HomeMy WebLinkAbout2015-07-09 Council (Regular) MinutesCOUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
July 9, 2015
The regular Council Meeting of the County of Newell was held in the County Office on
Thursday, July 9, 2015 commencing at 10:08 a.m.
MEMBERS Molly Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
G. Simpson
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
D. Horvath - County Planner - ORRSC
S. Simpson, Development Clerk
T. Green, Director of Agricultural Services
S. Hanson, Assistant Manager of Finance
K. Martin, Manager of Fire & Emergency Services
M. Harbicht, Director of Municipal Services
G. Tiffin, Manager of Engineering Services
J. Nesbitt, Municipal Enforcement Supervisor
D. Leeks, Community Peace Officer Level 1
A. Nielsen, Executive Assistant
OTHERS IN R. Brown, Brooks Bulletin
ATTENDANCE: R. Havinga, Newell Regional Services Corporation
R. Redelback - Landowner (North Headgates)
D. Thacker, HALO (Helicopter Air Lift Operation)
7 County Ratepayers (North Headgates)
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:08 a.m.
2. EXCUSED FROM MEETING
All members were in attendance at this meeting.
Regular Council
July 9, 2015
3. ADOPTION OF MINUTES
3.1 Minutes - Council (June 25, 2015)
C-253/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that the June 25, 2015 Council
Meeting minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-254/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as
presented.
MOTION CARRIED
7. BYLAWS
7.6 Bylaw 1840-15 - Amendments to Land Use Bylaw 1755-12
(Changes to Schedules 1 & 2)
The County Planner provided background information on this item including an
overview of the proposed amendments. Council was given the opportunity to ask
questions.
C-255/15 MOVED BY COUNCILLOR. LIONEL JUSS that Bylaw 1840-15, being a bylaw for the
purpose of amending Land Use bylaw 1755-12 to update and clarify uses and policies
within the current land use districts, add a new land use district (Small Holdings), and
add the Hamlet of Tilley to the list of recognized hamlets within the County of Newell in
accordance with the Municipal Government Act, Revised Statutes of Alberta 2000,
Chapter M-26, as amended, be given FIRST reading.
MOTION CARRIED
9. AGRICULTURAL SERVICES BUSINESS
9.1 ASB Update
The Director of Agricultural Services presented an update on the recent activities
of the Agricultural Services Department. Council was given the opportunity to
ask questions. The Director of Agricultural Services responded to questions
regarding spraying of numbered highways, club root surveys and movement of
the elk population due to drought conditions.
9.2 Rural Beautification Awards - Council Judge for 2015
The Director of Agricultural Services provided background information on this
item and responded to questions from Council.
�-^
Page 2 of 15
Regular Council
July 9, 2015
C-256/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Councillor T. Fyfe be
appointed a judge for the 2015 Rural Beatification Awards and that it be considered a
function of Council.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 10:21 a.m.
10. ADMINISTRATIVE BUSINESS
10.1 Planning & Development Report
The Manager of Planning & Development presented an update on the recent
activities of the Planning & Development Department. Council was given the
opportunity to ask questions.
C-257/15 MOVED BY COUNCILLOR BRIAN DE JONG that the Planning & Development report
for June 2015 be accepted as presented.
MOTION CARRIED
8. DELEGATIONS
8.1 Update - North Headgates Area Redevelopment Plan (SW 5-18-14-W4)
The Manager of Planning & Development provided background information on
this item. Following a June 25, 2015 meeting regarding the status of the Area
Redevelopment Plan (ARP), a letter was sent to the landowners and other
meeting attendees outlining the discussion and the next steps to be taken. The
Manager of Planning & Development indicated that she had spoken with Alberta
Safety Codes, Alberta Health Services, and Park Enterprises regarding
assessing and managing the current septic systems at the site. She provided a
summary of the changes the County had requested to the draft ARP, which are:
a stormwater management/drainage plan, registration of a condominium plan or
leasehold subdivision plan at Land Titles, a dedicated road right-of-way
constructed to County standards, a geotechnical study, and an environmental
site assessment. She requested direction from Council regarding how to move
forward to address these issues.
