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HomeMy WebLinkAbout2015-11-20 Council (Regular) Minutes\� COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL November 20, 2015 The regular Council Meeting of the County of Newell was held in the County Office on Friday, November 20, 2015 commencing at 10:14 a.m. MEMBERS PRESENT: COUNCILLORS: Molly Douglass, Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC O S. Simpson, Development Clerk T. Green, Director of Agricultural Services A. Nielsen, Executive Assistant OTHERS IN ATTENDANCE: 1. CALL TO ORDER S. Stanway, Brooks Bulletin Reeve M. Douglass called the meeting to order at 10:14 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes —Organizational Meeting (November 2, 2015) C-407/15 MOVED BY COUNCILLOR LIONEL JUSS that the November 2, 2015 Organizational Meeting minutes be adopted as presented. MOTION CARRIED U Regular Council November 20, 2015 3.2 Minutes - Council (November 5, 2015) The following changes were made to the November 5, 2015 Council Meeting minutes. Page 6 - Item 10.1 - should read "...the booster stations for Divisions 6 and 9 have been completed..." C-408/15 MOVED BY COUNCILLOR TRACY FYFE that the November 5, 2015 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-409/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that the agenda be adopted as presented. MOTION CARRIED 7. ADMINISTRATIVE BUSINESS 7.1 Update - North Headgates Area Redevelopment Plan (SW 5-18-14-W4M) U The Manager of Planning & Development provided an update on the Stop Order issued regarding unauthorized development. AMEC has reviewed the Geotechnical report and the Phase I Environmental Site Assessment and determined that there are no significant environmental issues on the site and that a Phase 11 ESA will not be required. Further monitoring of groundwater quality should be required over time in order to get a more accurate reading. Sheffer Andrew Ltd. is preparing a report which categorizes and evaluates the existing sanitary system. This report will be forwarded to AMEC for review. Once the background studies are complete, Sheffer Andrew Ltd. will prepare a list of recommendations for the landowner. The Manager of Planning & Development outlined the main issues on the site. Legal and physical access is required for every tenant. A meeting may be required with Alberta Safety Codes to determine viable options for sanitary sewer disposal. Current and future development on the site must meet the requirements of the County's Land Use Bylaw. Council was given the opportunity to ask questions. The Manager of Planning & Development provided an update on the Stop Order issued regarding correction of life safety issues. AMEC has provided a report regarding a site inspection conducted October 13, 2015 and has outlined deficiencies with priority and recommended time frames for correction. The ( 1 primary issues to be addressed relate to building code, septic tanks, and propane Page 2 of 8 Regular Council November 20, 2015 tanks. This summary has been forwarded to Sheffer Andrew who indicated that a short timeline for completion may be difficult to achieve as the landowner is away. Park Enterprises have agreed to assist with ensuring the deficiencies are addressed and permits will be issued where necessary. The Manager of Planning & Development outlined the options available, which include hiring a contractor to address the highest priority deficiencies immediately at a cost to the landowner. She indicated that information has been provided regarding roads that will be addressed at a later date. A site visit was conducted with the County's Manager of Fire & Emergency Services on November 18, 2015 and access to all areas on the site is difficult but not impossible. The Manager of Planning & Development responded to questions from Council regarding septic fields, indicating that these would be addressed further within the Area Redevelopment Plan. Sheffer Andrew is researching septic disposal options as the soil is unsuitable for septic fields. Councillor G. Simpson noted that many of the deficiencies listed are repairs that could be completed by the homeowner. The Manager of Planning & Development replied that it is the landowner's responsibility to work with his tenants to correct the deficiencies. Councillor C. Amulung asked if all the items listed had been provided to the landowner previously. The Manager of Planning & Development replied that the Deficiency Summary prepared by AMEC lists the items in more detail applied to specific lots. Previously, the landowner was provided with a general list of deficiencies to correct but he has not responded showing that any of these deficiencies has been corrected. 