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HomeMy WebLinkAbout2015-11-02 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING NOVEMBER 2, 2015 The Organizational Meeting of the County of Newell was held in the County Office at Brooks, Alberta on Monday, November 2, 2015 commencing at 9:03 a.m. Members Present: Chief Administrative Officer Director of Corporate Services Administrative Assistant, Planning Councillors C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong M. Douglass L. Juss 1. CALL MEETING TO ORDER K. Stephenson L. Johnson P. Elliott 0 The Chief Administrative Officer called the meeting to order at 9:03 a.m. 2. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. if there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. 4. NOMINATION/VOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer. K. Stephenson, opened the floor for nominations/volunteers for the position of Reeve. Councillor A.M Philipsen nominated Councillor M. Douglass. K. Stephenson called two more times for nominations for Reeve. No further nominations were received. K. Stephenson declared M. Douglass Reeve. Organizational Meeting November 2, 2015 Oath of Office — Reeve 0 The Oath of Office for Reeve was administered to Reeve M. Douglass and commissioned by L. Johnson. Reeve M. Douglass assumed the chair. 5. NOMINATION/VOLUNTEER & ELECTION OF DEPUTY REEVE Reeve M. Douglass called for nominations/volunteers for the position of Deputy Reeve. Councillor K. Christman nominated Councillor G. Simpson. Councillor A.M. Philipsen nominated Councillor B. de Jong. Reeve M. Douglass called two more times for nominations for Deputy Reeve. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that nominations cease. MOTION CARRIED A vote by secret ballot was held. The vote resulted in a tie with 5 each and per Meeting Procedures Bylaw 1407-02 Nomination and Election Procedures the names were put in a receptacle folded in equal size and color. Sandra Stanway from the Brooks Bulletin drew a name out and Councillor G. Simpson was elected as Deputy Reeve. Oath of Office - Deputy Reeve 0 The Oath of Office for Deputy Reeve was administered to Deputy Reeve G. Simpson and commissioned by L. Johnson. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.2 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE (4 Members -at -Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of four Members -at - Large. MOVED BY COUNCILLOR T. FYFE that Elizabeth Buday, Bruce Niznik, Lois Schmidt, and Wayne Slenders be appointed as Members -at -Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the THIRD year of a four-year term. MOTION CARRIED Page 2 of 14 Organizational Meeting November 2, 2015 6.3 AIRPORT COMMISSION (1 Councillor + 2 Members -at -Large) The Airport Commission will consist of one Councillor plus two Members -at -Large. a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor L. Juss. Reeve M. Douglass called two more times for nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR A.M PHILIPSEN that Councillor L. Juss be appointed to the Airport Commission. MOTION CARRIED b. MEMBERS -AT -LARGE MOVED BY COUNCILLOR C. AMULUNG that Don Maclntyre and Lloyd Rommens be appointed as Members -at -Large to the Airport Commission for the THIRD year of a four-year term. MOTION CARRIED 6.4 ART & VISUAL DISPLAY COMMITTEE (2 Councillors) There was a discussion and it was determined only one Councillor needs to be appointed to the Art & Visual Display Committee. MOVED BY COUNCILLOR W. HAMMERGREN that one Councillor be appointed to the Art & Visual Display Committee. MOTION CARRIED Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Councillor T. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor T. Fyfe be appointed to the Art & Visual Display Committee. MOTION CARRIED 6.5 ASSESSMENT REVIEW BOARD (4 members) MOVED BY COUNCILLOR W. HAMMERGREN that Anne Marie Philipsen, Duane Perkins, Fred Rattai, and Susan Robertson be appointed as members to the Regional Assessment Review Board. MOTION CARRIED Page 3 of 14 Organizational Meeting November 2, 2015 6.6 BOW RIVER BASIN COUNCIL (1 Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR T. FYFE that Councillor B. de Jong be appointed to the Bow River Basin Council. MOTION CARRIED 6.7 CANADIAN BADLANDS (Reeve + 1 Councillor+ 1 Shareholder Representative) There was a discussion and it was determined that the Reeve + 2 Councillors should be appointed to serve on the Canadian Badlands. a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor E. Unruh. Councillor T. Fyfe nominated A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR C. AMULUNG that Councillor A.M. Philipsen and Councillor E. Unruh be appointed as the Council Representatives for Canadian Badlands. MOTION CARRIED 6.8 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor C. Amulung. Councillor E. Unruh nominated T. Fyfe, and Councillor L. Juss nominated G. Simpson. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor C. Amulung, Councillor G. Simpson, and Councillor T. Fyfe be appointed to the Councillor Compensation Review Committee. Page 4 of 14 MOTION CARRIED Organizational Meeting November 2, 2015 6.9 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor + 9 Members -at -Large) a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR B. DE JONG that Councillor K. Christman be appointed to the County of Newell Library Board. MOTION CARRIED b. MEMBERS -AT -LARGE MOVED BY COUNCILLOR E. UNRUH that Johene Amulung (Div. 1), Miranda These (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Nigel Seymour (Div. 5/10), Kathy Bulger (Div. 6), Carol Dyck (Div. 7), Tracey Kuffner (Div. 8), and Kim Biette (Div. 9) be appointed as Members -at -Large to the Municipal Library Board. MOTION CARRIED J 6.10 COUNTY OF NEWELL WATER PROJECT (CNWP) COMMITTEE (3 Councillors) There was a discussion and it was determined that there will be 2 Councillors from the Divisions where the Newell Water Project has not been completed. Councillor B. de Jong nominated Reeve M. Douglass (Division 9) and Councillor K. Christman (Division 6). Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR C. AMULUNG that Reeve M. Douglass and Councillor K. Christman be appointed to the County of Newell Water Project Committee. MOTION CARRIED 6.11 CRIME STOPPERS BOARD/RURAL CRIME WATCH/SAFE COMMUNITIES COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor T. Fyfe. Councillor A.M. Philipsen nominated Councillor W. Hammergren. Councillor W. Hammergren declined. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Page 5 of 14 Organizational Meeting November 2, 2015 MOVED BY COUNCILLOR E. UNRUH that Councillor T. Fyfe be appointed to the Crime Stoppers Board/Rural Crime Watch/Safe Communities Committee. 0 MOTION CARRIED 6.12 EMERGENCY MANAGEMENT COMMITTEE (Reeve, 2 Councillors, Director, & Deputy Director) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor B. de Jong. Councillor G. Simpson nominated Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR L. JUSS that Councillor W. Hammergren and Councillor B. de Jong be appointed to the Emergency Management Committee. MOTION CARRIED 6.13 FIRE AREA COMMITTEE - BASSANO & RURAL (Div. 6 Councillor +1) Reeve M. Douglass called for nominations. Councillor L. Juss nominated Councillor A.M Philipsen and Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR C. AMULUNG that Councillor A.M. Philipsen and Councillor K. Christman be appointed to the Bassano & Rural Fire Area Committee. MOTION CARRIED 6.14 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 7 Councillor + 1 Member -at -Large) A discussion took place regarding the appointment of a Member -at -Large. It was noted that the current agreement which is under review calls for the appointment of a Member -at -Large. a. COUNCILLOR MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor E. Unruh be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED b. MEMBERS -AT -LARGE Councillor E. Unruh nominated R. Lepp. Reeve M. Douglass called for further nominations. No further nominations were received. I Reeve M. Douglass declared nominations are closed. ,1 Page 6 of 14 Organizational Meeting November 2, 2015 MOVED BY COUNCILLOR K. CHRISTMAN that R. Lepp be appointed as a Member -at -Large to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 6.15 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors + CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.16 GRASSLANDS REGIONAL FCSS (1 Councillor+ 1 Member -at -Large) a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor K. Christman. Councillor A.M. Philipsen nominated Councillor C. Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. A vote by secret ballot was held. Councillor C. Amulung was declared elected. MOVED BY COUNCILLOR B. DE JONG that Councillor C. Amulung be appointed to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER -AT -LARGE MOVED BY COUNCILLOR G. SIMPSON that Cindy Wolfer be appointed to the Grassland Regional F.C.S.S Board for the THIRD year of a four- year term. MOTION CARRIED 6.17 GRIEVANCE/SALARY NEGOTIATION/CAO PERFORMANCE EVALUATION COMMITTEE (Reeve or designate, Deputy Reeve and another Councillor) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated C. Amulung as the other Councillor. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR L. JUSS that Reeve M. Douglass, Deputy Reeve G. Simpson, and Councillor C. Amulung be appointed to the Grievance/Salary Negotiation/CAO Performance Evaluation Committee. UMOTION CARRIED Page 7 of 14 Organizational Meeting November 2, 2015 6.18 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Bassano) (3 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor K. Christman, Councillor E. Unruh and Councillor M. Douglass. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR G. SIMPSON that Reeve M. Douglass, Councillor K. Christman, and Councillor E. Unruh be appointed to the Inter -Municipal Development Plan Committee (Bassano). MOTION CARRIED 6.19 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) 3 Councillors) Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor B. de Jong, Councillor E. Unruh, and Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. n MOVED BY COUNCILLOR K. CHRISTMAN that Councillor A.M. Philipsen, Councillor E. Unruh, and \_J Councillor B. de Jong be appointed to the Inter -Municipal Development Plan Committee (Duchess). MOTION CARRIED 6.20 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor W. Hammergren and the MPC Chair. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR E. UNRUH that Councillor W. Hammergren and the MPC Chair be appointed to the Inter -Municipal Development Plan Committee (Vulcan County). MOTION CARRIED 6.21 INTER -MUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor K. Christman and the MPC Chair. Reeve M. Douglass called for further nominations. No further nominations were received. Page 8 of 14 i) Organizational Meeting November 2, 2015 Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR A.M. PHILLIPSEN that Councillor K. Christman and the MPC Chair be appointed to the Inter -Municipal Development Plan Committee (Wheatland County). MOTION CARRIED 6.22 JOINT SERVICES/INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (3 Councillors + CAO) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor T. Fyfe. Councillor A.M Philipsen nominated Councillor L. Juss. Councillor K. Christman nominated Reeve M. Douglass. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR E. UNRUH that Reeve M. Douglass, Councillor T. Fyfe, and Councillor L. Juss be appointed to the Joint Services/Inter-Municipal Development Plan Committee. MOTION CARRIED 6.23 MAYORS' & REEVES' ASSOCIATION OF SOUTHEAST ALBERTA Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves' Association. 6.24 NEWELL FOUNDATION (2 Councillors) Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Reeve M. Douglass. Councillor L. Juss nominated Councillor G. Simpson. Reeve M. Douglass called for further nominations. No further nominations were received. Councillor A.M. Philipsen moved nominations cease. MOTION CARRIED MOVED BY COUNCILLOR C. AMULUNG that Reeve M. Douglass and Councillor G. Simpson be appointed to the Newell Foundation. MOTION CARRIED 6.25 NEWELL HOUSING ASSOCIATION (1 Member -at -Large — Div. 2) MOVED BY COUNCILLOR G. SIMPSON that Cindy Wolfer be appointed as a Member -at -Large to the Newell Housing Association representing Division 2. Page 9 of 14 MOTION CARRIED Organizational Meeting November 2, 2015 6.26 NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY/SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR E. UNRUH that Councillor L. Juss be appointed to the Newell Recycling Association/Newell Regional Solid Waste Management Authority/Southern Alberta Energy from Waste Association. MOTION CARRIED 6.27 NEWELL REGIONAL SERVICES CORPORATION (NRSC) (2 Councillors) Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Councillor C. Amulung. Councillor C. Amulung nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. 0 MOVED BY COUNCILLOR K. CHRISTMAN that Councillor C. Amulung and Councillor B. de Jong be appointed to the Newell Regional Services Corporation. MOTION CARRIED 6.28 OLDMAN RIVER REGIONAL SERVICES COMMISSION (Municipal Planning Commission Chair) The ORRSC board member will be the Municipal Planning Commission Chair appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 6.29 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) a. COUNCILLOR (1 required) Reeve M. Douglass called for nominations Councillor A.M. Philipsen nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor B. de Jong be appointed to the Palliser Economic Partnership. Page 10 of 14 MOTION CARRIED Organizational Meeting November 2, 2015 b. BUSINESS REPRESENTATIVE There was a discussion and it was determined that an advertisement be sent out for the position of Business Representative and if there are no responses then a decision will be made to either appoint an additional Councillor or another option. MOVED BY COUNCILLOR K. CHRISTMAN that we advertise for the position of Business Representative for the County of Newell to the Palliser Economic Partnership. MOTION CARRIED 6.30 RECREATION BOARD (DIVISION 5 & 10) (Councillors from Divisions 5 & 10,1 Member -at -Large from Division 5,1 Member -at -Large from Division 10, and 1 Member -at -Large from either Division 5 or 10) MOVED BY COUNCILLOR T. FYFE that we appoint Councillor T. Fyfe and Councillor L. Juss as Council representatives, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich be appointed as Members - at -Large to the Division 5 & 10 Recreation Board for the THIRD year of a four-year term. MOTION CARRIED 6.31 RECREATION BOARD (DIVISION 