Council was given the opportunity to ask questions. Councillor A.M. Philipsen
asked if the requested changes to the ARP could be completed by
September. The Manager of Planning & Development replied that a concerted
effort on the part of the landowner would be required to meet that
deadline. Councillor B. de Jong asked what a typical time frame would be for this
type of development. The County Planner replied that a typical ARP or Area
Structure Plan (ASP) usually takes 8-12 months from preliminary discussions to
completion. She indicated that, in this case, the planning firm was engaged in
August 2013 and a draft was submitted in January 2014. The County Planner
responded to further questions, indicating that development has continued since
the County issued the moratorium in 2005. The Manager of Planning &
Page 3 of 15
Regular Council
July 9, 2015
Development responded to questions regarding contact with the planning firm
that prepared the draft ARP, indicating that discussions have occurred regarding
the County's requested changes but an updated draft has not been
submitted. Reeve M. Douglass indicated that the outcome of the June 25, 2015
meeting was that the landowners must show major progress towards mitigating
the issues and submitting a draft ARP; if not, the County would likely proceed
with issuing a stop order.
R. Redelback, the landowner, provided background information on the ARP,
indicating that the delays resulted from staffing changes at the planning firm. He
indicated that he sent a document to his planner addressing the County's
requested changes to the draft ARP and has also obtained commitments for
work to be done on the roads and the septic systems. R. Rede/back met with the
Eastern Irrigation District on June 30, 2015 regarding the need for groundwater
testing and an environmental assessment. He also thanked those Councillors
who came out to visit the property recently.
Council was given the opportunity to ask questions. Councillor B. de Jong asked
if the residents were aware of the situation and potential implications.
R. Redelback replied that some of the residents were aware, but indicated that
he had not been notified about most of the developments that had occurred. He
felt that there were probably 10-15 instances of development without a permit on
the site. Councillor A.M. Philipsen asked if there were rental agreements in
place. R. Rede/back indicated that the plan is to create a condominium
association, but the development has been pretty much the same since 1969
with the exception of some trailers being replaced with newer ones. Reeve
M. Douglass asked about the commitments obtained for work to be done.
R. Redelback replied that companies had been hired to complete the work. He
outlined the progress that had been made to date, including a commitment from
tenants to remove items stored along the shoreline by July 25, 2015. In addition,
he would be meeting with the EID today regarding stormwater, the agreement for
raw water irrigation, and land for the road.
L. Smith reported that a meeting was scheduled this afternoon with the EID and
the Director of Municipal Services regarding a dedicated road right-of-way.
The Manager of Planning & Development responded to questions, indicating that
the stormwater management/drainage plan, geotechnical study, and
environmental site assessment would need to be completed by engineers.
R. Redelback indicated that these requirements would be passed on to the
planning firm. R. Rede/back responded to further questions regarding aesthetic
guidelines, indicating that they could be written into the ARP. The Chief
Administrative Officer asked about the water system, indicating that he had
received questions from landowners whether the water delivery would
change. R. Redelback replied that raw water is supplied to the site through their
pumping station and that water delivery would continue with no changes.
Councillor B. de Jong asked about the time frame for the stop order. The County
Planner recommended that Council provide direction to Planning & Development
staff to write a letter to all the landowners involved outlining the County's
A/ expectations. The letter would be in the form of a warning outlining the terms
Page 4 of 15
Regular Council
July 9, 2015
that the County requires to be met by September 1, 2015 or a stop order will be
issued. She also suggested weekly updates to show what progress is being
made. If a stop order is issued, all development that has occurred since 2005
would have to be removed by September 30, 2015. The County Planner also
outlined the appeal process and indicated that Planning & Development will
compile a list of development that has occurred since 2005.