010/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move in camera at 10:35 a.m. to discuss a legal issue. MOTION CARRIED C-411/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of camera at 12:18 p.m. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:18 p.m, and RECONVENED at 1:00 p.m. 7. ADMINISTRATIVE BUSINESS — continued 7.1 Update - North Headgates Area Redevelopment Plan (SW 5-18-14-W4M) — continued Discussion followed regarding notification letters to the landowner and tenants and timelines for correction of the deficiencies. C-412/15 MOVED BY COUNCILLOR BRIAN DE JONG that Council authorize staff to prepare and issue appropriate notice to bring the Redelback property at SW 5-18-14 W4M into compliance with the Summary of Field Observations provided by AMEC Foster Wheeler U Environment and Infrastructure from their October 13, 2015 site inspection. MOTION CARRIED Page 3 of 8 Regular Council November 20, 2015 The notice letters will be sent to both the landowners and the tenants and the deadline for compliance will take into consideration the need for urgent resolution of life safety issues and adequate notice being given. LEFT THE MEETING A. Wickert left the meeting at 1:11 p.m. 6. AGRICULTURAL SERVICES BUSINESS 6.1 Agricultural Fieldman's Report (November, 2015) The Director of Agricultural Services presented the Agricultural Fieldman's Report for November 2015, giving an overview of the highlights. He also noted that the Provincial Agricultural Service Board Conference is scheduled for January 18-21, 2015. The Director of Agricultural Services responded to questions from Council regarding livestock rental equipment. C-413/15 MOVED BY COUNCILLOR LIONEL JUSS that the Agricultural Fieldman's Report for November 2015 be accepted as presented. MOTION CARRIED 6.2 Calgary Stampede Family Farm Award The Director of Agricultural Services provided background information on this item and responded to questions from Council. Discussion followed and Council recommended that the George Rommens family from Division 8 be nominated for the 2016 BMO Bank of Montreal Farm Family Award. Councillor B. de Jong indicated that he would notify the family to determine whether they would accept. LEFT THE MEETING T. Green left the meeting at 1:19 p.m. 7. ADMINISTRATIVE BUSINESS - CONTINUED 7.2 Amendments to County of Newell Land Use Bylaw The Director of Corporate Services provided background information on this item and responded to questions from Council. Councillor A.M. Philipsen requested that Councillor C. Amulung replace her on the Land Use Bylaw Review Committee. C-414/15 MOVED BY COUNCILLOR KELLY CHRISTMAN that Motion C-390/15, which reads as follows: MOVED BY COUNCILLOR COUNCILLOR WAYNE HAMMERGREN that Bylaw 1846-15, being a bylaw to amend Land Use Bylaw 1755-12 by amending the existing Schedule 3: Standards of Development, amending the existing Schedule Page 4 of 8 Regular Council November 20, 2015 4: Use Specific Standards of Development, and amending the existing Schedule 1: Land Use District Maps, be given FIRST reading. MOTION CARRIED be RESCINDED. MOTION CARRIED C-415/15 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Councillor C. Amulung be appointed chair of the Land Use Bylaw Review Committee and that Councillor A.M. Philipsen be removed from the Land Use Bylaw Review Committee. MOTION CARRIED C-416/15 0 C-417/15 8. C-418/15 7.3 Foothills Little Bow Municipal Association Meeting (January 15, 2016) This item was accepted as information. 7.4 Ashton's Place Funding Request This item will be discussed during the In Camera portion of this meeting. 7.5 Cheques for Payment MOVED BY COUNCILLOR TRACY FYFE that cheque 182588 in the amount of $1,546,428.50, cheque 182590 in the amount of $461,134.41, and cheque 182591 in the amount of $683,561.44 be APPROVED. MOTION CARRIED 7.6 Payment Register MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED 7.7 Requests for Functions of Council There were no functions of Council to discuss at this meeting. MUNICIPAL SERVICES BUSINESS 8.1 Policy Review - 2011-PPW-048 (Road Bans & Road Ban Permits) The Director of Corporate Services provided background information on this item and responded to questions from Council. MOVED BY COUNCILLOR CLARENCE AMULUNG that Policy 2011-PPW-048 (Road Bans & Road Ban Permits) be RESCINDED. Page 5 of 8 MOTION CARRIED Regular Council November 20, 2015 9. COMMITTEE REPORTS 9.1 Airport Commission 0 Councillor L. Juss provided an update on the fuel depot. The tank has been placed and should be hooked up in about a month. 9.2 Grasslands Regional FCSS Councillor C. Amulung reported that funding for 2016 was allocated at the last meeting and the budget will be complete after the meeting in December. 