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HomeMy WebLinkAbout2023-09-18 Hamlet of Tilley Solid Waste Collection 2024 to 2026 REQUEST FOR QUOTE Hamlet of Tilley Door to Door Solid Waste Collection Services County of Newell Issue Date: September 18, 2023 Hamlet of Tilley Door-to-Door Solid Waste Collection Services The County is requesting a quote for the Hamlet of Tilley Door-to-Door Solid Waste Collection Services as per the below services, performance of services, atmospheric conditions, and experience. 1. SERVICES The Contractor shall choose how it fulfills door-to-door weekly service for approximately 170 serviced properties. The Contractor shall choose how it fulfills weekly service for trash receptacles on Hwy 873 between 1 st Avenue and 3rd Avenue. Currently serviced properties are responsible to supply their own animal proof containers, including ensuring all domestic solid waste is bagged. It is not the Contractors responsibility to, nor shall payment be issued for: a. cleaning up loose waste, b. collecting of yard waste, and c. collecting waste of construction materials. The Contractor shall advise the County of issues that may arise immediately. 2. PERFORMANCE OF SERVICES All Solid Waste Collection Services shall be provided at a minimum rate of not less than one (1) time per week, generally mid-week. The Contractor shall use due care in handling solid waste to ensure solid waste is controlled once received. The Contractor shall, upon receiving solid waste, haul all collected solid waste to the Tilley Transfer Station located at NW ¼ Sec 35-17-13-W4M. Please see the attached Schedule “B”. The Contractor shall utilize the County provided checklist to ensure all properties are serviced. Records shall include the serviced property address and any comments necessary as evidence of service provided where issues are known or may result. Completed checklists are to be submitted upon monthly invoicing of work. 3. ATMOSPHERIC CONDITIONS Solid Waste Collection Services shall be performed throughout the calendar year, in all seasons, and all- weather conditions. 4. EXPERIENCE The proponent must provide a list of professional references that can confirm relevant experience/qualifications as relates to the services identified in this Request for Quote document. Professional References: Contact Name Company Contact Email/Phone Contact Name Company Contact Phone Contact E-mail *** Location maps will be available. Quote Form Please return the completed Quote Form to the County of Newell by email to municipalservices@newellmail.ca by October 4, 2023 at 2:00:00pm local time. Any questions regarding this quote may be directed to Mr. Mark Harbicht, please call 403-794-2311. Request for Quote for Hamlet of Tilley Door-to-Door Solid Waste Collection Services Please indicate “Mid Week” day of solid waste collection: ________________________________ Total Annual Bid 2024 $ ____________________ plus GST $ _________________________ Total Annual Bid 2025 $ ____________________ plus GST $ _________________________ Total Annual Bid 2026 $ ____________________ plus GST $ _________________________ Signatures: Company: (Name) (Street Address or Postal Box Number) (City, Province & Postal Code) Signature: Name &Title: (Please Print or Type) Dated at this day of , 20 ______ 1 THIS AGREEMENT made this ______ day of _____________, A.D. _______ BETWEEN: COUNTY OF NEWELL (hereinafter referred to as the “County”) OF THE FIRST PART -and- Contractor Province of Alberta (hereinafter called “the Contractor”) OF THE SECOND PART WHEREAS the County requires domestic bagged solid waste removal from pick up locations at the residences, commercial and industrial buildings, campground, and baseball diamonds within the Hamlet of Tilley in the County of Newell and the Contractor desires to be hired by the County as a subcontractor on the terms and conditions hereinafter set forth in this Agreement; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements hereinafter set forth, the County and the Contractor agree as follows: 1. The County hereby retains the services of the Contractor as an independent contractor to perform solid waste garbage removal exclusively on behalf of the County. 2. For the term of three (3) years commencing January 1, 2024, ending December 31, 2026. The Contractor shall on the _______________ of each week remove domestic bagged solid waste placed in animal proof containers from those pick-up locations for residences, waste bins, commercial buildings and industrial buildings set forth on the map in Schedule "A" attached hereto and forming part of the Agreement. The Contractor shall remove domestic bagged solid waste from the campground only on said _______________ when the campground is in use, and shall only remove domestic bagged solid waste from the ball diamonds after being advised by the County of a special event occurring at the ball diamonds. The location of the bagged solid waste removal at each location within the Hamlet of Tilley is designated on the map set forth in Schedule “A”. All domestic bagged solid waste 2 is to be hauled to the Tilley Transfer Station, refer to Schedule “B” for location. 3. As compensation for the work and services performed by the Contractor for the County pursuant to this Agreement, the County shall pay to the Contractor a rate of $XXX.XX plus GST $XX.XX per week for services rendered pursuant to this Agreement. In order to receive payment, the Contractor shall on the last day of each calendar month issue an invoice to the County for services rendered in said month and the County shall pay the invoice within ten (10) business days of receipt of invoice. 4. The Contractor shall not remove from any location designated by Schedule “A” any non-bagged or loose solid waste, liquids, yard waste, recyclable material, unknown waste materials, appliances, furniture or construction materials or any other waste or material as directed at any time by the County. 5. While in the process of removing bagged solid waste from those locations within the Hamlet of Tilley as set forth in Schedule “A” each week, the Contractor shall be required to fill out and maintain the checklist set forth in Schedule “C” attached hereto and forming part of this Agreement and to provide the County with a valid written report as to where bagged solid waste was removed from each week, and in the event that waste is not removed, setting out reasons as to why waste was not removed. The Contractor shall submit the completed checklists on the last day of each calendar month, with the contractors invoice. 6. In the event that the Contractor desires to designate a permanent alternate date for the services set forth in this Agreement, the Contractor shall make the request to the County in writing no less than 21 days prior to proposed alternate service date. The alternate service date shall not be scheduled by the Contractor until such time as the County has approved the request, such approval shall not be unreasonably withheld. Should the Contractor need to designate an alternate date for any single week, the Contractor shall provide notice to those affected in the manner and form agreed to between the Contractor and the County. 7. The Contractor shall supply all equipment required to complete the work contracted for under this Agreement and shall be solely responsible for the care and maintenance of the equipment used by the Contractor. 8. The Contractor shall hold a valid agreement with the County in the form of an approved contractor safety program. 3 9. The Contractor undertakes and agrees that he will perform all services and work personally unless the County's consent is first obtained and in such case the Contractor shall only permit persons who are properly licensed, trained and properly qualified to perform the work and services and operate the said Contractor's equipment. 10. The Contractor undertakes to at all times perform the jobs and supply the services being performed and supplied pursuant to this Agreement in a good, proper and workmanlike fashion. 11. The Contractor shall besides carrying Workman’s Compensation, also carry General Liability Insurance coverage for bodily injury and property damage with a minimum limit of $2,000,000.00. In addition, the Contractor will carry Automobile Insurance with a Third-Party Liability limit with a minimum of $2,000,000.00. Evidence of coverage will be supplied to the County by a Certificate of Insurance at the beginning of the contract, and upon renewal of the contract. The Contractor shall also be responsible for deducting and paying his own income tax, unemployment insurance, fuel, maintenance and other costs of operating. 12. The Contractor covenants to indemnify and hold harmless the County of and from all damages which may result in an accident to the operator or any employee or any accident to any person through the actions or negligence of the Contractor or his employees whether upon the premises of the County or otherwise. In this regard, the Contractor shall besides carrying Workman's Compensation, also carry personal injury and property damage insurance in an amount acceptable to the County. The County shall not in any way be liable for the carrying of any insurance other than the County in its' sole discretion may determine. 13. In the event that the Contractor does not perform the services required of him by the County in a good and workmanlike fashion, the County may terminate this agreement prior to the end of the three (3) year term on two (2) weeks written notice to the Contractor. 14. The Contractor agrees that neither this agreement nor any interest herein shall be assignable or transferable by operation of law and it is hereby mutually agreed, covenanted and understood by and between the parties hereto that in the event any proceeding under the Bankruptcy Act or any amendment thereto be commenced by or against the Contractor or in the event the Contractor be adjudged insolvent or makes an assignment for the benefit of the Contractor's creditors, or if a receiver be appointed in any proceeding or action to which the Contractor is a party, at the option of the County, shall immediately end and terminate and shall in no way be treated as an asset of the Contractor after the exercise of the aforesaid option. 4 15. The Contractor shall comply with and conform to a ll laws, ordinances and regulations, present or future throughout the term of this agreement and to the absolute exoneration from liability of the County. 16. All remedies hereinbefore and hereafter conferred upon the County shall be deemed cumulative and no one exclusive of the other, or of any other remedy conferred by law. 17. No covenant or condition of this agreement may be waived except by the written consent of the County, and forbearance or indulgence by the County in any regard whatsoever shall not constitute a waiver of the covenant or condition to be performed by the Contractor to which the same may apply, and, until complete performance by the Contractor of said covenant or condition, the less or shall be entitled to invoke any remedy available to the County under this agreement or by law, despite said forbearance or indulgence. 18. Time is of the essence of this agreement and each and all of its provisions. 19. This agreement shall ensure to the benefit of and be binding upon the successors and assigns of the respective parties hereto and the heirs, executors and administrators of the Contractor, if an individual, always providing that nothing in this paragraph contained shall impair any of the provisions hereinbefore set forth prohibiting assignment without the written consent of the County. IN WITNESS WHEREOF the parties hereto have set their hands corporate seals duly attested by the proper signing officers the day and year first above written. County of Newell Per: ______ Witness Contractor 5 AFFIDAVIT OF EXECUTION C A N A D A ) I, , of the City of Brooks, PROVINCE OF ALBERTA ) in the Province of Alberta, TO WIT: ) MAKE OATH AND SAY: 1. THAT I was personally present and did see ___________________________ named in the annexed instrument, who is personally known to me to be the person named therein, duly sign and execute the same for the purposes named therein; 2. THAT the same was executed at the City of Brooks, in the Province of Alberta, and that I am the subscribing witness thereto. 3. THAT I know the said and he is in my belief of the full age of eighteen years. SWORN before me at the City ) of Brooks, in the Province ) of Alberta, this day ) of A.D. . ) ) A COMMISSIONER FOR OATHS IN AND FOR ALBERTA. A Tilley HWY876 HWY876 RR130A TR174 HWY87 6 RR131 HWY1 TR174 RR132 RR131 TR180 HWY1A TilleyTransferStation Schedule "B" ¯ 0 500 1,000m 1:25,000 Date : 2020-11-13 Provincial Paved Road Provincial Gravel Road Paved Road Gravel Road Private Gravel Road Driveway Parcels Tilley Boundary Tilley Transfer Station