ARRIVED AT MEETING
S. Hanson arrived at 11:07 a.m.
The County Planner acknowledged that the road located on EID land is
important, but noted that there are other roads servicing the site that must also
be improved to County standards. The County Planner responded to further
questions from the Council regarding the stop order process and timelines,
indicating that the weekly updates and letters of commitment from the companies
engaged to do the work are important to judge whether timelines need to be
adjusted. She indicated that the stop order process allows some leeway, but
suggested that hard deadlines are required in this instance. Councillor
C. Amulung stated that the ARP must be completed in the interest of public
safety and that progress must be shown in the Council meeting updates.
J. McCrady thanked Council for their time and indicated that the residents would
also be happy to see progress made. Reeve M. Douglass indicated that Council
expects ongoing communication between the landowner and Planning &
Development Staff.
LEFT THE MEETING
R. Redelback and 7 County Ratepayers left the meeting at 11:21 a.m.
10. ADMINISTRATIVE BUSINESS - CONTINUED
10.2 Tender Award -Audit Services (December 31, 2015 -December 31, 2017)
The Assistant Manager of Finance provided background information on this item
and responded to questions from Council.
C-258/15 MOVED BY COUNCILLOR
by KPMG LLP and appoints
years ending 2015-2017.
LEFT THE MEETING
LIONEL JUSS that Council accepts the proposal submitted
KPMG LLP as the auditor for the County of Newell for the
S. Hanson left the meeting at 11:26 a.m.
Page 5 of 15
MOTION CARRIED
Regular Council
July 9, 2015
10.3 Update - Fire & Emergency Services Review
The Director of Corporate Services provided background information on this item,
indicating that an agreement has been drafted as a result of meetings with
Bassano, Duchess, and Rosemary. Council was given the opportunity to ask
questions. Councillor W. Hammergren expressed concerns with the even
number of voting members and tie vote situations. The Director of Corporate
Services replied that the committees are recommending bodies only and any
decisions made must be approved by municipal Councils. The Chief
Administrative Officer asked what the definition of small equipment was. The
Director of Corporate Services replied that any equipment that requires a license
to operate issued by the province is considered capital equipment; all other
equipment is considered small equipment and is cost shared 90%/10%. Further
discussion on this item was postponed until later during this meeting.
6. PUBLIC HEARINGS
C-259/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public
Hearings at 11:32 a.m.
MOTION CARRIED
6.1 Bylaw 1833-15 - Amendments to Land Use Bylaw 1755-12
(Changes to Definitions)
Reeve M. Douglass called the Public Hearings to order at 11:32 a.m.
Reeve M. Douglass did not review the procedures that would be followed for the
hearings as there were no new persons in attendance.
The County Planner stated that the intent of the Public Hearing is to hear
representations on Bylaw 1833-15. The intent of this bylaw is to amend Land Use
Bylaw 1755-12 by replacing Schedule 5 to incorporate an expanded number of
land use definitions and uses contemplated for development within the
municipality and to amend the Administrative Section to include a Section 51
consisting of administrative definitions.
The County Planner provided background information on this item indicating that
a copy of the document had been circulated to adjacent landowners and affected
agencies. One response was received from Cypress County, indicating that they
have no concerns with the proposed amendments.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions.
Page 6 of 15
Regular Council
July 9, 2015
6.2 Bylaw 1834-15 - Road Closure & LEASE
(SE 13-16-14-W4 & NE 12-16-14-W4)
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1834-15. The intent of this bylaw is
to close and LEASE that portion of road allowance adjacent to the north
boundary of NE 12-16-14-W4 which lies east of the northwesterly production of
the eastern boundary of Plan /RR595.
The Manager of Planning & Development provided background information on
this item, indicating that a copy of the document had been circulated to all
adjacent landowners as well as a list of affected agencies. No responses were
received from adjacent landowners. Responses have been received from all but
one of the required referral agencies and no concerns have been raised.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
The Manager of Planning & Development responded to questions from Council.
