services responded to questions regarding the paving reserve. Reeve M. Douglass noted that the east Gem road had been a priority, but it is now no longer on the paving plan. Discussion followed regarding gathering enough funding to complete the plan, establishing priorities, and following through. The Chief Administrative Officer stressed the importance of identifying roads for paving and prioritizing them in order of importance. The Director of Municipal Services and Manager of Engineering Services responded to further questions from Council. This item will be discussed further during the March 19, 2015 Council Meeting. LEFT THE MEETING �emrmmtlu 0 mo iff��J ulii IL57,11fid �� 11111111111111111 1 1111 �;z: F -A 1111!I11111p �ilillill —1116=11 - The Director of Municipal Services provided background information on this item and identified some projects that would qualify for funding under this program. Up to two applications can be submitted and he recommended collaborative projects of mutual benefit between communities. The Director of Mu **a/ Services responded to questions form Council. Discussion followed nICIP regarding the proposed projects, which included the Truck Route, the Brooks Regional A * ort Fuel Station, and the Brooks Regional Airport Runway 11P Extension. �X,J Page 10 of 12 16116 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that County Council requests support from the Joint Services Committee to submit applications for funding for the Truck Route, Brooks Regional Airport Fuel Station, and Brooks Regional Airport Runway Extension projects under the Small Communities Fund program. MOTION CARRIED III III, I 10mb 9.12 Requests for Functions of Council 9.12.1 Councillor A.M. lilipsen & Councillor W. Harnmergren - Canadian Water Resource Conference (April 19-21, 2015) 1111i'maw: "77 C-1071is MOVED BY COUNCILLOR KELLY CHRISTMAN that Councillor A.M. Philipsen and Councillor W. Hammergren be permitted to attend the Canadian Water Resource Conference in Red Deer, AB on April 19-21, 2015 as a function of Council. MOTION CARW0� 9.12.2 2016 CPAA Planning Conference prill 13-15, 2016) C-108/15 MIG! RCILLOR, A.r;i. PiAilLIPS611 that Councillor G. Simpson be permitted to attend the 2015 Community Planning Association of Alberta Conference in Red Deer, AB on April 13-15, 2015 as, a function of Council. MOTION CARRIED C-109116 MOVED BY COUNCILLOR TRACY FYFE that the January 2015 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.14 Cheques for Payment C-1 10116 MOVED BY COUNCILLOR WAYNE HAMMERGREN that cheque 180379 in the amount of $553,582.09 and cheque 180485 in the amount of $639,867.09 be APPROVED. MOTION CARRIED 9.16 Payment Register C-11 IMS MOVED BY COUNCILLOR ELLEN UNRUHI that the Payment Register be accepted. MOTION CARRIED 12. INFORMATION ITEMS There were no Information Items to discuss at this meeting. Page 11 of 12 Regular Coundl Nero 5, 2015 13. QUESTION PERIODINOTICE OF MOTION A question period and notice of mod on was held. 14. IN CAMERA C-1121116 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move in camera at 2:57 p.m. to discuss legal issues., MOTION CARRIED C-1 13115 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of camera at 410 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 40* 10 p.m. Signed this. day of . ... -4 201 *: