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HomeMy WebLinkAbout2023-10-19 Council (Organizational) MinutesCOUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 19, 2023 The Organizational Meeting of the County of Neweli was held in the County Office on Thursday, October 19, 2023 commencing at 9:02 a.m. Members Present: Councillors D. Short A. Skanderup L. Kopp H. Johnson G. Skriver K. Christman E. Unruh A. Philpott A. Doerksen N. Johnson Chief Administrative Officer Director of Corporate Services Executive Assistant 2. CALL MEETING TO ORDER M.Fenske L. Johnson A. Nielsen The Chief Administrative Officer called the meeting to order at 9:02 a.m. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. Organizational Meeting October 19, 2023 4. NOMINATION/VOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor N. Johnson nominated Councillor A. Doerksen. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. The Chief Administrative Officer declared nominations cease. The Chief Administrative Officer declared Arno Doerksen Reeve. Oath of Office — Reeve The Oath of Office for Reeve was administered to Councillor Arno Doerksen and commissioned by the Director of Corporate Services. Reeve A. Doerksen assumed the chair. 5. NOMINATION/VOLUNTEER & ELECTION OF DEPUTY REEVE Reeve A. Doerksen called for nominations/volunteers for the position of Deputy Reeve. Councillor L. Kopp nominated Councillor K. Christman. Reeve A. Doerksen called two more times for nominations for Deputy Reeve. No further nominations were received. Reeve A. Doerksen declared nominations cease. Reeve A. Doerksen declared Councilor Kelly Christman Deputy Reeve. Oath of Office - Deputv Reeve The Oath of Office for Deputy Reeve was administered to Councillor Kelly Christman and commissioned by the Director of Corporate Services. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 AGRICULTURAL SERVICE BOARD (10 Councillors) The Agricultural Service Board will consist of the full Council. MOVED BY COUNCILLOR H. JOHNSON that the role and responsibility of the County's Agricultural Service Board is delegated to and will be carried out by County Council. MOTION CARRIED Page 2 of 17 Organizational Meeting October 19, 2023 6.2 SOIL CONSERVATION ACT APPEAL COMMITTEE (10 Councillors) The Soil Conservation Act Appeal Committee will consist of the full Council. 6.3 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.4 AGRICULTURAL PEST ACTNVEED CONTROL ACT APPEAL COMMITTEE (Up to 4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of up to four Members-at-Large. MOVED BY COUNCILLOR K. CHRISTMAN that Edward Buday, Sarah Burnat, Huby Kallen, Doug Rogers and Lois Schmidt be appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the THIRD year of a four-year term. MOTION CARRIED 6.5 AIRPORT COMMISSION (1 Councillor + 2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor D. Short volunteered. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Councillor D. Short be appointed to the Airport Commission. MOTION CARRIED Issues & Goals for 2023-2024 • More events at the Brooks Airport • Expansion of the Brooks Airport to accommodate larger aircraft • More reporting b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR A. SKANDERUP that Lionel Juss and Ron Sereda be appointed as Members-at-Large to the Airport Commission for the THIRD year of a four-year term. MOTION CARRIED Page 3 of 17 Organizational Meeting October 19, 2023 6.6 ASSESSMENT REVIEW BOARD (Local & Reaional) MOVED BY COUNCILLOR A. PHILPOTT that Council confirms the appointment of the following to the Assessment Review Board (Local & Regional): Anne Marie Philipsen (Chair) Daphne Anstey-Martin Chris Dingwall Kevin Bridges Term expires March 10, 2025 Term expires March 9, 2026 Term expires February 6, 2026 Term expires March 3, 2026. MOTION CARRIED 6.7 BOW RIVER BASIN COUNCIL (1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Reeve A. Doerksen. Reeve A. Doerksen called two more times for nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Reeve A. Doerksen be appointed to the Bow River Basin Council. MOTION CARRIED Issues & Goals for 2023-2024 • Additional Councillors are encouraged to attend Bow River Basin Council meetings and workshops 6.8 CAO PERFORMANCE EVALUATION COMMITTEE (Reeve + 2 Councillors or More Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor G. Skriver. Councillor G. Skriver nominated Councillor A. Skanderup. Councillor E. Unruh nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Reeve A. Doerksen, Councillor A. Skanderup, Councillor G. Skriver, and Councillor K. Christman be appointed to the CAO Performance Evaluation Committee. MOTION CARRIED Page 4 of 17 Organizational Meeting October 19, 2023 6.9 CITY OF BROOKS RECREATION & PARKS BOARD (Div. 5 Councillor, Div. 10 Councillor, + Up to 3 Members-at-Large) MOVED BY COUNCILLOR K. CHRISTMAN that Councillor G. Skriver, Councillor N. Johnson, Laura Lukye, Kathy Delday, and Cathy Safronovich be appointed to the City of Brooks Recreation & Parks Board. MOTION CARRIED 6.10 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor A. Philpott. Councillor E. Unruh nominated Councillor L. Kopp. Councillor H. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor D. Short, Councillor L. Kopp, and Councillor A. Philpott be appointed to the Councillor Compensation Review Committee. MOTION CARRIED 6.11 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor + 9 Members-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor D. Short nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor L. Kopp be appointed to the County of Newell Library Board. MOTION CARRIED b. MEMBERS-AT-LARGE Advertisements for Members-at-Large were published in the Brooks Bulletin & Bassano Times in September & October 2023 and on the County of Newell web page and social media channels. Applications received: Division 8 1. Terri Dahl 2. Lorna Morishita It was noted that two additional applications were received for the Div. 5/10 and Div. 6 representatives, but both of those applicants did not live in those divisions. Page 5 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Lorna Morishita. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR D. SHORT that Council confirms the appointments of Members-at- Large to the County of Newell Library Board as follows: Division 1 Division 2 Division 3 Division 4 Division 5/10 Division 6 Division 7 Division 8 Division 9 Lacey Pfahl Jane Marsh Julie Musgrove Susanne Brummelhuis VACANT Sherry Steinbach Tammie Cage-Parker Lorna Morishita Jan Lepp Term expires October 28, 2024 Term expires March 11, 2024 Term expires December 19, 2025 Term expires November 4, 2024 Term expires June 9, 2024 Term expires October 22, 2026 Term expires October 19, 2026 Term expires June 9, 2025 MOTION CARRIED 6.12 FIRE AREA COMMITTEE - BASSANO & RURAL (Div. 6 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor K. Christman and Councillor D. Short be appointed to the Bassano & Rural Fire Area Committee. MOTION CARRIED 6.13 FIRE AREA COMMITTEE - DUCHESS & RURAL (Div. 8 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor A. Philpott and Councillor D. Short be appointed to the Duchess & Rural Fire Area Committee. MOTION CARRIED Page 6 of 17 Organizational Meeting October 19, 2023 6.14 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 7 Councillor + 1 Other Councillor) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor E. Unruh and Councillor D. Short be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 6.15 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors + CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.16 GRASSLANDS REGIONAL FCSS (1 Councillor + 1 Member-at-Large) a. COUNCILLOR Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor H. Johnson. Councillor N. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor H. Johnson was elected. MOVED BY COUNCILLOR E. UNRUH that Councillor H. Johnson be appointed to the Grasslands Regional FCSS Board. MOTION CARRIED b. MEMBER-AT-LARGE Council was presented with the following options: 1. Appoint Clarence Amulung for the THIRD year of a four-year term 2. Appoint Jamie Nesbitt to the Grasslands Regional FCSS Board 3. Appoint a second member of Council as the County's Member-at-Large The Director of Corporate Services responded to questions from Council. Page 7 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen called for nominations. Councillor G. Skriver nominated Councillor A. Philpott. Counciilor D. Short nominated Clarence Amulung. Councillor A. Skanderup nominated Jamie Nesbitt. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor A. Philpott was elected. MOVED BY COUNCILLOR N. JOHNSON that Councillor A. Philpott be appointed as a Member- at-Large to the Grasslands Regional FCSS Board. MOTION CARRIED Reeve A. Doerksen expressed thanks to Clarence Amulung for his many years of service on the Grasslands Regional FCSS Board and to Jamie Nesbitt for his interest. 