6.3 Bylaw 1835-15 - Road Closure & LEASE
(SW 14 & NW 11-20-16-W4; SW 14 & SE 15-20-16-W4)
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1835-15. The intent of this bylaw is
to close and LEASE that portion of road allowance adjacent to the south
boundary of SW 14-20-16-W4 and adjacent to the western boundary of
SW 14-20-16-W4.
The Manager of Planning & Development provided background information on
this item, indicating that a copy of the document had been circulated to all
adjacent landowners as well as a list of affected agencies. No responses were
received from adjacent landowners. Responses have been received from all but
one of the required referral agencies and no concerns have been raised.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions.
6.4 Bylaw 1837-15 - Road Closure & LEASE
(W 1& E 2-24-16-W4; W 12 & E 11-24-16-W4; W 27 & E 28-23-16-W4)
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1837-15. The intent of this bylaw is
to close and LEASE that portion of road allowance adjacent to the eastern
boundary of 2-24-16-W4, adjacent to the eastern boundary of 11-24-16-W4, and
adjacent to the eastern boundary of 28-23-16-W4.
Page 7 of 15
Regular Council
July 9, 2015
The Manager of Planning & Development provided background information on
this item, indicating that a copy of the document had been circulated to all
adjacent landowners as well as a list of affected agencies. Responses have
been received from all but one of the required referral agencies and no concerns
have been raised. One response has been received from an adjacent landowner
who uses the road allowance to move cattle and machinery.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions. Reeve M. Douglass
provided clarification regarding the adjacent landowner's response and asked
about use of the road once the closure is complete. The Manager of Planning &
Development replied that, once the road allowance has been closed, it is for the
exclusive use of the leaseholder and they can determine whether or not to allow
others to use the road. She suggested that an agreement be drafted and signed
by both the leaseholder and the adjacent landowner giving permission to use the
road. Councillor A.M. Philipsen suggested that portion of road allowance be
omitted from the closure. The Manager of Planning & Development responded
to further questions from Council regarding the terms of the lease agreement,
indicating that the County can give 30 days' notice to terminate the lease. The
County Planner suggested that Alberta Transportation will receive a copy of the
adjacent landowner response and this will be considered when they are
determining whether to approve the closure. The Manager of Planning &
Development responded to further questions from Council.
6.5 Bylaw 1838-15 - Road Closure & LEASE
(SE 26 & SW 25-17-13-W4)
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1838-15. The intent of this bylaw is
to close and LEASE that portion of road allowance lying between
SE 26-17-13-W4 and SW 25-17-13-W4 which lies south of the northwesterly
production of the southern boundary of Plan RY11.
The Manager of Planning & Development provided background information on
this item, indicating that a copy of the document had been circulated to all
adjacent landowners as well as a list of affected agencies. No responses were
received from adjacent landowners. Responses have been received from all but
one of the required referral agencies and no concerns have been raised.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions.
C-260/15 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of Public Hearings at
11:49 a.m.
Page 8 of 15
MOTION CARRIED
Regular Council
July 9, 2015
7. BYLAWS - CONTINUED
7.2 Bylaw 1834-15 - Road Closure & LEASE
(SE 13-16-14-W4 & NE 12-16-14-W4)
The Manager of Planning & Development provided background information on
this item and responded to questions from Council.
C-261/15 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1834-15, being a
bylaw for the purpose of closing to public travel and LEASING that portion of road
allowance adjacent to the north boundary of NE 12-16-14-W4 which lies east of the
northwesterly production of the eastern boundary of Plan IRR595, be given FIRST
reading.
MOTION CARRIED
7.3 Bylaw 1835-15 - Road Closure & LEASE
(SW 14 & NW 11-20-16-W4; SW 14 & SE 15-20-16-W4)
The Manager of Planning & Development provided background information on
this item and responded to questions from Council.
C-262/15 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1835-15, being a bylaw for the
purpose of closing to public travel and LEASING that portion of road allowance adjacent
to the southern boundary of SW 14-20-16-W4 and that portion of road allowance
adjacent to the western boundary of SW 14-20-16-W4, be given FIRST reading.