6) (Councillor from Division 6 + 4 Members -at -Large from Division 6) MOVED BY COUNCILLOR K. CHRISTMAN that Councillor K. Christman be appointed as the Council representative, and that Scot Bell, Kim Douglass, Tracy Hall, and Lana Hale be appointed as Members -at - Large to the Division 6 Recreation Board for the THIRD year of a four-year term. MOTION CARRIED 6.32 RED DEER RIVER MUNICIPAL USERS GROUP/RED DEER RIVER WATERSHED ALLIANCE COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR T. FYFE that Councillor A.M. Philipsen be appointed to the Red Deer River Municipal Users Group/Red Deer River Watershed Alliance Committee. MOTION CARRIED 6.33 ROAD BAN COMMITTEE (REEVE, DIRECTOR OF MUNICIPAL SERVICES. + 2 OTHER COUNCILLORS - AS PER BYLAW 1500-05) Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Councillor L. Juss and Reeve M. Douglass. Councillor L. Juss and Councillor G. Simpson volunteered to sit on the Road Ban Co Page 11 of 14 Organizational Meeting November 2, 2015 Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. 0 MOVED BY COUNCILLOR E. UNRUH that Reeve M. Douglass, Councillor G. Simpson, and Councillor L. Juss be appointed as the Council members on the Road Ban Committee. MOTION CARRIED 6.34 SHORTGRASS LIBRARY BOARD (1 Councillor) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED COUNCILLOR BY E. UNRUH that Councillor K. Christman be appointed to the Shortgrass Library Board. MOTION CARRIED 6.35 SOLID WASTE & RECYCLING COLLECTION COMMITTEE (3 Councillors) Councillor W. Hammergren, Councillor L. Juss and Councillor A.M. Philipsen volunteered to sit on the Solid Waste & Recycling Collection Committee on an "as needed" basis. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR C. AMULUNG that Councillor A.M. Philipsen, Councillor W. Hammergren, and Councillor L. Juss be appointed to Solid Waste & Recycling Committee. MOTION CARRIED 6.36 SUBDIVISION & DEVELOPMENT APPEAL BOARD (5 Members -at -Large + Alternates) MOVED BY COUNCILLOR K. CHRISTMAN to appoint Lois Schmidt (Div. 3), Bruce McKellar (Div. 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Collin Wildschut (Div. 8) as Members -at -Large to the Subdivision & Development Appeal Board for the THIRD year of a four year term; further, that Joel Bulger, Allen Eastman, and Mara Nesbitt be appointed as alternate Members -at -Large to the Subdivision & Development Appeal Board. 6.37 TOURISM REPRESENTATIVE Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor E. Unruh. Page 12 of 14 MOTION CARRIED Organizational Meeting November 2, 2015 Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor E. Unruh be appointed as the Tourism Representative for the County of Newell. MOTION CARRIED 6.38 VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION (1 Councillor) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. MOVED BY COUNCILLOR E. UNRUH that Councillor W. Hammergren be appointed to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 6.39 9-1-1 COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Councillor B. de Jong. Councillor T. Fyfe nominated Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. A vote by secret ballot was held. Councillor B. de Jong was declared elected. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor B. De Jong be appointed to the 9-1-1 Committee. MOTION CARRIED 6.40 2015 RECOGNITION NIGHT COMMITTEE (Division Councillor + 3 Councillors) Discussion occurred regarding possible changes to this annual function. It was agreed to hold an in-house Recognition lunch for County staff and to hold a term ending event at the end of 2017 for committee volunteers. Councilor T. Fyfe, Councillor G. Simpson, Councillor K Christman, and Councillor E. Unruh volunteered to assist if help is requested during the planning phase for this revised approach. Page 13 of 14 Organizational Meeting November 2, 2015 7. BANKING RESOLUTION -0 MOVED BY COUNCILLOR B. DE JONG that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 8. AAMDC MASTER BOND & CRIME MOVED BY COUNCILLOR L. JUSS that Council accept this Bond as presented. A copy of the County's Master Bond & Crime policy was circulated. MOTION CARRIED 9. MEETING DATES - COUNCIL, MPC, EMERGENCY MANAGEMENT COMMITTEE The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings and Council meetings, have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., for MPC followed by County Council. MOVED BY COUNCILLOR K. CHRISTMAN that the schedule for Municipal Planning Commission meetings and Council meetings remain unchanged. MOTION CARRIED 10. COUNCILLORS' COMPENSATION & EXPENSES POLICY 0 Council reviewed Policy 2015 -PLG -014 (Councillor's Compensation & Expenses). No changes were made. 11. DESTROYING BALLOTS MOVED BY COUNCILLOR A.M. PHILIPSEN that all ballots be destroyed. MOTION CARRIED 12. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 10:27 a.m. /W -- Reeve Col nt dministrator Page 14 of 14