6.17 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (Bassano) (Division 6 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor K. Christman and Reeve A. Doerksen be appointed to the Intermunicipal Development Plan Committee (Bassano). MOTION CARRIED 6.18 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (Cvpress County) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup volunteered. Councillor N. Johnson nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor D. Short and Councillor A. Skanderup be appointed to the Intermunicipal Development Plan Committee (Cypress County). MOTION CARRIED Page 8 of 17 Organizational Meeting October 19, 2023 6.19 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) (Division 8 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor E. Unruh. Councillor A. Skanderup nominated Councillor L. Kopp. Councillor E. Unruh withdrew her name. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor A. Philpott and Councillor L. Kopp be appointed to the Intermunicipal Development Plan Committee (Duchess). MOTION CARRIED 6.20 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (ROSEMARY) (Division 7 Councillor + 1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Councillor E. Unruh and Councillor A. Philpott be appointed to the Intermunicipal Development Plan Committee (Rosemary). MOTION CARRIED 6.21 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (SPECIAL AREAS) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor L. Kopp. Councillor L. Kopp nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Reeve A. Doerksen and Councillor L. Kopp be appointed to the Intermunicipal Development Plan Committee (Special Areas). MOTION CARRIED 6.22 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (MD of Taber) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor H. Johnson. Councillor L. Kopp nominated Councillor D. Short. Page 9 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor D. Short and Councillor H. Johnson be appointed to the Intermunicipal Development Plan Committee (MD of Taber). 6.23 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve A. Doerksen calied for nominations. Councillor L. Kopp nominated Councillor H. Johnson. Councillor H. Johnson nominated Councillor K. Christman. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR D. SHORT that Councillor H. Johnson and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Vulcan County). MOTION CARRIED 6.24 INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor G. Skriver. Councillor E. Unruh nominated Councillor K. Christman. Councillor H. Johnson nominated Reeve A. Doerksen. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Reeve A. Doerksen and Councillor K. Christman were elected. MOVED BY COUNCILLOR H. JOHNSON that Reeve A. Doerksen and Councillor K. Christman be appointed to the Intermunicipal Development Plan Committee (Wheatland County). MOTION CARRIED 6.25 JOINT SERVICES/INTERMUNICIPAL DEVELOPMENT PLAN COMMITTEE (BROOKS) (3 Councillors + CAO) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor G. Skriver. Councillor G. Skriver nominated Councillor K. Christman. Councillor H. Johnson volunteered. Councillor E. Unruh nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Page 10 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor G. Skriver, Councillor K. Christman, and Councillor N. Johnson were elected. MOVED BY COUNCILLOR L. KOPP that Councillor G. Skriver, Councillor K. Christman, and Councillor N. Johnson be appointed to the Joint Services/Intermunicipal Development Plan Committee. MOTION CARRIED Issues & Goals for 2023-2024 • Joint Services Committee agenda packages will be distributed to all County Councillors • Want to continue pursuing ideas for large projects such as the International Federation of Ag Journalists event • Regular economic development updates to Council 6.26 MAYORS' & REEVES' ASSOCIATION OF SOUTHEAST ALBERTA Reeve A. Doerksen will represent the County of Newell at the Mayors' & Reeves' Association of Southeast Alberta. Issues & Goals for 2023-2024 • Support for the Eyremore Dam project • Raise awareness of the need for highway resurFacing in our region, especially Highway 1 and Highway 41 6.27 NEWELL 9-1-1 DISPATCH ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson volunteered. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor N. Johnson be appointed to the Newell 9-1-1 Dispatch Association. MOTION CARRIED 6.28 NEWELL HOUSING FOUNDATION (2 Councillors) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor A. Philpott. Councillor H. Johnson nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. Page 11 of 17 Organizational Meeting October 19, 2023 MOVED BY COUNCILLOR K. CHRISTMAN that Councillor A. Skanderup and Councillor A. Philpott be appointed to the Newell Foundation. MOTION CARRIED 6.29 NEWELL RECYCLING ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor N. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR D. SHORT that Councillor L. Kopp be appointed to the Newell Recycling Association. MOTION CARRIED Issues & Goals for 2023-2024 • Improve relationship between Newell Recycling and Newell Regional Solid Waste Management Authority 6.30 NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY (1 Councillor) Reeve A. Doerksen called for nominations. Councillor E. Unruh nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor N. Johnson be appointed to the Newell Regional Solid Waste Management Authority. MOTION CARRIED Issues & Goals for 2023-2024 • Complete construction at the landfill • Review the NRSWMA agreement 6.31 NEWELL REGIONAL SERVICES CORPORATION (NRSC) (2 Councillors) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councilor E. Unruh. Councillor G. Skriver nominated Councillor D. Short. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. SKANDERUP that Councillor D. Short and Councillor E. Unruh be appointed to the Newell Regional Services Corporation. MOTION CARRIED Page 12 of 17 Organizational Meeting October 19, 2023 Issues & Goals for 2023-2024 • Tour of the NRSC Facility 6.32 BROOKS REGION TOURISM ASSOCIATION (1 Councillor) Reeve A. Doerksen cailed for nominations. Councillor H. Johnson nominated Councillor A. Skanderup. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR L. KOPP that Councillor A. Skanderup be appointed to the Brooks Region Tourism Association. MOTION CARRIED Issues & Goals for 2023-2024 • Include "Newell" in all advertising and promotions 6.33 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) Reeve A. Doerksen called for nominations. Discussion followed regarding appointing M. Iwaasa as the County's Business Representative as the Economic Development Officers from other municipalities attend these meetings. Councillor K. Christman nominated Councillor H. Johnson and M. Iwaasa. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR E. UNRUH that Councillor H. Johnson and M. Iwaasa, Economic Development Officer (Brooks Newell Region), be appointed to the Palliser Economic Partnership. MOTION CARRIED 6.34 RECREATION BOARD (DIVISION 5& 10) (Councillors from Divisions 5& 10, 1 Member-at-Large from Division 5, 1 Member- at-Large from Division 10, and 1 Member-at-Large from either Division 5 or 10) MOVED BY COUNCILLOR A. PHILPOTT that we appoint Councillor G. Skriver and Councillor N. Johnson as Council representatives, and that Cathy Safronovich (Division 10), Bill Endersby (Division 5), and Bruce Niznik (Division 5) be appointed as Members-at-Large to the Division 5& 10 Recreation Board for the THIRD year of a four-year term. MOTION CARRIED 6.35 RECREATION BOARD (DIVISION 6) (Councillor from Division 6+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor K. Christman nominated Reeve A. Doerksen. Page 13 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR H. JOHNSON that Councillor K. Christman and Reeve A. Doerksen be appointed to the Division 6 Recreation Board. MOTION CARRIED 6.36 RECREATION, PARKS & CULTURE BOARD (DUCHESS & DIVISION 8) (Councillor from Division 8+ 1 Councillor) Reeve A. Doerksen called for nominations. Councillor A. Philpott nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR N. JOHNSON that Councillor A. Philpott and Councillor L. Kopp be appointed to the Recreation, Parks & Culture Board (Duchess & Division 8). MOTION CARRIED 6.37 REGIONAL EMERGENCY ADVISORY COMMITTEE (Reeve + 1 Alternate, Director & Deputy Director) Discussion followed and the Director of Corporate Services responded to questions from Council. Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor D. Short. Councillor D. Short declined the nomination. Councillor L. Kopp volunteered. Councillor H. Johnson nominated Councillor A. Philpott. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Reeve A. Doerksen and Councillor A. Philpott were elected. MOVED BY COUNCILLOR H. JOHNSON that Reeve A. Doerksen and Councillor A. Philpott (alternate) be appointed to the Regional Emergency Advisory Committee, with Councillor A. Philpott serving as the alternate. MOTION CARRIED Page 14 of 17 Organizational Meeting October 19, 2023 6.38 ROAD BAN COMMITTEE (Reeve, Director of Municipal Services, + 2 Other Councillors - AS PER BYLAW 1848-15) Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor H. Johnson. Councillor H. Johnson nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR G. SKRIVER that Reeve A. Doerksen, Councillor L. Kopp and Councillor H. Johnson be appointed as the Council members on the Road Ban Committee. MOTION CARRIED 6.39 SAFE COMMUNITIES COMMITTEE (1 Councillor) Discussion followed and the Director of Corporate Services responded to questions. Reeve A. Doerksen called for nominations. Councillor L. Kopp nominated Councillor A. Philpott. Councillor K. Christman nominated Councillor G. Skriver. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. A vote by secret ballot was held. The Chief Administrative Officer announced that Councillor G. Skriver was elected. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor G. Skriver be appointed to the Safe Communities Committee. MOTION CARRIED 6.40 SALARY NEGOTIATION COMMITTEE (Reeve + 2 Councillors or More Reeve A. Doerksen called for nominations. Councillor A. Skanderup nominated Councillor G. Skriver. Councillor H. Johnson nominated Councillor E. Unruh. Councillor D. Short nominated Councillor L. Kopp. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR A. PHILPOTT that Councillor L. Kopp, Councillor G. Skriver, and Councillor E. Unruh be appointed to the Salary Negotiation Committee. MOTION CARRIED 6.41 SHORTGRASS LIBRARY BOARD (1 Councillor) Reeve A. Doerksen called for nominations. Councillor H. Johnson nominated Councillor L. Kopp. Page 15 of 17 Organizational Meeting October 19, 2023 Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor L. Kopp be appointed to the Shortgrass Library Board. MOTION CARRIED 6.42 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve A. Doerksen called for nominations. Councillor G. Skriver nominated Councillor N. Johnson. Reeve A. Doerksen called for further nominations. No further nominations were received. Reeve A. Doerksen declared nominations cease. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor N. Johnson be appointed to the Southern Alberta Energy from Waste Association. MOTION CARRIED MOVED BY COUNCILLOR L. KOPP that Councillor K. Christman be permitted to attend meetings of the Southern Alberta Energy from Waste Association in her role as Director as a function of Council. 6.43 SUBDIVISION & DEVELOPMENT APPEAL BOARD (Up to 4 Members-at-Large) MOTION CARRIED The Director of Corporate Services responded to questions from Council. MOVED BY COUNCILLOR N. JOHNSON that Council confirms the appointment of the following to the Regional Subdivision & Development Appeal Board: Lois Schmidt Training expires 2024-01-05 Nigel Seymour Training expires 2024-01-05 Collin Wildschutt Training expires 2024-01-05 Sarah Burnat Training expires 2024-11-25. MOTION CARRIED 7. BANKING RESOLUTION MOVED BY COUNCILLOR A. SKANDERUP that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services or Controller be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED Page 16 of 17 Organizational Meeting October 19, 2023 8. REGULAR MEETINGS SCHEDULE The Chief Administrative Officer provided background information on the regular meeting schedule and presented a proposed 2024 Regular Meetings calendar that incorporates changes to the regular meetings schedule where conflicts with Council conferences occur. The Chief Administrative Officer responded to questions from Council. MOVED BY COUNCILLOR H. JOHNSON that the regular Municipal Planning Commission (MPC) and Council meetings be held on the Thursday of the first full week of the month beginning on a Sunday and on the Thursday two weeks after the first meeting of the month; MPC meetings will begin at 10:00 a.m. and Council meetings will begin after the MPC meeting adjourns; further, that amendments to the regular meeting schedule be accepted as presented in the 2024 Regular Meetings Calendar. MOTION CARRIED 9. 10. COUNCILLORS' COMPENSATION & EXPENSES POLICY Council reviewed Policy POL-011-23 (Councillor's Compensation & Expenses). This item was accepted as information. DESTROYING BALLOTS MOVED BY COUNCILLOR N. JOHNSON that all ballots be destroyed. 11. ADJOURN MOTION CARRIED Being that the agenda matters have been concluded, the meeting adjourned at 10:26 a.m. � ,; � County Administrator Page 17 of 17