MOTION CARRIED
7.4 Bylaw 1837-15 - Road Closure & LEASE
(W 1& E 2-24-16-W4; W 12 & E 11-24-16-W4; W 27 & E 28-23-16-W4)
The Manager of Planning & Development provided background information on
this item and responded to questions from Council. Discussion followed
regarding the response from the adjacent landowner who wishes to continue
using one of the road allowances to be closed. Both parties currently have a
good working relationship, but conflicts could arise in the future if the road is
closed and leased to one party, giving them control. The County Planner
reiterated that Alberta Transportation would consider the adjacent landowner
response when making the decision and suggested that that portion of road
allowance could be removed at second reading.
C-263/15 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1837-15, being a bylaw for the
purpose of closing to public travel and LEASING that portion of road allowance adjacent
to the eastern boundary of 2-24-16-W4, that portion of road allowance adjacent to the
eastern boundary of 11-24-16-W4, and that portion of road allowance adjacent to the
eastern boundary of 28-23-16-W4, be -given FIRST reading.
MOTION DEFEATED
LUNCH
Council RECESSED at 12:08 p.m. and RECONVENED at 1:02 p.m.
Page 9 of 15
Regular Council
July 9, 2015
ARRIVED AT MEETING
D. Thacker arrived at 1:02 p.m.
8. DELEGATIONS - CONTINUED
8.2 HALO (Helicopter Air Lift Operation) - D. Thacker
D. Thacker provided background information on himself and HALO. He gave a
description of the helicopter used, which was selected based on the region's
terrain, indicating that they have been dispatched on over 200 missions since
inception in 2007. HALO provides advanced life support with at least one
paramedic and is involved in search and rescue, disaster response, and
transportation of essential personnel in addition to medical response. D. Thacker
displayed a map of the service area, noting that HALO can land in unprepared
areas and remote locations.
ARRIVED AT MEETING
R. Havinga arrived at 1:13 p.m.
D. Thacker provided an overview of how HALO is dispatched and communication
methods used. He outlined the annual operating costs, indicating that HALO is
run by a volunteer board and the majority of funds are raised through events and
private donations as HALO does not receive government funding. He displayed
a list of supporters, noting that support from the oil and gas industry has declined
steeply. D. Thacker provided a list of HALO responses within the County of
Newell since 2007, noting that the frequency of calls has increased.
Council was given the opportunity to ask questions. Councillor B. de Jong asked
about projected budget shortfalls over the next 3-5 years. D. Thacker replied that
approximately $450,000.00 per year came from the oil and gas industry, but
more support is coming from the agricultural industry. D. Thacker responded to
questions regarding the lack of funding from the provincial government, indicating
that there is a strict set of guidelines for provincial funding. He noted that the
Government of Alberta does provide paramedics for HALO. D. Thacker
responded to further questions from Council regarding flying across the border to
Saskatchewan and into the United States, the differences between STARS and
HALO, and the amount of annual funding required for continued operation. He
indicated that Cypress County contributes annually and Special Areas has
agreed to consider an annual contribution. Reeve M. Douglass indicated that
funding for both STARS and HALO would be discussed further during upcoming
2016 Budget Meetings. Councillor K. Christman suggested Agricultural Societies
as another potential funding source for HALO.
LEFT THE MEETING
D. Thacker left the meeting at 1:37 p.m.
Page 10 of 15
Regular Council
July 9, 2015
11. MUNICIPAL SERVICES BUSINESS
11.1 Utilities - NRSC Report
R. Havinga presented the Utilities - NRSC Report to Council, giving an overview
of the highlights. Council was given the opportunity to ask questions.
R. Havinga responded to questions from Council regarding staffing levels and
training associated with new facilities. He provided an update on the
commissioning of the Tilley reservoir.