9.3 Newell Recycling Association Councillor L. Juss reported that a new cardboard baler had been purchased recently. He also provided an update on plastics recycling, indicating that number 2 plastics (e.g. jugs with necks, plastic pipe used for the County of Newell Water Project, thread protectors from oilfield pipe) are being accepted in limited quantities. These items need to be sorted and the caps removed. Councillor L. Juss responded to questions regarding recycling of bale mesh and twine, indicated that they want it as clean as possible. 9.4 Palliser Economic Partnership Councillor B. de Jong reported that the Director of the Palliser Economic Partnership met with an official from CFB Suffield to understand how their rail shipping and procurement works. Investigation is underway regarding moving the rail yard out of downtown Medicine Hat, but finding a location that is far enough away from wellsites is challenging. The Village of Foremost is working on a business plan regarding the use of unmanned aerial drones. The coordinator of Regional Economic Development Alliances (REDAs) within Alberta is encouraging collaboration between these groups when approaching the government. 9.5 Mayors & Reeves Association Reeve M. Douglass indicated that she attended meetings of both the Southeast and Southwest Alberta Mayors & Reeves Associations recently and that minutes would be distributed to Council when they are available. Rural broadband internet has become the biggest issue for the southwest group and this is carrying over to the southeast. The last meeting of the Mayors & Reeves Association of Southeast Alberta featured a session on digital innovation and economic development. A resolution on rural broadband internet was also discussed during the Fall 2015 AAMDC Convention. Page 6 of 8 Regular Council November 20, 2015 9.6 9.7 Newell Foundation Reeve M. Douglass reported that the last meeting of the Newell Foundation focused on the Bassano Project and finalizing the 2016 budget and benefit plans for staff. They are trying to move to more of a user pay approach to some of the additional services provided by the Newell Foundation. The Bassano Lodge is currently full and the lodge in Brooks has one studio suite available. New maintenance people will be hired in the near future. Joint Services/IMDP Committee Reeve M. Douglass reported that the Brooks Bandits had made a presentation regarding the Royal Bank Cup tournament that they are trying to bring to Brooks in 2018. A mobile application for the County and the City is currently in development. Funding for Ashton's Place was also discussed. Reeve M. Douglass responded to questions from Council. 10. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 11. INFORMATION ITEMS 11.1 Mini Bus Monthly Report (October, 2015) This item was accepted as information. 11.2 Strategic Priorities Chart This item was accepted as information. 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Councillor A.M. Philipsen requested an update on the status of the Duchess Fire Agreement, which expires next year. The Director of Corporate Services replied that he and the Manager of Fire & Emergency Services had met with the Chief Administrative Officer for the Village of Duchess to review the agreement and suggest amendments. A draft agreement will be available for review before the December deadline. Councillor L. Juss asked for an update on County of Newell Water Project meetings for Divisions 6 and 9. Councillor K. Christman indicated that she had not been advised of any meetings since April. Councillor L. Juss requested guidance from the CNWP Committee. Page 7 of 8 Regular Council November 20, 2015 13. IN CAMERA C-419/15 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 1:54 p.m. to discuss a legal issue. MOTION CARRIED C-420/15 MOVED BY COUNCILLOR GORD SIMPSON that we move out of camera at 3:10 p.m. MOTION CARRIED ��✓'Nc /k%'l,Ut....ur-fC11. C-421/15 MOVED BY COUNCILLOR L-IGNELJUSS that, WHEREAS Ashton's Place met with the City of Brooks and County of Newell Councils to explain the dire position they are currently in and requested $130,000.00 per year in municipal funding for three years starting in 2016 in order to be able to keep their doors open and serve the youth in need of their services; THEREFORE, be it resolved that the County of Newell provide $65,000 in operational funding for Ashton's Place for 2016. Councillor Kelly Christman requested a recorded vote. In Favour— Division 1, 3, 8, 9, 10 Opposed — Division 2, 4, 5, 6, 7 MOTION DEFEATED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:15 p.m. Signed this ) 0 day of 1)�CC'wb-w , 2015 Page 8 of 8 0