LEFT THE MEETING
R. Havinga left the meeting at 1:41 p.m.
7. BYLAWS - CONTINUED
7.1 Bylaw 1833-15 - Amendments to Land Use Bylaw 1755-12
(Changes to Definitions)
The County Planner provided background information on this item and
responded to questions from Council.
C-264/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1833-15, being a bylaw for
the purpose of amending Land Use Bylaw 1755-12 to update and clarify uses and
definitions in accordance with the Municipal Government Act, Revised Statutes of
Alberta 2000, Chapter M-26, as amended, be given SECOND reading.
MOTION CARRIED
C-265/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1833-15 be given
THIRD and FINAL reading.
MOTION CARRIED
7.5 Bylaw 1838-15 - Road Closure & LEASE
(SE 26 & SW 25-17-13-W4)
The Manager of Planning & Development provided background information on
this item and responded to questions from Council.
C-266/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1838-15, being a bylaw
for the purpose of closing to public travel and LEASING that portion of road allowance
lying between SE 26-17-13-W4 and SW 25-17-13-W4 which lies south of the
northwesterly production of the southern boundary of Plan RY11, be given FIRST
reading.
MOTION CARRIED
LEFT THE MEETING
A. Wickert D. Horvath left the meeting at 1:45 p.m.
Page 11 of 15
Regular Council
July 9, 2015
10. ADMINISTRATIVE BUSINESS - CONTINUED
10.3 Update - Fire & Emergency Services Review — continued
Discussion continued on this item. Councillor C. Amulung asked if the
municipality maintains 100% ownership of the facilities while expansions or
upgrades are cost shared 50%/50% with the County. The Director of Corporate
Services noted that, in some cases, upgrades to the fire halls will be required to
house equipment that is primarily for rural use. Costs for operating and
maintenance costs will be shared. The Manager of Fire & Emergency Services
responded to questions regarding the number of urban and rural fire
calls. Councillor B. de Jong noted that the municipality must come up with 50%
of the costs to expand the fire halls. The County will also have the ability to
move equipment from one department to another. The Director of Corporate
Services responded to further questions from Council. Discussion followed
regarding the County issuing invoices and collecting the money for call outs. The
Director of Corporate Services indicated that the County would invoice for call
outs on the road system, as only Bassano has been charging for callouts to
structure fires. The Manager of Fire & Emergency Services responded to
questions from Council regarding invoicing for callouts. The Director of
Corporate Services indicated that article 26 of the agreement provides for
municipalities to choose whether to invoice for call outs other than on the road
system. Revenues collected will go back to the Fire Departments through the
County. The Manager of Fire & Emergency Services responded to further
questions from Council. Council requested that further clarification be provided
in the agreement regarding equipment funded 100% by the County versus small
equipment that would be subject to the 90916/10% cost share ratio before the draft
agreement is circulated for review by the County's partnering municipalities.
C-267/15 MOVED BY COUNCILLOR GORDON SIMPSON that Council authorizes circulation of
the revised draft Fire Services Agreement to the Town of Bassano, Village of Duchess,
and Village of Rosemary for their review.
MOTION CARRIED
LEFT THE MEETING
K. Martin left the meeting at 2:19 p.m.
10.4 Southern Alberta Energy from Waste Association (SAEWA)
The Director of Corporate Services provided background information on this item
and responded to questions form Council. Councillor L. Juss provided further
background information, indicating that SAEWA is looking for confirmation that
the communities involved are still in support of the concept. Councillor L. Juss
responded to questions from Council.
C-268/15 MOVED BY COUNCILLOR ELLEN UNRUH that Administration advises the other
municipal Councils within the Newell Region of the County of Newell's interest in
proceeding further with the Southern Alberta Energy from Waste Association project;
further, that Council endorses the SAEWA Memorandum of Agreement provided that the
other members of the Newell Regional Solid Waste Management Authority do the same.
MOTION CARRIED
Page 12 of 15
Regular Council
July 9, 2015
11. MUNICIPAL SERVICES BUSINESS - CONTINUED
11.2 Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, giving an
overview of the highlights. The Director of Municipal Services responded to
questions from Council regarding dust abatement product trials.
ARRIVED AT MEETING
J. Nesbitt and D. Leeks arrived at 2:33 p.m.
The Director of Municipal Services responded to further questions from Council.
C-269/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Director of Municipal
Services Report and the Utilities - NRSC Report for June 2015 be APPROVED as
presented.
MOTION CARRIED
11.1 Introduction - Devin Leeks, Community Peace Officer Level 1
The Director of Municipal Services introduced D. Leeks, Community Peace
Officer Level 1, to Council. D. Leeks responded to questions from Council.
LEFT THE MEETING
J. Nesbitt and D. Leeks left the meeting at 2:41 p.m.
11.4 Tender Award - 2015 Steveville Gravel Crush
The Manager of Engineering Services provided background information on this
item and responded to questions from Council. The Director of Municipal
Services and the Manager of Engineering Services responded to questions
regarding quality assurance, gravel crushing, and the status of the gravel supply
in the County at this time.
C-270/15 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council accepts the low
tender as submitted and awards the 2015 Steveville Gravel Crush tender to Smith
Trucking for the tendered price of $657,300.00; further, that Council APPROVES a
budget adjustment in the amount of $57,300.00 to be funded from the Accumulated
Municipal Surplus reserve.
MOTION CARRIED
11.5 Tender Award - County of Newell Water Project Booster Stations
The Manager of Engineering Services provided background information on this
item and responded to questions from Council.
C-271/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts the low tender
as submitted and awards the County of Newell Water Project Booster Station tender to
Parcon Construction for the tendered price of $710,745.00.
MOTION CARRIED,
Page 13 of 15
Regular Council
July 9, 2015
LEFT THE MEETING
M. Harbicht and G. Tiffin left the meeting at 2:55 p.m.
10. ADMINISTRATIVE BUSINESS - CONTINUED
10.5 Meeting with MLA D. Fildebrandt -Agenda Items
The Executive Assistant was directed to decline the July 27, 2015 meeting with
MLA D. Fildebrandt and provide him with the Council meeting dates in
September and October.
10.6 Councillor Payment Sheets (May 2015)
Discussion followed and it was noted that Council should be compensated for
attending the Annual General Meeting and not for road tours.
C-272/15 MOVED BY COUNCILLOR TRACY FYFE that the May 2015 Councillor Payment
Sheets be accepted with the amendments recommended by the Councillor
Compensation Review Committee.
MOTION CARRIED
Councillor C. Amulung provided an overview of the amended Councillor
Compensation form, indicating that a separate column has been created to track
travel time. Reeve M. Douglass also suggested that Council include the location
of the meeting.
10.7 Cheques for Payment
C-273/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that cheque 181289 in the
amount of $7,500,000.00, cheque 181457 in the amount of $397,875.06, and cheque
181458 in the amount of $18,750,000.00 be APPROVED.
MOTION CARRIED
10.8 Payment Register
The Chief Administrative Officer responded to questions from Council.
C-274/15 MOVED BY COUNCILLOR GORDON SIMPSON that the Payment Register be
accepted.
MOTION CARRIED
10.9 Requests for Functions of Council
There were no requests for functions of Council to discuss at this meeting.
Page 14 of 15
Regular Council
July 9, 2015
12. POST AGENDA ITEMS
There were no post agenda items to discuss at this meeting.
13. INFORMATION ITEMS
13.1 Mini Bus Monthly Report (May 2015)
This item was accepted as information.
14. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
15. IN CAMERA
C-275/15 MOVED BY COUNCILLOR LIONEL JUSS that we move in camera at 3:12 p.m. to
discuss a land issue.
MOTION CARRIED
C-276/15 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 3:25 p.m.
MOTION CARRIED
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 3:25 p.m.
Signed this Z day of , 2015
/I
L IWI:r�' s �..
inistrator
Page 15 of 15